A1-SOW_revised.pdf

STATEMENT OF WORK (SOW)

Secure On-Site Document Shredding Services

1. PURPOSE:

The Southern Bands Health Center (SBHC) is seeking a service provider capable of on-site shredding services. This includes paper/document shredding and disposal service. High security shredding is required for Protecting Patient Information in accordance to HIPPA laws.

2. SCOPE:

Contractor shall provide high security on-site document shredding services to the Southern Bands Health Center, Elko Service Unit.

Location of Service:

Southern Bands Health Center 515 Shoshone Circle Elko, NV 89801

3. DESCRIPTION OF SERVICE:

The Contractor shall provide all non-personal services, including but not limited to, personnel, equipment, transportation, and materials for document shredding services at the SBHC facility. The contractor shall pickup containers that have been designated to collect documents that will be shredded at each pickup, on two-week basis, during normal operation hours, in accordance with this

SOW.

3.1. GENERAL REQUIREMENTS

3.1.1. CONTAINERS

Contractor shall provide five (5) regular consoles and one (1) 64-Gallon container and included into the all-inclusive rate. The containers shall be provided throughout the duration of the contract and the Government will not retain ownership of the containers at the completion of the contract.

Console Dimensions: 20.5 in. x 16 in. x 3 ft.

3.1.2. PICKUP

The contractor shall receive and shred only the items placed in the designated containers. Once the shredding has been completed, the Contractor shall return the empty containers to the SBHC.

3.1.3. SCHEDULE

Contractor shall perform the shredding services on-site at the SBHC between the times of 8:00 AM and 5:00 PM on the scheduled day of service, excluding Federal Holidays.

Services shall be reoccurring every two weeks for a total of 26 annual pickups. Note:

Two months will have 3 scheduled pickups, while other months will have only 2 pickups.

3.1.4. PERFORMANCE STANDARDS

Contractor shall:

• Perform the shredding on-site.

• Collect the designated containers from SBHC

• Not remove documents from the site

• Allow a SBHC Staff member to monitor while shredding services are performed to ensure services are completed and meet these performance standards.

4. PERIOD OF PERFORMANCE:

This contract is intended to be performed on the following schedule –

Contract Period Period of Performance:

Base June 1, 2025 to May 31, 2026 Option Year 1 June 1, 2026 to May 31, 2027 Option Year 2 June 1, 2027 to May 31, 2028 Option Year 3 June 1, 2028 to May 31, 2029 Option Year 4 June 1, 2029 to May 31, 2030

Contract performance shall be for a base year and four (4) option years. Option years will be exercised pursuant to FAR 52.217-9, Option to Extend the Term of the Contract.

5. POINTS OF CONTACT:

Paulette Bahe, 775-748-1446 is hereby designated as Point of Contact (POC) for this service. The POC’s responsibilities will be to coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The POC does not have the authority to change or alter the order amount or terms and conditions.

Buffy George, 775-748-1446 is designated as the Contracting Officer Representative (COR). The COR’s responsibilities include ensuring contractor accountability, monitor the contractors technical progress including the surveillance and assessment of performance and recommending to the Contracting Officer.