Attachment_J.10-B_SOD_TO_0002_Rev_1.pdf

Attachment J.10-B SOD TO 0002 Rev 1

MIDS Task Order 0002

Schedule of Deliverables (SOD)

Hospital Quality Initiatives (HQI) Public Reporting Support

The contractor shall submit all required reports and deliverables in accordance with the following schedule. Reports and/or deliverables submitted shall be in accordance with the TO SOW.

CO = Contracting Officer

CS = Contract Specialist

COR = Contracting Officer’s Representative (Task Order COR)

IDIQ COR = Indefinite Delivery, Indefinite Quantity COR (MIDS IDIQ COR)

MMC = Measures Management Contractor

IAW = In Accordance With

EC= Electronic Copy

HC= Hard Copy

* The Blueprint is updated periodically to improve and streamline processes. As a result, forms and tools may be updated and new tools may be developed as needed. The Contractor shall comply with the updated Blueprint processes, forms, and tools noted as deliverables in the schedule here and as directed by the COR.

IAW

Chap ter

Delive rable

Numb er

Deliverable

Title

Format Due Date Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Optio n

Year

2 2-1 Draft Project

Management

Plan (PMP)

EC to CORs and MMC

5 calendar days after TO award

Yes Yes Yes Yes Yes ter

Delive rable

Numb er

Deliverable

Title

Format Due Date Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Optio n

Year

2 2-2 Final PMP EC to CORs and MMC

15 calendar days after TO award

Yes Yes Yes Yes Yes

2 2-3 Kick Off

Meeting

In person or by teleconference

Within first

30 calendar days following TO award

2 2-4 EC of all TO

Deliverables

Original to CORs Within 30 calendar days of TO end date

Yes Yes Yes Yes Yes

2 2-5 Ad Hoc

Requests

As requested by CMS

Yes Yes Yes Yes Yes

2 2-6 Meeting

Agendas

EC to COR 2 business days prior to meetings

Yes Yes Yes Yes Yes

2 2-7 Meeting Minutes EC to COR 5 business days after meetings

Yes Yes Yes Yes Yes

2 2-8 Joint

Accountability

Determination

(JAD)

EC to COR and meeting participants

5 business days before the meeting ter

Delive rable

Numb er

Deliverable

Title

Format Due Date Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Optio n

Year

Preparation-

Agenda and

Documents

2 2-9 JAD Minutes and Action Items

EC to COR and meeting participants

10 calendar days after the

JAD

Yes Yes Yes Yes Yes

2 2-10 Timeline

Alignment

Agenda and

Documents

EC to COR 5 business days before the meeting.

Yes Yes Yes Yes Yes

2 2-11 Timeline

Alignment

Meeting Minutes and Action Items

EC to COR 5 business days after the

Timeline

Alignment

Meeting.

Yes Yes Yes Yes Yes

3, 4 3-1 Information

Gathering Report

(Summary

Report of

Environmental

Scan and

Empirical

Analysis)

EC and HC to CORs

EC to MMC

NA NA NA NA NA NA

3, 4 3-2 List of Potential

Measures

EC and HC to CORs ter

Delive rable

Numb er

Deliverable

Title

Format Due Date Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Optio n

Year

3, 4, 3-3 Measure

Information

Form (MIF)

(including algorithm) and corresponding document summarizing changes made

(e.g., Release

Notes if not included in the updated MIF) if applicable or Health

Quality Measure

Format (HQMF) document for eMeasures, the eMeasure XML file, and the eMeasure style sheet*

Note: IAW with the Blueprint -updated versions ter

Delive rable

Numb er

Deliverable

Title

Format Due Date Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Optio n

Year of this deliverable are required at various points for measure development and maintenance

3, 4, 3-4 Measure

Justification

Form (MJF)*

3 3-5 Business case development for measure concepts, topics and/or candidate measures

3, 4 3-6 Expert Input

Report

4 4-1 Technical Expert

Panel (TEP)

Composition ter

Delive rable

Numb er

Deliverable

Title

Format Due Date Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Optio n

Year

Documentation

Form*

4 4-2 Measure

Evaluation

Report for each

Measure

Note: IAW with the Measures

Manager

Blueprint -updated versions of this deliverable are required at various points for measure development and maintenance

NA NA NA NA NA NA

4 4-3 Summary of

TEP Evaluation of Measures * ter

Delive rable

Numb er

Deliverable

Title

Format Due Date Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Optio n

Year

4, 6 4-4 Risk Adjustment

Section of the

MIF *

4 4-5 Draft

Set*

(Contains the

MIF, MJF and risk adjustment materials into a

“draft” package for COR review and approval)

NA NA NA NA NA NA

4 4-6 Final

Set*

(Contains the

MIF, MJF, and risk adjustment materials into a

“final” package

EC and HC to CORs ter

Delive rable

Numb er

Deliverable

Title

Format Due Date Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Optio n

Year for COR review and approval)

4 4-7 Consensus-

Based Entity

(CBE)

Endorsement

Submission

Materials - Draft documentation of the measure

4 4-8 CBE

Endorsement

Submission

Materials - Final documents for all measures

EC and HC to CORs

EC to MMC and to

NQF COR

NA NA NA NA NA NA

4 4-9 Maintenance

Reevaluation *

(Requires updated MIF and release notes)

4 4-10 Comprehensive

Reevaluation *

EC and HC to CORs ter

Delive rable

Numb er

Deliverable

Title

Format Due Date Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Optio n

Year

(Contains updated MIF, MJF, and

Measure

Evaluation

Report. If applicable, NQF maintenance documentation)

4 4-11 Ad Hoc

Reevaluation *

(Ad Hoc

Reevaluations require updated

MIF, MJF, and

Measure

Evaluation

Report)

4 4-12 Public

Description of

Quality

Measures ter

Delive rable

Numb er

Deliverable

Title

Format Due Date Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Optio n

Year

5 5-1 Data Collection

Tools/Assessme nt Instruments, Manuals or

Instructions, and

Updates

EC to CORs

5 5-2 Summary Report of New/Revised

Data Collection

Instruments or

Data Items

6 6-1 Measure Testing

Plan

6 6-2 Measure Testing

Summary Report

EC to CORs and

MMC

6 6-3 Risk Adjustment

Methodology

Report and EC to MMC

7 7-1 Monthly Status

Report

EC to CORs and to

MMC

By the 20th of each month.

ter

Delive rable

Numb er

Deliverable

Title

Format Due Date Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Optio n

Year

7 7-2 Monthly

Workload Report

EC to CORs By the 20th of each month.

Yes Yes Yes Yes Yes

7 7-3 Cost Report EC to CORs By the 20th of each month

Yes Yes Yes Yes Yes

7 7-4 Annual Self-

Assessment

Report

EC to CORs 4.5 Months prior to anniversary date for TO w/Options

7 7-5 Monthly Status

Calls

Monthly

Teleconference

Monthly – agenda submitted 2 business days prior to meeting

Yes Yes Yes Yes Yes

7 7-6 MonthlyWeekly

Status Call

Minutes

EC to CORs Within 5 business days of call date

Yes Yes Yes Yes Yes

7 7-7 Office of

Management and

Budget

(OMB)/Paper

Work Reduction

EC and HC to CORs NA NA NA NA NA NA ter

Delive rable

Numb er

Deliverable

Title

Format Due Date Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Optio n

Year

Act (PRA)

Submission

Materials

8 8-1 Timeline for

Data Item and/or

Quality Measure

Implementation

8 8-2 Implementation

Stakeholder

Meetings

Tele-conference or other mode as specified

8 8-3 Question and

Answer Support

8 8-4

Implementation

Process

Roadmap

8 8-5 Measure

Calculations/Res ults

8 8-6 Program and

Initiative

Assessment

Report ter

Delive rable

Numb er

Deliverable

Title

Format Due Date Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Optio n

Year

9 9-1 “Compare Site”

Files and

Measures

IAW TO SOW

IAW COR Yes Yes Yes Yes Yes

9 9-2 Pre-Posting

Preview Report

IAW TO SOW

9 9-3 Implementation

Algorithm

(Note: For measures developed under this TO, this is included with the measure specifications that are documented in the MIF)

EC to COR and MMC NA NA NA NA NA NA

9 9-4 Prioritized list of website enhancements

EC to COR Weekly discussion at

Contractor’s

Call

Document included in ter

Delive rable

Numb er

Deliverable

Title

Format Due Date Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Optio n

Year meeting materials

9 9-5 Content

Management and

Support

EC to COR 45 calendar days prior to website release/refresh

Yes Yes Yes Yes Yes

9 9-6 New Measure

Template

EC to COR According to

PR timeline

Yes Yes Yes Yes Yes

9 9-7 VA Workplan

Maintenance

EC to COR Maintain the existing work plan for discussion at bi-weekly

Department of

Veterans

Affairs (VA) meetings

Yes Yes Yes Yes Yes

9 9-8 VA Conf. Calls EC to COR Agendas-2 business days prior to meetings;

minutes 5 business days after meetings ter

Delive rable

Numb er

Deliverable

Title

Format Due Date Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Optio n

Year

9 9-9 CMS Access for

VA File Testing and CMS Access

EC to COR Provide

Enterprise

User

Administratio n (EUA) forms to VA participants.

Submit completed forms within

30 calendar days of TO award.

Yes Yes Yes Yes Yes

9 9-10 Work Plan

Maintenance

(Department of

Defense (DoD)

Work plan)

EC to COR Maintain the existing work plan for discussion at bi-weekly

DoD meetings

Yes Yes Yes Yes Yes

9 9-11 DoD Conf. Calls EC to COR Agendas-2 business days prior to meetings;

minutes 5 ter

Delive rable

Numb er

Deliverable

Title

Format Due Date Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Optio n

Year business days after meetings

9 9-12 File Testing and

CMS Access (for

DoD)

EC to COR Provide EUA forms to DoD participants.

Submit completed forms within

30 calendar days of TO award.

Yes Yes Yes Yes Yes

9 9-13 Preview

Communication

Documents

EC to COR Submitted to

CMS 30

calendar days before opening of

Preview or release of

Hospital

Specific

Reports

(HSRs).

Yes Yes Yes Yes Yes

9 9-14 Downloadable

File Production

EC to COR Prepare the downloadable ter

Delive rable

Numb er

Deliverable

Title

Format Due Date Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Optio n

Year databases according to the Hospital

Compare master timeline.

9 9-15 Downloadable

Database

Dictionary

EC to COR IAW Hospital

Compare master timeline

Yes Yes Yes Yes Yes

9 9-16 Communications

Materials

EC to COR 30 calendar days prior to each website release

Yes Yes Yes Yes Yes

9 9-17 Roll out

Materials

EC to COR 30 calendar days prior to a

Hospital

Compare roll-out

Yes Yes Yes Yes Yes

9 9-18 Email Inbox EC to COR The

Contractor shall provide appropriate triage within 2 ter

Delive rable

Numb er

Deliverable

Title

Format Due Date Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Optio n

Year of email receipt, and responses within 7 business days.

9 9-19 Email Inbox

Reports

EC to COR Submitted with the required monthly report

Yes Yes Yes Yes Yes

9 9-20 Correspondence

Responses

EC to COR Draft responses within 2 business days of CMS request

Yes Yes Yes Yes Yes

9 9-21 User Acceptance

Testing (UAT)

(Sign Off Log)

EC to COR Submitted to

CMS within 5 business days of UAT completion.

Yes Yes Yes Yes Yes

9 9-22 User Acceptance

Testing Report

EC to COR Submitted to

CMS within 5 ter

Delive rable

Numb er

Deliverable

Title

Format Due Date Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Optio n

Year of UAT completion

9 9-23 Defect Tracker EC to COR Disseminated with each

Contractor’s

Call on a bi-weekly basis.

Yes Yes Yes Yes Yes

9 9-24 File Test and

CMS Access

EC to COR Within 30 calendar days of TO award.

Yes Yes Yes Yes Yes

9 9-25 Timelines EC to COR Quarterly within 5 business days after each public reporting timeline becomes available from the

Information

Systems

Group (ISG)

Contractors.

ter

Delive rable

Numb er

Deliverable

Title

Format Due Date Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Optio n

Year

9 9-26 Roadmap EC to COR Discussed and updated at bi-weekly

Contractor’s

Call

Yes Yes Yes Yes Yes

9 9-27 Cost Tracking-

(separate for VA and DoD work)

EC to COR Submitted with each monthly report

Yes Yes Yes Yes Yes

9 9-28 Task Tracking-

(separate for VA and DoD work)

EC to COR Submitted with each monthly report

Yes Yes Yes Yes Yes

10 10-1 Data Use

Agreement

EC and HC to CORs 30 calendar days after TO award

NA NA NA NA NA

12 12-1 Transition Plan EC to CORs 3 months prior to TO end date, as requested by

COR

N/A N/A N/A N/A As requeste d by

COR

Recipient Addresses:

Refer to Section G of the Task Order