MIDS_TO_0002_Ques_and_Resp.xlsx
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- Attached to
- Measure and Instrument Development and Support (MIDS) Federal contract opportunity
- Solicitation number
- 75FCMC18R0019
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MIDS Hospital Quality Initiatives (HQI) Public Reporting Support Task Order 0002 Questions and Responses
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Sheet1
| Measure and Instrument Development and Support (MIDS) | |||
| Subject: Task Order 0002 | |||
| Question # | Document, Section, Page Number | Question/Comment | CMS Response |
| 1 | Attachment_J.10-B SoD and SoW - Ch 7E (pg6 of SoW) deliverable 7-6 (pg11 of SoD) | Deliverable 7-6 (Monthly Status Call Minutes) is "monthly" in the SoW, but "weekly" in the SoD. Please clarify | This meeting is monthly to review the monthly status reports. The SOD has been revised. |
| 2 | Attachment_J.10-B SoW 2C, (pg4) | Are there special calls required to support Star Ratings that should be budgeted under Task 2C? | We have a weekly Star Ratings team call which should be budgeted for. |
| 3 | Attachment_J.10-A SOW Chapter 10 p.14 & Attachment_J.10-B SoD p.20 Deliverable 10-1 | Is a DUA required based on the handling of data for UAT and Downloadable Database production? | No |
| 4 | Attachment_J.10-C_Prop_Inst_and_Eval_Criteria_TO_0002 Section A.5.b p.17 | Can we cite 508-compliant deliverables from previous CMS projects to demonstrate compliance? | Yes |
| 5 | Attachment J.10-C_Prop_Inst_and_Eval_Criteria_TO_0002 Section F, P.9 | Are there any documents excluded from the business volume 50 page count. It will be very difficult to limit our full proposal to 50 pages if that includes subcontractor & consultant data. For example subcontract and consultant agreements can be lengthy. | The page restriction has been removed. |
| 6 | Attachment _J.10-C_Prop_Inst_Eval_Criteria_TO_0002, Page 11, Section F.7 | Please clarify the defniiton of "Leave" as it relates to the indirect cost rate agreement. We assume that employee paid time off is included in the Fringe rate. Please confirm | Offerors may have different accounting structures. If Leave applies, then respond to Section F.7. |
| 7 | Attachment _J.10-C_Prop_Inst_Eval_Criteria_TO_0002, Page 11, Section F.9 | Please clarify definition of "Leave" in the Summary Rollup of All Costs. We assume that employee paid time off is included in the Fringe rate. Please confirm. | Offerors shall complete the Summary Rollup of All Costs as appropriate for their particular accounting structure. |
| 8 | Attachment _J.10-C_Prop_Inst_Eval_Criteria_TO_0002, Page 9, Section F.3 | Please confirm that subcontractor costs can be proposed to the prime on a T&M basis instead of CPFF. | The Prime must submit a cost plus fixed fee proposal but the Prime may have any pricing arrangement with a subcontractor the Prime deems appropriate. |
| 9 | Attachement J.10-A Sow to 0002 | Is the average length of each conference call listed in Chapter 2 (2.C) sixty minutes? | Yes |
| 10 | Attachement J.10-A Sow to 0002 | For the JAD, the SOW states "Contractor shall coordinate and gather agenda items and other supporting documentation, develop agenda, and take minutes. The Contractor shall provide approved documents to attendees in person and set up a Webinar for those who cannot attend in person" | Electronic to those attending remotely; hard copies for those attending in person |
| 11 | Attachement J.10-A Sow to 0002;page 3 2.C -- Coordination | Will the documents be provided in electronic form only or will paper documents be provided for in-person attendees? | Electronic to those attending remotely; hard copies for those attending in person |
| 12 | Attachement J.10-A Sow to 0002;page 3 2.C -- Coordination | Will the contractor be responsible for making travel arrangements or securing hotel rooms for external for the external data providers and their contractors? | No, the external providers are responsible for securing their own arrangements |
| 13 | Attachement J.10-A Sow to 0002; page 3 ; 2.C -- Coodination | For the quarterly timeline alignment meetings, "Contractor shall coordinate and gather agenda items and other supporting documentation, develop agenda, and take minutes. The Contractor shall provide approved documents to attendees in person and set up a Webinar for those who cannot attend in person | Electronic to those attending remotely; hard copies for those attending in person |
| 14 | Attachement J.10-A Sow to 0002; page 4 2.C --Coordination | Will the documents be provided in electronic form only or will paper documents be provided for in-person attendees? | Electronic to those attending remotely; hard copies for those attending in person |
| 15 | Attachement J.10-A Sow to 0002 page 4 2.C.1 -- Other MIDS Contractors | Will the contractor be responsible for making travel arrangements or securing hotel rooms for external for the external data providers and their contractors? | No, the external providers are responsible for securing their own arrangements |
| 16 | Attachement J.10-A Sow to 0002 page 7 9.B -- Content Managemen/Support | Deliverable Number 9-5: "Content Management and Support - Reports that summarize the Contractor’s reviews and propose maintenance updates of Website content." We understand this to be a content management and maintanence function. | Yes |
| 17 | Attachement J.10-A Sow to 0002 page 7 9.B -- Content Managemen/Support | Will the contractor update content on the website on a quarterly basis? | Yes, if needed |
| 18 | Attachement J.10-A Sow to 0002 page 7 9.B -- Content Managemen/Support | Is any website development required? | No |
| 19 | Attachement J.10-A Sow to 0002 page 10 9.F -- Communication Material | Communication Materials 9.F What is the average length of the briefing materials provided to leadership? Are they produced in PowerPoint briefings or narrative Word documents? | Most are narrative Word documents in SBAR formatting. The avg length is no longer than 2 pages, with 1 page being the perfered length. At times, there may be a need for Power Point presentations |
| 20 | Attachement J.10-A Sow to 0002 page 11 --9.F--Communcations Materials | Deliverable 9-18: Email Inbox states "The Contractor shall provide appropriate triage within two (2) business days of email receipt, and responses within seven (7) business days." Will the contractor gather information and draft appropriate responses or does "appropriate triage" mean that they are sent to the relevant CMS staff for response? | Questions are sent to relevent subject matter experts. Contractor will receive the current list of SME's once contract is awarded. |
| 21 | Attachment J.10-C, TO 0002, Section F.3, Business Proposal Instructions - Subcontracts and Consultants - page 10 | Proposed subcontractors are required to submit a complete cost proposal in the same format as the offeror's cost proposal. Does this include all items (1-14) listed on pages 9-12, or only the budget and required supporting documentation? | All items. |
| 22 | Attachment J.10-C, TO 0002, Section F.14, Business Proposal Instructions - page 12 | The solicitation requires the last three years indirect cost rate history for the prime and all proposed subcontractors. Please confirm that a Negotiated Indirect Cost Rate Agreement (NICRA) will fulfill this requirement. | If the NICRA covers the last 3 years, then it fulfills the requirement. |
| 23 | Attachment J.10-C, TO 0002, Section F.14, Business Proposal Instructions - page 12 | The solicitation requires the last three years indirect cost rate history for the prime and all proposed subcontractors. Can CMS please confirm that if a subcontractor does not have a current NICRA, a firm fixed price subcontract would be required, and negate the requirement for subcontractors to provide this information? | If the subcontractor does not have a current NICRA or an approved rate letter, the Prime Offeror may establish a firm fixed price subcontract arrangement with the subcontractor. The indirect cost requirement would no longer apply to the subcontractor. |
| 24 | Attachment J.10-C, TO 0002, Section F.3, Business Proposal Instructions - Subcontracts and Consultants - page 9 | The solicitation requires submission of the subcontract agreement. Given that subcontracts are not executed until after award, would CMS allow a sample agreement and details regarding the proposed SOW, subcontract type, and subcontract price per subcontractor? | Yes. This is acceptable along with a Letter of Commitment. |
| 25 | Attachment J.10-C, TO 0002, Section F.6, Business Proposal Instructions - G&A/Indirect Costs - page 11 | The solicitation states "Offerors must also provide a detailed breakdown separately for the Prime Offeror and Subcontractors if the proposed prime or sub does not have a current indirect cost rate agreement." Can CMS please clarify the difference between this requirement and the separate detailed breakdown of indirect cost rate calculations already required? Kindly confirm that this is required only of the partner without the current NICRA, and not for all parties bid on the Task Order. | The breakdown is only required once. If a prime or subcontractor do not have a current NICRA, then they must provide a detailed breakdown for the Prime Offeror and Subcontractors seperately. If a NICRA is in place, the Prime and/or subcontractor(s) must provide a copy of the most recent indirect cost rate agreement/approved rate letter and shall state the rate being used and how the cost is calculated. |
| 26 | Attachment_J.10-C_Prop_Inst_and_Eval_Criteria_TO_0002.pdf, Section D.2.c, page 2 | The instructions state: “CMS requires separate attachments for each volume. Each volume shall be submitted in one (1) PDF file with the exception of Excel spreadsheets. Excel spreadsheets shall be included in the PDF file as well as submitted separately.” Will CMS consider providing a pricing template spreadsheet? Will a Business Narrative volume be required for the IDIQ? | No. |
| 27 | Attachment_J.10-C_Prop_Inst_and_Eval_Criteria_TO_0002.pdf, Section D.3, page 3 | The instructions state: “The technical proposal must not contain reference to price/cost; however, resource information such as data concerning labor hours and categories, subcontracts, etc., may be contained in the technical proposal so that Offeror’s understanding of the scope of the work may be evaluated.” Will CMS consider providing a list of labor categories? | Offeror shall determine which labor categories are appropriate. |
| 28 | Attachment_J.10-C_Prop_Inst_and_Eval_Criteria_TO_0002.pdf, Section XX, page XX | The instructions state: “Cover Letter/Page. Each volume shall include a cover page that includes the following information: …” The bullets listed in this section are typically included in a transmittal letter. Does this instruction meant that CMS is not expecting a transmittal letter and expects this information to be included on the proposal cover only? | Offeror can provide a transmittal letter or cover letter for each proposal as long as the information requested is included. |
| 29 | Attachment_J.10-C_Prop_Inst_and_Eval_Criteria_TO_0002.pdf, Section E, page 3 | Will CMS expect an Executive Summary to accompany our proposal response, and if yes, will this be included in the page count? | It is not required but, if it is submitted, it will count against the page limit. |
| 30 | Attachment_J.10-C_Prop_Inst_and_Eval_Criteria_TO_0002.pdf, Section E, page 3 | Will CMS expect an Compliance Matrix to accompany our proposal response, and if yes, will this be included in the page count? | It is not required but, if it is submitted, it will not count toward the page limit. |
| 31 | Attachment_J.10-C_Prop_Inst_and_Eval_Criteria_TO_0002.pdf, Section E.3, page 5 | The instructions for Management Plan and Corporate Capacity state: "... It should include: resource allocations, milestone measures by task, hours committed to a “key” or “essential” person by task; and a designation of what tasks will be performed by the prime, by a subcontractor, or by a consultant. The plan should also describe the lines of communication among all of the responsible partners." Will CMS consider providing a list of labor categories expected for Task Order 2 work? | It is up to the Offeror to determine labor categories needed for this task order. |
| 32 | Attachment_J.10-C_Prop_Inst_and_Eval_Criteria_TO_0002.pdf, Section E.4, page 5 | The instructions state: "The Offeror should identify its proposed key personnel and essential staff to be utilized under the TO." Please clarify the difference between Key Personnel and essential staff. | Key Personnel is listed under E.4 of Attachment J.10-C. Offeror shall determine who is proposed as Essential Staff. Typically Essential Staff is any staff other than Key Personnel that is pertinent to satisfying the requirements of the SOW. |
| 33 | Attachment_J.10-C_Prop_Inst_and_Eval_Criteria_TO_0002.pdf, Section E.7, page 8 | The instructions state: “The Appendix section is limited to 35 pages. Include all items listed within the solicitation that should be included in the Appendix, i.e. resumes, letters of commitment, milestone chart, etc. Do not include marketing material or superfluous materials.” Can CMS please clarify exactly what materials are expected in the Appendix, other than resumes, letters of commitment and milestone chart. What materials are considered superfluous? | The appendix page limit has been changed to 75 pages. The items listed are the items expected to be in the Appendix. Superfluous items include marketing materials, brochures and any other items that will not assist CMS when making an award determination. |
| 34 | TO 0002 SOW, Deliverable, Page 8 | Does CMS intend to report measure performance on Hospital Compare for VA exclusive patients, Non-VA patients, and patients utilizing combined Non-VA & VA services? | The data posted on Hospital Compare is aggregated at the hospital level. The Contractor will not need to determine payer status of each patient. The VA and DoD submit their quality data to CMS in the form and manner specified in the CMS Interagency Agreements with both entities. |
| 35 | TO 0002 SOW, Deliverable, Page 8 | Will there be VA measures reported on Hospital Compare that are not currently reported on Non-VA patients? | Yes |
| 36 | TO 0002 SOW, Deliverable, Page 8 | Does CMS intend for the additional measure testing of VA measure components with the idenification of non-harmonized VA and Non-VA measure data sources? | The VA will provide their own Quality Assurance processes for their data. |
| 37 | TO 0002 SOW, Deliverable, Page 8-9 | Does CMS intend to report measure performance on Hospital Compare for DoD exclusive patients, Non-DoD patients, and patients utilizing combined Non-DoD & DoD services? | The data posted on Hospital Compare is aggregated at the hospital level. The Contractor will not need to determine payer status of each patient. The VA and DoD submit their quality data to CMS in the form and manner specified in the CMS Interagency Agreements with both entities. |
| 38 | TO 0002 SOW, Deliverable, Page 8-9 | Will there be DoD measures reported on Hospital Compare that are not currently reported on Non-DoD patients? | This has not yet been determined |
| 39 | TO 0002 SOW, Deliverable, Page 8-9 | Does CMS intend for the additional measure testing of DoD measure components with the idenification of non-harmonized Dod and Non-Dod measure data sources? | The DoD will provide their own Quality Assurance processes for their data. |
| 40 | J.10-C, Evaluation Criteria Section A.2, p.142 | Describe “other criteria relative to the Project Management Plan and project timeline.” However, there are no instructions to provide these items. If the Government would like Offeror’s to include these items, please provide instructions for the Project Management Plan and project timeline. | The proposal instructions have been revised. |
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