Revised Questions and Answers 75D30124Q77950.xlsx

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Blanket Purchase Agreement (BPA) for Dry Ice / CO2
Solicitation number
75D30124Q77950
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Written by GovTribe AI ·

This document contains a series of Questions and Answers related to a Blanket Purchase Agreement (BPA) solicitation issued by the Centers for Disease Control and Prevention (CDC) for Dry Ice and Carbon Dioxide (CO2) services.

The key details are:

  • The CDC is seeking to establish up to 5 BPAs for dry ice and CO2 delivery and refilling services at its Lawrenceville and Roybal campuses.
  • The CDC currently uses approximately 2,000 lbs of dry ice per week at Lawrenceville and 10,000 lbs per week at Roybal, with potential for emergency increases. The 3,000 gallon bulk CO2 tank at Roybal typically requires refilling every 3 weeks.
  • Dry ice must be food grade, 99.9% purity, delivered in insulated HDPE bins. CO2 must be medical or food grade, 99.5% or 99.9% purity respectively.
  • The solicitation number is 75D30124Q77950, and proposals are due by July 31, 2024. Questions were accepted until July 22, 2024.
  • The solicitation is open to all responsible offerors, with the award going to the lowest priced, technically acceptable proposals. FAR 52.232-40 on accelerated payments to small business subcontractors will apply.

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Other files

File Type Posted
Questions and Answers 75D30124Q77950 revised 10-03-2024.xlsx XLSX spreadsheet
SF30 75D301-24-Q-77950.pdf PDF
Pricing Schedule Breakdown 75D301-24-Q-77950.docx DOCX document
RFQ 75D30124Q77950.pdf PDF
Current Questions and Answers 75D30124Q77950.xlsx XLSX spreadsheet
RFQ 75D30124Q77950.pdf PDF

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Sheet1

RFQ 75D301-24-Q-77950
Vendor:
Question
NumberRFQ or Attachment Page Reference
(if applicable)QuestionCDC Response
1Please provide the current quantities of dry ice and liquid CO2 being delivered or give us an estimate of what you think the quantities would be each week or monthly to the CDC Lawrenceville and Roybal campuses.Current quantity for dry ice weekly for Lawrenceville is 2000 lbs. It occasionally rises to 2500 lbs. if there is an outbreak, however it is usually not an emergency request, but rather an additional bin added to the weekly order for a time. Current quantities for dry ice for Roybal are 10,000 lbs. divided into a Tuesday and Thursday deliveries so that the bins can be replenished for weekend work and so that the shipping department has fresh dry ice for international deliveries that go out on Fridays. Again, if there is a known increased need it is added to one of the biweekly deliveries and does not require a separate trip. We keep a supply to cover most increases and will be replacing our stock.
2Is there the potential that emergency deliveries may be required?There is a possibility of emergency fills for bulk CO2 if a valve freezes open or is a solenoid blows meaning there is a large release of gas that needs replacing. OSSAM has the maintenance contract for the bulk tanks, we are looking to supply the product only.
3Are there specific purity or grade requirements for the dry ice and liquid CO2? What are the packaging and storage requirements for dry ice deliveries?For bulk CO2 we are requesting medical grade 99.5% purity or food grade 99.9% as available. The requested grade for dry ice is food grade or 99.9% purity. For dry ice we are requesting standard ½ “ to ¾ “ pellet dry ice delivered in lined, insulated HDPE dry ice bins w/ hinged lid & working caster wheels. Bins should be made from BPA Free, FDA compliant resin with gaskets in good working condition. We request not to receive in paper or plastic bundles, as it creates additional waste.
4Are you currently using a contractor for these services? If their service has been subpar, what are some things you'd like to see from the new contractor to improve the customer experience?The previous BPA expired and the services wasn’t renewed until now. The best customer experience comes from open information exchanged when there is an issue in supply, as well as immediate response to errors in delivery or condition of the product.
5What size is the bulk Carbon Dioxide tank at Roybal? How often does it need to be filled? Does the bulk tank have telemetry installed or would the awarded supplier need to supply one?The main CO2 tank is 3000 gallons, each backup tank is 1500 gallon. Telemetry is installed.
6Leased cannisters (portable cylinders) of Carbon Dioxide: What size cylinder do you require? And will you need cylinders with a dip tube/SyphonCylinders are UPS75, USP (United States Pharmacopeia) Medical Grade Carbon Dioxide, Size 300 High Pressure Steel Cylinder, CGA 320 Washer. Unknown on the dip tube/syphon.
7Type of Dry Ice: Could you please specify the type of dry ice required (e.g., pellets, blocks, or slices)?Currently we only need standard ½ or ¾ inch pellets – industry standard size, Food grade.
8Pallets: Do you need pallets for the dry ice? If so, what size pallets are required?We have never needed pallets, as we are requesting delivery of standard ½ “ to ¾ “ pellet dry ice delivered in lined, insulated HDPE dry ice bins w/ hinged lid & working caster wheels. Bins should be made from BPA Free, FDA compliant resin with gaskets in good working condition. We request not to receive in paper or plastic bundles, as it creates additional waste.
9What size and style canisters do you own?Please be specific as to what s a "cannister". USP Medical Grade Oxygen, Size E High Pressure Aluminum Medical Cylinders are rented. But not certain what is being asked.
10How many canisters do you need refiled a week and or month?See answer above. Need clarification of "cannister" USP Medical Grade Oxygen, Size E High Pressure Aluminum Medical Cylinder; monthly 6 for Lawrenceville, 12 for Roybal
11Where are you located?Roybal campus is at 1600 Clifton Road, N. E. Atlanta, GA 30329; Lawrenceville campus is at 602 Webb Gin House Road, Lawrenceville Ga 30045.
12Please confirm the physical address locations and sizes of the tanks? We believe there is a 3,000-gallon tank and a 1,500-gallon backup tank, but we are unsure of the exact number and sizes of tanks at each location.Bulk CO2 is only located ay the Roybal campus, 1600 Clifton Road, N. E. Atlanta, GA There is a 3000 gallon tank and TWO (2) 1500 gallon tanks. No bulk CO2 is provided to any other campus under this request.
13Please confirm whether the tanks are government-owned or if they need to be provided by the contractor? If they are to be provided by the contractor, can you provide line items for tank rental fees?Bulk CO2 tanks are government owned.
14Confirm whether the tank telemetry is government-owned or contractor-owned? If the telemetry is to be provided by the contractor, please provide a line item for telemetry rental fees.Telemerty (GOE) is onsite at Roybal.
15Clarify whether the CDC will accept separate delivery fees for dry ice and CO2 deliveries? Incorporating the costs of a delivery fee into the price of CO2 and dry ice requires bidders to estimate the number of deliveries, which may result in higher pricing for the government. Separate delivery fees would allow the government to see the actual price of dry ice and CO2 products more transparently.Separate delivery fees are expected. Dry ice is scheduled with specific deliery dates, Bulk CO2 is more flexible depending on laboratory use.
16What day does Lawrenceville get one delivery of two thousand (2000) pounds of dry ice per week?Lawrenceville requires delivery on Mondays, preferably before 10 am. This allows for the planning of that week's activities.
17Does Lawrenceville get more than one delivery per week?Standardly, no. Usage may increase the weekly delivery number, however we have not requested additional deliveries over a week.
18Is it possible that the volume delivered could fall below 50% of the annual projected amount during any six-month period?it is unlikely. Even in times of COVID, CDC required the same CO2 deliveries as the labs did not shut down, simply spaced out activities over the day.
19Does the CDC have a history of ever keeping dry ice bins longer than ten days?occasionally. Our staff rotate out the bins regularly, however if an area is using less for that week, it may not be returnd for refill past the 10 days.
20What is the annual and weekly quantity of co2 cylinders used at Roybal?Currently 12 are held on Roybal, and replaced monthly.
21How often does the bulk 3000 pound tank at Roybal need to be filled?historically roughly every three weeks
22How many back-up tanks are at Roybal?2 @ 1500 gallons each if we are referring to bulk CO2
23How often are the back-up tanks at Roybal filled?the fills are for all tanks, there is not a separate fill for the backup tanks versus the main.
24Will the far rule 52.232-40 "Providing Accelerated Payments to Small Business Subcontractors" be applied to this solicitation?Yes
26Is picture I.D. required for the delivery drivers?The delivery driver should present their company I.D. at the guard entry gate. Physical security will have a list of approved drivers by company and will be verifying.
27Referencing page 5, section B.11, will the contractor be allowed to request a price modification after the first year if the price of commodities have increased? If Yes, what percentage of increase is the threshold?The contractor is responsible for proposing annual increases and percentages as part of their intial quote submittal.
28Specify the grade for the CO2, i.e. medical or industrial?For bulk CO2 we are requesting medical grade 99.5% purity or food grade 99.9% as available. The requested grade for dry ice is food grade or 99.9% purity. For dry ice we are requesting standard ½ “ to ¾ “ pellet dry ice delivered in lined, insulated HDPE dry ice bins w/ hinged lid & working caster wheels. Bins should be made from BPA Free, FDA compliant resin with gaskets in good working condition. We request not to receive in paper or plastic bundles, as it creates additional waste.
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