758-Haynesville_Combo_Bldg_PM_Vol_1_Part_1A_Permit_Set_12-18-23_JS.pdf

HAYNESVILLE COMBO BUILDING &

EQUIPMENT STORAGE BUILDING

Project Code: 501-18041-045

IFB # 158563

VOLUME 1, PART 1A: Combo Building Site Adaptation & Equipment Storage Building Project Manual

November 28, 2023

Architecture Engineering Planning 10201 Fairfax Blvd. Suite 225

Fairfax, Virginia 22030

7032412202

VIRGINIA DEPARTMENT OF TRANSPORTATION

WARSAW, VIRGINIA

HAYNESVILLE COMBO BUILDING & EQUIPMENT STORAGE BUILDING

Project No. 501-18041-045

IFB # 158563

VOLUME 1, PART 1A: COMBO BUILDING SITE

ADAPTATION & EQUIPMENT STORAGE BUILDING

PROJECT MANUAL

TABLE OF CONTENTS

BIDDING INFORMATION

Notice of Invitation for Bid (IFB) DGS-30-256 Vendor eVA Registration Requirements (known quantities) DGS-30-384 Instructions to Bidders DGS-30-055 (CO-7a) Prevailing Wage Determination from DOLI Prebid Question Form DGS-30-272 Bid Form DGS-30-220

GENERAL CONDITIONS

General Conditions of the Construction Contract DGS-30-054 (CO-7) Supplemental General Conditions DGS-30-376

SPECIAL TERMS & CONDITIONS

Small Business Subcontracting Plan Capital Outlay Vendor Qualification Certification Form Security Access Requirements VDOT Special Provision for Storm Water Pollution Prevention Plan (SWPPP)

FORMS

The following forms are applicable to this project and can be viewed or downloaded at the DGS Forms Center or by contacting the Procurement Officer. The URL is http://forms.dgs.virginia.gov

11/28/2023 http://forms.dgs.virginia.gov/

EQUIPMENT STORAGE BUILDING PROJECT NO. 501-18041-045

ii

FORMS

Statement of VUSBC Special Inspections DGS-30-048 (CO-6a) Structural and Special Inspections List DGS-30-052 (CO-6b) Contract Between Owner and Contractor DGS-30-064 (CO-9) Workers’ Compensation Certificate of Coverage DGS-30-076 (CO-9a) Notice to Proceed DGS-30-072 (CO-9.2) Standard Performance Bond DGS-30-084 (CO-10) Standard Labor & Material Payment Bond DGS-30-088 (CO10.1) Standard Bid Bond DGS-30-090 (CO-10.2) Contract Change Order DGS-30-092 (CO-11) General Contractor Estimate for Change Order DGS-30-200 (GC-1) Subcontractor Estimate for Change Order DGS-30-204 (SC-1) Sub-Subcontractor Estimate for Change Order DGS-30-208 (SS-1) Schedule of Values and Certificate for Payment DGS-30-104 (CO-12) Commonwealth of Virginia Affidavit of Payment of Claims DGS-30-108 (CO-13) Certificate of Completion by Architect/Engineer or Project Manager DGS-30-112 (CO-13.1) Architect/Engineer’s Certificate of Substantial Completion DGS-30-116 (CO-13.1a) Final Report of Structural Special Inspections DGS-30-120 (CO-13.1b) Certificate of Partial or Substantial Completion by Agency PM DGS-30-128 (CO-13.1c) Certificate of Completion by Contractor DGS-30-136 (CO-13.2) Certificate of Partial or Substantial Completion by Contractor DGS-30-140 (CO-13.2a) Submittal Register Format DGS-30-364

LIST OF DRAWINGS

Cover Sheet T001 Civil Site Adaptation Drawings Civil Cover Sheet C000 Notes and Details C100 Legends and Abbreviations C101 Site Details C200 Site Details C201 Overall Site Plan C300 Existing Conditions C301 Demolition Plan C302 Site Plan C400 Grading Plan C401 Utility Plan C402 Utility Profiles C600 Utility Profiles C601 Erosion and Sediment Control Phase 1 C700 Erosion and Sediment Control Phase 2 C701 Erosion and Sediment Control Narrative C702 Erosion and Sediment Control Details C703 iii

Stormwater Pollution Plan (SWPPP) C705 Stormwater Pollution Plan (SWPPP) C706 Stormwater Pollution Plan (SWPPP) C707 Stormwater Pollution Plan (SWPPP) C708 Combo Building Site Adaptation Drawings Boring Plan and Logs B001 Floor Plan and Building Elevations A001 Mechanical Floor Plan M002 Schedules M003 Sanitary Floor Plan P002 Water Floor Plan P003 Propane Piping Plan P004 Schedules and Details P005 Riser Diagrams and Details P006 Propane Site Plan P007 Electrical Site Adaptation Plan E001 Lighting and Power Plan E002 Details and Riser Diagrams E003 Panel Schedules E004 Equipment Storage Building Drawings Life Safety Plan LS101 Floor Plan and Equipment Platform Plan A101 Reflected Ceiling Plan and Roof Plan A102 Building Elevations A201 Building Sections A301 Walls Sections and Details A302 Details A501 Schedules and Details A601 Foundation and Equipment Platform Framing Plan S101 Roof Framing Plan S102 Typical Details and Structural General Notes S201 Wind Analysis S202 Sections S301 Sections S501 Plumbing Cover Sheet P010 Plumbing Floor Plan P101 Riser Diagrams P301 Plumbing Details P501 Plumbing Schedules and Details P601 Mechanical Cover Sheet M010 Mechanical Floor Plan M101 Mechanical Details M501 Mechanical Schedules M601 iv

Electrical General Notes and Symbols E100 Lighting Plan E101 Power Plan E102 Roof Lightning Protection Plan E103 Panel Schedules and Details E601 *Prototype Combo Building drawings are listed in Volume 3, Part 2

SPECIFICATIONS

DIVISION 1 GENERAL REQUIREMENTS

010000 Special Conditions 011000 Summary 013000 Submittals 013100 Project Management and Coordination 013200 Construction Progress Documentation 013300 Submittal Procedures 014000 Quality Requirements 014200 References 015000 Temporary Facilities and Controls 016000 Product Requirements 017700 Closeout Procedures 017823 Operation and Maintenance Data 017839 Project Record Documents 017900 Demonstration and Training 019113 General Commissioning Requirements

DIVISION 2 EXISTING CONDITIONS

NOT USED

DIVISION 3 CONCRETE

032000 Concrete Reinforcing 033000 Cast-in-Place Concrete 033543 Polished Concrete Finishing v

DIVISION 4 MASONRY

042000 Unit Masonry

DIVISION 5 METALS

051200 Structural Steel Framing 054000 Cold-Formed Metal Framing 054400 Cold-Formed Metal Trusses 055000 Metal Fabrications 055213 Pipe and Tube Railings

DIVISION 6 WOOD, PLASTICS AND COMPOSITES

061053 Miscellaneous Rough Carpentry 061600 Sheathing

DIVISION 7 THERMAL AND MOISTURE

072100 Thermal Insulation 072119 Foamed-In-Place Insulation 072500 Weather Barriers 072726 Fluid-Applied Membrane Air Barriers 073113 Asphalt Shingles 074646 Fiber-Cement Siding 076200 Sheet Metal Flashing and Trim 076510 Flexible Flashing Drainage Plane System 077100 Roof Specialties 077253 Snow Guards 079200 Joint Sealants

DIVISION 8 OPENINGS

081113 Hollow Metal Doors and Frames 083323 Overhead Coiling Doors 087100 Door Hardware 088000 Glazing 089119 Fixed Louvers vi

DIVISION 9 FINISHES

092216 Non-Structural Metal Framing 092900 Gypsum Board 099113 Exterior Painting 099123 Interior Painting 099600 High-Performance Coatings

DIVISION 10 SPECIALTIES

104416 Fire Extinguishers

DIVISION 11 EQUIPMENT

DIVISION 12 FURNISHINGS

DIVISION 13 SPECIAL CONSTRUCTION

DIVISION 14 CONVEYING EQUIPMENT

DIVISION 21 FIRE SUPPRESSION

vii

VOLUME 2, PART 1B: COMBO BUILDING SITE ADAPTATION &

EQUIPMENT STORAGE BUILDING PROJECT MANUAL

DIVISION 22 PLUMBING

220500 Common Work Results for Plumbing

220523.12 Ball Valves for Plumbing Piping

220523.14 Check Valves for Plumbing Piping

220529 Hangers and Supports for Plumbing Piping and Equipment 220553 Identification for Plumbing Piping and Equipment 220719 Plumbing Piping Insulation 220800 Commissioning of Plumbing 221116 Domestic Water Piping 221119 Domestic Water Piping Specialties

221123.21 Inline, Domestic-Water Pumps

221316 Sanitary Waste and Vent Piping 221319 Sanitary Waste Piping Specialties

221319.13 Sanitary Drains

221323 Oil-Water Separators 221519 General-Service Packaged Air Compressors and Receivers 223300 Electric, Domestic-Water Heaters 223400 Fuel-Fired, Domestic-Water Heaters

224213.16 Commercial Urinals

224216.16 Commercial Sinks

224500 Emergency Plumbing Fixtures 224713 Drinking Fountains

DIVISION 23 HEATING, VENTILATING AND AIR CONDITIONING

230500 Common Work Results for HVAC 230529 Hangers and Supports for HVAC Piping and Equipment 230553 Identification for HVAC Piping and Equipment 230593 Testing, Adjusting, and Balancing for HVAC 230713 Duct Insulation 230719 HVAC Piping Insulation 230800 Commissioning of HVAC Systems

230923.12 Control Dampers

230993.11 Sequence of Operations for HVAC DDC

231126 Facility Liquefied-Petroleum Gas Piping 233113 Metal Ducts 233300 Air Duct Accessories 233346 Flexible Ducts viii

233416 Centrifugal HVAC Fans 233423 HVAC Power Ventilators

233713.23 Registers and Grilles

235123 Gas Vents

235523.13 Low-Intensity, Gas-Fired, Radiant Heaters

237339 Indoor, Direct-Fired Heating and Ventilating Units

DIVISION 26 ELECTRICAL

260519 Low-Voltage Electrical Power Conductors and Cables 260526 Grounding and Bonding for Electrical Systems 260529 Hangers and Supports for Electrical Systems 260533 Raceways and Boxes for Electrical Systems 260544 Sleeves and Sleeve Seals for Electrical Raceways and Cabling 260553 Identification for Electrical Systems 260923 Lighting Control Devices 262416 Panelboards 262726 Wiring Devices 262816 Enclosed Switches and Circuit Breakers

262913.03 Manual and Magnetic Motor Controllers

263213.16 Gas-Engine-Driven Generator Sets

263600 Transfer Switches 264113 Lightning Protection for Structures 265119 LED Interior Lighting 265213 Emergency and Exit Lighting

DIVISION 27 COMMUNICATIONS

Specifications not included in Project Manual. Refer to Project Drawings for requirements where applicable.

DIVISION 28 ELECTRONIC SAFETY AND SECURITY

284200 Gas Detection and Alarm

DIVISION 31 EARTHWORK

311000 Site Clearing 312000 Earth Moving ix

312319 Dewatering 315000 Excavation Support and Protection

DIVISION 32 EXTERIOR IMPROVEMENTS

321216 Asphalt Paving 321313 Concrete Paving 321373 Concrete Paving Joint Sealants 321713 Parking Bumpers 321723 Pavement Markings 329200 Turf and Grasses

DIVISION 33 UTILITIES

331415 Site Water Distribution Piping 334100 Storm Utility Drainage Piping

DIVISION 41 MATERIAL PROCESSING AND HANDLING EQUIPMENT

APPENDIX A

Geotechnical Study (Soils Report)

APPENDIX B

Statement of VUSBC Special Inspections (State Owned Buildings) Form CO-6a (DGS- 30-048)

2018 VUSBC Special Inspections (State Owned Buildings) Form CO-6b (DGS-30-052) for Site Adaptation

END OF TABLE OF CONTENTS VOLUME 1, PART 1A & VOLUME 2, PART 1B:

COMBO BUILDING SITE ADAPTATION &

EQUIPMENT STORAGE BUILDING PROJECT MANUAL

x

VOLUME 3, PART 2 – PROTOTYPE COMBO BUILDING PROJECT MANUAL

TABLE OF CONTENTS

LIST OF PROTOTYPE COMBO BUILDING DRAWINGS

Title Sheet T1 Fire Protection Information Plan FP1 Legend and Schedules A1 Floor Plan A2 Reflected Ceiling and Roof Plans and Details A3 Elevations A4 Building Sections and Details A5 Wall Sections A6 Details A7 Wall Types and Head and Jamb Details A8 Door, Frame, and Window Types and Sections A9 Enlarged Plan, Elevations, and Sections A10 Elevations, Sections, and Details A11 Optional Plans and Details A12 Foundation and Slab Plan S1 Steel Framing Plan S2 Roof Framing Plan S3 Sections and Details S4 Sections and Details S5 Elevations and Details S6 Roof Truss Profiles, Sections, and Details S7 Schedule, Sections, Details, and Optional Plans S8 General Notes S9 Legend and Specifications M1 Mechanical Plan and Optional Plan M2 Schedules M3 Sections M4 Details M5 Controls M6 Legend, Specifications, and Details P1 Sanitary Plan and Optional Plan P2 Domestic Water Plan P3 Plumbing Schedules P4 Plumbing Riser Diagrams P5 Legend, Abbreviations, and General Notes E1 Single Line Diagram - 120/240V, Single Phase E2A xi

LIST OF PROTOTYPE COMBO BUILDING DRAWINGS

Single Line Diagram - 208/120V, 3 Phase (Not applicable to this project) E2B Floor Plan - Lighting E3 Floor Plan - Power E4 Enlarged Plan and Optional Plans E5 Grounding and Embed Plan E6 Lightning Protection System E7 Details E8 Details E9 Schedules - 120/240V, Single Phase E10A Schedules - 208/120V, 3 Phase (Not applicable to this project) E10B Schedules E11 Schematics E12 Schematics E13 Enlarged Lighting Control Plans E14

SPECIFICATIONS

DIVISION 1 GENERAL REQUIREMENTS

DIVISION 2 EXISTING CONDITIONS

DIVISION 3 CONCRETE

032000 Concrete Reinforcing 033000 Cast-in-Place Concrete 033543 Polished Concrete Finishing

DIVISION 4 MASONRY

042000 Unit Masonry xii

DIVISION 5 METALS

051200 Structural Steel Framing 054000 Cold-Formed Metal Framing 054400 Cold-Formed Metal Trusses

DIVISION 6 WOOD, PLASTICS AND COMPOSITES

061053 Miscellaneous Rough Carpentry 061600 Sheathing 064116 Plastic-Laminate-Clad Architectural Cabinets 066640 Exterior Column Systems

DIVISION 7 THERMAL AND MOISTURE

072100 Thermal Insulation 072119 Foamed-in-Place Insulation 072500 Weather Barriers 072726 Fluid-Applied Membrane Air Barriers 073113 Asphalt Shingles 074646 Fiber-Cement Siding 076200 Sheet Metal Flashing and Trim 076510 Flexible Flashing Drainage Plane System 077100 Roof Specialties 079200 Joint Sealants

DIVISION 8 OPENINGS

081113 Hollow Metal Doors and Frames 081416 Flush Wood Doors 083323 Overhead Coiling Doors 084113 Aluminum-Framed Entrances and Storefronts 085113 Aluminum Windows 087100 Door Hardware 088000 Glazing

092216 Non-Structural Metal Framing 092900 Gypsum Board 093013 Ceramic Tiling xiii

095113 Acoustical Panel Ceilings 096513 Resilient Base and Accessories 099113 Exterior Painting 099123 Interior Painting

DIVISION 10 SPECIALTIES

101423 Room-Identification Signage 102113 Plastic Toilet Compartments 102800 Toilet, Bath and Laundry Accessories 104416 Fire Extinguishers 105113 Metal Lockers

DIVISION 11 EQUIPMENT

113013 Appliances

DIVISION 12 FURNISHINGS

122413 Roller Window Shades

123661.16 Solid Surfacing Countertops

DIVISION 13 SPECIAL CONSTRUCTION

DIVISION 14 CONVEYING EQUIPMENT

DIVISION 21 FIRE SUPPRESSION

xiv

DIVISION 22 PLUMBING

220517 Sleeves and Sleeve Seals for Plumbing Piping 220518 Escutcheons for Plumbing Piping 220519 Meters and Gages for Plumbing Piping

220523.12 Ball Valves for Plumbing Piping

220523.14 Check Valves for Plumbing Piping

220529 Hangers and Supports for Plumbing Piping and Equipment 220553 Identification for Plumbing Piping and Equipment 220719 Plumbing Piping Insulation 221116 Domestic Water Piping 221119 Domestic Water Piping Specialties 221316 Sanitary Waste and Vent Piping

221319.13 Sanitary Drains

221513 General-Service Compressed-Air Piping 223400 Fuel-Fired, Domestic-Water Heaters 224100 Residential Plumbing Fixtures

224216.16 Commercial Sinks

224716 Pressure Water Coolers

230513 Common Motor Requirements for HVAC Equipment 230517 Sleeves and Sleeve Seals for HVAC Piping 230529 Hangers and Supports for HVAC Piping and Equipment 230553 Identification for HVAC Piping and Equipment 230593 Testing, Adjusting, and Balancing for HVAC 230713 Duct Insulation 230719 HVAC Piping Insulation 231126 Facility Gas Piping 233113 Metal Ducts 233300 Air Duct Accessories 233416 Centrifugal HVAC Fans 233423 HVAC Power Ventilators 233550 Vehicle Exhaust Extraction System 233713 Diffusers, Registers, and Grilles

235416.13 Gas-Fired Furnaces

235523.13 Low-Intensity, Gas-Fired, Radiant Heaters

260500 Common Work Results for Electrical 260543 Underground Ducts and Raceways for Electrical Systems xv

260923 Networked Lighting Controls 260924 Line Voltage Lightning Controls 262416 Panelboards 262726 Wiring Devices 262816 Enclosed Switches and Circuit Breakers 264113 Lightning Protection for Structures 264313 Surge Protection for Low-Voltage Electrical Power Circuits 265000 Building Lighting

DIVISION 27 COMMUNICATIONS

Specifications not included in Project Manual. Refer to Project Drawings for requirements where applicable.

DIVISION 28 ELECTRONIC SAFETY AND SECURITY

280000 Telecommunications System

DIVISION 32 EXTERIOR IMPROVEMENTS

DIVISION 33 UTILITIES

DIVISION 41 MATERIAL PROCESSING AND HANDLING EQUIPMENT

APPENDIX A

2018 VUSBC Special Inspections (State Owned Buildings) Form CO-6b (DGS-30-052)

EQUIPMENT STORAGE BUILDING PROJECT NO. 501-18041-045

xvi

APPENDIX B

Plumbing Fixture Calculations

APPENDIX C

Envelope Thermal Calculations

APPENDIX D

Attic Ventilation Calculations

END OF TABLE OF CONTENTS VOLUME 3, PART 2:

PROTOTYPE COMBO BUILDING PROJECT MANUAL

DGS-30-256

(Rev. 07/21)

NOTICE OF

INVITATION FOR BIDS (IFB)

IFB 158563

Project Code: 501-18041-045

Haynesville Combo Building & Equipment Storage Building

Sealed bids are invited for the construction of the Haynesville Combo and Equipment Storage Buildings, Project Code 501-18041-047, at the VDOT Haynesville Area Headquarters located at 734 Barnfield Road, Haynesville VA 22472. The project is generally described as the construction of an approximately 5,000 sq. ft., office/maintenance combo building and approximately 6,600 sq.

ft. equipment storage building. The proposed new buildings are 1-story, C.M.U. walls with metal truss/asphalt shingle roof system. The work includes earthwork, storm water management, site utilities, paving, fencing and other appurtenances for a complete and operational facility.

Sealed bids will be received electronically through eVA. To submit an online bid, please refer to the online bidding instructions at: https://www.youtube.com/watch?v=KSxcAkOekW0. If Bidder encounters any problem in entering responses into eVA, they must contact eVA Customer Care to place a ticket. eVA Customer Care Hours are from 8:15am to 5:00pm

The previous requirement for prequalification is no longer required. This procurement is now open to all bidders.

The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on, February 14, 2024.

A public bid opening via teleconference will be hosted by a VDOT representative. The bids will be opened publicly and read aloud beginning 2:00 PM on February 15, 2024. The conference can be accessed with the below information:

Microsoft Teams meeting:

Join on your computer, mobile app, or room device.

Click here to join the meeting Meeting ID: 297 923 312 609 Passcode: wFpyez Download Teams | Join on the web Or call in (audio only) +1 434-230-0065,,551748224# Phone Conference ID: 551 748 224# Find a local number | Reset PIN Learn More | Meeting options

A five percent (5%) bid bond is required to accompany this bid. When required bid shall be accompanied by a Commonwealth of Virginia Standard Bid Bond, Form CO-10.2, payable to the Owner as obligee in an amount equal to five percent (5%) of the amount of the bid. Failure to submit the bid bond on the Commonwealth of Virginia Standard Bid Bond, Form CO-10.2 will result in the bid being considered non-responsive. (When bid bonds are requested, the awarded contractor will be required to furnish Performance and Payment Bond.)

https://www.youtube.com/watch?v=KSxcAkOekW0 https://eva.virginia.gov/get-help-customer-care.html https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTA2NWRiOTItYTg3Ny00MDM1LTljNWEtYTJmZmJiNDA5M2Ez%40thread.v2/0?context=%7b%22Tid%22%3a%22620ae5a9-4ec1-4fa0-8641-5d9f386c7309%22%2c%22Oid%22%3a%2227565d02-48de-4f44-affe-ecdbcb1e1182%22%7d https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/microsoft-teams/join-a-meeting tel:+14342300065,,551748224#%20 https://dialin.teams.microsoft.com/69fbdf03-a314-4206-b210-d4d007632545?id=902225277 https://dialin.teams.microsoft.com/usp/pstnconferencing https://aka.ms/JoinTeamsMeeting https://teams.microsoft.com/meetingOptions/?organizerId=f777379a-2f75-437d-bee2-681e585bffa2&tenantId=620ae5a9-4ec1-4fa0-8641-5d9f386c7309&threadId=19_meeting_N2EwZjRhYmItMzdiZC00NWYzLTg3YjctOTE4YzFiNzA2OTZi@thread.v2&messageId=0&language=en-US

DGS-30-256

(Rev. 07/21) eVA Vendor Registration: The bidder or offeror shall be a registered vendor in eVA. See the attached eVA Vendor Registration Requirements.

Procedures for submitting a bid, claiming an error, withdrawal of bids and other pertinent information are contained in the Instructions to Bidders, which is part of the Invitation for Bids.

Withdrawal due to error in bid shall be permitted in accord with Section 9 of the Instructions to Bidders and § 2.2-4330, Code of Virginia. The Owner reserves the right to reject any or all bids.

An OPTIONAL pre-bid conference will be held at the VDOT Northern Neck Residency Office located at 734 Barnfield Road, Haynesville VA, 22472 at 10:00 a.m., on January 24, 2024 followed by a site visit. Ms. Stephanie Stein of Gauthier Alvarado Associates (A/E Project Manager) and Mr. Noel Lemle of VDOT (Fredericksburg District Facilities Manager) will be conducting the showing. Attendance shall be optional for those submitting a bid. This is not a mandatory project showing, however, potential bidders are encouraged to visit the site of the proposed work. The submission of a bid will be considered as conclusive evidence that the bidder has made such examination and/or is satisfied as to the conditions to be encountered in performing the work.

The contract shall be awarded on a lump sum basis as follows: the Total Base Bid Amount including any properly submitted and received bid modifications plus such successive Additive Bid Items as the Owner in its discretion decides to award in the manner set forth in Paragraph 12 of the Instructions to Bidders. ‘Notice of Award’ or ‘Notice of Intent to Award’ will be posted on eVA, Virginia Department of General Services’ central electronic procurement website, at https://eva.virginia.gov

Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia.

See the Invitation for Bids for additional qualification requirements.

All executive branch agencies are directed to advance Executive Order 35, dated July 3, 2019.

The Invitation for Bids for the above project, including the drawings and the specifications containing the information necessary for bidding, shall be obtained from https://eva.virginia.gov

Joshua Saunders, VCCO, VCO Authorized Official of Owner/Agency

Attachment: eVA Vendor Registration Requirements https://eva.virginia.gov/ https://eva.virginia.gov/

DGS-30-384

(Rev. 01/21)

Vendor eVA Registration Requirements eVA Business-to-Government Vendor Registration, Contracts, and Order: The eVA Internet electronic procurement solution, web site portal www.eVA.virginia.gov, streamlines and automates government purchasing activities in the Commonwealth. The eVA portal is the gateway for vendors to conduct business with state agencies and public bodies. All vendors desiring to provide construction and/or professional services to the Commonwealth shall participate in the eVA Internet e-procurement solution by completing the free eVA Vendor Registration. All bidders or offerors must register in eVA and pay the Vendor Transaction Fees specified below; failure to register will result in their bid/proposal being rejected.

Vendor transaction fees are determined by the date the original purchase order is issued and the current fees can be found on the eVA website at https://eva.virginia.gov/eva-billing.html.

eVA Orders and Contracts: The solicitation/contract will result in one purchase order(s) with the eVA applicable transaction fee assessed for each order.

https://eva.virginia.gov/eva-billing.html https://eva.virginia.gov/eva-billing.html

DGS-30-055 CO-7A

(Rev. 07/22) Page 1 of 9

INSTRUCTIONS TO BIDDERS

The Invitation For Bids (“IFB”) consists of the Notice, these Instructions To Bidders, the Bid Form, the Pre-Bid Question Form, the General Conditions of the Construction Contract, the Supplemental General Conditions (if any), the Special Conditions (if any), the Forms to be used, and the Scope of Work as described by the Plans and Specifications, other documents listed in the Specifications, and any addenda which may be issued, all of which request qualified bidders to submit competitive prices or bids for providing the described work of the Contract.

As used herein, the terms “bidder” and “Contractor” both shall refer to the Person submitting a bid.

eVA Vendor Registration: The bidder shall be a registered vendor in eVA. See the attached eVA Vendor Registration Requirements.

1. CONDITIONS AT SITE OR STRUCTURE: Bidders shall visit the Site and shall be responsible for ascertaining pertinent local conditions such as location, accessibility, general character of the Site, structure or building, and the character and extent of existing conditions, improvements or work within or adjacent to the Site. No Claims shall be submitted as a result of Bidder’s failure to have done so, but shall be deemed waived and will not be considered by the Owner. See Section 7 of the General Conditions entitled "Conditions at Site."

2. EXPLANATIONS TO BIDDERS: No oral explanation in regard to the meaning of drawings and specifications will be made and no oral instructions will be given before the award of the Contract. The Owner shall not be responsible for any conclusions, assumptions or interpretations made by bidders during the preparation of bids that are contrary to the Drawings and Specifications and their clear intent.

Discrepancies, conflicts, errors, omissions or doubts as to the meaning of the Contract Documents shall be communicated in writing to the A/E for interpretation. Bidders must use the "Prebid Question Form" provided in the bid documents. Bidders must so act to assure that questions reach the A/E at least six (6) days prior to the time set for the receipt of bids to allow a sufficient time for an addendum to reach all bidders before the submission of their bids. If, however, there are two (2) weeks or less between the first bid advertisement and the time set for receipt of bids, then bidders must submit questions so that they reach the A/E no later than three (3) days prior to the time set for receipt of bids. Any interpretation made will be in the form of an addendum to the Specifications which will be forwarded to all bidders, and its receipt shall be acknowledged by the bidder on Bid Forms. If such discrepancies, conflicts, errors, omissions or doubts are reasonably apparent or should have been reasonably apparent to the bidder, and the bidder failed to submit questions to the A/E in the time and manner required herein and the Contract is awarded to the bidder, then any claims shall be deemed waived and the bidder shall not be entitled to additional compensation or time, or entitled to sue the Owner based on such discrepancies, conflicts, errors, omissions, or doubts.

3. TIME FOR COMPLETION:

(a) "Time for Completion" shall be designated by the Owner on the Invitation for Bids or other prebid documents and shall mean the number of consecutive calendar days following the issuance of the Notice to Proceed which the Contractor has to substantially complete all Work required by the Contract. In some instances, the Time for Completion may be stated in the form of a Contract Completion Date based on a stipulated date of Notice to Proceed.

Unless otherwise specified, the Contractor shall achieve Final Completion within thirty (30) days after the date of Substantial Completion.

(b) When the Notice to Proceed is issued, it will state a Contract Completion Date, which has been set by the Owner based on date of the Notice to Proceed and the Time for Completion.

(Rev. 07/22) Page 2 of 9

(c) The Contractor, in preparing and submitting its bid, is required to take into consideration normal weather conditions. Normal weather does not mean statistically average weather, but rather means a range of weather patterns which might be anticipated based on weather conditions and events for the past ten (10) years. Normal weather conditions shall be determined from the public historical records available, including the U.S. Department of Commerce, Local Climatological Data Sheets, Oceanic and Atmospheric Administration/Environmental Data and Information Service, National Climatic Center and the National Weather Service. The data sheets to be used shall be for the locality or localities closest to the Site. No additional compensation, costs or damages will be paid to the Contractor because of normal weather conditions, including normal adverse weather to be anticipated during the Project. An extension of time for abnormal adverse weather conditions which directly impact the Work will be considered by the Owner as set forth in the General Conditions.

(d) If the Owner designates the public historical climatological records to be used to establish normal weather patterns, the bidder shall use those records in estimating and preparing its bid. If the Owner requests each bidder to indicate the weather pattern records used in preparation of a bid, each bidder may select the public historical climatological records upon which it will rely in preparing its bid. In the latter situation, each bidder shall designate in the space provided which of such climatological data records were used in preparing the bid. A bidder's failure to designate climatological records when submitting a bid shall not disqualify a bid, but shall constitute a waiver of any claim or request for an extension of time as the result of abnormal adverse weather.

In either case, the bid submitted and the Time for Completion shall be presumed to have been based upon normal weather patterns, including normal adverse weather, as derived from the climatological records used.

4. PREPARATION AND SUBMISSION OF BIDS:

(a) Bids shall be submitted on the forms furnished, or copies thereof, and shall be signed in ink, or in the case of bids submitted electronically, signatures shall be in accordance with Code of Virginia § 59.1-479 et seq. The Owner’s agreement to accept electronic bids, if made, will be indicated in the IFB. Erasures or other changes in a bid must be explained or noted over the signature of the bidder. Bids containing any conditions, omissions, unexplained erasures, alterations or items not called for in the proposal, or irregularities of any kind, may be rejected by the Owner as being incomplete or nonresponsive.

(b) Each bid must give the complete legal name and full business address of the bidder and be signed by the bidder, or the bidder's authorized representative. Bids by partnerships must be signed in the partnership name by one of the general partners of the partnership or an authorized representative, followed by the designation/title of the person signing, and a list of the partners. Bids by joint ventures must be signed in the joint venture name by one of the joint venturers or an authorized representative of one of the joint venturers, followed by the designation/title of the person signing, and a list of the joint venturers. Bids by corporations must be signed with the legal name of the corporation followed by the name of the state in which it is incorporated and by the signature and title of the person authorized to bind it in this matter. The name of each person signing shall be typed or printed below the signature. A signature on a bid by a person who identifies their title as "President," "Secretary," "Agent" or other designation without disclosing the principal firm, shall be held to be the bid of the individual signing. When requested by the Owner, satisfactory evidence of the authority of the officer signing on behalf of the corporation shall be furnished.

Trade or fictitious names may be referenced by using "t/a _ _ _ ," but bids shall be in the legal name of the person or entity submitting the bid.

(c) Bids with the bid guarantee shall be enclosed in a sealed envelope which shall be marked and addressed as indicated by the advertisement. If a Contract is for one hundred twenty thousand

(Rev. 07/22) Page 3 of 9 dollars ($120,000) or more, or if the total value of all construction, removal, repair or improvements undertaken by the bidder within any twelve-month period is seven hundred fifty thousand dollars ($750,000) or more, the bidder is required under Code of Virginia §§ 54.1-1100, et seq., to be licensed in Virginia as a "Class A Contractor." If a Contract is for ten thousand dollars ($10,000) or more, but less than one hundred twenty thousand dollars ($120,000), or if the total value of all construction, removal, repair or improvements undertaken by the bidder within any twelve-month period is one hundred fifty thousand dollars ($150,000) or more, but less than seven hundred fifty thousand dollars ($750,000), the bidder is required to be licensed in Virginia as a "Class B Contractor." The bidder shall place on the outside of the envelope containing the bid and shall place in the bid over its signature whichever of the following notations is appropriate and insert its Contractor license/registration number:

Licensed Class A Virginia Contractor No. ______________ or Licensed Class B Virginia Contractor No. ______________

If the bidder is not properly licensed in Virginia at the time the bid is submitted, or if the bidder fails to provide this information on its bid or on the envelope containing the bid and fails to promptly provide said Contractor license number to the Owner in writing when requested to do so before the opening of bids, the bidder shall be deemed to be in violation of Code of Virginia § 54.1-1115 and its bid will not be considered.

(d) Following guidance from the Board for Contractors, the Owner may, as a part of determining whether the bidder is "responsible," require the apparent low bidder to submit a listing of its Subcontractors along with the license number and classification or specialty of each. See DEP’T OF

PROF’L AND OCCUPATIONAL REGULATION, BD. FOR CONTRACTORS POLICIES & INTERPRETATIONS, No. 2959 (July 11, 2016) (“A licensed contractor may bid on work, or enter into a contract for work, which is outside the scope of [its] license classification(s) provided that [it] subcontracts that work, to properly licensed contractors, and the work of the subcontractors is incidental to the contract.”).

(e) The bidder must place its Employer Identification Number (SSN or FEIN) in the space provided on the Bid Form.

(f) Every bidder organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership must be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 of the Code of Virginia, as amended, or as otherwise required by law. Any bidder organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 must include in its bid the identification number issued to it by the State Corporation Commission. Any bidder that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a statement describing why the bidder is not required to be so authorized. A bidder required to be authorized to transact business in Virginia that fails to provide the required information shall not receive an award unless a waiver of this requirement and of any administrative policies and procedures established to implement Code of Virginia § 2.2-4311.2 is granted by the chief executive of the Owner.

If awarded the Contract, the bidder shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of the Contract. Doing so shall be deemed to be a violation of Code of Virginia § 2.2-4311.2 and the bidder understands and agrees that the Owner may void the Contract if the bidder fails to comply with this provision.

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(g). Code of Virginia, § 2.2-4376.2 shall be applicable to the Work of the Contract.

5. BID GUARANTEE:

(a) Any bid (including the Total Base Bid plus all Additive Bid Items) which exceeds five hundred thousand dollars ($500,000) shall be accompanied by a Commonwealth of Virginia Standard Bid Bond, Form CO-10.2, payable to the Owner as obligee in an amount equal to five percent (5%) of the amount of the bid (the “Bid Bond”). The Owner agrees to accept a Bid Bond on which the Surety has utilized electronic signatures and/or electronic notarization if the electronic notarization meets the requirements of Virginia Code §§ 47.1-6.1, -7, and -12, and the Commonwealth of Virginia State Corporation Commission Bureau of Insurance and the Bid Bond contains any SURETY BOND SEAL ADDENDUM established by the Commonwealth of Virginia State Corporation Commission Bureau of Insurance. For construction contracts up to $500,000, where bid bond requirements have been waived by Owner as stated in the IFB, prospective Contractors may be prequalified in accordance with Code of Virginia § 2.2-4317.A Bid Bond may be required for Contracts having bids of up to five hundred thousand dollars ($500,000) if such requirement is stated in the IFB. The Bid Bond must be issued by a surety company which is legally authorized by the Virginia State Corporation Commission to do surety business in the Commonwealth of Virginia. Such Bid Bond shall guarantee the following: that the bidder will not withdraw its bid during the thirty (30) day period following the date of the opening of bids; that if the bid is accepted, the bidder will enter into the Contract with the Owner described in the IFB; that the bidder can and will submit a properly executed and authorized Standard Performance Bond and Standard Labor and Material Payment Bond on the forms included in the IFB. If the bidder withdraws its bid within the thirty (day) period following bid opening, fails to enter into the Contract, or fails to provide the required Standard Performance Bond and Standard Labor and Material Payment Bond within ten (10) days after the bidder’s receipt of notice of acceptance of its bid, the bidder and the bidder’s surety shall be jointly and severally be liable to the Owner for the difference between the amount specified in the bidder’s bid and such larger amount for which the Owner may contract with another party to perform the work covered by said bid, up to the amount of the bid guarantee of 5% of the bidder’s total bid amount, as the damage to the Owner resulting from the bidder’s default. See Code of Virginia §2.2-4336.

(b) Code of Virginia § 2.2-4338 contains provisions allowing for alternative forms of bid security in lieu of a Bid Bond. A bidder’s use of an alternative form of Security as listed in Code of Virginia § 2.2-4338.B must be approved by the Owner prior to the bidder’s submission of its bid on the Bid Receipt date and time to be accepted in lieu of a Bid Bond.

(c) The Bid Bond or other alternative bid security will be returned to all but the three lowest bidders after the formal opening of bids. The remaining Bid Bonds or bid security will be returned to the bidders after the Owner and the accepted bidder have executed the Contract and the required Standard Performance Bond and the Standard Labor and Material Payment Bond for the Contract have been received and approved by the Owner.

(d) If the Contract and required bonds have not been executed by the accepted bidder within thirty

(30) days after the date of the opening of the bids, then the Bid Bond or other bid security of any bidder will be returned upon a bidder’s request, provided the bidder has not been notified of the acceptance of its bid prior to the date of such request.

6. WITHDRAWAL OR MODIFICATION OF BIDS: Bids may be withdrawn or modified by written or telefaxed notice received at the designated location from bidders prior to the deadline fixed for bid receipt.

E-mail withdrawals and modifications are not acceptable. The withdrawal or modification may be made by the person who signed the bid or by an individual(s) who is authorized by the bidder on the face of the bid.

Written modifications may be made on the bid form itself, on the envelope in which the bid is enclosed, or on a separate document. Written modifications, whether the original is delivered or telefaxed, must be

(Rev. 07/22) Page 5 of 9 signed by the person making the modification or withdrawal. The modification must state specifically what is to be modified and by what amount or it must state the item to be modified and what the corrected amount should be.

7. RECEIPT OF BIDS:

(a) Bids will be received at or before the date and the hour and at the place stipulated in the IFB as may be modified by subsequent Addenda.

(b) It is the responsibility of the bidder to assure that its bid and any bid modifications are delivered to the place designated for receipt of bids by the date and hour (deadline) set for receipt of bids. Therefore, it is the bidder’s responsibility to take into account all factors which may impact on its bid deliverer / courier’s ability to deliver the bid and to implement whatever actions are necessary to have the bid delivered to the proper bid receipt location prior to the bid receipt deadline. No bids or bid modifications submitted or offered after the date and hour designated for receipt of bids will be accepted or considered.

(c) The Bid Officer is the Owner's representative designated to receive bids at the time and place noted in the IFB and to open the bids received at the appointed time.

(d) The official time used for the receipt of responses is determined by reference to the clock designated by the Bid Officer. The Bid Officer shall determine when the Bid Receipt Deadline has arrived and shall announce that the Deadline has arrived and that no further bids or bid modifications will be accepted. All bids and bid modifications in the possession of the Bid Officer and their assistants at the time the announcement is completed are deemed to be timely, whether or not the bid envelope has been physically date/time stamped or otherwise marked by the time the Bid Officer makes the deadline announcement.

(e) In the event the bid receipt occurs during a period of suspended state business operations, the receipt and opening will be delayed one business day.

8. OPENING OF BIDS:

(a) Bids will be opened at the time and place stated in the IFB or as modified by subsequent Addenda, and their contents publicly announced. The Bid Officer shall decide when the specified time for bid opening has arrived. No responsibility will be attached to any officer or agent for the premature opening of a bid not properly addressed and identified. Bid opening shall be no sooner than twenty-four (24) hours after the time set for receipt of bids.

(b) The provisions of Code of Virginia § 2.2-4342, as amended, shall be applicable to the inspections of bids received.

(c) In the event the bid opening occurs during a period of suspended state business operations, the opening will be delayed until the next business day.

9. ERRORS IN BIDS: A bidder may withdraw its bid from consideration if the price bid was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of a bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the bid sought to be withdrawn.

In accordance with Code of Virginia § 2.2-4330(B)(2), the bidder must submit to the Owner its original work papers, documents and materials used in the preparation of the bid within one day after the date fixed for submission of bids. Such work papers must be submitted in an envelope or package separate and apart

(Rev. 07/22) Page 6 of 9 from the envelope containing the bid and marked clearly as to the contents and shall be delivered to the Owner by the bidder in person or by registered mail prior to the time fixed for the opening of bids and may not be withdrawn until after the two-hour period (referred to later) has elapsed. The bids shall be opened at the time designated in the IFB, as amended by addendum. Bid opening is usually one day following the time fixed by the Owner for the submission of bids, but no sooner. Once the bids have been opened, the bidder shall have two (2) hours after the opening of bids within which to claim in writing any mistake as defined herein and withdraw its bid. The Contract shall not be awarded by the Owner until such two-hour period has elapsed. Such mistake shall be proved only from the original work papers, documents and materials delivered to the Owner prior to bid opening. This procedure in Code of Virginia § 2.2-4330(B)(2) shall not apply to when the entire bid is required to be submitted on a unit price basis.

Failure of a bidder to submit its original work papers, documents and materials used in the preparation of its bid on or before the time, date and place required shall constitute a waiver by that bidder of its right to withdraw its bid due to a mistake.

No bid may be withdrawn under this section when the result would be the awarding of the Contract on another bid of the same bidder or of another bidder in which the ownership of the withdrawing bidder is more than five (5%) percent.

No bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor to or perform any subcontract or other work agreement for the person or firm to whom the Contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid was submitted. The person or firm to whom the Contract was awarded and the withdrawing bidder are jointly liable to the Owner in an amount equal to any compensation paid to or for the benefit of the withdrawing bidder without such approval.

If the apparent low bid is withdrawn under authority of this section, the lowest remaining bid shall be deemed to be the low bid on the project.

10. REJECTION OF BIDS: The Owner reserves the right to cancel the IFB, to reject any and all bids at its sole discretion when such rejection is in the interest of the Owner, or to reject the bid of any bidder who is determined to be not responsive or not responsible. See Code of Virginia § 2.2-4319.

11. DETERMINATION OF RESPONSIBILITY

Each bidder shall be prepared, if so requested by the Owner, to present evidence of its experience, qualifications and financial ability to carry out the terms of the Contract.

Prior to award of the Contract, an evaluation will be made to determine if the low bidder has the capability, in all respects, to perform fully the contract requirements and the moral and business integrity and reliability which will assure good faith performance, and who has been prequalified, if required. Factors to be evaluated include, but are not limited to:

(a) sufficient financial ability to perform the contract as evidenced by the bidder's ability to obtain payment and performance bonds from an acceptable surety;

(b) appropriate experience to perform the Work described in the bid documents;

(c) any judgments entered against the bidder, or any officers, directors, partners or owners for breach of a contract for construction;

(d) any substantial noncompliance with the terms and conditions of prior construction contracts with a public body without good cause where the substantial noncompliance is documented; or

(e) a conviction of the bidder or any officer, director, partner, project manager, procurement manager, chief financial officer, or owner in the last five years of a crime relating to governmental or nongovernmental construction or contracting; and/or

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(f) any current debarment of the contractor, any officer, director or owner, from bidding or contracting by any public body of any state, any state agency, or any agency of the federal government.

The Owner reserves the right to disqualify or refuse to accept the bid of any bidder who has been convicted, or entered a plea of guilty or nolo contendere, in any federal or state court to any charge involving any unlawful, corrupt or collusive practice involving a public contract whether federal, state, or local, or who has been determined in any judicial proceeding to have violated any antitrust, bid-rigging or collusive practice statute in connection with any public contract, or against whom such formal criminal prosecution or other judicial proceeding has been initiated.

A bidder who, despite being the apparent low bidder, is determined not to be a responsible bidder shall be notified in writing in conformance with the procedures in Code of Virginia § 2.2-4359.

12. AWARD OF CONTRACT

(a) Basis for Contract Award: The Contract, if awarded, will be awarded to the lowest responsive and responsible bidder, if any, provided its bid is reasonable and it is in the best interest of the Owner to accept it and subject to the Owner's right to reject any and all bids and to waive informality in the bids and in the bidding. The Bid Form contains a multi-part Base Bid and may contain Additive Bid Items. Determination of the lowest responsible bidder, if any, will be based on the Total Base Bid Amount entered on the Bid Form including any properly submitted bid modifications plus as many Additive Bid Items taken in sequence as the Owner in its discretion chooses to Award. Where the sum of the values entered in the multiple parts do not agree with the Total Base Bid amount, the Total Base Bid amount entered on the bid form, including any properly submitted bid modifications, shall take precedence.

In the event that the Total Base Bid from the lowest responsible bidder exceeds available funds, the Owner may negotiate the Total Base Bid amount with the apparent low bidder to obtain a Contract Price within available funds, pursuant to Code § 2.2-4318 and Section 12(c) herein.

(b) Informalities: The Owner reserves the right to waive any informality in the bids when such waiver is in the interest of the Owner.

(c) Negotiation With Lowest Responsible Bidder: If award of the Contract to the lowest responsive and responsible bidder is precluded because of limitations on available funds, under the provisions of Code § 2.2-4318 the Owner reserves the right to negotiate the Total Base Bid amount with the lowest responsive, responsible bidder to obtain a Contract Price within the available funds. This may involve changes in either the features or scope of the work included in the Base Bid.