752922-event.pdf

Awarded To: Michelin North America, Inc.

Awarded to Michelin North American Inc.

Tires, Tubes, and Related Services Tire manufacturers to provide tires, tubes, and related services through their authorized dealers.

Open 5/31/2019 2:00 PM MDT Type Best Value No Line Item

Close 6/25/2019 2:00 PM MDT Number AS19146 Currency US Dollar

Sealed Until 6/25/2019 2:00 PM MDT

Contacts

Ann Schliep aschliep@utah.gov

Commodity Codes

Commodity Code Description

25172 Tires and tire tubes including automobile tires and truck tires and bicycle tubes and tires and foam tires

Description

Issuing Procurement Unit Division of Purchasing & General Services Conducting Procurement UnitDivision of Purchasing & General Services

Tires, Tubes, and Related Services

SOLICITATION #AS19146

This Request for Proposals (“RFP”), having been determined to be the appropriate procurement method to provide the best value to the Conducting Procurement Unit, is designed to provide interested Offerors with sufficient basic information to submit proposals. This Request for Proposals ("RFP”) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. If any provision of this RFP conflicts with the Utah Procurement Code or Utah Administrative Code, then the Utah Procurement Code or Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this RFP is for the State of Utah to enter into a contract with a vendor to provide a solution to the following problem that the Conducting Procurement Unit is experiencing: The State of Utah has limited options as it relates to tires, tubes, and related services for its public entity eligible users. The determination of the State of Utah is to be able to offer a multitude of brand names.

Background of the Conducting Procurement Unit

05 July 201905 July 2019 mailto:aschliep@utah.gov mailto:aschliep@utah.gov mailto:aschliep@utah.gov

The State of Utah has contracted with multiple tire manufacturers in the past in order to provide various tires, tubes, and related services through their authorized dealers. This allows public entity eligible users to have the needs of their various fleets met.

Currently, the State of Utah is contracted with Goodyear and Bridgestone through participating addendums with the NASPO ValuePoint Contracts led by the State of Iowa through their authorized dealers. Due to the high demand for additional brand name tires, the State of Utah Division of Purchasing is issuing and conducting this Request for Proposals.

Metrics

• Total dollars spent in Utah last contract for the past 5 years:

2018 2017 2016 2015 2014

$5,109,980 $5,488,808 $4,767,634 $4,743,513 $4,519,159

• Total number of authorized dealers on the previous contracts:

Contract Bridgestone Goodyear Michelin

Total Number 49 62 23

Expectations for Deliverables by the Conducting Procurement Unit

• Pursuit and Performance Tires

• Automobile/Passenger Vehicle Tires

• Light Duty Truck Tires - All Types

• Medium Commercial/Heavy Duty Trucks/Buses Tires

• Off-Road Tires - All Types

• Agriculture/Farm Tires

• Industrial Tires

• Tire Services including:

◦ Installation with purchase in store (includes dismount of used tires and tubes)

◦ Change tire, dismount, and mount

◦ Flat Repair, remove, repair and mount

◦ Flat repair, off vehicle

◦ Rotate mounted tires

◦ New valve stem rubber or metal ◦Wheel balance-computer spin balance

◦ Alignment Services

◦ Used Tire Recycle/disposal

◦ Bulk Tire Disposal

◦ Tire Pressure Monitoring (TPMS) Kit

◦ Service TPMS Sensors/System

◦ Studding

◦ Retread

◦ Recapping of casings

Project Goals for the Conducting Procurement Unit

Multiple award contracts to most expert offerors through their authorized dealers to provide best value tires, tubes, and related services to State of Utah public entity eligible users.

Closing Date and Time

The closing date and time for this sourcing event is provided below in the Anticipated Schedule. If your time zone is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone"

05 July 201905 July 2019 in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Contract Award

It is anticipated that this RFP will result in multiple contract awards. The methodology or formula that will be used to determine the number of contract awards is based on the Cost per Points Ratio (Cost Proposal/Technical Points Received = Cost Points Ratio). All vendors within 300% of the lowest Cost Point Ratio will be awarded a contract.

Future Procurements

The State of Utah reserves the right and may reopen this solicitation, or create a new solicitation if it determines there may be more competition for the procurement item than when the original solicitation was posted.

Length of the Contract

The contract resulting from this RFP will expire March 2024.

Anticipated Schedule

The following is the anticipated schedule for this procurement. The Division reserves the right to alter these dates. All deadlines are prevailing (Daylight or Standard) Mountain Time.

ACTIVITY DATE

RFP Issued 5/31/2019 Offeror Webinar Google Meeting (meet.google.com/ung-dxaq-ufn)6/10/2019 @ 11:00 a.m.

Deadline for Questions during the Question and Answer Period 6/18/2019 @ 2:00 p.m.

RFP Offeror Submittals Due Date 6/25/2019 @ 2:00 p.m.

Identification of Potential Awarded Offeror(s) 6/28/2019 Signing of Contract(s) 7/10/2019 Anticipated Authorization to Proceed 7/11/2019

It is the sole responsibility of the Offerors to examine, with appropriate care and diligence prior to submitting its response to the RFP, the RFP and all conditions which may in any way affect its response or performance under the Contract (if awarded).

Required to View Event

Prerequisites Required to Enter Bid

1. Vendors must complete and upload Attachments B, C, and D.

2. Vendors must complete and upload Attachments D1, D2, and D3.

3.

All proposals in response to this RFP will be evaluated in a manner consistent with the Utah Procurement Code, Administrative Rules, policies and the evaluation criteria in this RFP. Offerors bear sole responsibility for the items included or not included within the proposal submitted by the Offeror. Each area of the evaluation criteria must be addressed in detail in the proposal.

4. Offerors may request that part of its proposal be protected by submitting a Claim of Business Confidentiality Form. See the Buyers Attachment section.

5. Offeror may take exception and/or propose additional language to the Standard Terms and Conditions that have been attached to this RFP.

6. The issuing procurement unit may not accept a proposal after the time for submission of a proposal has expired.

7. Additional information regarding this solicitation.

8. Offeror must guarantee its pricing for the period described in this RFP.

9. If an Offeror is awarded a contract from this RFP then it is required to provide a quarterly administrative fee and report.

Buyer Attachments https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/752922-806618674Description%20of%20Solicitation%20Process.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1625420285&Signature=LS1rSgujIvBy9VBURqfEV2Dux0M%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/752922-806618674Description%20of%20Solicitation%20Process.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1625420285&Signature=LS1rSgujIvBy9VBURqfEV2Dux0M%3D

1. Description of Solicitation Process

2. Attachment A Terms and Conditions for Goods & Services (Cooperative Contracts)

3. Attachment B - Key Personnel Form

4. Attachment C - Market Basket and Min Discounts

5. Attachment D - Project Capability Templates

6. Attachment F - Weekly Risk Report Guide

7. Attachment F1 - WRR Template.xlsx

8. Claim of Business Confidentiality Form

9. Changing your Time Zone

0. Examples of Attachment D

1. Score Sheet for Informational purposes only.

2. Authorized Dealer Agreement

Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1 Is Offeror presently or has Offeror ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

1.2

Offeror acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.3

Offeror acknowledges that it has uploaded a document providing a point-by-point response to the following prerequisites: the mandatory minimum requirements prerequisite, the technical requirements prerequisite, and any other prerequisite that required a document to be uploaded.

1.4

In the event that an Offeror offers pricing discounts for educational entities that (1) are applicable to this solicitation and (2) result in lower pricing than what is generally offered to other governmental entities, please attach a separate cost proposal labeled “Educational Pricing” to your proposal. This cost proposal for Educational Pricing is to be submitted in addition to the original Cost Proposal Form and will only be available to authorized end users. The Educational Pricing will not be used to evaluate costs. Offeror acknowledges that it has read and understands this question.

1.5 Does Offeror have an outstanding tax lien in the State of Utah? If yes, Offeror must provide a statement regarding its debarment or suspension.

1.6 Is Offeror an employee of the State of Utah? If yes, then Offeror must submit an external employment form signed by Offeror's manager at the State of Utah.

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number. (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for the resulting contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6 Identify your firm's type of business.

2.7 Identify your company's Point of Contact for this solicitation, include the point of contact's phone number and email address.

Group 3: Vendor's Submission

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https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/752922-806611735AS19146%20Tires%20Tubes%20and%20Related%20Services%20Score%20Sheet.xlsm?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1625420285&Signature=3wT97wunpg0Nst2ExG%2B%2F9VXOL3Q%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/752922-806611735AS19146%20Tires%20Tubes%20and%20Related%20Services%20Score%20Sheet.xlsm?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1625420285&Signature=3wT97wunpg0Nst2ExG%2B%2F9VXOL3Q%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/752922-808857207Authorized%20Dealer%20Agreement.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1625420285&Signature=q5dBDM4gtgOcgruX5BaXv00srkk%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/752922-808857207Authorized%20Dealer%20Agreement.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1625420285&Signature=q5dBDM4gtgOcgruX5BaXv00srkk%3D

3.1

I have either attended the pre-proposal meeting or viewed the webinar of the pre-proposal meeting.

https://drive.google.com/file/d/1WAWgalUV9zjgrSSufnKRuiIFHwhz9I9-/view?usp=sharing

3.2 Upload your completed response for Attachment B: Key Personnel Proposal Form.

3.3 Upload your completed response for Attachment C: Market Basket and Minimum Discounts Form

3.4 Upload your response for Attachment D: Project Capability Submittal (LE, RA, VA) Checklist and Format.

3.5

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit.

Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit.

Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid.

Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted. Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.