3c_Statement of Work_A.pdf

SOLICITATION 75110PR270000104_A

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STATEMENT OF WORK (SOW)

FOR

GAS LEAK DETECTION, REPAIR, VALVE INSTALLATION, AND ASPHALT

PATCHING SERVICES

1.0 GENERAL

1.1 Background

A gas leak has been identified at United States Coast Guard Training Center Birmingham

Southern, 900 Arkadelphia Road, Birmingham, AL. Immediate repair is required to ensure safety, prevent further damage or hazard, and restore normal operations of the gas line and parking area. This requirement is for a firm-fixed-price construction-type services effort consisting of excavation, gas valve installation, backfill, and asphalt restoration.

This project is pursued to eliminate the safety hazard associated with the gas leak and to return the affected parking lot area to full operational use.

1.2 Scope

The Contractor shall provide all labor, supervision, materials, equipment, tools, transportation, testing, cleanup, and other items needed to complete this work.

The work includes:

1. Confirm the approximate location of the gas leak using a gas detector or similar non-destructive method.

2. Coordinate any gas shutoff and restart with the Government Technical Representative (GTR) and the gas utility, if needed.

3. Review utility markings before digging. The Contractor shall not begin digging until utility markings are in place.

4. Saw-cut the parking-lot asphalt and excavate as needed to safely reach the gas line and repair the leak.

5. Repair the gas leak and install one new gas shutoff valve.

6. Test the repaired gas line and valve before backfilling the excavation.

7. Backfill the excavation with suitable material and repair the asphalt pavement.

8. Remove all spoils, debris, excess materials, equipment, and temporary safety devices from the site.

The expected excavation area is about 6 feet by 6 feet and up to about 6 feet deep. These dimensions are estimates for planning purposes. The Contractor shall excavate only as needed to complete the required repair safely.

If the Contractor finds a condition that is outside this scope—such as rock, an unmarked utility, a leak outside the planned area, a pipe that is different from the expected pipe, or a need for repair beyond the identified leak and one valve—the Contractor shall stop work in that area, make the area safe, and notify the GTR and Contracting Officer. The Contractor shall not perform additional work unless directed in writing by the Contracting Officer.

This requirement does not include repair or replacement of electrical, water, sewer, communications, irrigation, or other utility systems; landscaping repair; rock removal; or work beyond the gas-leak repair and installation of one gas shutoff valve, unless authorized in writing by the Contracting Officer.

1.3 OBJECTIVE

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The objective of this firm-fixed-price requirement is to safely locate and repair the gas leak, install a gas valve, restore the excavated area with gravel backfill, and complete asphalt patching so that the parking lot surface and gas system are fully operational, safe, and ready for use. All work under this contract must be completed no later than ten (10) business days after the date of contract award.

1.4 APPLICABLE DOCUMENTS

The Contractor shall comply with all Federal, State of Alabama, and local laws, rules, permits, codes, and safety requirements that apply to this work.

This includes requirements for:

1. Worker safety;

2. Digging, trench safety, and traffic control;

3. Natural-gas line repair and testing;

4. Utility marking and safe digging;

5. Required licenses, permits, and inspections;

6. Disposal of dirt, debris, and waste; and

7. Asphalt repair.

The Contractor shall obtain all permits, licenses, inspections, and approvals needed to perform the work, unless this SOW states that the Government will provide them.

If the Contractor identifies a conflict between this SOW and an applicable law, permit, code, or gas-utility requirement, the Contractor shall notify the Contracting Officer and GTR in writing before performing the affected work. Only the Contracting Officer may change the requirements of this contract.

2.0 SPECIFIC REQUIREMENTS/TASKS

The Contractor must perform the following tasks. This is a firm-fixed-price contract. The

Contractor is solely responsible for the means, methods, techniques, sequences, and procedures of construction and for coordinating all portions of the work. The Government will not supervise or direct the Contractor’s employees. Performance will be measured by successful completion of the defined tasks and acceptance of the completed work.

2.1 TASK ONE. LOCATE AND EXPOSE THE GAS LEAK

The Contractor shall take the following steps to locate and safely expose the gas leak:

1. Confirm that utility markings are in place and visible before digging.

2. Use a gas detector or similar method to confirm the approximate location of the leak.

3. If the Contractor finds an immediate gas-related safety hazard, the Contractor shall secure the area and immediately notify the GTR and the appropriate gas utility or emergency service, as needed.

4. Coordinate any required gas shutoff with the GTR and gas utility before starting work near the gas line.

5. Set up safety barriers, warning signs, and traffic controls as needed to protect workers, Government personnel, and vehicles.

6. Saw-cut the asphalt in clean, straight lines. The planned excavation area is about 6 feet by 6 feet.

7. Excavate as needed to safely expose the gas line. The expected depth is up to about 6 feet.

8. Use safe digging methods that avoid damage to the gas line and other marked utilities.

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9. Remove excavated dirt, broken asphalt, and debris from the site unless the GTR approves a safe temporary storage area.

10. Expose enough of the gas line to identify the pipe material, pipe size, condition, leak location, and the repair needed.

11. Stop work and notify the GTR and Contracting Officer if the Contractor finds an unmarked utility, rock, an underground obstruction, a different pipe material, or another condition outside the planned work.

2.2 TASK TWO. REPAIR THE GAS LEAK AND INSTALL A VALVE

The Contractor shall repair the identified gas leak and install one new gas shutoff valve.

1. Before starting the repair, the Contractor shall confirm the existing pipe material, pipe size, and condition.

2. The existing pipe is believed to be medium-density polyethylene (MDPE). The

Contractor shall confirm the actual pipe material before selecting repair materials or beginning the repair.

3. The Contractor shall provide all parts and materials needed for the repair, including the valve, fittings, pipe, connectors, warning tape, and other items needed to safely complete the work.

4. All repair materials shall be new and suitable for the existing gas line and its normal operating pressure.

5. The new valve shall:

• Be compatible with the existing gas line;

• Be properly rated for natural-gas service;

• Be installed using an approved method;

• Be placed at the repair location unless the Contracting Officer directs otherwise in writing; and

• Be accessible for future operation and maintenance.

6. Only qualified personnel shall perform the gas-line repair, valve installation, testing, and restart of gas service.

7. Before backfilling, the Contractor shall test the repaired gas line and valve as required by applicable safety and gas-service requirements.

8. The Contractor shall provide the GTR and Contracting Officer with a written test record before backfilling. The test record shall include:

• Date of the test;

• Test method;

• Test pressure;

• Length of the test;

• Test result; and

• Name of the person who performed the test.

9. The Contractor shall not restart gas service until the repair passes testing and the gas utility approves restart, if utility approval is required.

10. If the Contractor finds more than one leak, finds that the repair is more extensive than expected, or cannot complete the repair within this SOW, the Contractor shall notify the GTR and Contracting Officer immediately. The Contractor shall not perform additional work without written direction from the Contracting Officer.

2.3 TASK THREE. BACKFILL AND ASPHALT REPAIR

After the gas line and valve pass testing, the Contractor shall restore the excavation and parking-lot surface.

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1. The Contractor shall not begin backfilling until required testing is complete and the test record has been provided to the GTR.

2. The Contractor shall place clean material around the repaired gas line and valve to protect the pipe in accordance with all federal regulations (including UFGS 33 11 00 / 23 11 25 & UFC 30430-05). The material shall not contain rocks, debris, or other material that could damage the gas line.

3. The Contractor shall install warning tape, tracing wire, or other identification materials if required by the gas utility, applicable code, or the existing installation.

4. The Contractor shall place gravel or other approved backfill in layers and compact each layer before placing the next layer.

5. The Contractor shall prepare the base under the asphalt so the repaired area is stable and level.

6. The Contractor shall install an asphalt patch that:

• Matches the surrounding asphalt thickness as closely as practical;

• Matches the existing pavement material as closely as practical;

• Is compacted properly;

• Is level with the surrounding pavement;

• Does not have loose material, large gaps, sharp edges, depressions, or raised areas; and

• Is safe for normal parking-lot traffic.

7. The Contractor shall seal asphalt edges and joints as needed to help prevent water from entering the repaired area.

8. After completing the asphalt repair, the Contractor shall remove all debris, equipment, signs, barriers, and unused materials. The area shall be clean and safe for normal use.

2.4 TASK FOUR. Site Cleanup and Demobilization

The Contractor must remove all debris, excess materials, equipment, and temporary facilities from the site and leave the work area in a clean, orderly condition acceptable to the

Government Technical Representative (GTR)

3.0 CONTRACTOR PERSONNEL

This requirement is task-oriented and is not a personal services contract. The Contractor must provide qualified personnel to perform all requirements specified in this SOW. The Government will not supervise, direct, or control the Contractor’s employees. The Contractor retains full responsibility for the direction, supervision, and control of its workforce.

3.1 QUALIFIED PERSONNEL

The Contractor must provide personnel who are qualified, licensed (as required by the State of

Alabama), and experienced in gas-line excavation, repair, valve installation, and asphalt patching to perform all requirements specified in this SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor must maintain the contractually required level of support necessary to complete all work within the period of performance. If any Contractor personnel become unavailable, the

Contractor must provide a fully qualified replacement at no additional cost to the Government so that the schedule is not impacted.

3.3 PROJECT MANAGER

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The Contractor must designate a Project Manager (or on-site supervisor) who must serve as the single point of contact for the Contracting Officer and the GTR for the duration of the work. The name and contact information of the Project Manager must be provided to the Government at the Post Award Conference. The Project Manager must be available during working hours and must have authority to make decisions on behalf of the Contractor concerning the work.

The Project Manager must be available to the GTR via telephone between the hours of 0700 and 1700 Central Time, Monday through Friday, and must respond to a request for discussion or resolution of technical problems within four (4) hours of notification.

3.4 EMPLOYEE IDENTIFICATION

Contractor employees working on-site must identify themselves as Contractor personnel and must display company identification while on the premises.

3.5 EMPLOYEE CONDUCT

Contractor employees must comply with all applicable Government and site regulations, policies, and procedures concerning safety, security, and conduct. The Contractor must ensure that its employees present a professional appearance and that their conduct does not reflect discredit on the United States or the Department of Homeland Security / United States Coast

Guard.

3.6 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from the work site for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not required under this SOW.

4.2 Period of Performance

The period of performance for this firm-fixed-price contract must not exceed ten (10) business days from the date of award. All work, including final cleanup and demobilization, must be completed within this period.

4.3 PLACE OF PERFORMANCE

The primary place of performance is the parking lot at Coast Guard Training Center Birmingham

Southern, 900 Arkadelphia Road, Birmingham, AL 35204.

4.4 HOURS OF OPERATION

Contractor employees must generally perform work between the hours of 0700 and 1700

Central Time, Monday through Friday (except Federal holidays), unless otherwise approved in

November 2, 2026 | Page 6 of 13 advance by the GTR. Work outside these hours may be required for safety or operational reasons and must be coordinated with the GTR.

4.5 POST AWARD CONFERENCE

The Contractor must attend a Post Award Conference with the Contracting Officer and the GTR no later than two (2) business days after the date of award. The purpose of the Post Award

Conference is to discuss technical and contracting objectives, review the Contractor’s proposed schedule, confirm line-locate status, and coordinate site access. The Post Award Conference may be held at the place of performance, at a Government facility, or via teleconference as determined by the Contracting Officer.

4.6 PROGRESS REPORTS

The Project Manager must provide a daily progress update (e-mail is acceptable) to the GTR summarizing work performed, any issues encountered, and the projected completion date. A final completion report summarizing the work performed, materials used, and any as-built information must be submitted within two (2) business days after final acceptance.

4.7 PROGRESS MEETINGS

The Project Manager must be available to meet with the GTR upon request (on-site or by telephone) to discuss progress, exchange information, and resolve any technical issues. At a minimum, a final walk-through inspection will be conducted prior to acceptance.

4.8 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format compatible with Microsoft

Office applications.

5.0 GOVERNMENT FURNISHED RESOURCES

Line locating services will be performed by others (Government or host facility) prior to excavation. The Government will not provide labor, materials, tools, equipment, gas valves, fittings, gravel, asphalt, testing equipment, traffic-control equipment, trench-safety equipment, or disposal services. Except for utility locating information and markings identified in this section, the Contractor shall provide everything needed to complete the work. Government utility markings do not remove the Contractor’s responsibility to dig safely and follow applicable safety requirements. The Contractor is responsible for damage caused by failing to follow safe-digging requirements or reasonable work practices.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment, tools, labor, and services necessary to fulfill the requirements of this contract, except for the line locating services identified in Section 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The GTR will review the completed work and deliverables prior to acceptance and will provide the Contractor with documented reasons for non-acceptance if applicable. If the work is

November 2, 2026 | Page 7 of 13 acceptable, the GTR will notify the Contractor in writing (e-mail is acceptable) that the work has been accepted.

7.1 The GTR will have the right to reject or require correction of any deficiencies found in the work that are contrary to the requirements of this SOW or applicable codes. In the event of rejected work, the Contractor will be notified in writing of the specific reasons for rejection. The Contractor must correct the rejected work at no additional cost to the Government and re-present it for acceptance within the period of performance or as otherwise directed.

7.2 The GTR will have two (2) business days to complete the final inspection after notification by the Contractor that the work is complete. The Contractor must correct any punch-list items within two (2) business days of notification.

7.3 Final acceptance of the completed gas-leak repair, valve installation, and asphalt patch constitutes the primary acceptance of the contract effort.

8.0 DELIVERABLES

The Contractor must consider items in BOLD as having mandatory due dates. The completed physical work (repaired gas line, installed valve, and asphalt patch) is the primary deliverable.

ITEM SOW

REFERENCE DELIVERABLE / EVENT DUE BY DISTRIBUTION

1 4.5 Post Award Conference No later than 2 business days after award

GTR, Contracting Officer

2 4.5 Draft Project Schedule At Post Award Conference GTR, Contracting Officer

3 4.5 Final Project Schedule 1 business day after Post Award Conference

GTR, Contracting Officer

4 4.6 Daily Progress Updates Daily during performance GTR

5 2.0–2.4 Completed Gas Leak Repair, Valve Installation, Gravel Backfill, and Asphalt Patch

Within 10 business days after award

GTR (via final inspection)

6 4.6 Final Completion Report Within 2 business days after final acceptance

GTR, Contracting Officer

7 7.0 Final Walk-through / Acceptance Inspection Upon Contractor notification of completion

GTR, Contracting Officer

9.0 Location – Approximate Location of Gas Line, Photos, and Material Example

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Figure 1: Approximate location of Natural Gas Line Shown in Blue

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Figure 2: Example of Gas Line Material from a nearby location

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Figure 3: Example of Gas Line Material from a nearby location