3c_Statement of Work.pdf

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STATEMENT OF WORK (SOW)

FOR

GAS LEAK DETECTION, REPAIR, VALVE INSTALLATION, AND ASPHALT

PATCHING SERVICES

1.0 GENERAL

1.1 Background

A gas leak has been identified in the parking lot at United Stated Coast Guard Training Center

Birmingham Southern, 900 Arkadelphia Road, Birmingham, AL. Immediate repair is required to ensure safety, prevent further damage or hazard, and restore normal operations of the gas line and parking area. This requirement is for a firm-fixed-price construction-type services effort consisting of excavation, gas valve installation, backfill, and asphalt restoration.

This project is pursued to eliminate the safety hazard associated with the gas leak and to return the affected parking lot area to full operational use.

1.2 Scope

The Contractor must perform all labor, supervision, materials, equipment, tools, and services necessary to complete the following work under this firm-fixed-price contract:

• After line locate performed by others, saw-cut and excavate a 6-foot by 6-foot hole in the parking lot to locate the gas leak;

• Haul off all spoils from the site;

• Bring in and place gravel to backfill the excavation;

• Install a gas valve in the parking lot;

• Patch the asphalt surface upon completion of the underground work.

This SOW does not include private line locating, rock removal, slab x-ray, any underground utility work for electrical, gas, or irrigation systems beyond the specified gas leak repair and valve installation, sewer impact fees, water main fees, or landscaping. The Contractor is not responsible for any damage to unmarked utilities.

1.3 OBJECTIVE

The objective of this firm-fixed-price requirement is to safely locate and repair the gas leak, install a gas valve, restore the excavated area with gravel backfill, and complete asphalt patching so that the parking lot surface and gas system are fully operational, safe, and ready for use. All work under this contract must be completed no later than ten (10) business days after the date of contract award.

1.4 APPLICABLE DOCUMENTS

The Contractor must comply with all applicable federal, state, and local laws, codes, ordinances, and regulations governing excavation, gas-line repair, pressure testing, and asphalt paving work, including but not limited to Occupational Safety and Health Administration (OSHA) standards and the applicable Alabama state and local plumbing and gas codes.

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2.0 SPECIFIC REQUIREMENTS/TASKS

The Contractor must perform the following tasks. This is a firm-fixed-price contract. The

Contractor is solely responsible for the means, methods, techniques, sequences, and procedures of construction and for coordinating all portions of the work. The Government will not supervise or direct the Contractor’s employees. Performance will be measured by successful completion of the defined tasks and acceptance of the completed work.

2.1 TASK ONE. Excavation to Locate and Access Gas Leak

a. Saw-cut a clean, straight cut in the parking lot asphalt;

b. Excavate a 6-foot by 6-foot hole of sufficient depth to locate and fully expose the leaking gas line;

c. Haul off all excavated spoils from the site;

d. Provide and place clean gravel backfill material suitable for the subsequent asphalt patch.

2.2 TASK TWO. Gas Valve Installation

The Contractor must furnish and install a new gas valve in the parking lot at the location of the repair. The valve must be of a type and rating suitable for the existing gas service, installed in accordance with applicable codes, and left in a fully operational condition. The Contractor must pressure-test or otherwise verify the integrity of the repaired line and valve as required by applicable codes before backfill is completed.

2.3 TASK THREE. Asphalt Patching

After successful installation, testing, and gravel backfill, the Contractor must patch the asphalt surface of the 6-foot by 6-foot excavated area. The patch must be of material and thickness matching the existing parking lot pavement, properly compacted, and finished flush with the surrounding surface to provide a smooth, durable, and safe driving surface.

2.4 TASK FOUR. Site Cleanup and Demobilization

The Contractor must remove all debris, excess materials, equipment, and temporary facilities from the site and leave the work area in a clean, orderly condition acceptable to the

Government Technical Representative (GTR)

3.0 CONTRACTOR PERSONNEL

This requirement is task-oriented and is not a personal services contract. The Contractor must provide qualified personnel to perform all requirements specified in this SOW. The Government will not supervise, direct, or control the Contractor’s employees. The Contractor retains full responsibility for the direction, supervision, and control of its workforce.

3.1 QUALIFIED PERSONNEL

The Contractor must provide personnel who are qualified, licensed (as required by the State of

Alabama), and experienced in gas-line excavation, repair, valve installation, and asphalt patching to perform all requirements specified in this SOW.

3.2 CONTINUITY OF SUPPORT

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The Contractor must maintain the contractually required level of support necessary to complete all work within the period of performance. If any Contractor personnel become unavailable, the

Contractor must provide a fully qualified replacement at no additional cost to the Government so that the schedule is not impacted.

3.3 PROJECT MANAGER

The Contractor must designate a Project Manager (or on-site supervisor) who must serve as the single point of contact for the Contracting Officer and the GTR for the duration of the work. The name and contact information of the Project Manager must be provided to the Government at the Post Award Conference. The Project Manager must be available during working hours and must have authority to make decisions on behalf of the Contractor concerning the work.

The Project Manager must be available to the GTR via telephone between the hours of 0700 and 1700 Central Time, Monday through Friday, and must respond to a request for discussion or resolution of technical problems within four (4) hours of notification.

3.4 EMPLOYEE IDENTIFICATION

Contractor employees working on-site must identify themselves as Contractor personnel and must display company identification while on the premises.

3.5 EMPLOYEE CONDUCT

Contractor employees must comply with all applicable Government and site regulations, policies, and procedures concerning safety, security, and conduct. The Contractor must ensure that its employees present a professional appearance and that their conduct does not reflect discredit on the United States or the Department of Homeland Security / United States Coast

Guard.

3.6 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from the work site for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not required under this SOW.

4.2 Period of Performance

The period of performance for this firm-fixed-price contract must not exceed ten (10) business days from the date of award. All work, including final cleanup and demobilization, must be completed within this period.

4.3 PLACE OF PERFORMANCE

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The primary place of performance is the parking lot at Coast Guard Training Center Birmingham

Southern, 900 Arkadelphia Road, Birmingham, AL 35204.

4.4 HOURS OF OPERATION

Contractor employees must generally perform work between the hours of 0700 and 1700

Central Time, Monday through Friday (except Federal holidays), unless otherwise approved in advance by the GTR. Work outside these hours may be required for safety or operational reasons and must be coordinated with the GTR.

4.5 POST AWARD CONFERENCE

The Contractor must attend a Post Award Conference with the Contracting Officer and the GTR no later than two (2) business days after the date of award. The purpose of the Post Award

Conference is to discuss technical and contracting objectives, review the Contractor’s proposed schedule, confirm line-locate status, and coordinate site access. The Post Award Conference may be held at the place of performance, at a Government facility, or via teleconference as determined by the Contracting Officer.

4.6 PROGRESS REPORTS

The Project Manager must provide a daily progress update (e-mail is acceptable) to the GTR summarizing work performed, any issues encountered, and the projected completion date. A final completion report summarizing the work performed, materials used, and any as-built information must be submitted within two (2) business days after final acceptance.

4.7 PROGRESS MEETINGS

The Project Manager must be available to meet with the GTR upon request (on-site or by telephone) to discuss progress, exchange information, and resolve any technical issues. At a minimum, a final walk-through inspection will be conducted prior to acceptance.

4.8 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format compatible with Microsoft

Office applications.

5.0 GOVERNMENT FURNISHED RESOURCES

Line locating services will be performed by others (Government or host facility) prior to excavation. The Contractor must not begin excavation until the line locate has been completed and marked. The Government will not furnish any other property, equipment, materials, or supplies. The Contractor must furnish all facilities, materials (including the gas valve, gravel, and asphalt), equipment, and services necessary to fulfill the requirements of this contract.

The Contractor must use any Government-furnished information only for performance of work under this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

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The Contractor must furnish all facilities, materials, equipment, tools, labor, and services necessary to fulfill the requirements of this contract, except for the line locating services identified in Section 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The GTR will review the completed work and deliverables prior to acceptance and will provide the Contractor with documented reasons for non-acceptance if applicable. If the work is acceptable, the GTR will notify the Contractor in writing (e-mail is acceptable) that the work has been accepted.

7.1 The GTR will have the right to reject or require correction of any deficiencies found in the work that are contrary to the requirements of this SOW or applicable codes. In the event of rejected work, the Contractor will be notified in writing of the specific reasons for rejection. The Contractor must correct the rejected work at no additional cost to the Government and re-present it for acceptance within the period of performance or as otherwise directed.

7.2 The GTR will have two (2) business days to complete the final inspection after notification by the Contractor that the work is complete. The Contractor must correct any punch-list items within two (2) business days of notification.

7.3 Final acceptance of the completed gas-leak repair, valve installation, and asphalt patch constitutes the primary acceptance of the contract effort.

8.0 DELIVERABLES

The Contractor must consider items in BOLD as having mandatory due dates. The completed physical work (repaired gas line, installed valve, and asphalt patch) is the primary deliverable.

ITEM SOW

REFERENCE DELIVERABLE / EVENT DUE BY DISTRIBUTION

1 4.5 Post Award Conference No later than 2 business days after award

GTR, Contracting Officer

2 4.5 Draft Project Schedule At Post Award Conference GTR, Contracting Officer

3 4.5 Final Project Schedule 1 business day after Post Award Conference

GTR, Contracting Officer

4 4.6 Daily Progress Updates Daily during performance GTR

5 2.0–2.4 Completed Gas Leak Repair, Valve Installation, Gravel Backfill, and Asphalt Patch

Within 10 business days after award

GTR (via final inspection)

6 4.6 Final Completion Report Within 2 business days after final acceptance

GTR, Contracting Officer

7 7.0 Final Walk-through / Acceptance Inspection Upon Contractor notification of completion

GTR, Contracting Officer

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9.0 Location – Approximate Location of Gas Line

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