751-24371.GAG Addendum 1.pdf

DTMB-0414 RFP (Rev 2/22)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

REQUEST FOR PROPOSAL

ADDENDUM NO. 01

This form identifies an Addendum to a Request for Proposal for Professional Services, and incorporates interpretations or clarifications, modifications, and other information into the Request for Proposals.

Addenda will be numbered by the Project Director and distributed through SIGMA Vendor VSS as an attachment.

TO:

ALL PROPOSERS

DATE ISSUED

5-16-2025

PROJECT NAME

Snowmelt Boiler Replacement Project

FILE NUMBER

751/24371.GAG

PROJECT DIRECTOR

Gerald Gregorski / Ronda Osga

PROPOSAL DUE DATE:

May 28, 2025

ADDENDUM ITEMS: (attach additional sheets and drawings if required)

Please note: The bid Due date for this project has changed, proposals are due Wednesday, May 28, 2025, no later than 2:00 pm EST.

Attached please find:

1. Site Walk Meeting Agenda

2. FAQ Prevailing Wage Law April 2025

APPROVED BY:

PROJECT DIRECTOR Ronda Osga DATE 5-16-2025

Pre-Bid Agenda 751/24371.GAG

Pre-Bid Meeting Agenda Department of Natural Resources / Finance and Operations Div.

Cadillac Customer Service Center - Sidewalk Snowmelt Boiler 751/24371.GAG May 13, 2025, at 2:00 pm

1. Introductions:

Jerry Gregorski – DTMB / Design and Construction Division / Project Director Ronda Osga - DTMB / Design and Construction Division / Project Director Brian Guigue – DTMB / Design and Construction Division / Field Rep Charlotte Kiefer – DNR Operations / Mid-Michigan Area Manager Kendra Thompson – Kendra Thompson Architects

2. This is a Mandatory Pre-Bid Meeting; you should confirm your attendance is recorded to ensure your bid is considered.

3. Scope of Work:

Pressure test of existing snowmelt tubing to determine if it is still functioning. If the system holds pressure, disconnect and remove existing outdoor boiler including associated piping; furnish and install new outdoor boiler, boiler pump and all associated electrical and mechanical items for a complete operational installation in accordance with the design intent outlined.

4. Bids are due Wednesday, May 21, 2025, at 2:00 PM Local Time via electronic submission through the SIGMA VSS website at:

https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService

Please package your bid submittal into a single PDF document, or at least as few separate documents as possible, per the 25.0 MB maximum file size limitation.

This will facilitate the bids processing and minimize chances of errors

If you experience issues or have questions regarding your electronic submission, bidders must contact the SIGMA Help Desk for assistance. Bidders can contact the Help Desk by calling 888-734-9749 or emailing sigma-procurement-helpdesk@michigan.gov or sigma-vendor@michigan.gov

Please notify the Office of Design and Construction (DCD) if you are having SIGMA VSS issues. Include your SIGMA ticket number in an email to our contract specialists, Anne Watros (watrosa@michigan.gov) and Don Klein (kleind4@michigan.gov). You may be asked to email your bid package. Emailed submissions require DCD approval and will be handled on a case-by-case basis.

Approved emailed submissions MUST be received prior to the 2:00 p.m. deadline to be considered responsive and responsible.

5. Bids must be submitted on the Bid Summary form enclosed within the Project Manual. The bid must also include forms within the Project Manual including:

• Qualified Disabled Veteran (QDV) Business Representation

• Certification of a Michigan Based Business

• Responsibility Certification

• Bid Schedule (including Schedule of Alternates)

• Schedule of Change Order Prices

• Bid Security in the amount of 5% of the Base Bid Price,

• Performance and Payment Bonds (To be submitted by Successful

Contractor)

6. A Performance Bond and a Payment Bond are required for bids of more than $50,000.00. A five percent (5%) Bid Bond is required with all your bid submittals.

7. Time of Completion and Liquidated Damages: Work of all trades as specified in the Contract Documents must be substantially completed by September 15, 2025, except for minor replacement, correction, or adjustment items which do not interfere with the complete operation and utilization of all parts of the Contract Work. This Contract Time is of the essence and liquidated damages for each Calendar Day that expires after this Substantial Completion of the entire Work must be in the amount of $250.00. Liquidated damages are not a penalty, are cumulative and represent a reasonable estimate of the Owner’s extra costs and damages, which are difficult to estimate with accuracy in advance. (See Paragraph 23 of Section 00100).

8. A 10% preference will be given in the award of this project to Qualified Disabled

Veteran Owned Companies in accordance with Public Act 22 of 2010 (See Paragraph 22 of Section 00100). To be considered, a bidder must include with their bid a DD214 Proof of Service and Discharge, a Veterans Administration Rating decision letter, proof of disability (if the disability is not included on DD

214) and appropriate legal documents setting forth the 51% natural persons QDV Ownership.

9. Progress payments will be processed not more than once per month.

10. Award of Contract: Awarded to the responsive and responsible best value bidder as recommended by Kendra C. Thompson Architects, PC. (Paragraph 22 of Section 00100).

11. At least 50% of all working employees must be Michigan residents.

12. Prevailing Wage Rates: Are Required for this project. See Specification.

13. Superintendent of the project shall have the authority of the construction company to make on site decisions. On site presence is required whenever work is occurring even if it is a sub-contractor (See Section 00700 General Conditions

– Paragraph 2.3).

14. Site Walk-Through and Bidder Questions: A site walk-through will take place after this meeting. If you have questions concerning bid submittal or terms and conditions of the contract agreement, please submit them by Thursday, May 15, 2025, at 12:00 p.m. in writing by e-mail to:

Kendra Thompson / Kendra C. Thompson Architects, PC O: 231.723.4195, M: 231.510.5012 thompson.kendra@sbcglobal.net

DTMB-SFA- DESIGN AND CONSTRUCTION

Frequently Asked Questions for Recent Law Changes April 8, 2025

Prevailing Wage Law Q: What has changed in the prevailing wage laws?

A: Per Public Act 10 of 2023, amended per PA110 of 2024, all contractors and subcontractors performing work for the State of Michigan as a construction mechanic must register with Labor and Economic Opportunity (LEO) Wage and Hour and receive a State Project Registration (SPR) and pay the associated annual fee to be able to submit bids for state work and submit certified payroll during the project.

Q: When did the change become effective?

A: April 2, 2025.

Q: Does this change apply to projects bid and/or already under a contract before April 2, 2025?

A: No, the change applies to all projects with bids due on or after April 2, 2025.

Q: How do I get a State Project Registration (SPR) register with LEO Wage and Hour?

A: Instructions can be found on the LEO Wage and Hour Prevailing Wage website for attaining the required State Project Registration (SPR) for all contractors and subcontractors.

Q: How much does it cost and how do I pay the annual fee?

A: The fee will be determined by LEO Wage and Hour and is currently $500. The fee is paid directly to LEO Wage and Hour through their website. Please contact LEO Wage and Hour for any assistance or questions relating to issues for registration or payment.

Q: What happens if I submit a bid without the required SPR?

A: As the law requires, the bid will be determined not responsive and cannot be awarded a contract.

Q: Do I have to provide a SPR for every subcontractor that I provide with post bid submittals when I am being considered for award of a contract?

A: No, but the SPR’s must be available if requested. If it is not able to be provided, the contract may be terminated.

Q: What happens if I need to change a subcontractor after the work begins?

A: The General Contractor must immediately notify the Owner of any change in registration status for themselves and any subcontractor and is required to ensure that all subcontractors maintain a SPR with LEO Wage and Hour.

Q: How do I submit the required certified payroll?

A: Certified payroll for both the contract and subcontractors is required to be submitted directly to LEO Wage and Hour with the access provided at the time of paying for your SPR. Certified payroll for projects with State of Michigan Prevailing Wages are not to be submitted to DTMB at any time.

Q: Who do I ask for assistance with determining the appropriate wage rate?

A: LEO Wage and Hour.

For additional information please see 2024-PA-0110.pdf.

END

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