220230027 DNR Cadillc-ADDENDUM 02 20may2025-751-24371gag-ISSUED .pdf

803 cherry street manistee, mi 49660 ■ t: 231.723.4195 ■ thompson.kendra@sbcglobal.net ■ www.kendrathompson-architects.com kendra c.

THOMPSON

architects, p.c.

ADDENDUM NO. 2

SNOWMELT BOILER REPLACEMENT PROEJCT FOR: PAGE: 1 of 1 DNR Cadillac Customer Service Center DATE: 5/20/2025 8015 S. Mackinaw Trail STATE No: 751/24371.GAG Cadillac, MI KTA No: 220230027

The following items are changes, additions, deletions and/or clarifications of the drawings and specifications, and shall be included in the Bid Proposal. All of items will be a part of the Construction Documents. Acknowledge receipt of this Addendum in the appropriate space on the Bid Proposal form. Failure to do so may result in disqualification of the bid.

Item No. 1: Pre-Bid Meeting and Attendance:

A mandatory Pre-Bid Meeting was held at the project site on May 13, 2025 at 2:00 PM. Refer to attached Pre- Bid Meeting Agenda and Meeting Attendance Record.

Item No. 2: State Project Registration (SPR’s):

As a reminder, pursuant to recently enacted legislation (PA 110 of 2024), State Project Registration (SPR) is now required for all contractors and subcontractors working on State of Michigan projects.

Contractors and subcontractors are required to register with LEO at www.michigan.gov/leo prior to bidding on projects. Contractor’s must include documentation of their State Project Registration (SPR) with their bid proposal. If the SPR documentation is not included the bid will be deemed non-responsive.

END OF ADDENDUM NO. 2

Attachment:

Pre-Bid Meeting Agenda Pre-Bid Meeting Attendance Record http://www.michigan.gov/leo

Pre-Bid Agenda 751/24371.GAG

Pre-Bid Meeting Agenda Department of Natural Resources / Finance and Operations Div.

Cadillac Customer Service Center - Sidewalk Snowmelt Boiler 751/24371.GAG May 13, 2025, at 2:00 pm

1. Introductions:

Jerry Gregorski – DTMB / Design and Construction Division / Project Director Ronda Osga - DTMB / Design and Construction Division / Project Director Brian Guigue – DTMB / Design and Construction Division / Field Rep Charlotte Kiefer – DNR Operations / Mid-Michigan Area Manager Kendra Thompson – Kendra Thompson Architects

2. This is a Mandatory Pre-Bid Meeting; you should confirm your attendance is recorded to ensure your bid is considered.

3. Scope of Work:

Pressure test of existing snowmelt tubing to determine if it is still functioning. If the system holds pressure, disconnect and remove existing outdoor boiler including associated piping; furnish and install new outdoor boiler, boiler pump and all associated electrical and mechanical items for a complete operational installation in accordance with the design intent outlined.

4. Bids are due Wednesday, May 21, 2025, at 2:00 PM Local Time via electronic submission through the SIGMA VSS website at:

https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService

Please package your bid submittal into a single PDF document, or at least as few separate documents as possible, per the 25.0 MB maximum file size limitation.

This will facilitate the bids processing and minimize chances of errors

If you experience issues or have questions regarding your electronic submission, bidders must contact the SIGMA Help Desk for assistance. Bidders can contact the Help Desk by calling 888-734-9749 or emailing sigma-procurement-helpdesk@michigan.gov or sigma-vendor@michigan.gov

Please notify the Office of Design and Construction (DCD) if you are having SIGMA VSS issues. Include your SIGMA ticket number in an email to our contract specialists, Anne Watros (watrosa@michigan.gov) and Don Klein (kleind4@michigan.gov). You may be asked to email your bid package. Emailed submissions require DCD approval and will be handled on a case-by-case basis.

Approved emailed submissions MUST be received prior to the 2:00 p.m. deadline to be considered responsive and responsible.

5. Bids must be submitted on the Bid Summary form enclosed within the Project Manual. The bid must also include forms within the Project Manual including:

https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService mailto:sigma-procurement-helpdesk@michigan.gov mailto:sigma-procurement-helpdesk@michigan.gov mailto:sigma-vendor@michigan.gov mailto:watrosa@michigan.gov mailto:kleind4@michigan.gov

• Qualified Disabled Veteran (QDV) Business Representation

• Certification of a Michigan Based Business

• Responsibility Certification

• Bid Schedule (including Schedule of Alternates)

• Schedule of Change Order Prices

• Bid Security in the amount of 5% of the Base Bid Price,

• Performance and Payment Bonds (To be submitted by Successful

Contractor)

6. A Performance Bond and a Payment Bond are required for bids of more than $50,000.00. A five percent (5%) Bid Bond is required with all your bid submittals.

7. Time of Completion and Liquidated Damages: Work of all trades as specified in the Contract Documents must be substantially completed by September 15, 2025, except for minor replacement, correction, or adjustment items which do not interfere with the complete operation and utilization of all parts of the Contract Work. This Contract Time is of the essence and liquidated damages for each Calendar Day that expires after this Substantial Completion of the entire Work must be in the amount of $250.00. Liquidated damages are not a penalty, are cumulative and represent a reasonable estimate of the Owner’s extra costs and damages, which are difficult to estimate with accuracy in advance. (See Paragraph 23 of Section 00100).

8. A 10% preference will be given in the award of this project to Qualified Disabled

Veteran Owned Companies in accordance with Public Act 22 of 2010 (See Paragraph 22 of Section 00100). To be considered, a bidder must include with their bid a DD214 Proof of Service and Discharge, a Veterans Administration Rating decision letter, proof of disability (if the disability is not included on DD

214) and appropriate legal documents setting forth the 51% natural persons QDV Ownership.

9. Progress payments will be processed not more than once per month.

10. Award of Contract: Awarded to the responsive and responsible best value bidder as recommended by Kendra C. Thompson Architects, PC. (Paragraph 22 of Section 00100).

11. At least 50% of all working employees must be Michigan residents.

12. Prevailing Wage Rates: Are Required for this project. See Specification.

13. Superintendent of the project shall have the authority of the construction company to make on site decisions. On site presence is required whenever work is occurring even if it is a sub-contractor (See Section 00700 General Conditions

– Paragraph 2.3).

14. Site Walk-Through and Bidder Questions: A site walk-through will take place after this meeting. If you have questions concerning bid submittal or terms and conditions of the contract agreement, please submit them by Thursday, May 15, 2025, at 12:00 p.m. in writing by e-mail to:

Kendra Thompson / Kendra C. Thompson Architects, PC O: 231.723.4195, M: 231.510.5012 thompson.kendra@sbcglobal.net