751-22240.GAG_Addendum 1.pdf

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ADDENDUM NO. 1

TO: ALL PROSPECTIVE BIDDERS ON THE SUBJECT PROJECT

FROM: Shane Brennan, Project Manager

DATE: August 25, 2023

RE: Platte River Lower Weir Repair Lake Township, MI DTMB File No. 751/22240.GAG

The following items have been addressed as a result of the pre-bid meeting that was held on August 18, 2023, and as a result of Contractor questions received via email. The minutes for the meeting are attached and serve as an addendum to the original bidding documents for the project. A signed Addendum No. 1 shall be included in the bidding documents.

PRE-BID MEETING MINUTES

1. Minutes are attached and serve as an addendum to the original bidding documents for the project.

o The pre-bid sign in sheet is attached as part of the Minutes.

QUESTIONS

Q: Our sheet pile supplier asked if EZ-75 or PZC-13 would be acceptable alternates to PZ-22?

A: EZ-75 and PZC-13 are both acceptable alternates to PZ-22 for this project.

Please sign the Acknowledgement below, attach this Addendum No. 1 to the front of your bidding document, and acknowledge the same on the Bid Form-Addendum 1 page C410- 8.

Bids will not be accepted if Addendum No. 1 is not acknowledged in both locations. Lack of acknowledgment shall cause the bid to be rejected. Acknowledgment of Addendum No. 1 by the bidder shall indicate full understanding and acceptance of the addendum in its entirety.

ACKNOWLEDGMENT OF ADDENDUM NO. 1

(Signature) (Name of Company)

Pre-Bid Agenda 751/22240.GAG

Pre-Bid Meeting Agenda Department of Natural Resources / Fisheries Division

Platte River State Fish Hatchery – Platte River Lower Weir Repairs 751/21034.GAG August 18, 2023, at 11:00 am

1. Introductions:

Jerry Gregorski – DTMB / Design and Construction Division / Project Director Ken Dao – DTMB / Design and Construction Division / Field Rep Aaron Switzer – DNR Fisheries District Manager Greg Deyak – DNR HSFH Maintenance Supervisor Shane Brennan – Spicer Group Shawn Middleton – Spicer Group

2. This is a Mandatory Pre-Bid Meeting; you should confirm your attendance is recorded to ensure your bid is considered.

3. Scope of Work:

Construct a sheet pile retaining wall along the north face of the existing Platte River Lower Weir to prevent further undermining. Fill annular space between the sheet piling and weir concrete pile cap with pea stone. Install riprap along the south face of the weir to fill undermined areas and protect from further erosion. Restore areas disturbed during construction.

4. Bids are due Wednesday, August 30, 2023, at 2:00 PM Local Time via electronic submission through the SIGMA VSS website at:

https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService

Please package your bid submittal into a single PDF document, or at least as few separate documents as possible, per the 6.0 MB maximum file size limitation.

This will facilitate the bids processing and minimize chances of errors

If you experience issues or have questions regarding your electronic submission, bidders must contact the SIGMA Help Desk for assistance. Bidders can contact the Help Desk by calling 888-734-9749 or emailing sigma-procurement-helpdesk@michigan.gov or sigma-vendor@michigan.gov

Please notify the Office of Design and Construction (DCD) if you are having SIGMA VSS issues. Include your SIGMA ticket number in an email to our contract specialists, Anne Watros (watrosa@michigan.gov) and Don Klein (kleind4@michigan.gov). You may be asked to email your bid package. Emailed submissions require DCD approval and will be handled on a case-by-case basis.

Approved emailed submissions MUST be received prior to the 2:00 p.m. deadline to be considered responsive and responsible.

5. Bids must be submitted on the Bid Summary form enclosed within the Project Manual. The bid must also include forms within the Project Manual including:

Qualified Disabled Veteran (QDV) Business Representation Certification of a Michigan Based Business Responsibility Certification Bid Schedule (include Schedule of Alternates) Schedule of Change Order Prices Bid Security in the amount of 5% of the Base Bid Price, Performance and Payment Bonds (To be submitted by Successful

Contractor)

6. A Performance Bond and a Payment Bond is required for bids in excess of $50,000.00. A five percent (5%) Bid Bond is required with your all bid submittals.

7. Time of Completion and Liquidated Damages: Work of all trades as specified in the Contract Documents must be Substantially Completed by the March 1, 2024, except for minor replacement, correction, or adjustment items which do not interfere with the complete operation and utilization of all parts of the Contract Work. The earliest allowed date for start of on-site work will be November 13, 2023. This Contract Time is of the essence and liquidated damages for each Calendar Day that expires after the Substantial Completion and Final Completion of the entire Work must be in the amount of $500/day. (See Paragraph 23 of Section 00100).

8. A 10% preference will be given in the award of this project to Qualified Disabled Veteran Owned Companies in accordance with Public Act 22 of 2010 (See Paragraph 22 of Section 00100). To be considered, a bidder must include with their bid a DD214 Proof of Service and Discharge, a Veterans Administration Rating decision letter, proof of disability (if the disability is not included on the DD

214) and appropriate legal documents setting forth the 51% natural persons QDV Ownership.

9. Progress payments will be processed not more than once per month.

10. Award of Contract: Awarded to the responsive and responsible best value bidder as recommended by Spicer Group (Paragraph 22 of Section 00100).

11. At least 50% of all working employees must be Michigan residents.

12. Prevailing Wage Rates: Are Required for this project. See Specification.

13. Superintendent of the project shall have the authority of the construction company to make on site decisions. On site presence is required whenever work is occurring even if it is a sub-contractor (See Section 00700 General Conditions

– Paragraph 2.3).

14. Site Walk-Through and Bidder Questions: A site walk-through will take place after this meeting. If you have questions concerning bid submittal or terms and conditions of the contract agreement, please submit them by Thursday, August 24, 2023, at 4:00 p.m. in writing by e-mail to:

Shane Brennan / Project Manager Spicer Group 302 River Street, Manistee, MI 49660 O.231.794.5620, M.517.243.9695 shane.brennan@spicergroup.com

Sign in sheet