749507-event.pdf
PDF 289 KB Posted
- Attached to
- Indigent Cremations
- Solicitation number
- 19-113
- Issued by
- Salt Lake County, Utah
About this file
This is an Invitation for Bid (ITB) issued by Weber County Purchasing on behalf of their Indigent Services program for cremation services for indigent deceased individuals. The bid (Number 19-113) was opened on 4/23/2019 at 2:00 PM MDT and closed on 5/7/2019 at 2:00 PM MDT, with the solicitation resulting in a five-year contract for cremation services. The county is required by Utah Code to provide burial or disposition services for indigent deceased, and seeks a funeral home or mortuary to handle cremations for individuals who are declared destitute and meet specific qualification guidelines.
The contract will be awarded to the lowest responsive and responsible bidder, with pricing to include delivery charges and be shipped FOB Destination, Freight Pre-Paid. Key requirements include that the mortuary or funeral director must determine indigent status after consulting with survivors, the county will not participate if gainfully employed family members exist, and only authorized funeral personnel may contact the county about services. The funeral home must provide a consistent point of contact throughout the contract and submit proper documentation, including a legible death certificate, to receive payment. Weber County reserves the right to reject any or all bids and will only pay for services at the time of the incident.
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Text version
Indigent Cremations Weber County, Indigent Services, Indigent Cremations
Open 4/23/2019 2:00 PM MDT Type Invitation for Bid
Close 5/7/2019 2:00 PM MDT Number 19-113 Currency US Dollar
Sealed Until 5/7/2019 2:00 PM MDT
Contacts
Brianna Sederholm bsederholm@co.weber.ut.us
Phone +1 801-399-8868
Commodity Codes
Commodity Code Description
42260 Postmortem and mortuary equipment and supplies and services including cremation services
Description
INDIGENT CREMATION SERVICES
Invitation to Bid
Weber County Purchasing, on behalf of the Indigent Services program invites your company to bid on providing cremation services for the indigent dead.
CONTENTS:
If any provision or specification in this "Invitation to Bid" (ITB) is ambiguous or is disputed by a bidder, the bidder must notify the County Purchasing Division prior to the opening of the bids. No dispute or protest concerning the ambiguity of these specifications or provisions of the ITB shall be accepted following opening of the bids.
GENERAL INFORMATION:
Weber County is required by Utah Code Unannotated– Vol 1, Section 17-53-221 to provide burial services for the indigent dead or to provide for other disposition of their bodies under such restrictions as may be deemed advisable. This solicitation will result in a five (5) year contract with the selected funeral home or mortuary.
Definition of the term “indigent dead” will be defined as any person who becomes deceased in Weber County and declared destitute of property or means sufficient to pay for his or her burial and has qualified under guidelines set forth to be declared “indigent”.
SPECIFICATIONS & SCOPE OF WORK:
Weber County will require any funeral home or mortuary submitting a claim/affidavit for services of an “indigent” deceased, to provide complete information as to the qualification of these services. The funeral director and a family member as to the indigent deceased, attesting to his or her indigent status, must sign this request.
A legible copy of the death certificate must be included with the affidavit. Weber County will only pay for the services at the time of the incident and will not be responsible for any services after the fact.
07 May 201907 May 2019 mailto:bsederholm@co.weber.ut.us mailto:bsederholm@co.weber.ut.us mailto:bsederholm@co.weber.ut.us https://solutions.sciquest.com/apps/Router/SupplierLogin?Custorg=StateOfUtah
Weber County will only provide cremation services for the deceased and will not assume responsibility for any other charges (See Items). Only the authorized funeral or mortuary personnel may contact the County regarding services.
REQUIREMENTS FOR SERVICES:
A. The mortuary or funeral director after consultation with the survivors will determine if the deceased meets the guidelines for being declared “indigent”.
B. The County will not participate if there are any surviving family members (spouse, father, mother, brother, sister, son, or daughter) who are gainfully employed.
C. If it has been determined that the deceased qualifies as an “indigent” and proper documentation has been submitted to the County, authorization will be granted for services as outlined in this bid.
D. The mortuary or funeral home that is awarded this contract will supply Weber County with a point of contact and inform Weber County of any changes in the point of contact throughout the entire life of the contract. The funeral home will have only one or two individuals that deal with Weber County, thus allowing for less training and errors when investigating indigency of the deceased.
QUESTIONS:
Questions shall be submitted through SciQuest Utah Public Procurement Place https://solutions.sciquest.com/apps/Router/SupplierLogin?Custorg=StateOfUtah. Questions are due prior to the question due date and time specified in SciQuest. If a questions/answer changes the ITB, the change will be released in an addendum to the ITB. Do NOT contact the Agency, Division, Department, or other County officers or employees.
AWARD:
The County will determine the low bidders based upon price(s) bid.
Award will be to the lowest responsive, responsible bidder submitting the lowest cost including delivery and any additional costs.
Weber County reserves the right to reject any or all bids and waive any informality or irregularity in any bid or bids, if to do so is in the best interest of the County.
DELIVERY:
The bid pricing being offered must include delivery charges and be shipped FOB Destination, Freight Pre-Paid.
07 May 201907 May 2019 https://solutions.sciquest.com/apps/Router/SupplierLogin?Custorg=StateOfUtah
File details come from the government source that posted it. Updated .