7451 Space Saver Sole Source Justification-Signed.pdf

SOLE-SOURCE DETERMINATION AND JUSTIFICATION

FOR SUPPLIES AND SERVICES

To: Designated Procurement Officer

Oregon Military Department

From: Sam Goff - CPPB

Installations Division

Agency Analyst/Procurement Specialist: Sam Goff

Date: 9/10/2026

Re: Sole Source Determination pursuant to Oregon Revised Statute (ORS) 279B.075 and Oregon Administrative Rule

(OAR) 125-247-0275

Part A

1. Authority to enter into a Sole-Source Contract: OAR 125-246-0170(2)(c)(H)

2. Estimated Total Value of Contract: $28,883.00

Spacesaver Specialists Inc per quote dated 8/7/2026

3. Subject of Contract:

Procurement for the delivery and installation of one (1) new 30” wide section of Spacesaver HD Mobile Wheelhouse filing

System to the front of each row on an existing Spacesaver HD Mobile Wheelhouse filing System located at the Anderson

Readiness Center; see attached drawing

4. Background: This sole source justification applies to the purchase of:

The Oregon Military Department has determined that these goods are available from only one source due to compatibility requirements with existing Spacesaver HD Mobile Wheelhouse filing System and its proprietary design. Spacesaver

Specialists is an authorized distributor of Spacesaver products and will provide the additional section including installation

5. Findings:

A. Market Research Overall Finding.

Market research included vendor outreach and review of competing file storage systems. While other manufacturers provide mobile file storage systems, the adoption of another vendor’s system would require complete replacement, modifications, and retraining staff, resulting in significantly higher cost, operational disruption, and extended downtime.

And

B. Findings of Fact pursuant to OAR 125-247-0275(2) must include, at a minimum, one of the following:

1. Pursuant to OAR 125-247-0275(2)(a): Compatibility. Provide findings supporting your determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

The efficient utilization of existing goods requires the acquisition of compatible goods. The Oregon Military Department has determined that these goods are available from only one source due to compatibility requirements with existing Spacesaver HD

Mobile Wheelhouse filing System and its proprietary design. Spacesaver Specialists is an authorized distributor of Spacesaver products and will provide the additional section including installation

2. Pursuant to ORS 279B.075 (2)(b): Exchange of Software or Data. Provide findings supporting your determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.

Not Applicable

3. Pursuant to ORS 279B.075 (2)(c): Pilot or Experimental Project. Provide findings supporting your determination that the goods or services are for use in a pilot or an experimental project.

Not Applicable

4. Pursuant to ORS 279B.075 (2)(d): Other findings that support the conclusion that Supplies and Services are available from only one source may include but are not limited to considerations of: unique design, availability, geographic location, exclusive authorized representative, cost of conversion, and warranty services.

• Manufacturer Confirmation:.

• Unique Design:.

• Exclusive Availability:

• Installation by OEM:.

• Cost of Conversion:

• Security Needs:

• Operational Urgency:

Attachments:

• Spacesaver Specialists Proposal - HD Mobile Add (1) Section

• Spacesaver Specialists HD Mobile Add 8-6-26

Approved By: ____________________________________________________________________ Angela Sutton Date:

Acting Chief Financial Officer

Financial Administration/AGC