Pre-Proposal Conference.pdf

Pre-Proposal Conference

74330224R0048 - Fiber Dedicated Internet Access Services

May 20, 2025

• Communications and Reminders

• Introductions

• Requirement Overview

• Key Tasks of Requirement

• Key Dates

• Submission of Proposals

• Questions/Answers

AGENDA

COMMUNICATIONS & REMINDERS

• The purpose of this conference is to is to reinforce/clarify ABMC’s objectives, the solicitation’s requirements and to also provide potential offerors an opportunity to comment on the details of the requirements as contained in the work statement, the contract Schedule, and any related specifications.

• As a part of proposal reviews and for compliance matters, all attendees that participates in this conference must submit a Non-Disclosure Agreement is controlled unclassified information.

These materials shall not be forwarded to third parties or parties not registered for this conferenrce.

• Questions may be typed in the chat until the informational section of this conference has concluded and the floor is opened for questions.

• No direct communication allowed between other ABMC personnel and prospective offerors during the proposal and award phase.

• Offerors are cautioned that, notwithstanding any remarks, clarifications, or responses provided at this conference, all terms and conditions of the solicitation remain unchanged unless they are changed by written amendment. It is the responsibility of each offeror, prior to submitting a proposal, to seek clarification of any perceived ambiguity in the solicitation or created by an amendment of the solicitation.

INTRODUCTIONS

• Marissa Tregoning, Contracting Officer

• Jessica Young, Contract Specialist

• Jennifer Li, Chief Information Officer

• Joseph Do, Deputy Chief Information Officer

• Vincent Rochette, Director of Information Technology

• Allison Justiniano, Chief of Engineering

• Mihaela Bors, Deputy Horticulture Director

OVERVIEW

• Single, FFP Award

• Base Year + 9 Option Years for total of 10 years

• CLINs 0001, 0002, and

0003 are Base Year Only

• CLINs 0004 – 0008 are recurring (Option Years)

• Evaluation Factors:

• Technical Approach

• Project Plan & Schedule

• Past Performance

• Pricing

• ABMC Worldwide Presence

OVERVIEW, continued

OVERVIEW, continued

• List of In-Scope Locations Site Acronyms City Country Site Google Maps Link Rack Location GPS Coordinates ABMC Headquarters Arlington USA https://g.co/kgs/uWY5dpw Fifth Floor, Network Room 38°53'24.6"N 77°05'12.6"W

ABMC Paris Office Paris France https://g.co/kgs/n8HEk2f Third Floor Server Room 48°52'35.8"N 2°18'34.9"E

Brittany American Cemetery Montjoie-Saint-Martin France https://maps.app.goo.gl/yPyuCQ9bdCFedtm59 Basement, Office Building 48°31'10.4"N 1°18'05.1"W

Aisne-Marne American Cemetery Belleau France https://maps.app.goo.gl/5W53we46To13fG2M9 Basement, Office Building 49°04'46.2"N 3°17'30.5"E

Epinal American Cemetery Dinozé France https://maps.app.goo.gl/inaycZxbwKnU629X8 First Floor, Service Area 48°08'32.2"N 6°29'47.5"E

Lorraine American Cemetery Saint Avold France https://maps.app.goo.gl/jphq8U9kZPhQF3S47 Archive Room, Service Area 49°07'11.5"N 6°43'17.4"E

Meuse-Argonne American Cemetery Romagne-sous-Montfaucon France https://maps.app.goo.gl/H1iSXWxnZ2D6ffY47 Basement, Office Building 49°20'10.1"N 5°05'35.8"E

Normandy American Cemetery Colleville-sur-Mer France https://maps.app.goo.gl/qUyubNGJhZaCKBcb8 Security Room, Visitor Center 49°21'31.3"N 0°51'05.1"W

Oise-Aisne American Cemetery Seringes-et-Nesles France https://maps.app.goo.gl/kPAgp1AtiiZ3poiy8 Technical Room, Service Area 49°11'59.6"N 3°32'58.3"E

Pointe du Hoc Ranger Monument Cricqueville-en-Bessin France https://maps.app.goo.gl/N1HaVRUEibRGNd3Q8 Technical Room, Service Area 49°23'35.3"N 0°59'11.5"W

Rhone American Cemetery Draguignan France https://maps.app.goo.gl/mf6KKfjW8hhK9qFm6 Storage Room, Office Building 43°32'09.8"N 6°28'24.4"E

St. Mihiel American Cemetery Thiaucourt-Regnieville France https://maps.app.goo.gl/tSbjz3wJHdu7RjZL8 Basement, Office Building 48°57'25.0"N 5°51'07.6"E

Somme American Cemetery Bony France https://maps.app.goo.gl/uxsSxyS5zgLRiWpJ6 Network Rack, Garage 49°59'09.6"N 3°12'45.4"E

Suresnes American Cemetery Suresnes France https://maps.app.goo.gl/seFmZfZWuxbrX8LR8 Network Rack, Training Room 48°52'15.4"N 2°13'04.5"E

Château Thierry American Monument Château-Thierry France https://maps.app.goo.gl/ddrr8DW6rp1we79Q8 Technical Room 49°02'30.6"N 3°22'17.6"E

Lafayette Escadrille Memorial Cemetery Marnes-la-Coquette France https://maps.app.goo.gl/yW6yEJYdNk8iT44Z7 Basement, Office Building 48°50'09.0"N 2°10'27.6"E

Henri-Chapelle American Cemetery Hombourg Belgium https://maps.app.goo.gl/3rfW5fVpB69HULxq5 First Floor, Visitor Building 50°41'47.3"N 5°53'59.2"E

Ardennes American Cemetery Neupré Belgium https://maps.app.goo.gl/PvSAU54BwgVtgBxCA Basement, Office Building 50°32'44.0"N 5°28'02.1"E

Flanders Field American Cemetery Waregem Belgium https://maps.app.goo.gl/31jYSuoQSDpPhDPq6 Network Rack, Safe Room 50°52'25.8"N 3°27'09.5"E

Sicily-Rome American Cemetery Nettuno Italy https://maps.app.goo.gl/YbZyXPAjdyxtPqqM6 Network Rack, Visitor Center 41°27'55.3"N 12°39'42.7"E

Florence American Cemetery Tavarnuzze Italy https://maps.app.goo.gl/UwVBdN814rwxNR5g6 Basement, Office Building 43°41'29.5"N 11°12'24.7"E

Luxembourg American Cemetery Luxembourg Luxembourg https://maps.app.goo.gl/QpHCU8f9dp9WTMMx5 Service Area, Luxembourg 49°36'40.8"N 6°11'23.5"E

Netherlands American Cemetery Margraten Netherlands https://maps.app.goo.gl/PS3FjZ6ZvzXDzCQZ7 Basement, Office Building 50°49'03.3"N 5°48'12.6"E

Manila American Cemetery Taguig City Philippines https://maps.app.goo.gl/Ppst62FeSMGnpzh8A Network Room, Service Area 14°32'17.5"N 121°02'58.7"E

Clark Veterans Cemetery Pampanga Philippines https://maps.app.goo.gl/hrnY6FoT1ZV3U8Kh8 Technical Closet, Visitor Building 15°10'03.7"N 120°34'21.2"E

Cambridge American Cemetery Cambridge UK https://maps.app.goo.gl/GTWHLZHQKaBjY1LGA Technical Room, Visitor Center 52°12'56.9"N 0°03'10.0"E

Brookwood American Cemetery Woking UK https://maps.app.goo.gl/SyRcCuWGpRwQLaBt6 Network Rack, Office Building 51°18'04.4"N 0°38'24.6"W

Corozal American Cemetery Corozal Panama https://maps.app.goo.gl/3pfgB1Gx4yrWfhvV8 Network Room, Office Building 8°59'18.1"N 79°34'23.1"W

Mexico City National Cemetery Mexico City Mexico https://maps.app.goo.gl/EaZQphLhSwsw6moaA Superintendent Office 19°26'31.2"N 99°09'57.8"W

North Africa American Cemetery Tunis Tunisia https://maps.app.goo.gl/Ath8AiCHjTvTAwQ58 Basement, Office Building 36°51'53.9"N 10°19'51.9"E

Optional Sites Montfaucon American Monument Montfaucon d'Argonne France https://maps.app.goo.gl/Co4gdxW6GnxNL1qKA No rack currently available 49°16'18.7"N 5°08'27.1"E

Montsec American Monument Montsec France https://maps.app.goo.gl/W3NFzkULz8N4wzAG8 No rack currently available 48°53'25.1"N 5°42'48.8"E https://g.co/kgs/uWY5dpw https://g.co/kgs/n8HEk2f https://maps.app.goo.gl/yPyuCQ9bdCFedtm59 https://maps.app.goo.gl/5W53we46To13fG2M9 https://maps.app.goo.gl/inaycZxbwKnU629X8 https://maps.app.goo.gl/jphq8U9kZPhQF3S47 https://maps.app.goo.gl/H1iSXWxnZ2D6ffY47 https://maps.app.goo.gl/qUyubNGJhZaCKBcb8 https://maps.app.goo.gl/kPAgp1AtiiZ3poiy8 https://maps.app.goo.gl/N1HaVRUEibRGNd3Q8 https://maps.app.goo.gl/mf6KKfjW8hhK9qFm6 https://maps.app.goo.gl/tSbjz3wJHdu7RjZL8 https://maps.app.goo.gl/uxsSxyS5zgLRiWpJ6 https://maps.app.goo.gl/seFmZfZWuxbrX8LR8 https://maps.app.goo.gl/ddrr8DW6rp1we79Q8 https://maps.app.goo.gl/yW6yEJYdNk8iT44Z7 https://maps.app.goo.gl/3rfW5fVpB69HULxq5 https://maps.app.goo.gl/PvSAU54BwgVtgBxCA https://maps.app.goo.gl/31jYSuoQSDpPhDPq6 https://maps.app.goo.gl/YbZyXPAjdyxtPqqM6 https://maps.app.goo.gl/UwVBdN814rwxNR5g6 https://maps.app.goo.gl/QpHCU8f9dp9WTMMx5 https://maps.app.goo.gl/PS3FjZ6ZvzXDzCQZ7 https://maps.app.goo.gl/Ppst62FeSMGnpzh8A https://maps.app.goo.gl/hrnY6FoT1ZV3U8Kh8 https://maps.app.goo.gl/GTWHLZHQKaBjY1LGA https://maps.app.goo.gl/SyRcCuWGpRwQLaBt6 https://maps.app.goo.gl/3pfgB1Gx4yrWfhvV8 https://maps.app.goo.gl/EaZQphLhSwsw6moaA https://maps.app.goo.gl/Ath8AiCHjTvTAwQ58 https://maps.app.goo.gl/Co4gdxW6GnxNL1qKA https://maps.app.goo.gl/W3NFzkULz8N4wzAG8

ABMC would like to add two sites to the table of sites (for a total of 32 sites):

• Montfaucon: https://www.abmc.gov/cemeteries-memorials/about-montfaucon-american-monument/

• Address: Rue d'Amérique, 55270 Montfaucon-d'Argonne, France

• Montsec: https://www.abmc.gov/cemeteries-memorials/about-montsec-american-monument/

• Address: 55300 Montsec, France

Additional Requirements (NEW) https://www.abmc.gov/cemeteries-memorials/about-montfaucon-american-monument/ https://www.abmc.gov/cemeteries-memorials/about-montfaucon-american-monument/ https://www.abmc.gov/cemeteries-memorials/about-montfaucon-american-monument/ https://www.abmc.gov/cemeteries-memorials/about-montfaucon-american-monument/ https://www.abmc.gov/cemeteries-memorials/about-montfaucon-american-monument/ https://www.abmc.gov/cemeteries-memorials/about-montfaucon-american-monument/ https://www.abmc.gov/cemeteries-memorials/about-montfaucon-american-monument/ https://www.abmc.gov/cemeteries-memorials/about-montfaucon-american-monument/ https://www.abmc.gov/cemeteries-memorials/about-montfaucon-american-monument/ https://www.abmc.gov/cemeteries-memorials/about-montsec-american-monument/ https://www.abmc.gov/cemeteries-memorials/about-montsec-american-monument/ https://www.abmc.gov/cemeteries-memorials/about-montsec-american-monument/ https://www.abmc.gov/cemeteries-memorials/about-montsec-american-monument/ https://www.abmc.gov/cemeteries-memorials/about-montsec-american-monument/ https://www.abmc.gov/cemeteries-memorials/about-montsec-american-monument/ https://www.abmc.gov/cemeteries-memorials/about-montsec-american-monument/ https://www.abmc.gov/cemeteries-memorials/about-montsec-american-monument/ https://www.abmc.gov/cemeteries-memorials/about-montsec-american-monument/

• Both sites require Internet services between April to October due to seasonal visits.

ABMC would like to deactivate services between November-March each year.

• Montfaucon: Approximately 15,000 visitors, supported by 2 ABMC guides.

• Montsec: Approximately 60,000-80,000 visitors, supported by 2 ABMC guides and guards.

• Cellular services are spotty (1-2 bars at ground level). Climbing 234 steps up Montfaucon, one gets 4-5 4G LTE bars.

• The office at each site is approximately 50-100 yards from the monument.

Scope (CLINs 1-7) apply to both sites.

Additional Requirements (Continued)

• ABMC is conducting independent pre-assessment of each cemetery's IT infrastructure.

• This slide topic is intended for IT, engineering and horticulture to highlight the most important things as they wish.

• There is additional material relevant to this requirement that contains Controlled Unclassified Information. Vendors interested in obtaining this information must submit a written request via email to the Contracting Officer and Contracting Specialist with a signed NDA, Attachment 4.

KEY TASKS

• RFP Release: Thursday, May 1, 2025

• Initial Questions: Thursday, May 15, 2025

• Pre-Proposal Conference: Tuesday, May 20, 2025

• Secondary Questions Due: Wednesday, May 21, 2025

• RFP Close/Proposals Due: Monday, June 23, 2025

• Projected Award Date: July 18, 2025

• Operational: No later than Wednesday, April 15, 2026

KEY DATES

• All correspondence related to the project shall be in written form and addressed to the Contracting Officer and Contracting Specialist via email with the subject line of

“RFP #74330225R0048 Fiber Dedicated Internet Access Services.”

• To be considered for award, offerors shall submit proposals IAW Appendix 4 of the

Performance Work Statement and RFP Instructions Letter

• Cover Letter

• Solutions Approach (Technical/Project Plan and Schedule)

• Capabilities and Competencies (Past Performance)

• Pricing

• Proposals are to be submitted via email to tregoningm@abmc.gov and youngj.ctr@abmc.gov by the proposal due date of June 16, 2025.

SUBMISSION OF PROPOSAL

mailto:tregoningm@abmc.gov mailto:youngj.ctr@abmc.gov

QUESTIONS & ANSWERS

“Time will not dim the glory of their deeds.”

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