74330224R0034 Request for Proposal.pdf

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From: American Battle Monuments Commission (ABMC)

Subject: Request for Proposal, Fabrication of Artistic Gates for Honolulu Interpretive Center, RFP # 74330224R0034

Summary: The American Battle Monuments Commission (ABMC) project team would like to collaborate with a well-qualified fabricator to work with the artist to complete the vision for two operable, decorative sets of gates for the new ABMC Honolulu Memorial Interpretive Center. A pair of gates will be installed at each of the two entrances to the new interpretive center.

1. PROPOSALS AND QUESTIONS DUE DATES & TIMES:

Bidders’ Questions Must Be Submitted Before: 07/05/2024, 3:00 pm Eastern Standard Time Responses to Questions Will Be Provided Before: 07/09/2024 Phase 1 Proposals Due: 07/22/2024, 3:00 pm Eastern Standard Time Following Phase 1 evaluation, eligible offerors will receive an email notification with a request for a Phase 2 proposal, due date TBD.

Estimated Award Date: October 2024

All email inquiries/questions shall have “Question - RFP #74330224R0034 Fabrication of Artistic Gates for Honolulu Interpretive Center” in the subject line of the email and shall be submitted electronically to the Government Points of Contact (POCs). Proposals shall be submitted electronically to the following POCs in accordance with the instructions in this letter:

Anna Nereng Allison Justiniano Contracting Officer Engineering Analyst nerenga@abmc.gov justinanoa@abmc.gov

Proposal submission with separate technical and price volumes shall be in Adobe (.pdf) format.

If proposal files are prohibitively large to be sent via email, arrangements shall be made with the contracting officer for an alternate delivery method at least 24 hours in advance of the proposal deadline. Facsimile and hard-copy packages will not be accepted.

A firm risks late receipt and rejection of their proposal when email delivery is delayed until the last few minutes before the deadline.

mailto:nerenga@abmc.gov mailto:justinanoa@abmc.gov

2. ANTICIPATED AWARD TYPE

The Government anticipates an award of a firm fixed price contract. Travel costs may be awarded on a separate, cost-reimbursable line.

3. EVALUATION FACTORS FOR AWARD (SECTION M)

Selection Process

A three-phase selection process will be used to select the most qualified fabricator:

Phase 1 – Submission of Specialized Experience and Technical Competence, Past Performance Phase 2 – Submission of Technical Solution, Work Management and Teaming Plan, Price Phase 3 – Interview

Selection Criteria

The evaluation and selection will be based on the following criteria:

Factor 1 - Overall Technical Approach Subfactor 1a - Specialized Experience and Technical Competence (Phase 1) Subfactor 1b - Technical Solution (Phase 2) Subfactor 1c - Work Management and Teaming (Phase 2) Factor 2 - Past Performance (Phase 1) Factor 3 - Price (Phase 2)

Ratings from Phase 1 evaluations regarding Subfactor 1a and Factor 2 will be carried forward to Phases 2 and 3 and incorporated into overall ratings. Overall, all evaluation factors other than price, when combined, are approximately equal in importance to price.

Subfactor 1a - Specialized Experience and Technical Competence: Offerors must demonstrate specialized experience and technical competence in types of projects and/or work products, such as, but not limited to, gates, fences, custom art, decorative metal work, bronze metal work, and decorative glass work.

Offerors shall provide a minimum of three (3) and a maximum of five (5) projects completed within the last ten (10) years demonstrating their experience in the types of projects and products as described in the requirements. Offerors shall show specialized experience of the proposed team in provision of the services noted in the preceding paragraph. Project descriptions and photos are limited to five (5) total pages per project and must be submitted on the provided form (Attachment 2 - Experience Project Data Form). A minimum of three (3), 5” x 7” photos must be provided for each project. Photos will count toward the total page count. At least two (2) of the projects must demonstrate working with an independent artist. Past projects involving working on projects identified as historic on local, state, or national registers may be considered favorably. Past projects involving a combination of bronze and glass elements may be considered favorably.

Subfactor 1b –Technical Solution: Provide the proposed fabrication methodology to construct the gate, hinges, locking, and mounting mechanisms. Other elements of the fabrication and installation may be provided as needed to support the proposed technical solutions. All elements of Attachment 1 – Requirements Description must be addressed.

Subfactor 1c – Work Management and Teaming: Offerors shall provide their proposed management plan. The plan should describe the proposed work management approach for working with the artist, quality control processes and procedures, cost and schedule control, and coordination of in-house craftsmen and subcontractors (if relevant). Note that no discussions between the fabricators, artist, client agencies, or community representatives shall be considered as a change to the contract unless incorporated by the contracting officer through a modification.

Factor 2 – Past Performance: Past performance with respect to executing an artist’s vision, cost control, quality of work, and compliance with performance schedules. Offerors shall demonstrate a history of customer satisfaction with the Offeror's quality of work, cost control and scheduling. The narrative should describe the firm’s approach for maintaining success with customer satisfaction with the Offeror's quality of work, cost control and scheduling, and should include a summary of past performance ratings for projects identified in Subfactor 1a. This summary of past performance must be substantiated by presentation of a Supplier Performance Evaluation Form (Attachment 3) completed by the customer, including contract numbers and contact information for each reference.

Customer excerpts or quotes from prior evaluations for the purposes of substantiating the narrative are not desired.

Other information provided by the firm, customer inquiries, Government databases, and other information available to the Government including information from the points of contact provided by the offeror may be considered.

Offerors will be evaluated for a performance confidence rating based on past performance with Federal Government agencies and private industry in terms of work quality, innovation, compliance with schedules, cost control, overall safety record, and stakeholder/customer satisfaction.

Failure to provide requested data, accessible points of contact, or valid phone numbers may result in a firm being considered less qualified; however, a lack of past performance history will result in a neutral rating. NOTE: Past performance information involving the types of projects described in Subfactor 1a may be considered more favorably than less relevant projects.

Factor 3 – Price: Offerors must submit a price proposal, separate from the technical package, with a cost breakout traceable to the requirements and technical proposal. If contracting financing (incremental payments prior to work completion, either based passage of time or event milestones) is desired, an invoicing schedule must be provided as part of the cost volume. Note that the technical volume will be reviewed by non-Government advisors under coverage of a Non-Disclosure Agreement. Non-Government advisors will not have access to pricing details.

4. PROPOSAL PREPARATION INSTRUCTIONS (SECTION L)

In order to be considered for award, interested parties shall submit their proposals responding to all Phase 1 requirements in this solicitation package. Please include:

a. Cover Letter. Submit signed and dated to the Government Points of Contact at or before the exact time specified in this RFP. As a minimum, cover letters must show:

1. The RFP number;

2. The time specified in the RFP for receipt of offers;

3. The name, address, and telephone number of the offeror;

4. The company’s DUNS (if applicable);

5. “Remit to” address, if different than mailing address;

6. Acknowledgment of any RFP Amendments;

b. Narrative Response

Phase 1: A maximum of five (5) Experience Project Data Forms (see Attachment 2) may be submitted with a maximum of twenty-five (25) 8.5”x11” single sided pages. Information submitted beyond the stated page limitation, unless otherwise excepted, will not be considered in the evaluation. A maximum of (5) Supplier Performance Evaluation Forms (Past Performance, see Attachment 3) may be submitted with a maximum of ten 8.5”x11” (10) single sided pages.

Phase 2: Following the Phase 1 evaluation, offerors selected for Phase 2 will be notified via email with a request for a Phase 2 proposal. Narrative responses to the evaluation criteria are limited to ten (10), 8.5”x11” single sided pages. Information submitted beyond the stated page limitation, unless otherwise excepted, will not be considered in the evaluation.

Selection Interview Requirements (Phase 3): Interviews may be scheduled for firms evaluated as most highly qualified. Workplans and concepts for constructing the gates submitted as part of the technical solution during Phase 2 shall be presented at the interview. In addition, firms may be asked to explain or expand on information contained in their proposals.

c. Price. Price quotes shall be firm-fixed price and include supporting pricing information in accordance with Factor 3, above. Please provide a separate, comprehensive cost volume with detailed breakdown for the required tasks.

System for Award Management (SAM) Database: In accordance with FAR 52.204-7, System for Award Management Registration (Oct 2018), ensure your firm has an active SAM entity record.

SAM is a Federal Government-owned and -operated free web site that consolidates the capabilities of CCR (Central Contractor Registration), ORCA (Online Representations and Certifications Application), and EPLS (Excluded Parties List System). SAM is the primary Government repository for current and prospective federal awardee information. Registration instructions and information can be accessed from the SAM home page at: https://www.sam.gov.

ATTACHMENTS

Attachment 1 – Requirements Description Appendix 1 – Conceptual Drawings of Gates Appendix 2 – CFA Presentation Decorative Gates Appendix 3 – Existing Bronze Gates Appendix 4 – Material Sample Attachment 2 – Experience Project Data Form Attachment 3 – Supplier Performance Evaluation Form