73000-00007263 ITA .docx

OREGON DEPARTMENT OF TRANSPORTATION

Notice of Intent to Award DATE: March 28, 2024 TO: Commonstreet Consulting, LLC EPIC Land Solutions, Inc.

SUBJECT: Real Property Management Services RFP #73000-00007263 (35723) Commonstreet Consulting, LLC., is the top ranked firm selected for negotiations of a price agreement, to provide Personal Services as specified in the above referenced RFP. The scores and rankings of all Proposers are shown in the score matrix accompanying this notice. The award submittal requirements stated in the RFP are summarized on Attachment 1 of this notice.

As stated in the RFP, projects will be assigned via the WOC assignment options described in Exhibit I of the price agreement. Please reference the above number in all correspondence related to this price agreement, 73000-00007263. Wendy Elstun will be the Price Agreement Administrator for this price agreement. The Price Agreement Administrator will be the primary contact regarding billing rates, amendment requests and approval of changes/additions to subcontractors under the price agreement. Any WOC assignments your firm receives will be assigned an ODOT Project Manager (PM) as the primary contact for the WOC project. To set expectations for the contracting phase, listed below is a schedule for completing negotiations, and securing approvals for both the Consultant and ODOT to follow:

Respond to BOC, billing rates, negotiate, and

Submit for legal sufficiency

ODOT PM

OPO

Within 5-10 days of Consultant submission of the BOC (days depend on the size and complexity of the project)

Negotiations are anticipated to be completed (ready to submit to for legal sufficiency) within the schedule set forth in this notice.

If the schedule for negotiations cannot be met and the Consultant and ODOT are negotiating in good faith, additional time may be mutually agreed upon.

If agreement on costs, tasks, or other Price Agreement requirements cannot be reached within this time frame, ODOT may terminate the negotiations and begin negotiations with the next highest ranked firm as provided in the solicitation and governing Oregon Administrative Rules (OARs).

Note that no work is authorized until the Price Agreement and subsequent WOC(s) are executed and Consultant has received a written NTP from the ODOT PM.

Because this notice is being emailed, the date of this notice will start the protest period for competing proposers to submit a written selection protest (REF Section 5.2.1 of the RFP). Any proposer who claims to have been adversely affected or aggrieved by the selection of a higher ranked proposer must deliver a written selection protest to my attention and received at the email address below no later than 3:00 p.m. on April 3, 2024. ODOT shall not consider a selection protest submitted after the deadline established herein. To be adversely affected or aggrieved, a protestor must demonstrate that the protester was ranked higher than other selected proposers and that higher ranked proposers are ineligible for selection.

ODOT would like to thank each Proposer for your time and efforts in preparing a response to this solicitation.

Sincerely, Wendy Elstun Contract & Procurement Specialist Email: Wendy.Eltsun@odot.oregon.gov

Attachment 1 – Award Submittal Requirements Please email to me, the Price Agreement Coordinator, the following items if marked as “REQUIRED” in the RFP (see detailed requirements and due date for each item in Section 5.3of the RFP).

· Certificates of Insurance

· List of Subconsultants

· Responsibility Inquiry form-Attachment A.1

· Business Registry Number

· W-9 Form

Direct Deposit via Automated Clearing House (ACH). For Consultants that receive ongoing monthly payments from Agency on one or more contracts or work orders, Agency prefers making Consultant payments via ACH direct deposit. While not required, if Consultant has not previously authorized ACH direct deposit via their OregonBuys supplier account they are encouraged to do so. Consultant should make reasonable efforts to offer ACH direct deposit payments.

A.1 Responsibility Inquiry Form

RESPONSIBILITY INQUIRY

Agency will determine responsibility of a firm prior to award and execution of a contract. In addition to this form, Agency may obtain any information Agency deems necessary to make the determination. Agency will notify the firm of any other documentation required, which may include, but is not limited to, Oregon Department of Revenue Letter of Debt Compliance, recent profit-and-loss history; current balance statements and cash flow information; assets-to-liabilities ratio, including number and amount of secured versus unsecured creditor claims; availability of short and long-term financing; bonding capacity; insurability, credit information; material; equipment; facility and personnel information; record of performance under previous contracts; etc. Agency may postpone the award of the Contract in order to complete its investigation and evaluation. Failure to promptly provide requested information and clearly demonstrate Responsibility may result in offer rejection and ineligibility of contract award.

YES |_| / NO |_|. b) Does your firm have sufficient cash flow to fund day-to-day operations throughout the proposed contract period? YES |_| / NO |_| If "YES” on question 3.a or “NO” on question 3.b, please provide additional details.

Response:

4. Within the last 3-year period, has your firm had one or more contracts terminated for contractor default by any federal, state or local government agency, or any lawsuits filed against it by creditors or involving contract disputes? YES |_| / NO |_|. If "YES," please explain. (With regard to judgments, include jurisdiction and date of final judgment or dismissal.)

Response:

5. Is your firm, a major partner or major shareholder (defined as a partner or shareholder owning 10% or more of your firm), a major subcontractor (defined as receiving 10% or more of the total Contract amount), or any principal officer of your firm, major partner, major shareholder, or major subcontractor presently, or within the last 3 years has been convicted of, indicted for, or otherwise criminally or civilly charged by a governmental entity with the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to the submission of bids or Proposals; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property?

YES |_| / NO |_|. If "YES," indicate the jurisdiction, date of indictment, charge or judgment and names and summary of charges.

Response:

6. Within the last 3-year period, has your firm filed a bankruptcy action, filed for reorganization, made a general assignment of assets for the benefit of creditors, or had an action for insolvency instituted against it? YES |_| / NO |_|. If "YES," indicate the filing dates, jurisdictions, type of action, ultimate resolution, and dates of judgment or dismissal, if applicable.

Response:

7. a) Within the last 3-year period, has your firm been notified of any delinquent Federal or State taxes in an amount that exceeds $3,000 for which the liability remains unsatisfied. YES |_| /NO |_|.

b) Does your firm have any liquidated and delinquent debt owed to the State or any department or agency of the State? If "YES" on 7.a or 7.b or both, please explain. YES |_| /NO |_| Response:

8. Does your firm have all required licenses, insurance and/or registrations, if any, and is the firm legally authorized to do business in the State of Oregon. YES |_| /NO |_|. If "NO," please explain.

Response:

9. Within the last 3-year period, has your firm completed previous contracts of a similar nature with a satisfactory record of performance? [For purposes of this question, a satisfactory record of performance means that to the extent that the costs associated with and time available to perform a previous contract remained within your firm′s control, your firm stayed within the time and budget allotted for the procurement and otherwise performed the contract in a satisfactory manner.] YES |_| /NO |_|. If "NO," please explain.

Response:

10. Pay Equity Certificate. This certificate is required if your firm employs 50 or more full-time workers and the prospective contract or price agreement is estimated to exceed $500,000. This requirement does not apply to architectural, engineering, photogrammetric mapping, transportation planning or land surveying and related services contracts. If applicable, does a current authorized representative of your firm possess an unexpired Pay Equity Certificate issued by the Department of Administrative Services? YES |_| / NO |_| / N/A |_|. (If the certificate was provided with the Bid or Proposal submitted for a solicitation related to the prospective contract, then it is not necessary to resubmit it. Just indicate “see Bid” or “see Proposal” in the response field. Otherwise, if applicable, submit a copy of the certificate with this form.)

Comments:

RESPOND TO ITEMS 11 & 12 IF THE PROSPECTIVE CONTRACT INCLUDES SALE OF EQUIPMENT TO Agency. (If this information was provided in the Bid or Proposal submitted for this solicitation, then it is not necessary to repeat it here. Just indicate “see Bid” or “see Proposal” in the response fields.)

(Create additional rows or use additional sheets if necessary)

AUTHORIZED SIGNATURE

By signature below, the undersigned Authorized Representative on behalf of Bidder/Proposer certifies that the responses provided on this form are complete, accurate, and not misleading.

Project Name:

Authorized Signature Date

Print Name Title

RFP Number: 35723 Project Name: Real Property Management Services

EVALUATION SCORE SUMMARY

SOP Evaluation Summary Scores

Score

Firm

Eval #1

Eval #2

Eval #3

Eval #4

EPIC

Commonstreet

Stevens & Norris

Follow up Questions Evaluation Summary Scores

Score

Firm

Eval #1

Eval #2

Eval #3

Eval # 4

EPIC

Commonstreet

FINAL AVERAGE SCORES (with COST SCORES if applicable)

Proposal

Interview

Enter

Final Scores

Firm

Average

Average

Cost Scores

Rank

Epic

Commonstreet

Stevens Norris

FINAL CUMULATIVE SCORES (with COST SCORES if applicable)

Round 1

Round 2

Enter

Final Scores

Firm

Cost Scores

Rank

Epic

Commonstreet

Stevens Norris