5664-0 Sole Source Determination~1.pdf

SOLE-SOURCE DETERMINATION MEMO

FOR SUPPLIES AND SERVICES

Date: June 6, 2023 OregonBuys number:

To: Kirk N. Rhoades, Designated Procurement Officer

DHS Office of Contracts & Procurement

Requestor: Keri Keen

Agency/division: Oregon Health Authority, herein after referred to as “Agency”

Program/office: Oregon State Hospital (OSH)/CMO Administration/Laboratory

Contract specialist: Victoria Crosby

Agency Sole source rule: Sole source authority:

OHA OAR 137-047-0275 ORS 413.033

Estimated total contract value: $275,000.00

Description of goods or services: purchasing of reagents and parts related to COBAS e411 analyzer which is currently being used at OSH Lab.

1. Background: This sole source justification applies to the purchase of:

a) This sole source justification applies to the purchase of an immunoassay analyzer, interface, and a service agreement for the Oregon State Hospital’s laboratory.

This instrument would serve the needs of patients at both OSH campuses (Salem and Junction City).

The Reagents for the COBAS e411 analyzer to be purchased will enable the OSH lab to test hormone levels (Prolactin), Hepatitis status (Anti-HCV, Anti-HBs, Hep A

Total, Hep A IgM), and thyroid function (Thyrotropin/TSH, Free Thyroxine/Free

T4). These tests are currently being referred to a reference lab. The OSH lab spends approximately $50,000 with this referred testing per year.

The tables below are the current prices provided by Roche Diagnostics

Corporation.

Reagent Tests:

Test Name Catalog

Number

Annual

Commitment

Price Per

Kit

COBAS E-ELECSYS

ANTI-RAV

05524261160 14 $ 478.99

COBAS E-ELECSYS

ANTI-HAV IGM

11820591160 6 $ 478.99

COBAS E-ELECSYS

ANTI-HCV

06368921160 12 $ 638.66

COBAS E-ELECSYS

FT4 GEN.2

06437281160 3 $ 176.78

COBAS E-ELECSYS

TSH

11731459122 14 $ 152.70

ELECYS ANTI-HBS 11820524160 12 $ 402.21

ELECSYS PROLACTIN II

GEN 3 RACK.PACK

03203093190 4 $ 86.15

Calibrators:

Material Name Catalog

Price

Per Kit

COBAS E-ELECSYS FT4 GEN.2 CS 06437290160 $ 69.95

ELECSYS PROLACTIN II GEN 3

CALSET

03277356190 $ 69.95

ELECSYS TSH CALSET GEN 2 04738551190 $ 69.95

Consumables:

Price

Per Kit

SAMPLE CUP (5000 PCS.) 10394246001 $ 80.39

COBAS E-ELECSYS PROLACTIN

ccs 06267564160 $ 192.26

COBAS E-ELECSYS TSH CC 5 05917824160 $ 192.26

FERRITIN 03737551160 $ 118.04

FOLATEIII 07559992160 $ 132.58

HBsAG 04687787160 $ 303.83

VITAMINB12 07212771160 $124.06

VITAMIND 06506780160 $ 818.75

ELECSYS ANTI-RBS CALCHECK 04985354160 $ 128.17

ELECSYS ASSAY CUPS 20 I 0 11706802001 $ 127.24

ELECSYS TIPS 2010 11706799001 $ 113.94

ELECSYS BLANK CELL 11729306122 $ 69.95

ELECSYS CALSET VIALS 11776576322 $ 69.95

ELECSYS CLEAN LINER2010 11800507001 $ 52.24

ELECSYSCLEANCELL 11662970122 $ 46.70

ELECSYS CONTROL VIALS EMPTY 03142949122 $ 71.41

ELECSYS DILUENT MULTIASSA Y 03609987190 $ 31.83

ELECSYSFT4CALCHECK 11776665160 $ 69.95

ELECSYSPROCELL 11662988122 $ 41.40

ELECSYS SYSCLEAN ADAPTER 11933159001 $ 1.09

ELECSYS SYSWASH 11930346122 $ 14.07

ELECSYS UNIVERSAL DILUENT

2X36ML

03183971122 $ 16.30

ISE CLEANING SOLUTION/ELECYS

SYSCLEAN

11298500160 $ 83.50

Equipment Support Products:

Price

Per Kit

MIXING PADDLE W(2 SET SCREWS) 12026864001 $ 204.05

TUBE FOR PINCH (2PCS/180 MM) 03731596001 $ 31.04

WASTE TANK (LIQUID) M2 07847297001 $ 138.31

The lab currently owns a different Roche instrument, so interfacing equipment should be considerably easier and cheaper than utilizing a different vendor.

The reasons the agency is seeking this procurement method is due to Roche

Diagnostics Corporation taking the sales for this product in-house and it is no longer available through any other distributor. Roche has demonstrated superior customer service. Staying with the same vendor also enables the lab to have multiuse reagents and parts. This Roche analyzer also has a self-contained water system . The finances saved from not having to run an additional deionized water line is important to note. The Roche Cobas e411 interface, Service

Agreement, and Warranty on instruments are only covered when serviced by a

Roche technical service member.

2. Prospective contractor/vendor:

Legal entity name: Roche Diagnostics Corporation

DBA:

Address: 9115 Hague Rd PO Box 50457 Indianapolis, IN 46250-0457

Contact person: Stacy Walker

Phone: 800-428-5074

Email: Stacy.walker@roche.com

Protests are due by 3:00 PM within seven calendar days after the first date the notice is posted on the OregonBuys. Protests must be submitted via OregonBuys.

Oregon Department of Human Services

Office of Contracts and Procurement

ATTN: Victoria Crosby

Address: 500 Summer Street, E-03, Salem, OR 97302

Phone: 971-372-9892 Fax: 503-378-4324

Email: Victoria.A.Crosby@odhsoha.oregon.gov

Agency reserves the right to purchase additional goods, services to include on-call maintenance, preventative maintenance, repair (unless available on DAS price agreement), or training.

3. Written findings of fact (market research):

The findings below must include factual information supporting the determination that meet the sole source requirement in statute.

Pursuant to ORS 279B.075, Agency must conduct market research that supports the assertion that there is only one source that can provide the goods or services. Market research includes utilization of the internet, trade journals, agency vendor lists, professional organizations, studies, catalogs/industrial periodicals, vendor sources, yellow pages, etc.

For information technology contracts, any ownership or proprietary issues should be fully addressed with written documentation to support facts.

Agency must select at least one of the findings and prepare the determination as it specifically relates to the good or service being procured. More than one finding can be addressed. The findings are as follows:

Pursuant to ORS 279B.075 (2)(a): Provide findings supporting the determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

The OSH lab currently uses another Roche instrument which uses multi‐use reagents and parts.

mailto:Victoria.A.Crosby@odhsoha.oregon.gov

The purchase of the Reagents for the Roche Cobas e411 interface will enable the

OSH lab to use those same multiuse reagents and parts. This new Roche instrument will also need to be interfaced with OSH lab information system. Due to the current Roche instrument that is already interfaced with the OSH lab information system, the new instrument would be able to use that same Roche interface to connect to the information system.

or

Pursuant to ORS 279B.075 (2)(b): Provide findings supporting the determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source. N/A or

Pursuant to ORS 279B.075 (2)(c): Provide findings supporting the determination that the goods or services are for use in a pilot or an experimental project. N/A or

Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source. N/A

APPROVED:

By:

Signed by DPO electronically via ORPIN

Kirk N. Rhoades or acting DPO