72293.pdf

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AED¿s and Associated Support Materials at ORD MDW International Airports
Solicitation number
72293
Issued by
Cook County, Illinois

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This is a City of Chicago Department of Aviation commodities solicitation (Solicitation #72293, Specification Number 1281345A) for Automated External Defibrillators (AEDs) and associated support materials to be utilized at O'Hare and Midway International Airports. The solicitation encompasses 32 bid line items including AED units with supplemental materials (75 units), wall-mounted and recessed/semi-recessed cabinets (30 and 20 units respectively), carrying cases, inspection tags, replacement batteries, adult and pediatric pads, fast response kit pouches, medical supplies (gloves, wipes, towels, razors, shears, facial barriers, pocket masks), CPR training AEDs with rechargeable batteries and remote controls, training pads, and CPR manikins in adult and infant sizes with accompanying airways and lungs (ranging from 10 to 3,000 units depending on item type). The Pre-Solicitation Conference is scheduled for October 13, 2026 at 10:00 AM Central Time at 10510 W. Zemke Road, Chicago, IL 60666. The deadline for bidder questions is 4:30 PM Central Time on October 20, 2026. Bids are due by 11:00 AM Central Time on November 30, 2026, with submission required through the City's iSupplier eProcurement portal. No site visit is required. The contract term is 60 months with no specified renewal options, and the award date has not been specified.

Bidders must submit sealed bids with pricing for each line item using unit price format. The total agreement amount has not been specified, and there are no minimum release amounts identified. Funding is provided through City sources (Fund Numbers 26-0740-085-4160-0140 and 26-0610-085-4320-0168-0168) under the Department of Aviation. Contract-specific diversity goals include 10% Minority Business Enterprise (MBE), 4% Women Business Enterprise (WBE), and 1% Veteran Business Enterprise (VBE) participation. The solicitation includes mandatory preferences for City-based businesses, locally manufactured goods, and alternatively powered vehicles where applicable. Bidders must comply with economic disclosure statement requirements, provide certificates of insurance, and demonstrate authorized manufacturer status for specified bid line items. Payment terms are immediate upon invoice approval, with delivery required to the ORD Safety Department at 10601 W. Higgins Ave, Chicago, IL 60666, and billing to the ORD CDA office at 8420 W. Bryn Mawr Avenue, Chicago, IL 60631. A pre-bid conference attendance is encouraged but not mandatory.

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City Of Chicago Solicitation #72293

BRANDON JOHNSON SHARLA ROBERTS

MAYOR CHIEF PROCUREMENT OFFICER

Specification Number: 1281345A Type of Funding:

Title: AED’s and Associated Support Materials at ORD MDW International Airports

Commodities Solicitation #72293 (BID)

Automated External Defibrillators (AED’s) and Associated Support Materials at O’ Hare and Midway International Airports

Specification Number:1281345A

Required for use by: CHICAGO DEPARTMENT OF AVIATION

Bid/Proposal Submittal Date and Time: 11:00 AM Central Time, 30-NOV-2026

Deadline for Questions: 04:30 PM Central Time, 20-OCT-2026 Buyer: JONES, LISA Email Address: Lisa.Jones@cityofchicago.org Phone Number: 312-744-7286 Pre-Solicitation Conference Date and Time: 10:00 AM Central Time, 13-OCT-2026 Pre-Solicitation Conference Location: 10510 W. Zemke Road, Chicago, IL 60666 - Conference Room "”.

Site Visit Date & Time: N/A Site Visit Location: N/A

Please submit your response to:

http://www.cityofchicago.org/eProcurement iSupplier vendor portal registration is required.

Allow 3 business days to complete registration.

Specification Number: 1281345A Page 2 Type of Funding:

Title: AED’s and Associated Support Materials at ORD MDW International Airports

Table of Contents

1 Header Information

1.1 General Information

1.2 Terms

1.3 Requirements

1.4 Attachments

1.5 Response Rules

2 Price Schedule

2.1 Line Information

2.2 Line Details

2.2.1 Line 1

2.2.2 Line 2

2.2.3 Line 3

2.2.4 Line 4

2.2.5 Line 5

2.2.6 Line 6

2.2.7 Line 7

2.2.8 Line 8

2.2.9 Line 9

2.2.10 Line 10

2.2.11 Line 11

2.2.12 Line 12

2.2.13 Line 13

2.2.14 Line 14

2.2.15 Line 15

2.2.16 Line 16

2.2.17 Line 17

2.2.18 Line 18

2.2.19 Line 19

2.2.20 Line 20

2.2.21 Line 21

Specification Number: 1281345A Page 3 Type of Funding:

Title: AED’s and Associated Support Materials at ORD MDW International Airports

2.2.22 Line 22

2.2.23 Line 23

2.2.24 Line 24

2.2.25 Line 25

2.2.26 Line 26

2.2.27 Line 27

2.2.28 Line 28

2.2.29 Line 29

2.2.30 Line 30

2.2.31 Line 31

2.2.32 Line 32

Specification Number: 1281345A Page 4 Type of Funding:

Title: AED’s and Associated Support Materials at ORD MDW International Airports

1 Header Information

1.1 General Information

Title AED’s and Associated Support Materials at ORD MDW International

Airports Description Automated External Defibrillators (AED’s) and Associated Support

Materials at O’Hare and Midway International Airports Preview Date 30-SEP-2026 09:15:00 Open Date 30-SEP-2026 09:15:00

Close Date 11:00 AM Central Time, 30-NOV-2026

Award Date Not Specified

Time Zone Central Time Buyer JONES, LISA Quote Style Sealed Email Lisa.Jones@cityofchicago.

org Event Commodities Outcome Commodities Blanket

Agreement

1.2 Terms

Effective Start Date Not Specified Effective End Date Not Specified

Ship-To Address 085-5501 ORD Safety Department of Aviation - Public Safety Bldg. 850 10601 W. Higgins Ave.

Chicago, IL 60666 United States

Bill-To Address 085-5502 ORD CDA 8420 W. Bryn Mawr Avenue 6th Floor Chicago, IL 60631 United States

Payment Terms IMMEDIATE Carrier FOB Freight Terms

Total Agreement Amount (USD)

Not Specified Minimum Release Amount (USD)

Not Specified

1.3 Requirements

<B>KEY SOLICITATION PARAMETERS</B>

CITY BUSINESS PREFERENCE: YES

Type No Response Required

LOCAL MANUFACTURE PREFERENCE: YES

Type No Response Required

ALTERNATIVE FUEL VEHICLE PREFERENCE: YES

Type No Response Required CONTRACT SPECIFIC GOALS: MBE 10%, WBE 4% and VBE 1%

Type No Response Required

FUNDING SOURCE: CITY

Type No Response Required FUND NUMBER:26-0740-085-4160-0140 and 26-0610-085-4320-0168-0168

Type No Response Required

DPS UNIT: CDA

Type No Response Required

DRAWINGS: N/A

Specification Number: 1281345A Page 5 Type of Funding:

Title: AED’s and Associated Support Materials at ORD MDW International Airports

<B>KEY SOLICITATION PARAMETERS</B>

Type No Response Required Value Type Numeric Value only

EXHIBITS: 3

Type No Response Required Value Type Numeric Value only

MAPS: NO

Type No Response Required Value Type Numeric Value only

CONTRACT TERM: 60 MONTHS

Type No Response Required

PRE-BID/PRE-PROPOSAL CONFERENCE: YES

Type No Response Required

<B>BIDDER EXCEPTIONS</B>

Any deviations from or exceptions to any provisions or requirements of the bidding documents, including but not limited to the specifications of the goods and/or services to be provided, must be noted here or in an attachment, with the exact nature of the change outlined in sufficient detail, and as provided in the contract terms and conditions "Trade Names and Substitutions," as applicable. Bidder must provide the reason for which deviations were made. Failure of a bidder to comply with the terms of this paragraph may be cause for rejection of its bid.

Type Optional Provide your answer below

Enter the EDS number from your EDS Certificate and attach the certificate.

Value Type Numeric Value only Provide your answer below

<B>COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST</B>

This is a checklist of all supporting documents that must be attached to your bid response. Attach all documents specified below. After attaching, click "YES" to indicate that the attachment was completed.

Type No Response Required

- Proposal Page completed, signed and notarized - (ALL)

Specification Number: 1281345A Page 6 Type of Funding:

Title: AED’s and Associated Support Materials at ORD MDW International Airports

<B>COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST</B>

Circle one from the response values below:

YES

NO

- Proposal To Be Completed By a Corporation - (ALL)

Circle one from the response values below:

YES

NO

- Proposal To Be Completed By a Partnership - (ALL)

Circle one from the response values below:

YES

NO

- Proposal To Be Completed By a Joint Venture - (ALL)

Circle one from the response values below:

YES

NO

- Proposal To Be Completed By a Sole Proprietor - (ALL)

Circle one from the response values below:

YES

NO

- Bid Execution Page - (ALL)

Circle one from the response values below:

YES

NO

- Request for a reduction or waiver of MBE/WBE goals - (ALL)

Circle one from the response values below:

YES

NO

- Certificate of Filing of Economic Disclosure Statement and Affidavit (EDS) - (ALL)

Circle one from the response values below:

YES

NO

- Certificate of Insurance

Circle one from the response values below:

YES

NO

BID INCENTIVE / PREFERENCE AFFIDAVIT(S)

Type No Response Required

- Local Manufacture Affidavit - (ALL)

Circle one from the response values below:

YES

Specification Number: 1281345A Page 7 Type of Funding:

Title: AED’s and Associated Support Materials at ORD MDW International Airports

<B>COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST</B>

NO

- Chicago Business Affidavit - (ALL)

Circle one from the response values below:

YES

NO

- Small Business/Veterans Preference Joint Venture - (ALL)

Circle one from the response values below:

YES

NO

- Alternatively Powered Vehicles affidavit - (ALL)

Circle one from the response values below:

YES

NO

- Literature / Data (i.e. Manufacturer's published literature for the proposed vehicle) (if required) (Vehicle/Heavy Equipment)

Circle one from the response values below:

YES

NO

- Manuals, Certificates, Applications(if required)

Circle one from the response values below:

YES

NO

- Bidder Contact Information - (ALL)

Circle one from the response values below:

YES

NO

- Bidder qualifications and/or certifications, permits, licenses, vehicle stickers, etc. (if required)

Circle one from the response values below:

YES

NO

M/WBE DOCUMENTS

Type No Response Required

- Schedule B - MBE/WBE Affidavit of Joint Venture - (ALL)

Circle one from the response values below:

YES

NO

- Schedule C-1 - – MBE/WBE Letter of Intent To Perform As a Subcontractor or Supplier - (ALL)

Circle one from the response values below:

YES

NO

-Schedule D-1 - Compliance Plan Regarding MBE and WBE Utilization - (ALL)

Specification Number: 1281345A Page 8 Type of Funding:

Title: AED’s and Associated Support Materials at ORD MDW International Airports

<B>COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST</B>

Circle one from the response values below:

YES

NO

- Request for Full or Partial Waiver - (ALL)

Circle one from the response values below:

YES

NO

- Letters of Certification for all M/WBE’s - (ALL)

Circle one from the response values below:

YES

NO

NON BID LINE REQUIREMENT (GROUPS)

Type No Response Required

- If you are not bidding a specific line(s) within a Group, enter a price of $0.0000000001 into the unit price field of the bid line(s). Please comply with other solicitation provisions, if any, requiring bidding of all lines in order for your bid to be considered responsive.

Type No Response Required

1.4 Attachments

Name Data Type Description Attachment 01_Detailed Specification

File Detailed Specification

Attachment 02_Diverse Workforce Management Excel Sheet

File Diverse Workforce Management Excel Sheet

1.5 Response Rules

Solicitation is restricted to invited suppliers Suppliers are allowed to view other suppliers' contract terms, notes and attachments Suppliers are allowed to respond to selected lines X Suppliers are allowed to provide multiple responses Buyer may close the solicitation before the Close Date Buyer may manually extend the solicitation while it is open

Specification Number: 1281345A Page 9 Type of Funding:

Title: AED’s and Associated Support Materials at ORD MDW International Airports

2 Price Schedule

2.1 Line Information

Display Rank As No indicator displayed

Ranking Price Only Cost Factors None

Line Item, Rev / Job

Target Quantity

Unit Unit Price Amount

CARDIOVASCULAR

INSTRUMENTATION

(AED) - AED, INCL

SUPP MATLS AS

SPECIFIED

4651430

75 Each

CARDIOVASCULAR

INSTRUMENTATION

(AED) - WALL-

MOUNTED AED

CABINETS AS

SPECIFIED

4651430

30 Each

CARDIOVASCULAR

INSTRUMENTATION

(AED) -

RECESSED/SEMI-

RECESSED

CABINETS AS

SPECIFIED

4651430

20 Each

CARDIOVASCULAR

INSTRUMENTATION

(AED) - SEMI-RIGID

CARRYING CASES,

AS SPECIFIED

4651430

25 Each

CARDIOVASCULAR

INSTRUMENTATION

(AED) - HARD

CARRYING CASES

AS SPECIFIED

4651430

25 Each

CARDIOVASCULAR

INSTRUMENTATION

(AED) - AED CASE

BREAKABLE PULL

SEALS AS

SPECIFIED

4651430

12,500 Each

CARDIOVASCULAR

INSTRUMENTATION

(AED) - AED

INSPECTION TAGS

AS SPECIFIED

4651430

1,000 Each

CARDIOVASCULAR

INSTRUMENTATION

(AED) - ZIPPER

4651430

1,000 Each

Specification Number: 1281345A Page 10 Type of Funding:

Title: AED’s and Associated Support Materials at ORD MDW International Airports

Line Item, Rev / Job

Target Quantity

Unit Unit Price Amount

PULL LANYARDS

AS SPECIFIED

CARDIOVASCULAR

INSTRUMENTATION

(AED) - ADULT AED

PADS; AS SPECIFIED

4651430

1,200 Set

CARDIOVASCULAR

INSTRUMENTATION

(AED) - INF/CHILD

AED PADS; AS

SPECIFIED

4651430

600 Set

CARDIOVASCULAR

INSTRUMENTATION

(AED) - AED

BATTERIES AS

SPECIFIED

4651430

600 Each

CARDIOVASCULAR

INSTRUMENTATION

(AED) - AED DATA

CARD AS SPECIFIED

4651400

300 Each

CARDIOVASCULAR

INSTRUMENTATION

(AED) - FAST

RESPONSE KIT

POUCH AS

SPECIFIED

4651430

300 Each

CARDIOVASCULAR

INSTRUMENTATION

(AED) - EXAM

GLOVES AS

SPECIFIED

4651430

250 Per Hundred

CARDIOVASCULAR

INSTRUMENTATION

(AED) - ANTI-

MICROBIAL WIPES

AS SPECIFIED

4651430

250 Per Hundred

CARDIOVASCULAR

INSTRUMENTATION

(AED) - MEDICAL

TOWELS AS

SPECIFIED

4651430

20 Per Five Hundred

CARDIOVASCULAR

INSTRUMENTATION

(AED) - CHEST

RAZOR AS

SPECIFIED

4651430

500 Per Hundred

CARDIOVASCULAR

4651430

500 Pair

Specification Number: 1281345A Page 11 Type of Funding:

Title: AED’s and Associated Support Materials at ORD MDW International Airports

Line Item, Rev / Job

Target Quantity

Unit Unit Price Amount

INSTRUMENTATION

(AED) - EMS

SHEARS AS

SPECIFIED

CARDIOVASCULAR

INSTRUMENTATION

(AED) - CPR FLAT

FACIAL BARRIER

AS SPECIFIED

4651430

15 Per Hundred

CARDIOVASCULAR

INSTRUMENTATION

(AED) - CPR POCKET

MASK AS

SPECIFIED

4651430

50 Per Hundred

CARDIOVASCULAR

INSTRUMENTATION

(AED) - SAFETY

CUTTER FOR

VACUUM-SEALED

BAGS

4651430

10 Per Hundred

CARDIOVASCULAR

INSTRUMENTATION

(AED) - TRAINING

AED AS SPECIFIED

4651430

25 Each

CARDIOVASCULAR

INSTRUMENTATION

(AED) - RECHGBLE

BATT FOR TRNG

AED AS SPECIFIED

4651430

25 Each

CARDIOVASCULAR

INSTRUMENTATION

(AED) - TRAINER

REMOTE CONTROL

AS SPECIFIED

4651400

25 Each

CARDIOVASCULAR

INSTRUMENTATION

(AED) - PADS FOR

TRNG AED AS

SPECIFIED

4651430

3,000 Pair

CARDIOVASCULAR

INSTRUMENTATION

(AED) - PEDIATRIC

PADS FOR TRNG

AED AS SPECIFIED

4651400

10 Pair

27 CPR MANIKIN,

FOR CPR

DEMO/TRNG;

ADULT- SIZED, AS

SPECIFIED

3456830

10 Each

Specification Number: 1281345A Page 12 Type of Funding:

Title: AED’s and Associated Support Materials at ORD MDW International Airports

Line Item, Rev / Job

Target Quantity

Unit Unit Price Amount

28 CPR MANIKIN,

FOR CPR

DEMO/TRNG;

CHILD/INF- SIZED,

AS SPECIFIED

3456830

10 Each

29 CPR MANIKIN

AIRWAYS, FOR CPR

DEMO/TRNG;

ADULT- SIZED, AS

SPECIFIED

3456830

3,000 Each

30 CPR MANIKIN

AIRWAYS, FOR CPR

DEMO/TRNG;

CHILD/INF- SIZED,

AS SPECIFIED

3456830

3,000 Each

31 CPR MANIKIN

LUNGS, FOR CPR

DEMO/TRNG;

ADULT- SIZED, AS

SPECIFIED

3456830

3,000 Set

32 CPR MANIKIN

LUNGS, FOR CPR

DEMO/TRNG;

CHILD/INF- SIZED,

AS SPECIFIED

3456830

3,000 Set

2.2 Line Details

2.2.1 Line 1 CARDIOVASCULAR INSTRUMENTATION (AED) - AED, INCL SUPP MATLS AS

SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.2 Line 2 CARDIOVASCULAR INSTRUMENTATION (AED) - WALL-MOUNTED AED

CABINETS AS SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

Specification Number: 1281345A Page 13 Type of Funding:

Title: AED’s and Associated Support Materials at ORD MDW International Airports

2.2.3 Line 3 CARDIOVASCULAR INSTRUMENTATION (AED) - RECESSED/SEMI-RECESSED

CABINETS AS SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.4 Line 4 CARDIOVASCULAR INSTRUMENTATION (AED) - SEMI-RIGID CARRYING

CASES, AS SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.5 Line 5 CARDIOVASCULAR INSTRUMENTATION (AED) - HARD CARRYING CASES AS

SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.6 Line 6 CARDIOVASCULAR INSTRUMENTATION (AED) - AED CASE BREAKABLE

PULL SEALS AS SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks

Specification Number: 1281345A Page 14 Type of Funding:

Title: AED’s and Associated Support Materials at ORD MDW International Airports

2.2.7 Line 7 CARDIOVASCULAR INSTRUMENTATION (AED) - AED INSPECTION TAGS AS

SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.8 Line 8 CARDIOVASCULAR INSTRUMENTATION (AED) - ZIPPER PULL LANYARDS AS

SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.9 Line 9 CARDIOVASCULAR INSTRUMENTATION (AED) - ADULT AED PADS; AS

SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.10 Line 10 CARDIOVASCULAR INSTRUMENTATION (AED) - INF/CHILD AED PADS; AS

SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks

Specification Number: 1281345A Page 15 Type of Funding:

Title: AED’s and Associated Support Materials at ORD MDW International Airports

2.2.11 Line 11 CARDIOVASCULAR INSTRUMENTATION (AED) - AED BATTERIES AS

SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.12 Line 12 CARDIOVASCULAR INSTRUMENTATION (AED) - AED DATA CARD AS

SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.13 Line 13 CARDIOVASCULAR INSTRUMENTATION (AED) - FAST RESPONSE KIT

POUCH AS SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.14 Line 14 CARDIOVASCULAR INSTRUMENTATION (AED) - EXAM GLOVES AS

SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks

Specification Number: 1281345A Page 16 Type of Funding:

Title: AED’s and Associated Support Materials at ORD MDW International Airports

2.2.15 Line 15 CARDIOVASCULAR INSTRUMENTATION (AED) - ANTI-MICROBIAL WIPES

AS SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.16 Line 16 CARDIOVASCULAR INSTRUMENTATION (AED) - MEDICAL TOWELS AS

SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.17 Line 17 CARDIOVASCULAR INSTRUMENTATION (AED) - CHEST RAZOR AS

SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.18 Line 18 CARDIOVASCULAR INSTRUMENTATION (AED) - EMS SHEARS AS

SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks

Specification Number: 1281345A Page 17 Type of Funding:

Title: AED’s and Associated Support Materials at ORD MDW International Airports

2.2.19 Line 19 CARDIOVASCULAR INSTRUMENTATION (AED) - CPR FLAT FACIAL

BARRIER AS SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.20 Line 20 CARDIOVASCULAR INSTRUMENTATION (AED) - CPR POCKET MASK AS

SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.21 Line 21 CARDIOVASCULAR INSTRUMENTATION (AED) - SAFETY CUTTER FOR

VACUUM-SEALED BAGS

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.22 Line 22 CARDIOVASCULAR INSTRUMENTATION (AED) - TRAINING AED AS

SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks

Specification Number: 1281345A Page 18 Type of Funding:

Title: AED’s and Associated Support Materials at ORD MDW International Airports

2.2.23 Line 23 CARDIOVASCULAR INSTRUMENTATION (AED) - RECHGBLE BATT FOR

TRNG AED AS SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.24 Line 24 CARDIOVASCULAR INSTRUMENTATION (AED) - TRAINER REMOTE

CONTROL AS SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.25 Line 25 CARDIOVASCULAR INSTRUMENTATION (AED) - PADS FOR TRNG AED AS

SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.26 Line 26 CARDIOVASCULAR INSTRUMENTATION (AED) - PEDIATRIC PADS FOR

TRNG AED AS SPECIFIED

Category 46514. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks

Specification Number: 1281345A Page 19 Type of Funding:

Title: AED’s and Associated Support Materials at ORD MDW International Airports

2.2.27 Line 27 CPR MANIKIN, FOR CPR DEMO/TRNG; ADULT- SIZED, AS SPECIFIED Category 34568. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.28 Line 28 CPR MANIKIN, FOR CPR DEMO/TRNG; CHILD/INF- SIZED, AS SPECIFIED Category 34568. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.29 Line 29 CPR MANIKIN AIRWAYS, FOR CPR DEMO/TRNG; ADULT- SIZED, AS

SPECIFIED

Category 34568. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.30 Line 30 CPR MANIKIN AIRWAYS, FOR CPR DEMO/TRNG; CHILD/INF- SIZED, AS

SPECIFIED

Category 34568. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks

Specification Number: 1281345A Page 20 Type of Funding:

Title: AED’s and Associated Support Materials at ORD MDW International Airports

2.2.31 Line 31 CPR MANIKIN LUNGS, FOR CPR DEMO/TRNG; ADULT- SIZED, AS

SPECIFIED

Category 34568. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks You must enter a price for each line in the table.

Target Price Price Type (Circle one value) Unit Price

2.2.32 Line 32 CPR MANIKIN LUNGS, FOR CPR DEMO/TRNG; CHILD/INF- SIZED, AS

SPECIFIED

Category 34568. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Price Breaks

Automated External Defibrillators (AED’s) and Associated Support Materials at O’Hare and Midway International Airports, Chicago Department of Aviation, Specification Number 1281345A

Commodities Form Contract

Table of Contents i

Table of Contents

BID SUBMITTAL CHECKLIST

Article 1. Requirements for Bidding and Instructions to Bidders

1.1. The Bid Documents

1.2. Obtaining the Bid Documents

1.3. Clarifications and Addenda

1.4. Examination of the Bid Documents and Work Site

1.5. Pre-Bid Conference

1.6. Questions Regarding the Bid Documents; Bidder Inquiry Deadline

1.7. Exceptions

1.8. Taxes Included in Bid Prices

1.9. Bid Prices Must Incorporate All Costs

1.10. Completion of the Bid Documents

1.11. Conflicts of Interest

1.12. Technical Difficulties

1.13. Required Forms and Fees

1.13.1. Certificate of Filing for Online EDS

1.13.2. MBE/WBE and VBE Programs

1.13.3. Bid Deposits and Bid Bonds

1.13.4. Performance and Payment Bonds

1.13.5. Contractor's Financial Statement

1.13.6. Other Required Forms and Documents

1.14. Trade Names and Substitutions

1.15. Authorized Dealer/Distributor

1.16. Estimated Quantities

1.17. Submission of Bids

1.17.1. Date, Time, and Place

1.17.2. Transparency Website; Trade Secrets

1.18. Withdrawal of Bids

1.19. Bid Opening

1.20. Effective Term of Bid

1.21. Evaluation of Bids

1.21.1. Determination of Responsiveness

1.21.1.1. Must Bid All Line Items

1.21.1.2. Mathematical Calculations

1.21.1.3. Unbalanced Bids

1.21.1.4. Cash Billing Terms

1.21.2. Determination of Responsibility

1.21.2.1. Bidder Debts or Defaults

1.21.2.2. Competency of Bidder

1.22. Rejection of Bids and Waiver of Informalities

1.23. Statutory Adjustments to the Bid

1.23.1. City-based Businesses (Chicago Business Preference)

1.23.2. Locally Manufactured Goods

1.23.3. Alternatively Powered Vehicles Bid Incentive

Automated External Defibrillators (AED’s) and Associated Support Materials at O’Hare and Midway International Airports, Table of Contents ii

1.23.3.1. Definitions for Alternatively Powered Vehicles Bid Incentive

1.23.3.2. Eligibility for Alternatively Powered Vehicles Bid Incentive

1.23.4. Bid Incentives for Veteran-Owned Business Enterprise and Eligible Joint Ventures

1.23.4.1. Definitions

1.23.4.2. Bid Incentive

1.23.5. Business Enterprises Owned By People With Disabilities (BEPD) Commitment

1.23.5.1. Policy and Terms

1.23.5.2. Definitions

1.23.5.3. Commitments

1.23.5.4. Records and Reports

1.23.6. Mentoring Program Bid Preference (MCC 2-92-535)

1.23.7. Child Support Arrearage

1.23.8. Bid Incentive to Encourage Diverse Management and Workforce (MCC 2-92-407)

1.23.9. MacBride Principles Ordinance

1.24. Consideration of Bids

1.25. Bid Protests

1.26. Award of Contract; Notice of Award

1.27. Title VI Solicitation Notice

1.28. Policy Prohibiting Sexual Harassment (MCC 2-92-612)

1.29. Policy Regarding Non-Disclosure of Salary History (MCC 2-92-385)

Article 2. Incorporation of Exhibits Article 3. Standard Terms And Conditions

3.1. General Provisions

3.1.1. Definitions

3.1.2. Interpretation of Contract

3.1.2.1. Order of Precedence

3.1.2.2. Interpretation and Rules

3.1.2.3. Severability

3.1.2.4. Entire Contract

3.1.3. Subcontracting and Assignment

3.1.3.1. No Assignment of Contract

3.1.3.2. Subcontracts

3.1.3.3. No Pledging or Assignment of Contract Funds Without City Approval

3.1.3.4. City’s Right to Assign

3.1.3.5. Assigns

3.1.4. Contract Governance

3.1.4.1. Governing Law and Jurisdiction

3.1.4.2. Consent to Service of Process

3.1.4.3. Cooperation by Parties and between Contractors

3.1.4.4. No Third Party Beneficiaries

3.1.4.5. Independent Contractor

3.1.4.6. Authority

3.1.4.7. Joint and Several Liability

3.1.4.8. Notices

3.1.4.9. Amendments

3.1.4.10. No Waiver of Legal Rights

3.1.4.11. Non-appropriation of Funds

Automated External Defibrillators (AED’s) and Associated Support Materials at O’Hare and Midway International Airports, Table of Contents iii

3.1.4.12. Participation By Other Government Agencies

3.1.5. Confidentiality

3.1.6. Indemnity

3.1.7. Non-Liability of Public Officials

3.1.8. Contract Extension For Continuity of Services

3.2. Compensation Provisions

3.2.1. Ordering, Invoices, and Payment

3.2.1.1. Purchase Orders

3.2.1.2. Invoices

3.2.1.3. Payment

3.2.1.4. Electronic Ordering and Invoices

3.2.1.5. City Right to Offset

3.2.1.6. Records

3.2.1.7. Audits

3.2.1.7.1. City’s Right to Conduct Audits

3.2.1.7.2. Recovery for Over-Billing

3.2.2. Subcontractor Payment Reports

3.2.3. Prompt Payment to Subcontractors

3.2.3.1. Incorporation of Prompt Payment Language in Subcontracts

3.2.3.2. Payment to Subcontractors Within Seven Days

3.2.3.2.1. Reporting Failures to Promptly Pay

3.2.3.2.2. Whistleblower Protection

3.2.3.3. Liquidated Damages for Failure to Promptly Pay

3.2.3.4. Action by the City

3.2.3.5. Direct Payment to Subcontractors By City

3.2.4. General Price Reduction – Automatic Eligibility for General Price Reductions

3.3. Compliance With All Laws

3.3.1. General

3.3.2. Certification of Compliance with Laws

3.3.3. Federal Affirmative Action

3.3.4. Civil Rights Act of 1964, Title VI, Compliance With Nondiscrimination Requirements

3.3.4.1. Title VI List of Pertinent Non-Discrimination Acts and Authorities

3.3.4.2. Compliance with Regulations

3.3.4.3. Nondiscrimination

3.3.4.4. Solicitations for Subcontracts, including Procurements of Materials and Equipment

3.3.4.5. Information and Reports

3.3.4.6. Sanctions for Noncompliance

3.3.4.7. Incorporation of Provisions

3.3.5. Other Non-Discrimination Requirements

3.3.5.1. Illinois Human Rights Act

3.3.5.1.1. Generally

3.3.5.1.2. State of Illinois Duties of Public Contractors (44 Ill. Admin. Code 750 et seq.)

3.3.5.1.3. State of Illinois Equal Employment Opportunity Clause

3.3.5.2. Chicago Human Rights Ordinance MCC Ch. 6-10

3.3.5.3. City of Chicago Equal Employment Opportunity Goals MCC 2-92-390

3.3.5.4. Business Enterprises Owned by People With Disabilities (BEPD)

Automated External Defibrillators (AED’s) and Associated Support Materials at O’Hare and Midway International Airports, Table of Contents iv

3.3.6. Wages

3.3.7. Economic Disclosure Statement and Affidavit and Appendix A ("EDS")

3.3.7.1. Business Relationships With Elected Officials MCC Sect. 2-156-030(b)

3.3.7.2. MCC 1-23 and 720 ILCS 5/33E Bribery, Debts, and Debarment Certification

3.3.7.3. Federal Terrorist (No-Business) List

3.3.7.4. Governmental Ethics Ordinance 2-156

3.3.7.5. Lobbyists

3.3.8. Restrictions on Business Dealings

3.3.8.1. Prohibited Interests in City Contracts

3.3.8.2. Conflicts of Interest

3.3.8.3. Prohibition on Certain Contributions, Mayoral Executive Order 2011-4

3.3.9. Debts Owed to the City; Anti-Scofflaw, MCC Sect. 2-92-380

3.3.10. Other City Ordinances and Policies

3.3.10.1. False Statements

3.3.10.2. MacBride Principles Ordinance, MCC Sect. 2-92-580

3.3.10.3. City Hiring Plan Prohibitions

3.3.10.4. Inspector General

3.3.10.5. Duty to Report Corrupt Activity

3.3.10.6. Electronic Mail Communication

3.3.10.7. Participation By Other Local Government Agencies

3.3.10.8. Policy Prohibiting Sexual Harassment (MCC 2-92-612)

3.3.10.9. Policy on Non-Disclosure of Salary History (MCC 2-92-385)

3.3.10.10. Business Diversity Program Reporting

3.3.10.10.1. Policy

3.3.10.10.2. Definitions

3.3.10.10.3. Business Diversity Program Reports

3.3.10.10.4. Applicability

3.3.11. Compliance with Environmental Laws and Related Matters

3.3.11.1. Definitions

3.3.11.2. Joint Ventures

3.3.11.3. Compliance With Environmental Laws

3.3.11.4. Costs

3.3.11.5. Proof of Noncompliance; Authority; Cure

3.3.11.6. Copies of Notices and Reports; Related Matters

3.3.11.7. Requests for Documents and Information

3.3.11.8. Environmental Claims and Related Matters

3.3.11.9. Preference for Recycled Materials

3.3.11.10. No Waste Disposal in Public Way MCC 11-4-1600(E)

3.4. Contract Disputes

3.4.1. Procedure for Bringing Disputes to the Department

3.4.2. Procedure for Bringing Disputes before the CPO

3.5. Events of Default and Termination

3.5.1. Events of Default

3.5.2. Cure or Default Notice

3.5.3. Remedies

3.5.4. Non-Exclusivity of Remedies

3.5.5. City Reservation of Rights

Automated External Defibrillators (AED’s) and Associated Support Materials at O’Hare and Midway International Airports, Table of Contents v

3.5.6. Early Termination

3.6. Department-specific Requirements

3.6.1. Department of Aviation Standard Requirements

3.6.1.1. Confidentiality of Airport Security Data

3.6.1.2. Aviation Security

3.6.1.3. Airport Security Badges

3.6.1.4. General Requirements Regarding Airport Operations

3.6.1.4.1. Priority of Airport Operations

3.6.1.4.2. Interruption of Airport Operations

3.6.1.4.3. Safeguarding of Airport Property and Operations

3.6.1.4.4. Work on the Airfield

3.6.1.4.5. Parking Restrictions

3.6.1.5. General Civil Rights (Airport and Airway Improvement Act of 1982, Section 520) .. 55

3.6.1.6. Firearms and Other Weapons Prohibited

3.6.2. Emergency Management and Communications (OEMC) Security Requirements

3.6.2.1. Identification of Workers and Vehicles

3.6.2.2. Access to Facilities

3.6.2.3. Security Badges and Vehicle Permits

3.6.2.4. Gates and Fences

3.6.2.5. Hazardous or Illegal Materials

3.6.3. Chicago Police Department Security Requirements

3.6.4. Department of Water Management ("DOWM") Security Requirements

3.6.4.1. Identification of Workers and Vehicles

3.6.4.2. Access to Facilities

3.6.4.3. Security Badges and Vehicle Permits

3.6.4.4. Gates and Fences

3.6.4.5. Hazardous or Illegal Materials

Article 4. Terms for SUPPLY Contracts

4.1. Blanket Releases / Purchase Orders

4.2. Delivery and Acceptance

4.2.1. Delivery

4.2.2. Inspection and Defects

4.2.3. Shipment errors

4.2.4. Acceptance

4.3. Submission of Invoices

4.4. Unspecified Items

4.5. Quality, Source, Substitution, and Labeling

4.5.1. Quality

4.5.2. Source

4.5.3. Substitution

4.5.4. Testing Laboratory Labels

4.6. Manufacturer's Warranty & Product Information

4.7. Contractor's Warranties

Article 5. Scope of Work and Detailed Specifications

5.1. General

5.2. Bid Line Crosswalk Table

5.3. Basis of Award

Automated External Defibrillators (AED’s) and Associated Support Materials at O’Hare and Midway International Airports, Table of Contents vi

5.4. Funding

5.5. Contract Term

5.6. Authorized Manufacturer/Distributor/Reseller

5.7. Price Adjustment (CPI)

The following language applies to all bid lines

5.8. Technical Requirements

5.8.1. Automated External Defibrillators (AED’s) including Supplemental Materials as Specified

- Bid Line Item No. 1

5.9. AED Wall Mounted Cabinets as Specified Bid Line Item No. 2

5.10. AED Cabinets (Recessed/Semi-Recessed) as Specified - Bid Line Item No. 3

5.11. AED Accessories (Bid Line Item No. 4 through 12

5.11.1. AED Semi-Rigid Carrying Cases as Specified - Bid Line Item No. 4

5.11.2. AED Hard Carrying Cases as Specified – Bid Line Item No. 5

5.11.3. AED Case Breakable Pull Seals as Specified – Bid Line Item No. 6

5.11.4. AED Inspection Tags as Specified – Bid Line Item No. 7

5.11.5. AED Zipper Pull Lanyards as Specified – Bid Line Item No. 8

5.11.6. AED Adult Sized Pads as Specified Bid Line Item No. 9

5.11.7. AED Infant / Child Sized Pads s Specified – Bid Line Item No. 10

5.11.8. AED Replacement Battery Pack – Bid Line Item No. 11

5.11.9. AED Data Card as Specified – Bid Line Item No. 12

5.12. AED Application Materials (Fast Response Kit) - Bid Line Items No. 13 through 21

5.12.1. AED Fast Response Kit Pouch as Specified – Bid Line Iten No. 13

5.12.2. AED Nitrile Patient Examination Gloves as Specified - Bid Line Item No. 14

5.12.3. AED Sealed, Disposable Anti-Microbial Wipes as Specified – Bid Line Item No. 15

5.12.4. AED Sealed, Disposable Medical Towels as Specified – Bid Line Item No. 16

5.12.5. AED Disposable Chest Razor as Specified - Bid Line Item No. 17

5.12.6. AED EMS Trauma Shears as Specified – Bid Line Item No. 18

5.12.7. AED CPR Flat Facial Barrier as Specified – Bid Line Item No. 19

5.12.8. AED CPR Pocket Mask (Rescue Breather) as Specified – Bid Line Item No. 20

5.12.9. AED Safety Cutter for Vacuum Sealed Bags – Bid Line Item No. 21

5.13. AED / CPR Training Support Materials (Bid Line Items No. 22 through 32)

5.13.1. AED Training Unit (Simulated AED) as Specified – Bid Line Item No. 22

5.13.2. AED Rechargeable Battery Pack / AED Recharger Training Unit as Specified - Bid Line Item No. 23

5.13.3. AED Remote Control for AED Training Unit as Specified – Bid Line Item No. 24

5.13.4. AED Adult Pads for Training Unit as Specified – Bid Line Item No. 25

5.13.5. AED Pediatric Pads for AED Training Unit as Specified – Bid Line Item No. 26

5.13.6. CPR Manikin Adult Sized with Instrumented Directive Feedback as Specified – Bid Line Item No. 27

5.13.7. CPR Manikin Infant Sized with Instrumented Directive Feedback as Specified – Bid Line Item No. 28

5.13.8. CPR Manikin Airways (Adult Sized) for CPR Demo as Specified – Bid Line Item No. 29 ... 80

5.13.9. CPR Manikin Airways (Infant Sized) for CPR Demo as Specified - Bid Line Item No. 30 ... 80

5.13.10. CPR Manikin Lungs (Adult Sized) for CPR Demo as Specified – Bid Line Item No. 31... 80

5.13.11. CPR Manikin Lungs (Infant/Child Sized) for CPR Demo as Specified – Bid Line Item No.

32 80

5.14. Warranty

Automated External Defibrillators (AED’s) and Associated Support Materials at O’Hare and Midway International Airports, Table of Contents vii

5.15. Manufacturers’ Warranty and Product Information

5.16. Inventory Lead Time

5.17. Back Orders

5.18. Mis-shipped or Defective Merchandise

Article 6. Special Conditions Regarding Minority Business Enterprise Commitment, Women Business Enterprise Commitment, and veteran-OWNED business enterprise commitment For Commodities or Services 83

6.1. Policy and Terms

6.2. Definitions

6.3. Joint Ventures

6.4. Counting MBE/WBE and VBE Participation Toward the Contract Specific Goals

6.5. Reductions to or Waiver of MBE, WBE, and VBE Goals

6.5.1. Direct Participation

6.5.2. Assist Agency Participation in wavier/reduction requests

6.5.3. Impracticability

6.6. Procedure to Determine Bid Compliance

6.7. Reporting Requirements During the Term of the Contract

6.8. Changes to Compliance Plans

6.8.1. Permissible Basis for Change Required

6.8.2. Procedure for Requesting Approval

6.9. Non-Compliance and Damages

6.10. Arbitration

6.11. Equal Employment Opportunity

6.12. Attachments and Schedules

Attachment B - Sample Format for Requesting Assist Agency Comments on Bidder’s Request for Reduction or Waiver of MBE/WBE/VBE Goals Schedule B – Affidavit of MBE/WBE/VBE Joint Venture Schedule C-1: Letter of Intent From MBE/WBE To Perform As Subcontractor, Supplier and/or Consultant Schedule D-1: Affidavit of Implementation of MBE/WBE Goals and Participation Plan

SCHEDULE C-V

Article 7. Insurance Requirements CDA 085 [Automatic External Defibrillators] Aviation General Commodities

7.1. Insurance Required From Contractor

7.1.1. Workers’ Compensation and Employer’s Liability (Primary and Umbrella)

7.1.2. Commercial General Liability

7.1.3. Automobile Liability

7.1.4. Umbrella Excess

7.1.5. Property

7.1.6. Professional Liability (when applicable)

7.1.7. Valuable Papers (when applicable)

7.1.8. Blanket Crime (when applicable)

7.1.9. Builders Risk (when applicable)

7.1.10. Railroad Protective Liability (when applicable)

7.1.11. Marine Protection & Indemnity (when applicable)

7.2. Additional Requirements

Article 8. Economic Disclosure Statement and Affidavit (EDS)

Automated External Defibrillators (AED’s) and Associated Support Materials at O’Hare and Midway International Airports, Table of Contents viii

8.1. Online EDS Filing Required Prior To Bid Opening

8.2. Online EDS Web Link

8.3. Online EDS Number

8.4. Online EDS Certification of Filing

8.5. Preparation Checklist for Registration

8.6. Preparation Checklist for EDS Submission

8.7. EDS Frequently Asked Questions

Article 9. Proposal Pages Article 10. Bidder Contact Information City-Based Business Affidavit Local Manufacturing Affidavit Eligible Business For Bid Incentive For Alternatively Powered Vehicles Affidavit Veteran-Owned Business Enterprise And Eligible Joint Ventures Affidavit Bidder must complete the applicable signature line(s) BELOW Bidder's Commitment To Utilize Business Enterprises Owned By People With Disabilities (BEPD) Mentoring Program Bid Preference Affidavit Diverse Management and Workforce Bid Incentives Affidavit ARTICLE 11. Execution And Acceptance Pages

11.1. Bid Execution By a Corporation

11.2. Bid Execution By A Joint Venture

11.3. Bid Execution By A Partnership

11.4. Bid Execution By a Sole Proprietor

11.5. Bid Acceptance by City

EXHIBITS

Exhibit 1: Example Insurance Certificate of Coverage Exhibit 2: SEXUAL HARASSMENT POLICY AFFIDAVIT (SECTION 2-92-612) EXHIBIT 3:myCOI

Automated External Defibrillators (AED’s) and Associated Support Materials at O’Hare and Midway International Airports, City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 1

BID SUBMITTAL CHECKLIST

Missing Information, Documents, and/or Bonds May Invalidate Your Bid.

To help ensure that you are submitting a complete bid, place an "X" next to each item below after completing and incorporating the item into your bid package. Write “N/A” if an item does not apply to your bid.

1. _____ Bid Submittal Checklist

2. _____ Insurance Certificate of Coverage

3. _____ MBE/WBE/VBE Compliance Plan

a. _____ Schedule B – Affidavit of Joint Venture MBE/WBE – (only if bidder is a joint venture)

b. _____ Schedule C-1: Letter(s) of Intent from MBE/WBE to Perform as Sub-contractor, Supplier and/or Consultant.

c. _____ Schedule C-V: Letter(s) of Intent from VBE to Perform as Sub-contractor, Supplier and/or Consultant.

d. _____ Schedule D-1: Affidavit of MBE/WBE Goal Implementation Plan.

e. _____ Schedule D-V: Affidavit of VBE Goal Implementation Plan

f. _____ Request for a reduction or waiver of MBE/WBE/VBE goals (if applicable)

4. _____ Certificate of Filing of Economic Disclosure Statement and Affidavit (EDS)

5. _____ Bid incentive/preference affidavit(s): Chicago Business, Local Manufacture, Alternatively Powered Vehicles, Veteran-Owned Small Local Business or Eligible Joint Venture, Utilization of Veteran- Owned Subcontractors, Mentoring Program, Commitment Regarding BEPD, and/or Diverse Management and Workforce (if applicable)

6. _____ Proposal Page(s) (Schedule of Prices)

7. _____ Bid Execution Page

8. _____ Bid Deposit (if required)

9. _____ Sexual Harassment Policy Affidavit

10. _____ Bidder Contact Page

11. _____ In accordance with Article 5, for bid line items 1-4, 9-12, and 22-26, if the Bidder is not the Manufacturer, then the Bidder MUST include letters from the Manufacturer that prove the Bidder is an authorized distributor, an authorized dealer, or an authorized reseller for these Items.

12. _____ Review Section 5.3. Basis of Award for instructions regarding how to bid on bid lines 29-32 in the event that the airways and lungs for adult or infant sized mannequins are sold together (rather than separately).

NOTE: Each page requiring a signature must be signed by the person with proper authority and sworn before a Notary Public where noted.

NOTE: Each Bidder must acknowledge the receipt of a full set of Bid Documents and any and all Addenda at the top of the Bid Execution Page.

Automated External Defibrillators (AED’s) and Associated Support Materials at O’Hare and Midway International Airports, City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 2

ARTICLE 1. REQUIREMENTS FOR BIDDING AND INSTRUCTIONS TO BIDDERS

Read this carefully before preparing your bid.

1.1. The Bid Documents

This is an eProcurement Bid. Bids are to be submitted through the City’s “iSupplier” system, the City’s eProcurement computer system for electronic bidding and providing Contractors with access to contract, ordering and payment information for their City contracts.

The Bid Documents means all the documents issued by the Chief Procurement Officer, or referenced by the Chief Procurement Officer as being available in the iSupplier system and incorporated by such reference, in connection with an invitation for bids or proposals and include the various components of the solicitation which include the Cover Page, Legal Advertisement Notice, these Contract Terms and Conditions, the Detailed Specifications, Plans and Drawings (if any), Insurance Requirements, and all other attachments as listed in the iSupplier Header Information, “Attachments” section, and any and all Clarifications and Addenda issued by the City. Bid Proposal Pages, Requirements for Bidding and Instructions for bidding and the following provisions apply to this bid. Upon the award and execution of a contract pursuant to the Bid Documents, the Bid Documents become the Contract Documents.

1.2. Obtaining the Bid Documents

Bidders are solely responsible for obtaining all Bid Documents, including Clarifications and Addenda.

Documents may be downloaded from the Department of Procurement Services (“DPS”) website at the following URL:

http://www.cityofchicago.org/eProcurement

Click on “Current Bids”

In order to receive notice of clarifications and addenda, Bidders be registered for and log-in to iSupplier, search for the solicitation number, open the solicitation for review, accept the disclaimer. This will sign Bidders up for notifications.

Bid Document Holders are listed on the Bid & Bond Room Opportunity Take Out List. The Opportunity Take Our List is public information and is posted to the DPS web site at www.cityofchicago.org/TOL. To find Opportunity Take Out lists go to “Get Started Online” and search by the specification number.

1.3. Clarifications and Addenda

The City will send an email notification to suppliers who have indicated intent in a Bid that an addendum or clarification has been issued. The Clarifications and Addenda incorporated into the electronic bid document available at the following URL:

https://www.cityofchchicago.org/eProcurement

Suppliers that have indicated interest in a Bid will receive email notification that an addendum or clarification has been issued. There may be multiple Clarifications and Addenda. Failure to obtain Clarifications and/or Addenda, for whatever cause, will not relieve a Bidder from the obligation to bid accordingly to and comply with any changed or additional terms and conditions contained in the Clarifications and Addenda.

Electronic Acknowledgement of Clarifications and/or Addenda is mandatory to submit an electronic Bid. Any harm to the bidder resulting from failure to obtain all necessary documents, for whatever cause, will not be valid grounds for a protest against award(s) made under this bid Solicitation.

1.4. Examination of the Bid Documents and Work Site

Bidders are required to carefully examine all of the Bid Documents before completing the forms and submitting a Bid. If the specification calls for work to be performed onsite, Bidders are also required to http://www.cityofchicago.org/eProcurement http://www.cityofchicago.org/TOL https://www.cityofchchicago.org/eProcurement

Automated External Defibrillators (AED’s) and Associated Support Materials at O’Hare and Midway International Airports, City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 3 inspect the site of the work to be performed, and familiarize itself with the conditions at the site that will affect the work.

A Bidder that is awarded a contract will be solely responsible for all costs arising from and associated with that Bidder’s (i) failure to comply with the requirements of the Bid Documents, including, without limitation, this requirement to inspect the Bid Documents and site of the work, and (ii) failure to include any costs or expense attributable to site conditions that could have reasonably been discovered through a site inspection or examination of the Bid Documents.

1.5. Pre-Bid Conference

The City will hold a Pre-Bid Conference at Chicago Department of Aviation (CDA), 10510 W. Zemke Road, Chicago, IL 60666 at 10:00a.m. Central Time on October 13, 2026. All parties interested in responding to this Specification are encouraged, but not required, to attend in person.

All interested Attendees are encouraged to register in advance of the Pre-Bid Conference. Attendees should send an e-mail to lisa.jones@cityofchicago.org.

E-mail Subject line must read: Spec No. 1281345A; Automated External Defibrillators (AED’s) and Associated Support Materials at O’Hare and Midway International Airports.

The City will answer questions and clarify the terms of the Specification at the Pre-Bid Conference. The City may respond both to questions posed on the day of the conference and to questions sent via online discussion in iSupplier prior to the conference.

Anything stated at this Pre-Bid Conference is not intended to change the solicitation document.

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