J.07_Solicitation_Questions_and_Answers.pdf

Regional Office of Acquisition and Assistance

Tel: +27 12 452-2000 Web: https://www.usaid.gov/southern-africa-regional

72067419R00024 Attachment J.07 Solicitation Questions and Answers

Number Question USAID Response

Please furnish us with a template of the SF1442 form. Yes, see new attachment "J.07 Solicitation Questions and Answers".

Could USAID share the attendance register with us? No.

We want to bring our demolition subcontractor to site to enable them to compile a quotation. Would it be possible to have access to the site again before the solicitation close?

No, offerors should have all the information they need from the original pre-proposal site inspection.

Do you have any drawings of the existing houses available to share with us?

Yes, see new attachment "J.08 As Built Drawings for 3064 Marakanelo Way" for the "as-built" drawings of the existing houses at 3064 Marakanelo Way. Refer to J.03.1 Architectural Drawings for the demolition plan for 2483 Tshekedi Crescent.

The solicitation document does not specify any requirement of the performance and the payment bond that needs to provide for the subject project. Could you please clarify the bonds requirement for this RFP.

There is no performance or payment bond requirement. The retention percentage specified in B.4 serves as a performance bond.

Does offeror need to establish a registered company in Botswana before submit the proposal package?

USAID does not require companies to be registered in Botswana, however it is the contractor's responsibility to ensure compliance with local laws.

Could you please kindly clarify whether the removal of existing works in BoQ were given separately for houses at plot 2483 Tshekedi Crescent and 3064 Marakanelo Way or not? If these works were not given separately, could you please provide them separately for us to give you separate offer for optional project?

The items for removal of works are not provided in seperate sections of the Bill of Quanties, but they are in separate line items within the Bill of Quanties. The line items for demolition for plot 3064 Marakanelo Way are in cells B47, B51 and B55. All other items under the heading "Removal of existing work" pertain to the 2483 Tshekedi Crescent property. These quantities will enable you to develop a seperate quotation for Work 2.

Could you provide more details (drawings, quantities etc.) for the demolition of buildings at plot 3064 Marakanelo Way? See response to question 4.

Could you please clarify which part of the building is referred by the figure of “Detail of Typical 1200 mm Retaining Wall” given in the Structural Drawings file “18_24_9101_b”? No retaining walls will be implemented. The detail is generic.

Windows coded as W03 were given with an amount as 6 pieces in BoQ.

However, 2 pieces of W03 are seen in Drawings.

Could you please confirm the quantity?

The total quantity for W03 is 2 units. The Bill of Quanties has been updated; see "J.02 USAID Houses Unpriced BOQ Revised Amendment 02".

Laundry equipments such as washing machine and tumble dryer are not in the BoQ file. Are these equipments in the scope of work? No.

G_10 Pantry wall finish is described as “plaster& paint” in section drawings, however in internal finishing schedule the room is marked for “wall tiles and plaster&paint. Could you clarify the situation?

The Pantry Wall finish must be wall tiles to be installed with plaster & paint above the tiles.

D18 and D19 are not on BOQ there are 10 doors in total. There are 17 D06 doors in the drawings, however according BOQ there are 27 D06 doors. Is there a link between these doors or they should be shown separated in BOQ?

D06, D18 & D19 will have the same type of door panel. The only difference between these doors is the ironmongery which forms part of a different subsection of the Bill of Quantities. The Bill of Quanties has been updated.

Could you please clarify whether there are Asbestos-containing materials to be released from whole-building demolition of buildings or not. No asbestos-containing material is expected to be released.

Could you please clarify whether QA - QC personnel is required from the contractor.

USAID has not specified any key personnel for this contract. Offerors are required to propose key personnel in their management approach. Per C.7, the Contractor is required to establish a quality control system. If an offeror feels that a QA-QC personnel is appropriate they may incorporate one into their proposal.

There is not any information about performance and payment bonds in See response to question 5.

solicitation document.

Please provide.

Could you please clarify the number of minimum personnel required for the project?

No. Offerors are required to propose a management approach that includes proposed staffing.

Are there any detailed drawings and specifications for Children’s Play Area?

Drawing 18_24_9400_04 Landscape Development plan as well as items in Landscaping (Section D) details the specifications for the children's play area. Please note the Children's play area equipment has been removed in the amended Bill of Quanties.

Are there any detailed drawings and specifications for swimming pools? Yes, see new attachment "J.09 Swimming Pool Specifications".

Are there any specified type and size for stones of the gabions? Refer to Drawing 18_24_5040_b Site Details for more detail.

Is there any Specification for required Galvanized sheet metal cable tray 300mm wide (e.g.

thickness, color etc.) 300 X 19 X 1,0mm thick Standard Hot Dipped Galvanising.

What is the number of required solar heating systems? 1 per house.

Can the Contractor work over the weekend if needed? The solicitation defines the working hours in F.3.

Does the Contractor need a company registration in Botswana? See question 6.

The SF 1442 form is missing in Section A of the Solicitation. Will the Client provide the form? See question 1.

Would the Contractor encounter any asbestos material throughout the demolition process? See question 14.

Does the Contractor need to get any permission from the neighbors and local authorities when the perimeter wall is replaced? No. USAID will obtain the necessary permission.

Does the Contractor need to get any construction permit from the local authorities in regards to the related works for the project (construction, mechanical, electrical, demolition, etc...)?

USAID will obtain the necessary permits for construction and demolition from the city council. The Contractor will be responsible for obtaining all necessary certificates of compliance relating to the different installations (electrical, mechanical) from the council after completion of construction.

Is it Contractor’s responsibility to connect the water and power sources at Yes.

the end of the construction works?

We are struggling to register as a vendor.

Passed all the stages up to creating username and password, then waiting for the registration confirmation to be send to ...

See SAM Full User Guides here:

https://www.sam.gov/SAM/pages/public/help/samUserGuides.jsf The Federal Service Desk also has FAQs and phone lines to help with SAM registration. See: https://www.fsd.gov/fsd-gov/home.do