J.06_Environmental_Mitigation_and_Management_Plan_Template.docx
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- Solicitation number
- 72067419R00024
About this file
This document provides an Environmental Mitigation and Monitoring Plan (EMMP) template for the construction of two USAID residences in Gaborone, Botswana. The EMMP identifies environmental aspects and potential impacts from project activities including site establishment, demolition of existing structures, and site works and building construction. Mitigation measures are proposed for impacts such as asbestos pollution, noise, dust, erosion, spills, waste management, impacts to fauna and flora, use of fill material and water, and worker health and safety. Monitoring indicators and responsibilities are defined for each measure. The purpose of the EMMP is to ensure appropriate mitigation is incorporated and monitored during project implementation.
The related federal contract opportunity is a solicitation to demolish two existing USAID residences and construct two new staff residences in Gaborone, Botswana. The solicitation number is 72067419R00024 and was issued by the US Agency for International Development South Africa. The description notes the solicitation has been amended to respond to questions and update attachments. No further details are provided on response dates, award dates, pricing or other contract terms.
J.06 Environmental Mitigation and Management Plan Template
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ENVIRONMENTAL MITIGATION AND MONITORING PLAN (EMMP)
Project/Activity Data
| Project/Activity Name: |
| Construction of two USAID houses in Botswana |
| Geographic Location(s) (Country/Region): |
| Gaborone, Botswana, Southern Africa |
| Implementation Start/End Dates: |
| September 2019 – September 2020 |
| Contract/Award Number: |
| TBD |
| Implementing Partner(s): |
| TBD |
| Tracking ID: |
| Not Applicable |
| Tracking ID/link of Related IEE: |
| Not Applicable |
| Tracking ID/link of Other, Related Analyses: |
| Not Applicable |
Organizational/Administrative Data Implementing Operating Unit(s):
(e.g. Mission or Bureau or Office)
USAID Southern Africa
| Lead BEO Bureau: |
| Africa Bureau |
| Prepared by: |
| Leonie Jacobs |
| Date Prepared: |
| 07/02/2019 |
| Submitted by: |
| Leonie Jacobs |
| Date Submitted: |
| 07/02/2019 |
Environmental Compliance Review Data
| Analysis Type: |
| EMMP |
| Additional Analyses/Reporting Required: |
| EMMR |
[Add others as appropriate]
Purpose Environmental Mitigation and Monitoring Plans (EMMPs) are required for USAID-funded projects when the 22CFR216 documentation governing the project (e.g. the Initial Environmental Examination (IEE)) imposes mitigation measures on at least one project or activity. EMMPs ensure that the ADS 204 requirements for incorporating and monitoring appropriate mitigative measures into project or activity design. Responsibility for developing the EMMP lies with USAID, but EMMPs are usually prepared by the Implementing Partner (IP). EMMPs are typically conducted after the IEE is complete, though they may be completed as part of the IEE. EMMPs are a vehicle for translating applicable IEE conditions and mitigation measures into specific, implementable, and verifiable actions.
An EMMP is an action plan that clearly defines:
1. Mitigation measures. Actions that reduce or eliminate potential negative environmental impacts resulting directly or indirectly from a particular project or activity, including environmental limiting factors that constrain development.
2. Monitoring indicators.[footnoteRef:1] Criteria that demonstrate whether mitigation measures are suitable and implemented effectively. [1: Note: Monitoring indicators differ from performance indicators, which are the measures that USAID uses to detect progress towards the results included in a Results Framework.]
3. Monitoring/reporting frequency. Timeframes for appropriately monitoring the effectiveness of each specific action.
4. Responsible parties. Appropriate, knowledgeable positions assigned to each specific action.
USAID Approval of EMMP [The routing process and associated signature blocks may be customized by Bureau or Mission. Please follow Bureau- or Mission-specific guidance. Include signature blocks in accordance with Bureau and/or Mission policy. At a minimum include the noted required signatures. Add other signatures as necessary.] Approval:
[NAME], Activity Manager/A/COR [required]
Date
Clearance:
[NAME], Mission Environmental Officer [as appropriate]
Date
Clearance:
[NAME], Regional Environmental Advisor [as appropriate]
Date
Concurrence:
[NAME], ________ Bureau Environmental Officer [as appropriate]
Date
DISTRIBUTION: [Distribution lists may be customized by Bureau or Mission. Please follow Bureau- or Mission-specific guidance.]
1.0 Project/Activity Summary
The activity entails the demolition of two existing USAID-owned residences and construction of two new staff residences in Gaborone, Botswana.
The construction activities include:
· Demolition of house at 3064 Marakanelo Way, Gaborone, Botswana
· Demolition of house at 2483 Tshekedi Crescent, Gaborone, Botswana
· Construction of new boundary wall and gatehouse at 2483 Tshekedi Crescent, Gaborone, Botswana
· Construction of two new residences at 2483 Tshekedi Crescent, Gaborone, Botswana Construction activities at each residence include:
· Site Clearance
· Installation of soil drainage and water reticulation
· Construction of screen walls
· Construction of swimming pool
· Construction of driveways and communal roadway entrance
· Construction of double-storey residence with a floor area of approximately 540m2.
· Installation and establishment of landscaping
BUREAU/MISSION/Project USAID 216 ACRO Template Version 2, March 2018
BUREAU/MISSION/PROJECT
USAID 216 EMMP Template Version 2, March 2018
3.0 EMMP Table for CONSTRUCTION OF TWO USAID RESIDENCES IN GABORONE
| Project/Activity/Sub-Activity |
| Identified Environmental Aspects or Impacts |
| Mitigation Measure(s) |
Include: Responsible party, timing of mitigation with the project life cycle.
| Monitoring Indicator(s) |
| Monitoring and Reporting Frequency |
| Responsible Parties |
Activity Category 1: Site establishment
| Site Ablutions |
| Provide adequate number of ablution facilities on site. Ensure regular cleaning and servicing. |
| Agreement and service records from supplier. |
| Weekly |
| Site supervisor |
Activity Category 2: Demolition of existing structures
| Asbestos pollution |
| To mitigate the effect of possible asbestos pollution from demolition activities. |
| Noise Annoyance |
| Noise to be managed primarily though administrative and equipment controls during the construction phase. |
| Complaints from adjacent premises or community. |
| Daily |
| Site supervisor |
| Excessive Dust |
| Dust issues to be managed by emission control at source, and administration controls during works. |
| Complaints from adjacent premises or community. |
| Daily |
| Site supervisor |
| Building rubble generated by demolition and subsequent building activities |
| To minimize the production of building rubble waste generated by demolition activities, Contractor should identify reusable and recyclable materials and describe the process in the Contractor Environmental Management plan. |
| Monthly reports. |
| Monthly |
| Site supervisor |
Activity Category 3: Site works and building works
| Noise Annoyance |
| Noise to be managed primarily though administrative and equipment controls during the construction phase. |
| Complaints from adjacent premises or community. |
| Daily |
| Site supervisor |
| Dust |
| Dust issues to be managed by emission control at source, and administration controls during works. |
| Complaints from adjacent premises or community. |
| Daily |
| Site supervisor |
| Erosion |
| Ensure that direct disturbances are limited to the works area and that secondary impacts do not impact adjacent areas. |
| Significant riling of soil rainfall events. |
| After significant rainfall episodes |
| Site supervisor |
| Oil and noxious substances |
| Spills of noxious substances to be minimized. Appropriate training and resources for spill response to be provided. |
| Statistics indicated on monthly SHEQ reports |
| Daily inspection |
Monthly reporting Site supervisor
| Housekeeping and Wastes |
| Minimize environmental impacts through appropriate controls. |
| % volume full of waste bins/time to next service |
| Daily inspection of work site. |
| Site supervisor |
| Fauna |
| To minimize the impact of fauna. |
| No injury or death caused to fauna. |
| Daily inspection of works site. |
| Site supervisor |
| Native vegetation |
| To minimize the disturbance to existing flora and minimize the introduction and/or spread of weed species |
| No disturbance to existing flora outside of work area. |
| Daily inspection of work site and site boundary. |
| Site supervisor |
| Import of fill material from commercial sources |
| Avoid importation of fill material from unauthorized commercial sources. |
| Lack/Presence of mining certificate from commercial quarry used |
| After each fill material delivery. |
| Site supervisor |
| Use of water for construction purposes |
| Ensure water used for construction purposes is obtained from authorized sources |
| Documentation proving origin of supply |
| After each delivery |
| Site supervisor |
| Worker management |
| Minimize adverse impact on the health and wellbeing of workers employed on the construction site by providing good working conditions, protecting workers’ labor rights and not expose workers to unnecessary health and safety risks. Full mitigation measures to be set out in the project health and safety plan. |
| No incidents reported in Health and Safety report. |
| Monthly report. |
| Site supervisor |
OFFEROR TO ADDRESS EACH IDENTIFIED ENVIRONMENTAL ASPECT ACCORDING TO THE AREAS IDENTIFIED IN THE SAMPLE SHEET BELOW.
EXCESSIVE DUST
| Objective(s) |
| 1. To minimize the impacts of dust on the surrounding areas. |
| Management Strategy |
| Dust issues managed principally by emission controls at source, and administrative controls during works. |
| Responsibility |
| Timing |
| Control(s) |
| Area to be disturbed minimized as far as possible. Areas to be cleared approved by Project Manager. |
Where dust is identified as an issue, dust control measures will be implemented. These will primarily be the use of water carts but may include surface treatments.
Vehicle movements controlled (Traffic Management Plan) and kept on established tracks and haul roads.
Dust awareness issues in environmental induction process.
| Site supervisor |
| Daily |
| Performance Indicator(s) |
| No complaints from adjacent premises and/or community. |
Site supervisor
Daily
| Monitoring |
| Daily inspection of work sites to occur, including: |
· Visual check for dust crossing the site boundaries
· Visual check of high potential dust areas such as stockpiles, and operational areas.
Site supervisor
Daily
| Reporting |
| Any complaints or incidents to be reported to USAID project manager. |
Site supervisor
Within 24 hours of incident
| Corrective Action(s) |
| Investigate cause of excessive dust. |
Implement corrective measures immediately (e.g. water carts) Implement corrective measures prior to the recommencement of site works Implement administrative controls if required, such as rescheduling of dust generating activities to more favorable weather conditions.
Site supervisor
As soon as excessive dust is observed.
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