USAID_RFP_72067419R00022_Khanya_Project.pdf

Issue Date: October 07, 2019 Questions & Past Performance Information Due Date: October 21, 2019, 10:00 a.m. Pretoria Time Closing Date: November 21, 2019, 10:00 a.m. Pretoria Time Solicitation Number: 72067419R00022

SUBJECT: Request for Proposal (RFP) USAID No. 72067419R00022 Voluntary Medical Male

Circumcision and Pre- Exposure Prophylaxis Services in Lesotho (Khanya Project)

Dear Potential Offerors:

The United States Agency for International Development (USAID) is seeking proposals to provide delivery services and technical assistance to support Southern Africa’s Voluntary Medical Male Circumcision and Pre- Exposure Prophylaxis Services in Lesotho - Khanya Project as described in the attached Request for Proposals (RFP).

Subject to availability of funds, USAID plans to award a Performance-Based Cost-Plus-Fixed Fee (CPFF) Completion contract for an anticipated three-year period. The procurement will be conducted through full and open competition, under which any type of organization (large or small commercial [for profit] firms, educational institutions, and nonprofit organizations) is eligible to compete. The procedures set forth in Federal Acquisition Regulation (FAR) Part 15 apply.

The overall estimated cost of this procurement is $15-$20 million. The Government is in no way obligated to make any award within the maximum estimated cost identified. Offerors should not strive to meet the maximum amount; rather, Offerors should propose costs that are appropriate, realistic and reasonable, and in accordance with the proposed approach for achieving results.

Cost proposals will be evaluated as part of a best value determination.

All Offerors are required to submit Past Performance Information Sheets (Attachment J.8) by the Closing Date and Time for Submission of Questions. Offerors that have not previously submitted this information by the required date may be rejected.

Offerors are responsible for ensuring proposals are received at USAID by the due date and time as specified in Section L. Failure to comply with the submission date will deem any submission unacceptable and it will not be reviewed or evaluated. USAID requires that offers remain valid for 180 days.

Section L of the RFP sets forth all instructions for the preparation and submission of required proposal content, including critical dates/times for the submission of questions, and the proposal submission closing date and time. Section M states the criteria by which proposals will be evaluated. Oral explanations or instructions given before award of the contract will not be binding.

The authorized geographic code for procurement of goods and services under this activity is 935.

The North American Industry Classification System (NAICS) code for this activity is 541990.

Under 13 CFR 121.201, the U.S. Small Business size standard is $15M of annual receipts.

RFP#72067419R00022

Voluntary Medical Male Circumcision and Pre- Exposure Prophylaxis Services in Lesotho

(Khanya Project)

TABLE OF CONTENTS

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

B.4 BUDGET

B.5 COSTS REIMBURSABLE

B.6 PAYMENT OF FIXED FEE

B.7 MULTI-YEAR CONTRACTING

B.8 INDIRECT COSTS

B.9 CEILING ON INDIRECT COST RATES

SECTION C – DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING STRATEGY AND MARKING PLAN

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERFORMANCE PERIOD

F.3 PLACE OF PERFORMANCE

F.4 REPORTS AND DELIVERABLES OR OUTPUTS

F.5 PERFORMANCE STANDARDS

F.6 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE

DOCUMENTS (SEP 2013)

F.7 KEY PERSONNEL

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER’S AUTHORITY

G.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.3 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.4 PAYING OFFICE AND INVOICES PROCEDURES

G.5 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.6 ACCOUNTING AND APPROPRIATION DATA

G.7 CONTRACTOR'S PAYMENT ADDRESS

SECTION H – SPECIAL CONTRACTING REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

752.252-1 AIDAR SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(MAR 2015)

H.2 AUTHORIZED GEOGRAPHIC CODE

H.3 EXECUTIVE ORDER ON TERRORISM FINANCING

H.4 DEFENSE BASE ACT (DBA) INSURANCE FOR 2015-2020

H.5 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007)

H.6 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.7 AIDAR 752.222-70 USAID DISABILITY POLICY (DEC 2004) (AAPD 04-17)

H.8 USAID IMPLEMENTATION OF SECTION 508 OF THE REHABILITATION ACT OF 1973 AND

FEDERAL ACQUISITION CIRCULAR (FAC) 97-27 “ELECTRONIC AND INFORMATION TECHNOLOGY

ACCESSIBILITY

H.9 AIDAR 752.245-71 TITLE TO AND CARE OF PROPERTY (APR 1984)

H.10 DISCLOSURE OF INFORMATION

H.11 CONSENT TO SUBCONTRACT

H.12 AIDAR 752.229-71 REPORTING OF FOREIGN TAXES (JULY 2007)

H.13 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY (DEVIATION NOs.

M/OAA-DEV-FAR-18-2c AND M/OAA-DEV-AIDAR-18-2c) (APRIL 2018)

H.14 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVALS AND NOTIFICATION

REQUIREMENTS (APR 2014)

H.15 NONEXPENDABLE PROPERTY AND INFORMATION TECHNOLOGY RESOURCES

H.16 LANGUAGE REQUIREMENTS

H.17 ENVIRONMENTAL COMPLIANCE AND MANAGEMENT

H.18 AIDAR 752.222-71 NONDISCRIMINATION (JUNE 2012)

H.19 ELECTRONIC PAYMENTS SYSTEM

H.20 BUSINESS CLASS TRAVEL

H.21 AIDAR 752.7036 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR

ACQUISITION (JULY 2014)

H.22 ADS 302.3.5.19 USAID-FINANCED THIRD-PARTY WEB SITES (NOV 2017)

H.23 AIDAR 752.231-72 CONFERENCE PLANNING AND REQUIRED APPROVALS (AUG 2013)

H.24 ADS 302.3.5.21 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL)

(OCT 2014)

H.25 AIDAR 752.231-71 SALARY SUPPLEMENTS FOR HG EMPLOYEES (MARCH 2015)

H.26 ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY (APRIL 2018)

H.27 INFORMATION TECHNOLOGY APPROVAL (APRIL 2018) (DEVIATION NO. M/OAA-DEV-FAR-

18-2c)

H.28 MEDIA AND INFORMATION HANDLING AND PROTECTION (APRIL 2018)

H.29 PRIVACY AND SECURITY INFORMATION TECHNOLOGY SYSTEMS INCIDENT REPORTING

(APRIL 2018)

H.30 SKILLS AND CERTIFICATION REQUIREMENT FOR PRIVACY AND SECURITY STAFF (APRIL

2018)

H.31 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY

RESOURCES (APRIL 2018)

H.32 CLOUD COMPUTING (APRIL 2018)

H.33 CONDOMS (ACQUISITION) (SEPTEMBER 2014)

H.34 302.3.5.16(a)(1) CONSCIENCE CLAUSE IMPLEMENTATION (ACQUISITION) – SOLICITATION

PROVISION (FEBRUARY 2012)

H.35 AIDAR 752.7101 VOLUNTARY POPULATION PLANNING ACTIVITIES (JUN 2008)

H.36 ADS 302.3.5.16(a)(4) PROHIBITION ON THE PROMOTION OR ADVOCACY OF THE

LEGALIZATION OR PRACTICE OF PROSTITUTION OR SEX TRAFFICKING (SEPTEMBER 2014)

H.37 AIDAR 752.7038 NONDISCRIMINATION AGAINST END-USERS OF SUPPLIES OR SERVICES

(OCT 2016)

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (OCT 2015)

I.3 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

I.4 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

I.5 AIDAR 752.245-70 GOVERNMENT PROPERTY - USAID REPORTING REQUIREMENTS

(OCTOBER 2017)

I.6 AIDAR 752.7038 NONDISCRIMINATION AGAINST END-USERS OF SUPPLIES OR SERVICES

(OCT 2016)

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J –ATTACHMENTS

ATTACHMENT J.1 STATEMENT OF OBJECTIVES

ATTACHMENT J.2 LIST OF ACRONYMS

ATTACHMENT J.4: WORK PLAN TEMPLATE

ATTACHMENT J.6: CONTRACTOR’S BIOGRAPHICAL DATA SHEET

ATTACHMENT J.8: PAST PERFORMANCE INFORMATION TEMPLATE

ATTACHMENT J.9: CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE PLAN,

PURSUANT TO FAR 52.222-56

ATTACHMENT J.10: INITIAL ENVIRONMENT EXAMINATION

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT 2018)

K.3 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.4 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.5 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS—

REPRESENTATION (NOV 2015)

K.6 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015)

K.7 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

K.8 52.209-11 REPRESENTATIONS BY CORPORATIONS REGARDING DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

K.9 52.209-12 CERTIFICATION REGARDING TAX MATTERS (FEB 2016)

K.10 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS – CERTIFICATION

(JUN 2018)

K.11 52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS

COMPLIANCE PLAN (MAR 2015)

K.12 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (OCT 2015)

K.13 52.230-7 PROPOSAL DISCLOSURE--COST ACCOUNTING PRACTICE CHANGES (APR 2005)142

K.14 52.215-6 PLACE OF PERFORMANCE (OCT 1997)

K.15 AUTHORIZED NEGOTIATORS

K.16 SIGNATURE

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L.2 52.215-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITION (JAN 2017)

L.3 52.216-1 TYPE OF CONTRACT (APR 1984)

L.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.5 GENERAL INFORMATION

L.6 DELIVERY INSTRUCTIONS

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL VOLUME

L.8 INSTRUCTIONS FOR THE PREPARATION OF THE COST VOLUME

L.9 INSTRUCTIONS FOR THE PREPARATION OF BRANDING AND MARKING

PLANS

SECTION M – EVALUATION METHODOLOGY

M.1 GENERAL INFORMATION

M.2 TECHNICAL EVALUATION CRITERIA

M.3 COST EVALAUTION

M.4 DETERMINATION OF THE COMPETITIVE RANGE

M.5 SOURCE SELECTION

M.6 CONTRACTING WITH SMALL BUSINESS CONCERNS AND DISADVANTAGED

ENTERPRISES

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND COSTS

B.1 PURPOSE

The purpose of this contract is to support USAID/ PEPFAR Lesotho with the implementation of the Khanya Project for the scale-up of “Voluntary Medical Male Circumcision (VMMC) and Pre-Exposure Prophylaxis (PrEP) Services in Lesotho”.

B.2 CONTRACT TYPE

This is a Performance-Based Cost-Plus-Fixed Fee (CPFF) completion contract. For the consideration set forth below, the Contractor will provide the performance objectives or outputs described in Section C and F, in accordance with performance standards specified in Section E.

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

a) The Total Estimated Cost (TEC) for the performance of the work required hereunder, exclusive of fixed fee, if any, is $TBD. The fixed fee, if any, is $TBD. The estimated cost-plus fixed fee, if any, is

$TBD.

b) Within the total estimated cost-plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $TBD. The Contractor must not exceed the aforesaid obligated amount in accordance with FAR 52.232-22, Limitation of Funds Clause.

(c) Funds obligated hereunder are anticipated to be sufficient through TBD.

B.4 BUDGET

The budget for this contract is as follows:

COST CATEGORIES YEAR 1 YEAR 2 YEAR 3 TOTAL

AMOUNT

Salaries & Wages $ $ $ $ Fringe Benefits $ $ $ $ Travel, Transportation & Per Diem $ $ $ $ Equipment & Supplies $ $ $ $ Subcontracts & Consultants $ $ $ $ Allowances $ $ $ $ Other Direct Costs $ $ $ $ Indirect Costs $ $ $ $ Total Estimated Costs $ $ $ $ Fixed Fee $ $ $ $

Grants Under Contracts (GUCS)* $ $ $ $3,381,234.00 (Minimum)

Total Estimated Cost-Plus Fixed Fee $ $ $ $

*The amount detailed on this line item is lump sum exclusively reserved for GUCs. Any relevant management or administrative expenses must be covered under Direct Costs.

B.5 COSTS REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable, and necessary costs determined in accordance with FAR § 52.216-7, “Allowable Cost and Payment,” FAR § 52.216-8, “Fixed Fee,” FAR § 52.232-20, “Limitation of Cost,” and FAR § 52-232-22, “Limitation of Funds,” if applicable, and AIDAR 752.7003, “Documentation for Payment.”

B.6 PAYMENT OF FIXED FEE

Payment of fixed fee will be in accordance with FAR 52.216-8. Pursuant to FAR 16.306(d), the fixed fee payable under this contract will be tied to the execution of tasks and achievement of results per objective outlined in Section C, subject to inspection and acceptance by USAID and in compliance with the terms of the contract. Upon acceptance by USAID and receipt of approval from the Contracting Officer, the Contractor must submit an invoice for the amount of the fee associated with the deliverable and approved fee schedule detailed below:

[To be inserted at the time of award. A fee schedule will be negotiated with the Offeror.]

B.7 MULTI-YEAR CONTRACTING

The ceiling is considered non-severable, creating a multi-year contract as defined in FAR 17.103.

Therefore, this contract is subject to the requirements of FAR 17.106.

This is a Cost-Plus- Fixed- Fee Completion type contract where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment”. Therefore, the Contractor will not incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217-2. Therefore, the cancellation ceiling for each cancellation date is shown below.

[Amount and dates to be filled in at time of award.]

CONTRACT

YEAR:

CANCELLATION CEILING (NOT

TO EXCEED)

CANCELLATION

DATE:

Contract Year 2:

Contract Year 3:

B.8 INDIRECT COSTS

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

TBD TBD TBD TBD TBD

Base of Application: TBD

Note: The Contractor is allowed to recover allowable and applicable indirect costs (i.e., overhead, G&A, etc.) consistent with FAR Part 31 and its approved Negotiated Indirect Cost Rate Agreement (NICRA).

B.9 CEILING ON INDIRECT COST RATES

(a) Reimbursement for allowable indirect costs will be at the lower of the negotiated final predetermined rates or the following ceiling rates:

Description Rate Base Type Period

TBD TBD TBD TBD TBD

Base of Application: TBD Type of Rate: TBD Period: TBD Source: TBD

[To be determined]

(b) The Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform to the lower rates.

(c) This understanding will not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

[END OF SECTION B]

SECTION C – DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

[USAID will insert the contractor’s Performance Work Statement (PWS) at award; see Section J.1 for the Statement of Objectives that informs the development of Section C.]

C. Technical Approach

C.1 Collaboration with the Government of Lesotho

The focus of the new Khanya Activity is to continue contributing to the shared priority of the Government of Lesotho (GOL) and the United States to significantly reduce the number of new HIV infections by 2025 and beyond. The GOL/MOH approach to scaling up VMMC and PrEP service delivery is integrated in health facilities as well as at established community resource centers. Lesotho’s biomedical interventions are implemented within a framework defined by HIV/AIDS and VMMC and PrEP national policies and plans as articulated in the National Strategic Plan (NSP) and the HIV/AIDS National Operations Plans. Implementation of the Khanya project by the Contractor shall be consistent with other key reference documents that include, but are not limited to:

Health Sector Policy on comprehensive HIV prevention and operational guidelines;

National HIV and AIDS Strategic Plan (2011/12 – 2015/16);

2011 Political Declaration on HIV/AIDS;

The revised National HIV Prevention Strategy for Multi-Sectoral Response to the HIV Epidemic in

Lesotho (2012-2016);

The USG and GOL Partnership Framework on HIV/AIDS;

The Lesotho Implementation Strategy for Scaling Up Safe Voluntary Medical Male Circumcision

For HIV Prevention (2018 – 2022);

The National Implementation Framework for Pre Exposure Prophylaxis of HIV in Lesotho (2018 –

2022);

PEPFAR 3.0 Strategy;

WHO/PEPFAR Guidance on Adverse event guidance on adverse event action guide for Voluntary

Medical Male Circumcision (VMMC);

PrEP guidance/ WHO, PEPFAR/OGAC.

C.2 Gender and Gender Based Violence

Gender equality and female empowerment are essential for achieving USAID‘s development goals.

Activities shall also be in line with national gender policies as well as PEPFAR 3.0 and USAID Gender policies. The USAID Gender Policy 1advances equality between females and males, and empowers women and girls to participate fully in and benefit from development, through the integration of gender in the entire Activity cycle – from Activity planning and implementation to monitoring and evaluation. This integrated approach focuses on achieving three overarching outcomes:

1. Reducing gender disparities in access to; control over; and benefit from resources, wealth, opportunities and services – economic, social, political and cultural;

1 http://www.usaid.gov/our_work/policy_planning_and_learning/documents/GenderEqualityPolicy.pdf

2. Reducing gender-based violence and mitigate its harmful effects on individuals and communities, so that all people can live healthy and productive lives; and

3. Increasing the capability of women and girls to realize their rights, determine their life outcomes, and influence decision-making in households, communities, and societies.

To operationalize these overarching outcomes, the Activity is expected to adopt any of the seven output and outcome indicators, as appropriate, on gender equality, female empowerment, and gender-based violence as provided in the USAID’s Gender Policy. The Contractor shall develop a strategy for ensuring the integration of gender considerations into the Statement of Work and the Performance Results Framework, and for reporting on how the Activity benefited men and women. Progress of all related activities shall be measured and verified using gender-sensitive performance indicators that shall be part of the Framework. All indicators related to people or populations shall be disaggregated by sex, and included in Activity reports.

[END OF SECTION C]

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the contracting officer; the original should be retained by the contractor.

D.2 BRANDING STRATEGY AND MARKING PLAN

The USAID branding webpage provides guidance for all USAID funded acquisition awards. It contains the electronic version of the Graphic Standards Manual for the United States Agency for International Development (USAID). Adherence to this manual is compulsory for all Agency employees and Contractors producing communications and program materials funded by USAID. Contractors should download a copy from this site by clicking link on https://www.usaid.gov/branding/acquisition-awards/.

Set out below is a Branding Implementation Plan template, to be used by the Contractor:

Objective: To provide information on the areas to be addressed in the development of the Branding Implementation and Marking Plans so as to deliver the message that the assistance is from the American People.

Program Name: The name of the activity will be the Scale up of Voluntary Medical Male Circumcision (VMMC) and Pre- Exposure Prophylaxis (PrEP) Services Delivery Khanya Project”. In every public event, document and in discussions with the SAG and other counterparts, the Contractor will identify the activity on each reference.

Branding: USAID policy is to require exclusive branding and marking in all its direct contracts. The Contractor will use full branding and the USAID tagline “From the American People” on all materials and communications, which may be translated into local languages as appropriate. Co-branding and no-branding will only be considered on a case-by-case basis as considered appropriate by the Contracting Officer’s Representative (COR) and Contracting Officer (CO).

Organizations to be Acknowledged: USAID and PEPFAR pertinent identify and graphic logo must be promptly displayed in all: commodities or equipment; printed, audio, visual or electronic public communications; studies, reports, publications, web sites, and promotional and informational products;

and events in accordance with the standardized USAID Branding and Marking in USAID Direct Contracts in the Automated Directives System, Chapter 320. Specifically, the PEPFAR identity and graphic logo should be the lead brand, followed by USAID identity and graphic logo and subsequently by the Contractor’s identity and graphic logo. An Activity logo is not authorized.

Evaluations must be widely disseminated and clearly marked to indicate that USAID programs have been subject to evaluation by independent evaluation experts.

Visibility: The project seeks high level of USAID visibility in compliance with the standardized USAID Branding and Marking in USAID Direct Contracts in the Automated Directives System, Chapter 320.

This includes all internal documentation, publications, advertising, presentations, brochures, branded public events, high level visits, community awareness and training activities, and media coverage.

However, the Contractor may propose activities to be exempted from this requirement to the Contracting Officer’s Representative (COR) for concurrence and for Contracting Officer’s approval. Such exceptions must meet the conditions under the ADS 320.3.2.5.

Marking Elements: When project activities occur in coordination with other U.S Government (USG) or non-USG partners, acknowledgement of the contribution and efforts of these organizations shall be included in any relevant public or internal documentation, publications, advertising, presentations, and brochures. Inclusion of the following disclaimer statement can be used.

“This study/report/audio-visual/other information/media product (specify) is made possible by the generous support of the American people through the United States Agency for International Development (USAID) and The U.S. President’s Emergency Plan for AIDS Relief (PEPFAR). The contents are the responsibility of [insert recipient’s name] and do not necessarily reflect the views of USAID or the United States Government.”

[END OF SECTION D]

https://www.usaid.gov/sites/default/files/documents/1868/320.pdf

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at “FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

NUMBER TITLE DATE

Federal Acquisition Regulation (48 CFR Chapter 1) 52.246-3 Inspection of Supplies—Cost Reimbursement MAY 2001 52.246-5 Inspection of Services—Cost Reimbursement APR 1984

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

USAID inspection and acceptance of services, reports and other required performance objectives or outputs will take place at:

USAID/Southern Africa 100 Totius Road P.O. Box 43 Pretoria Gauteng, South Africa

Or at any other location where the services are performed and reports and performance objectives or outputs are produced or submitted. The Contracting Officer’s Representative (COR) listed in Section G has been delegated authority to inspect and accept all services, reports and required performance objectives or outputs.

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The progress, success and impact of the contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management process with the intent of encouraging maximum performance, efficiencies, and cost effectiveness by the contractor and can be modified at any time by the Government.

The QASP will be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract. The QASP may require modification and/or updates after selection for award to reflect the contractor’s known strengths and weaknesses. The QASP is a “living” monitoring process that should be discussed, reviewed and updated regularly but no less than on an annual basis. It is based on the premise that the contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract.

The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards http://acquisition.gov/far/index.html are appropriate. It is the Contractor's responsibility to follow up with the COR to ensure the QASP monitoring process is implemented and updated.

The QASP is incorporated as a component of the Activity Monitoring & Evaluation Plan (AMELP).

[END OF SECTION E]

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 “CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

NUMBER TITLE DATE

Federal Acquisition Regulation (48 CFR Chapter 1)

52.242-15 Stop-Work Order AUG 1989 52.242-15 Stop-Work Order Alternate 1 APR 1984

F.2 PERFORMANCE PERIOD

The period of performance of this contract is three (3) years from the effective date of award.

F.3 PLACE OF PERFORMANCE

The primary place of performance for this contract is Lesotho.

F.4 REPORTS AND DELIVERABLES OR OUTPUTS

All due dates are in calendar days. If the due date falls on a weekend or holiday, the report is due the next business day. References to fiscal year are USAID’s fiscal year which begins on October 1 and ends on September 30.

Year One: Performance Objectives and Reports Schedule

Title Due date Approver Mobilization Plan 15 Days after award CO, COR Annual Work Plan 60 days after award COR Government of Lesotho Collaboration Plan 60 days after award CO, COR

AMELP (to include Quality Assurance Surveillance Plan) 90 days after award COR

Baseline Report 180 days after the award COR Quarterly Financial Reports and Accruals

On Quarterly Basis (Q1, Q2, Q3, Q4), 30days after the end of the fiscal quarter CO, COR

Quarterly Progress Reports Quarterly, Semi-annual, and Annual COR http://acquisition.gov/far/index.html

Reporting of Foreign Taxes April 16. Reference Section H.12 COR PEPFAR Program Expenditures October 31 COR PEPFAR Indicator Reporting Every 30th of the 6th month and contract year end.

COR

Submission of Datasets to DDL 30 days after the dataset has been used.

Reference Section H.24

CO, COR

Annual Report of Government Property in Contractor’s Custody

Last Day of Contract Year Reference Section I.5

COR

Submission of Small Business Subcontracting Report (For Large Business only) to eSRS (web based)

Within thirty (30) calendar days after the close of each calendar period as follows: (1) April 30th, for the period October 1st, through March 31st; and (2) October 30th, for the period April 1st, through September 30th.

Reference FAR 52.219-9

CO, COR

Annual Performance Report Draft due 30 days before the end of the fiscal year; Final due 60 days after receipt of USAID comments to the draft

COR

Year Two: Performance Objectives and Reports Schedule

Annual Work Plan 30 days before the start of the Fiscal Year COR Government of Lesotho Collaboration Plan 30 days before the start of the Fiscal Year COR

Quarterly Financial Reports and Accruals

On Quarterly Basis (Q1, Q2, Q3, Q4), 30days after the end of the fiscal quarter COR

Quarterly Progress Reports Quarterly, Semi-annual, and Annual COR Reporting of Foreign Taxes April 16. Reference Section H.12 COR PEPFAR Program Expenditures October 31 COR PEPFAR Indicator Reporting Every 30th of the 6th month and contract year end. COR

Submission of Datasets to DDL 30 days after the dataset has been used.

Reference Section H.24 CO, COR

Annual Report of Government Property in Contractor’s Custody

Last Day of Contract Year Reference Section

I.5 COR

Submission of Small Business Subcontracting Report (For Large Business only) to eSRS (web based)

Within thirty (30) calendar days after the close of each calendar period as follows: (1) April 30th, for the period October 1st, through March 31st; and (2) October 30th, for the period April 1st, through September 30th.

Reference FAR 52.219-9

CO, COR

Annual Performance Report Draft due 30 days before the end of the fiscal year; Final due 60 days after receipt of USAID comments to the draft

COR

Year Three: Performance Objectives and Reports Schedule

Annual Work Plan 30 days before the start of the Fiscal Year COR

Government of Lesotho Collaboration Plan 30 days before the start of the Fiscal Year COR

Quarterly Financial Reports and Accruals

On Quarterly Basis (Q1, Q2, Q3, Q4), 30days after the end of the fiscal quarter COR

Quarterly Progress Reports Quarterly, Semi-annual, and Annual COR

Reporting of Foreign Taxes April 16. Reference Section H.12 COR PEPFAR Program Expenditures October 31 COR PEPFAR Indicator Reporting Every 30th of the 6th month and contract year end. COR

Submission of Datasets to DDL 30 days after the dataset has been used.

Reference Section H.24 CO, COR

Annual Report of Government Property in Contractor’s Custody

Last Day of Contract Year Reference Section

I.5 COR

Submission of Small Business Subcontracting Report (For Large Business only) to eSRS (web based)

Within thirty (30) calendar days after the close of each calendar period as follows: (1) April 30th, for the period October 1st, through March 31st; and (2) October 30th, for the period April 1st, through September 30th.

Reference FAR 52.219-9

CO, COR

Annual Performance Report Draft due 30 days before the end of the fiscal year; Final due 60 days after receipt of USAID comments to the draft

COR

Final Report Draft due 60 days prior to the end of the contract. COR to provide comments within 2 weeks. Final Report due not later than contract end date.

CO, COR

Close out plan and disposition plan Draft due six (6) months prior to the contract end date. Final due four months prior to contract end date.

CO, COR

Property Report 6 months prior to the end of the contract (Reference Section H.9, AIDAR 752.245-71)

CO, COR

1. Mobilization Plan - The Contractor must develop a mobilization plan for the first 90 days of implementation with detailed budget and staffing plan. The Mobilization Plan must demonstrate how the contractor will become fully mobilized and operational with both essential personnel and offices within 90 calendar days after contract award. The contractor must identify quick start activities that are high priority and begin implementation while the work plan is being developed. Quick start activities may commence prior to SOWs approval subject to prior approval by the CO. The report is due 15 days after award.

2. Annual Work Plans (AWP) - The AWP is a key document for contract performance that will detail the work to be accomplished during the upcoming year. The AWP will be reviewed and approved by the COR within two weeks of submission. AWPs will include a narrative describing the strategies, activities and interventions required to meet the award outputs as well as a log frame or Gantt chart outlining specific activities, the timetable and responsible persons. Activities on the Gantt Chart must be fully costed. Furthermore, annual budgets must accompany the AWP.

During contract performance, the AWP shall be updated, as required, subject to COR approval.

Contracting Officer’s approval of work plan updates will be required if the proposed changes impact on the use of available contract funds. It is anticipated that USAID Mission staff will review the work plan updates in order to provide comments thereon and to recommend changes, if any.

Such comments and changes, however, if accepted by the Contractor, will not constitute a change from the terms of the contract. Work plans must describe the activities and interventions required to meet the contract results, including:

• Proposed interventions, accomplishments and progress towards achieving results for the given year;

• Corresponding schedule for implementation of activities;

• Description and estimate of amounts of short-term technical assistance, training, and other support resources that would be required to provide the assistance proposed;

• Detailed budget for implementation;

• Information on how interventions will be implemented in a collaborative and coordinated manner with partners and other entities;

• Information on how interventions will be implemented in a collaborative and coordinated manner with partners and other entities;

• The Activity’s environmental mitigation and monitoring plan (EMMP) in the initial work plan, and adjustments in subsequent work plans

3. Activity Monitoring, Evaluation and Learning Plan (AMELP) - The Contractor must develop an AMELP that describes how USAID and the Contractor will monitor progress towards the results and use the information to make mid-course adjustments. At a minimum, the AMELP will identify appropriate activity indicators for each level of the results framework, show data sources, and describe how data will be collected/collated/acquired, analyzed, and presented to regularly inform performance. The plan will identify core indicators for every result and intermediate result/outcome and provide preliminary five-year performance indicator targets for these core indicators. The AMELP will effectively track activities’ inputs and outputs and achievement of performance outcomes over the contract’s life. The AMELP must include the Quality Assurance Surveillance Plan. The plans should specify (1) All work requiring surveillance; and (2) The method of surveillance. At a minimum the QASP must cover all indicators included in the Fixed Fee Schedule.

The Contractor must work closely with the COR. The Contractor is responsible for the collection and analysis of USAID data and submit an AMELP for the life of the contract that derives from the activities outlined in the Performance Work Statement. The COR will review and request any modifications required within ten (10) days of receipt. The Contractor must commence implementation within ten (10) days following receipt of the COR’s approval. The AMELP is a living document. The Contractor must make revisions to it in response to changing conditions and emerging lessons in consultation with the

COR.

4. Government of Lesotho Collaboration Plans – The Contractor must develop a collaboration plan resulting from comprehensive consultations with the Government of Lesotho Ministry of Health and all other relevant Ministries that the project shall impact and other relevant government actors. At the minimum the collaboration plan must meet the requirement for a true partnership with the Government of Lesotho, and shall provide the basis for the Annual Work Plan (AWP).

5. Quarterly Financial Reports and Accruals - The Contractor must submit financial reports showing its accrued expenditures for the quarters no later than the fifteenth (15th) day after the completion of each quarter of USAID’s fiscal year to the CO. The reports will only be considered delivered when accepted by the CO as containing the information required. The financial report will show, for the contract and each subcontract, cost to date, the budget estimate for the upcoming quarter, variations from previous estimates (should be highlighted on any spreadsheets and should be addressed in a narrative if significant) and the estimated cost to complete.

6. Quarterly and Annual Progress Reports - The Contractor must submit quarterly and annual progress reports to USAID. The Contractor’s reports shall follow the format established by the COR and, at a minimum, shall include a narrative that describes; achievements and discussion of major activities;

problems encountered and remedial actions taken; and any anticipated obstacles to activity implementation. The Contractor shall submit project reports by no later than the thirtieth (30th) calendar day after the completion of each quarter of USAID’s financial year.

7. President’s Emergency Plan for AIDS Relief (PEPFAR) Program Expenditures – Contractors implementing projects funded out of PEPFAR funds must report at least quarterly on program expenditures. In certain circumstances USAID requires more frequent expenditure updates.

Specifically, Contractors must use the form PEPFAR Program Expenditures (DS-4213 OMB 1405-0208) as a part of completing the PEPFAR Annual Progress Report at the end of each USG fiscal year (September 30).

8. PEPFAR Indicator Reporting - PEPFAR requires a large number of indicators to be reported on at least a quarterly basis (subsets of these indicators are also being reported quarterly through the PEPFAR’s Data for Accountability, Transparency and Impact (DATIM) system. From time to time, USAID will require contractors to report monthly on high priority early warning PEPFAR indicators critical for monitoring progress towards the hard performance targets. In addition, there are significant financial progress and results reporting requirements that occur on a more frequent basis. The current set of indicators is found in http://www.pepfar.gov/reports/guidance/index.htm. Most of these indicators are site level (with a site often being a service delivery point such as a health facility).

9. Subcontract Reporting (Large Businesses Only) - The Contractor's subcontracting plan dated [TBD] is hereby incorporated as a material part of this Contract. The Contractor must comply with the subcontract reporting requirements in FAR 52.219-9. Large business prime contractors must submit periodic reports which show compliance with their subcontracting plan. The Contractor must submit its report via the electronic Subcontracting Reporting System (eSRS) in accordance with the instructions on the website. Each semi-annual SSR reflects cumulative task order subcontracting accomplishments from the inception of the contract through the relevant SSR reporting period.

The annual Subcontracting Report and the final Summary Subcontracting Report (SSR) are available online at http://www.esrs.gov. The email to use is: [TBD] (Administering CO) and [TBD] (COR) FILL IN. The work of the small businesses identified in the Subcontracting Plan must be tracked against the Prime’s proposed goals. The Contractor must submit the Subcontracting Report electronically via the eSRS within the deadlines specified in the table below.

10. Baseline Report - The Contractor is responsible for conducting a baseline status report on indicators -disaggregated by gender and geography, agreed to with USAID in the activity’s AMELP. The baseline report should also identify the facilities (health centers) the Contractor will support. USAID will have substantial involvement in the writing of the baseline’s scope of work and monitor progress of data collection.

11. Close-Out and Disposition Plan- The plan must include, but is not limited to:

• Dates for final delivery of all goods and services;

• A property disposition plan for the Contractor, subcontractors and grantees;

• Review of subcontract and/or grant files for audit purposes and final billing;

• A schedule to address office leases, bank accounts, utilities, cell phones, personnel notification, health insurance, outstanding travel, social payments, household shipments, severance for local staff (if appropriate), vehicle leases/disposition, phone subscriptions; and

• Report on compliance with all local labor laws and tax clearances.

12. Final Report: The Final Report will include an executive summary of the Contractor’s accomplishments in achieving results and conclusions about areas in need of future assistance;

an overall description of the Contractor’s activities and attainment of results by district, as appropriate during the life of contract an assessment of the progress made toward accomplishing the objective and expected results significance of these activities; important research findings, F.5 PERFORMANCE STANDARDS

Evaluation of the contractor's performance must be conducted for this contract in accordance with the performance standards set forth in in Section C and provision of deliverables in Section F of the contract, and the Contractor's compliance with all other terms and conditions of the contract. Each evaluation will be conducted jointly by the COR and the CO, and must form the basis of the contractor's permanent performance record with regard to this Contract as required in FAR Part 42.15 and AIDAR 742.15.

The Contractor’s performance will be evaluated annually and at contract completion, utilizing at minimum, the following factors form basis of the evaluation for the Contractor Performance Assessment Report (CPAR):

a) Technical (Quality of products and services)

b) Cost Control

c) Schedule/Timeliness

d) Management or business relations

e) Small business contracting (as applicable).

f) Others (as applicable) (e.g. late payments to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with contract terms and conditions, defective cost or pricing data, terminations, suspension and debarments).

The COR and CO will also evaluate on an annual basis the contractor’s adherence to the performance standards included in the Quality Assurance Surveillance Plan (QASP) included in Section E.3.

F.6 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (SEP 2013)

(a) Contract Reports and Information/Intellectual Products.

(1) Within thirty (30) calendar days of obtaining the contracting officer representative's approval, the contractor must submit to USAID's Development Experience Clearinghouse (DEC) one copy each of reports and information products which describe, communicate or organize program/project development assistance activities, methods, technologies, management, research, results and experience. These reports include: Assessments, evaluations, studies, technical and periodic reports, annual and final reports, and development experience documents (defined as documents that: (i) Describe the planning, design, implementation, evaluation, and results of development assistance; and (ii) Are generated during the life cycle of development assistance programs or activities.) The contractor must also submit copies of information products including training materials, publications, videos and other intellectual deliverable materials required under the Contract Schedule. The following information is not to be submitted:

(A) Time-sensitive materials such as newsletters, brochures or bulletins.

(B) The contractor's information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information.

(2) Within thirty (30) calendar days after completion of the contract, the contractor must submit to the

DEC any reports that have not been previously submitted and an index of all reports and information/intellectual products referenced in paragraph (a)(1) of this clause.

(b) Submission requirements. The contractor must review the DEC Web site for the most up-to-date submission instructions, including the DEC address for paper submissions, the document formatting and the types of documents to be submitted. The submission instructions can be found at:

https://dec.usaid.gov.

(1) Standards.

(i) Material must not include financially sensitive information or personally identifiable information (PII) such as social security numbers, home addresses and dates of birth. Such information must be removed prior to submission.

(ii) All submissions must conform to current USAID branding requirements.

(iii) Contract reports and information/intellectual products can be submitted in either electronic

(preferred) or paper form. Electronic documentation must comply with Section 508 of the Rehabilitation Act of 1973.

(iv) The electronic submissions must consist of only one electronic file, which comprises the complete and final equivalent of the paper copy. (v) Electronic documents must be in one of the National Archives and Records Administration (NARA)-approved formats as described in NARA guidelines related to the transfer of permanent E-records. (See http://www.archives.gov/recordsmgmt/initiatives/transfer-to-nara.html).

(2) Essential bibliographic information. Descriptive information is required for all contractor products submitted. The title page of all reports and information products must include the contract number(s), contractor name(s), name of the USAID contracting officer's representative, the publication or issuance date of the document, document title, (if non-English, provide an English translation of the title), author name(s), and development objective or activity title (if non- English, provide a translation) and associated number, and language of the document (if non- English). In addition, all hard copy materials submitted in accordance with this clause must have, attached as a separate cover sheet, the name, organization, address, telephone number, fax number, and internet address of the submitting party.

F.7 KEY PERSONNEL

The Contractor must furnish a structure for Key Personnel as indicated below; however, the Contract may propose similar titles to fit their technical approach. The key personnel are responsible for management, https://dec.usaid.gov/ facilitation, and ensuring that activities and tasks are carried out within reasonable requested timeframes and meet quality standards. The Contractor must furnish five (5) Key Personnel for the day to day management of the contract. All Key Personnel must be fully dedicated to the Contract (100% LOE). The Contractor must immediately notify the CO and the COR of any Key Personnel’s departure and the reasons therefore. The Contractor must take steps to immediately rectify this situation and will propose a substitute candidate for each vacated position along with a budget impact statement in sufficient detail to permit evaluation of the impact on the program. Substitute candidates must meet the minimum qualifications as defined below. The Contractor must not replace any of the Key Personnel without the prior written concurrence of the COR and written approval of the CO.

A. Key Personnel:

1. Chief of Party:

2. Technical Director for Biomedical Prevention;

3. Director of Finance and Administration;

4. Demand Creation Advisor, Senior –Level;

5. Monitoring, Evaluation and Learning Advisor, Senior – Level.

1) Chief of Party (COP)

Role:

The Chief of Party will have the overall responsibility for coordination and management of all contract activities and staff. It is anticipated that the Chief of Party role, perhaps in combination with other duties, will require full-time or near full-time attention, 90 to 100 percent level of effort. S/he will have the primary responsibility for representation of the project to USG. S/he will have the leadership qualities, technical expertise and experience, management experience, interpersonal skills and relationships to fulfill the requirements of the project description.

Minimum Requirements:

Demonstrated experience implementing and managing complex HIV programs in the Southern

African region at a senior level of similar scope and size, with significant experience in PEPFAR programs;

Demonstrated expertise in policy and programs serving adolescent/adult VMMC, EIMC, PrEP and public health communication and marketing;

Demonstrated familiarity with GOL National ART, HTS, PrEP, VMMC and Demand Creation policies;

Demonstrated Knowledge of gender issue and links with AGYW, FSW, MSM, MNCH and HIV/AIDS; and

Demonstrated ability to engage Government and to represent VMMC and PrEP priorities and issues.

2) Technical Director Biomedical Prevention

The Technical Director will be responsible for the technical oversight of the Biomedical Prevention interventions, including work planning and reporting. S/he will oversee all prevention activities in collaboration with the other technical leads.