USAID_RFP_72067419R00022_Amendment_No_1_Revised_RFP.docx

AMENDMENT NO. 1 REVISED RFP

Issue Date: October 07, 2019 Questions & Past Performance Information Due Date: October 21, 2019, 10:00 a.m. Pretoria Time

SUBJECT: Request for Proposal (RFP) USAID No. 72067419R00022 Voluntary Medical Male Circumcision and Pre- Exposure Prophylaxis Services in Lesotho (Khanya Project)

Dear Potential Offerors:

The United States Agency for International Development (USAID) is seeking proposals to provide delivery services and technical assistance to support Southern Africa’s Voluntary Medical Male Circumcision and Pre- Exposure Prophylaxis Services in Lesotho - Khanya Project as described in the attached Request for Proposals (RFP).

Subject to availability of funds, USAID plans to award a Performance-Based Cost-Plus-Fixed Fee (CPFF) Completion contract for an anticipated three-year period. The procurement will be conducted through full and open competition, under which any type of organization (large or small commercial [for profit] firms, educational institutions, and nonprofit organizations) is eligible to compete. The procedures set forth in Federal Acquisition Regulation (FAR) Part 15 apply.

The overall estimated cost of this procurement is $15-$20 million. The Government is in no way obligated to make any award within the maximum estimated cost identified. Offerors should not strive to meet the maximum amount; rather, Offerors should propose costs that are appropriate, realistic and reasonable, and in accordance with the proposed approach for achieving results.

Cost proposals will be evaluated as part of a best value determination.

All Offerors are required to submit Past Performance Information Sheets (Attachment J.8) by the Closing Date and Time for Submission of Questions. Offerors that have not previously submitted this information by the required date may be rejected.

Offerors are responsible for ensuring proposals are received at USAID by the due date and time as specified in Section L. Failure to comply with the submission date will deem any submission unacceptable and it will not be reviewed or evaluated. USAID requires that offers remain valid for 180 days.

Section L of the RFP sets forth all instructions for the preparation and submission of required proposal content, including critical dates/times for the submission of questions, and the proposal submission closing date and time. Section M states the criteria by which proposals will be evaluated. Oral explanations or instructions given before award of the contract will not be binding.

The authorized geographic code for procurement of goods and services under this activity is 935.

The North American Industry Classification System (NAICS) code for this activity is 541990.

Under 13 CFR 121.201, the U.S. Small Business size standard is $15M of annual receipts.

This RFP in no way obligates USAID to award a contract nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. Award of a contract under this RFP is subject to availability of funds and other internal USAID approvals.

This RFP can be viewed and downloaded from www.fbo.gov. USAID bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to solicitations are occasionally issued and will be posted on the same website from which you downloaded the solicitation. USAID advises to regularly check the above website for amendments.

Sincerely, /s/ Brian K. Woody Regional Contracting Officer USAID/Southern Africa Mission

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700)

RATING

PAGE OF PAGES

2. CONTRACT NUMBER

3. SOLICITATION NUMBER

SOL 72067419R00022

4. TYPE OF SOLICITATION SEALED BID (IFB)

X NEGOTIATED (RFP)

5. DATE ISSUED

October 7, 2019

6. REQUISITION/PURCHASE NUMBER

8. ADDRESS OFFER TO (If other than item 7)

7. ISSUED BY

Regional Office of Acquisition & Assistance USAID Southern Africa

CODE

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder". See Section L.6

SOLICITATION

9. Sealed offers in original and Electronic Copies copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in N/A (See Section L.6 for Submission Instructions)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.10. FOR INFORMATION

CALL:

A. NAME

Brian K. Woody, Contracting Officer

B. TELEPHONE (NO COLLECT CALLS)

C. E-MAIL ADDRESS

bwoody@usaid.gov

AREA CODE

NUMBER

EXTENSION

11. TABLE OF CONTENTS

K

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 180 days calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

15A. NAME AND ADDRESS OF OFFER- OR

CODE

FACILITY

16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

AWARD (To be completed by Government)

(4 copies unless otherwise specified) See Section G.4

ITEM

See Section G.4

26. NAME OF CONTRACTING OFFICER (Type or print)

Brian K. Woody

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice. STANDARD FORM 33 (REV. 6/2014) Prescribed by GSA - FAR (48 CFR) 53.214 (c)

TABLE OF CONTENTS

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND COSTS

B.1 PURPOSE

The purpose of this contract is to support USAID/ PEPFAR Lesotho with the implementation of the Khanya Project for the scale-up of “Voluntary Medical Male Circumcision (VMMC) and Pre-Exposure Prophylaxis (PrEP) Services in Lesotho”.

B.2 CONTRACT TYPE

This is a Performance-Based Cost-Plus-Fixed Fee (CPFF) completion contract. For the consideration set forth below, the Contractor will provide the performance objectives or outputs described in Section C and F, in accordance with performance standards specified in Section E.

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

a) The Total Estimated Cost (TEC) for the performance of the work required hereunder, exclusive of fixed fee, if any, is $TBD. The fixed fee, if any, is $TBD. The estimated cost-plus fixed fee, if any, is $TBD.

b) Within the total estimated cost-plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $TBD. The Contractor must not exceed the aforesaid obligated amount in accordance with FAR 52.232-22, Limitation of Funds Clause.

(c) Funds obligated hereunder are anticipated to be sufficient through TBD.

B.4 BUDGET

The budget for this contract is as follows:

*The amount detailed on this line item is lump sum exclusively reserved for GUCs. Any relevant management or administrative expenses must be covered under Direct Costs.

B.5 COSTS REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable, and necessary costs determined in accordance with FAR § 52.216-7, “Allowable Cost and Payment,” FAR § 52.216-8, “Fixed Fee,” FAR § 52.232-20, “Limitation of Cost,” and FAR § 52-232-22, “Limitation of Funds,” if applicable, and AIDAR 752.7003, “Documentation for Payment.”

B.6 PAYMENT OF FIXED FEE

Payment of fixed fee will be in accordance with FAR 52.216-8. Pursuant to FAR 16.306(d), the fixed fee payable under this contract will be tied to the execution of tasks and achievement of results per objective outlined in Section C, subject to inspection and acceptance by USAID and in compliance with the terms of the contract. Upon acceptance by USAID and receipt of approval from the Contracting Officer, the Contractor must submit an invoice for the amount of the fee associated with the deliverable and approved fee schedule detailed below:

[To be inserted at the time of award. A fee schedule will be negotiated with the Offeror as detailed in Section L.8.]

B.7 MULTI-YEAR CONTRACTING

The ceiling is considered non-severable, creating a multi-year contract as defined in FAR 17.103. Therefore, this contract is subject to the requirements of FAR 17.106.

This is a Cost-Plus- Fixed- Fee Completion type contract where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment”. Therefore, the Contractor will not incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217-2. Therefore, the cancellation ceiling for each cancellation date is shown below.

[Amount and dates to be filled in at time of award.]

Contract Year 2:

Contract Year 3:

B.8 INDIRECT COSTS

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Base of Application: TBD

Note: The Contractor is allowed to recover allowable and applicable indirect costs (i.e., overhead, G&A, etc.) consistent with FAR Part 31 and its approved Negotiated Indirect Cost Rate Agreement (NICRA).

B.9 CEILING ON INDIRECT COST RATES

(a) Reimbursement for allowable indirect costs will be at the lower of the negotiated final predetermined rates or the following ceiling rates:

Base of Application: TBD Type of Rate: TBD Period: TBD Source: TBD

[To be determined]

(b) The Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform to the lower rates.

(c) This understanding will not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

[END OF SECTION B]

SECTION C – DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

[USAID will insert the contractor’s Performance Work Statement (PWS) at award; see Section J.1 for the Statement of Objectives that informs the development of Section C.]

C. Technical Approach

C.1 Collaboration with the Government of Lesotho

The focus of the new Khanya Activity is to continue contributing to the shared priority of the Government of Lesotho (GOL) and the United States to significantly reduce the number of new HIV infections by 2025 and beyond. The GOL/MOH approach to scaling up VMMC and PrEP service delivery is integrated in health facilities as well as at established community resource centers. Lesotho’s biomedical interventions are implemented within a framework defined by HIV/AIDS and VMMC and PrEP national policies and plans as articulated in the National Strategic Plan (NSP) and the HIV/AIDS National Operations Plans. Implementation of the Khanya project by the Contractor shall be consistent with other key reference documents that include, but are not limited to:

· Health Sector Policy on comprehensive HIV prevention and operational guidelines;

· National HIV and AIDS Strategic Plan (2011/12 – 2015/16);

· 2011 Political Declaration on HIV/AIDS;

· The revised National HIV Prevention Strategy for Multi-Sectoral Response to the HIV Epidemic in Lesotho (2012-2016);

· The USG and GOL Partnership Framework on HIV/AIDS;

· The Lesotho Implementation Strategy for Scaling Up Safe Voluntary Medical Male Circumcision For HIV Prevention (2018 – 2022);

· The National Implementation Framework for Pre Exposure Prophylaxis of HIV in Lesotho (2018 – 2022);

· PEPFAR 3.0 Strategy;

· WHO/PEPFAR Guidance on Adverse event guidance on adverse event action guide for Voluntary Medical Male Circumcision (VMMC);

· PrEP guidance/ WHO, PEPFAR/OGAC.

C.2 Gender and Gender Based Violence

Gender equality and female empowerment are essential for achieving USAID‘s development goals. Activities shall also be in line with national gender policies as well as PEPFAR 3.0 and USAID Gender policies. The USAID Gender Policy [footnoteRef:1]advances equality between females and males, and empowers women and girls to participate fully in and benefit from development, through the integration of gender in the entire Activity cycle – from Activity planning and implementation to monitoring and evaluation. This integrated approach focuses on achieving three overarching outcomes: [1: http://www.usaid.gov/our_work/policy_planning_and_learning/documents/GenderEqualityPolicy.pdf]

1. Reducing gender disparities in access to; control over; and benefit from resources, wealth, opportunities and services – economic, social, political and cultural;

2. Reducing gender-based violence and mitigate its harmful effects on individuals and communities, so that all people can live healthy and productive lives; and

3. Increasing the capability of women and girls to realize their rights, determine their life outcomes, and influence decision-making in households, communities, and societies.

To operationalize these overarching outcomes, the Activity is expected to adopt any of the seven output and outcome indicators, as appropriate, on gender equality, female empowerment, and gender-based violence as provided in the USAID’s Gender Policy. The Contractor shall develop a strategy for ensuring the integration of gender considerations into the Statement of Work and the Performance Results Framework, and for reporting on how the Activity benefited men and women. Progress of all related activities shall be measured and verified using gender-sensitive performance indicators that shall be part of the Framework. All indicators related to people or populations shall be disaggregated by sex, and included in Activity reports.

[END OF SECTION C]

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the contracting officer; the original should be retained by the contractor.

D.2 BRANDING STRATEGY AND MARKING PLAN

The USAID branding webpage provides guidance for all USAID funded acquisition awards. It contains the electronic version of the Graphic Standards Manual for the United States Agency for International Development (USAID). Adherence to this manual is compulsory for all Agency employees and Contractors producing communications and program materials funded by USAID. Contractors should download a copy from this site by clicking link on https://www.usaid.gov/branding/acquisition-awards/.

Set out below is a Branding Implementation Plan template, to be used by the Contractor:

Objective: To provide information on the areas to be addressed in the development of the Branding Implementation and Marking Plans so as to deliver the message that the assistance is from the American People.

Program Name: The name of the activity will be the Scale up of Voluntary Medical Male Circumcision (VMMC) and Pre- Exposure Prophylaxis (PrEP) Services Delivery Khanya Project”. In every public event, document and in discussions with the SAG and other counterparts, the Contractor will identify the activity on each reference.

Branding: USAID policy is to require exclusive branding and marking in all its direct contracts. The Contractor will use full branding and the USAID tagline “From the American People” on all materials and communications, which may be translated into local languages as appropriate. Co-branding and no-branding will only be considered on a case-by-case basis as considered appropriate by the Contracting Officer’s Representative (COR) and Contracting Officer (CO).

Organizations to be Acknowledged: USAID and PEPFAR pertinent identify and graphic logo must be promptly displayed in all: commodities or equipment; printed, audio, visual or electronic public communications; studies, reports, publications, web sites, and promotional and informational products; and events in accordance with the standardized USAID Branding and Marking in USAID Direct Contracts in the Automated Directives System, Chapter 320. Specifically, the PEPFAR identity and graphic logo should be the lead brand, followed by USAID identity and graphic logo and subsequently by the Contractor’s identity and graphic logo. An Activity logo is not authorized.

Evaluations must be widely disseminated and clearly marked to indicate that USAID programs have been subject to evaluation by independent evaluation experts.

Visibility: The project seeks high level of USAID visibility in compliance with the standardized USAID Branding and Marking in USAID Direct Contracts in the Automated Directives System, Chapter 320. This includes all internal documentation, publications, advertising, presentations, brochures, branded public events, high level visits, community awareness and training activities, and media coverage. However, the Contractor may propose activities to be exempted from this requirement to the Contracting Officer’s Representative (COR) for concurrence and for Contracting Officer’s approval. Such exceptions must meet the conditions under the ADS 320.3.2.5.

Marking Elements: When project activities occur in coordination with other U.S Government (USG) or non-USG partners, acknowledgement of the contribution and efforts of these organizations shall be included in any relevant public or internal documentation, publications, advertising, presentations, and brochures. Inclusion of the following disclaimer statement can be used.

“This study/report/audio-visual/other information/media product (specify) is made possible by the generous support of the American people through the United States Agency for International Development (USAID) and The U.S. President’s Emergency Plan for AIDS Relief (PEPFAR). The contents are the responsibility of [insert recipient’s name] and do not necessarily reflect the views of USAID or the United States Government.”

[END OF SECTION D]

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at “FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

NUMBER TITLE DATE

Federal Acquisition Regulation (48 CFR Chapter 1)

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

USAID inspection and acceptance of services, reports and other required performance objectives or outputs will take place at:

USAID/Southern Africa 100 Totius Road P.O. Box 43 Pretoria Gauteng, South Africa

Or at any other location where the services are performed and reports and performance objectives or outputs are produced or submitted. The Contracting Officer’s Representative (COR) listed in Section G has been delegated authority to inspect and accept all services, reports and required performance objectives or outputs.

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The progress, success and impact of the contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management process with the intent of encouraging maximum performance, efficiencies, and cost effectiveness by the contractor and can be modified at any time by the Government.

The QASP will be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract. The QASP may require modification and/or updates after selection for award to reflect the contractor’s known strengths and weaknesses. The QASP is a “living” monitoring process that should be discussed, reviewed and updated regularly but no less than on an annual basis. It is based on the premise that the contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract.

The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate. It is the Contractor's responsibility to follow up with the COR to ensure the QASP monitoring process is implemented and updated.

The QASP is incorporated as a component of the Activity Monitoring & Evaluation Plan (AMELP).

[END OF SECTION E]

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 “CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

NUMBER TITLE DATE

Federal Acquisition Regulation (48 CFR Chapter 1)

F.2 PERFORMANCE PERIOD

The period of performance of this contract is three (3) years from the effective date of award.

F.3 PLACE OF PERFORMANCE

The primary place of performance for this contract is Lesotho.

F.4 REPORTS AND DELIVERABLES OR OUTPUTS

All due dates are in calendar days. If the due date falls on a weekend or holiday, the report is due the next business day. References to fiscal year are USAID’s fiscal year which begins on October 1 and ends on September 30.

FY 20 (Start of POP to September 30, 2020) : Performance Objectives and Reports Schedule

FY 2021 – FY 2022 (October 1, 2020 to September 30, 2022) : Performance Objectives and Reports Schedule

FY 2023 (October 1, 2022 to End of POP) : Performance Objectives and Reports Schedule

1. Mobilization Plan - The Contractor must develop a mobilization plan for the first 90 days of implementation with detailed budget and staffing plan. The Mobilization Plan must demonstrate how the contractor will become fully mobilized and operational with both essential personnel and offices within 90 calendar days after contract award. The contractor must identify quick start activities that are high priority and begin implementation while the work plan is being developed. Quick start activities may commence prior to SOWs approval subject to prior approval by the CO. The report is due 15 days after award.

2. Annual Work Plans (AWP) - The AWP is a key document for contract performance that will detail the work to be accomplished during the upcoming year. The AWP will be reviewed and approved by the COR within two weeks of submission. AWPs will include a narrative describing the strategies, activities and interventions required to meet the award outputs as well as a log frame or Gantt chart outlining specific activities, the timetable and responsible persons. Activities on the Gantt Chart must be fully costed. Furthermore, annual budgets must accompany the AWP.

During contract performance, the AWP shall be updated, as required, subject to COR approval. Contracting Officer’s approval of work plan updates will be required if the proposed changes impact on the use of available contract funds. It is anticipated that USAID Mission staff will review the work plan updates in order to provide comments thereon and to recommend changes, if any.

Such comments and changes, however, if accepted by the Contractor, will not constitute a change from the terms of the contract. Work plans must describe the activities and interventions required to meet the contract results, including:

· Proposed interventions, accomplishments and progress towards achieving results for the given year;

· Corresponding schedule for implementation of activities;

· Description and estimate of amounts of short-term technical assistance, training, and other support resources that would be required to provide the assistance proposed;

· Detailed budget for implementation;

· Information on how interventions will be implemented in a collaborative and coordinated manner with partners and other entities;

· Information on how interventions will be implemented in a collaborative and coordinated manner with partners and other entities;

· The Activity’s environmental mitigation and monitoring plan (EMMP) in the initial work plan, and adjustments in subsequent work plans

3. Activity Monitoring, Evaluation and Learning Plan (AMELP) - The Contractor must develop an AMELP that describes how USAID and the Contractor will monitor progress towards the results and use the information to make mid-course adjustments. At a minimum, the AMELP will identify appropriate activity indicators for each level of the results framework, show data sources, and describe how data will be collected/collated/acquired, analyzed, and presented to regularly inform performance. The plan will identify core indicators for every result and intermediate result/outcome and provide preliminary three-year performance indicator targets for these core indicators. The AMELP will effectively track activities’ inputs and outputs and achievement of performance outcomes over the contract’s life. The AMELP must include the Quality Assurance Surveillance Plan. The plans should specify (1) All work requiring surveillance; and (2) The method of surveillance. At a minimum the QASP must cover all indicators included in the Fixed Fee Schedule.

The Contractor must work closely with the COR. The Contractor is responsible for the collection and analysis of USAID data and submit an AMELP for the life of the contract that derives from the activities outlined in the Performance Work Statement. The COR will review and request any modifications required within ten (10) days of receipt. The Contractor must commence implementation within ten (10) days following receipt of the COR’s approval. The AMELP is a living document. The Contractor must make revisions to it in response to changing conditions and emerging lessons in consultation with the COR.

4. Government of Lesotho Collaboration Plans – The Contractor must develop a collaboration plan resulting from comprehensive consultations with the Government of Lesotho Ministry of Health and all other relevant Ministries that the project shall impact and other relevant government actors. At the minimum the collaboration plan must meet the requirement for a true partnership with the Government of Lesotho, and shall provide the basis for the Annual Work Plan (AWP).

5. Quarterly Financial Reports and Accruals - The Contractor must submit financial reports showing its accrued expenditures for the quarters no later than the fifteenth (15th) day after the completion of each quarter of USAID’s fiscal year to the CO. The reports will only be considered delivered when accepted by the CO as containing the information required. The financial report will show, for the contract and each subcontract, cost to date, the budget estimate for the upcoming quarter, variations from previous estimates (should be highlighted on any spreadsheets and should be addressed in a narrative if significant) and the estimated cost to complete.

6. Quarterly and Annual Progress Reports - The Contractor must submit quarterly and annual progress reports to USAID. The Contractor’s reports shall follow the format established by the COR and, at a minimum, shall include a narrative that describes; achievements and discussion of major activities; problems encountered and remedial actions taken; and any anticipated obstacles to activity implementation. The Contractor shall submit project reports by no later than the thirtieth (30th) calendar day after the completion of each quarter of USAID’s financial year.

7. President’s Emergency Plan for AIDS Relief (PEPFAR) Program Expenditures – Contractors implementing projects funded out of PEPFAR funds must report at least quarterly on program expenditures. In certain circumstances USAID requires more frequent expenditure updates. Specifically, Contractors must use the form PEPFAR Program Expenditures (DS-4213 OMB 1405-0208) as a part of completing the PEPFAR Annual Progress Report at the end of each USG fiscal year (September 30).

8. PEPFAR Indicator Reporting - PEPFAR requires a large number of indicators to be reported on at least a quarterly basis (subsets of these indicators are also being reported quarterly through the PEPFAR’s Data for Accountability, Transparency and Impact (DATIM) system. From time to time, USAID will require contractors to report monthly on high priority early warning PEPFAR indicators critical for monitoring progress towards the hard performance targets. In addition, there are significant financial progress and results reporting requirements that occur on a more frequent basis. The current set of indicators is found in http://www.pepfar.gov/reports/guidance/index.htm. Most of these indicators are site level (with a site often being a service delivery point such as a health facility).

9. Subcontract Reporting (Large Businesses Only) - The Contractor's subcontracting plan dated [TBD] is hereby incorporated as a material part of this Contract. The Contractor must comply with the subcontract reporting requirements in FAR 52.219-9. Large business prime contractors must submit periodic reports which show compliance with their subcontracting plan. The Contractor must submit its report via the electronic Subcontracting Reporting System (eSRS) in accordance with the instructions on the website. Each semi-annual SSR reflects cumulative task order subcontracting accomplishments from the inception of the contract through the relevant SSR reporting period.

The annual Subcontracting Report and the final Summary Subcontracting Report (SSR) are available online at http://www.esrs.gov. The email to use is: [TBD] (Administering CO) and [TBD] (COR) FILL IN. The work of the small businesses identified in the Subcontracting Plan must be tracked against the Prime’s proposed goals. The Contractor must submit the Subcontracting Report electronically via the eSRS within the deadlines specified in the table below.

10. Baseline Report - The Contractor is responsible for conducting a baseline status report on indicators - disaggregated by gender and geography, agreed to with USAID in the activity’s AMELP. The baseline report should also identify the facilities (health centers) the Contractor will support. USAID will have substantial involvement in the writing of the baseline’s scope of work and monitor progress of data collection.

11. Close-Out and Disposition Plan- The plan must include, but is not limited to:

12. Final Report: The Final Report will include an executive summary of the Contractor’s accomplishments in achieving results and conclusions about areas in need of future assistance;

an overall description of the Contractor’s activities and attainment of results by district, as appropriate during the life of contract an assessment of the progress made toward accomplishing the objective and expected results significance of these activities; important research findings, F.5 PERFORMANCE STANDARDS

Evaluation of the contractor's performance must be conducted for this contract in accordance with the performance standards set forth in in Section C and provision of deliverables in Section F of the contract, and the Contractor's compliance with all other terms and conditions of the contract. Each evaluation will be conducted jointly by the COR and the CO, and must form the basis of the contractor's permanent performance record with regard to this Contract as required in FAR Part 42.15 and AIDAR 742.15.

The Contractor’s performance will be evaluated annually and at contract completion, utilizing at minimum, the following factors form basis of the evaluation for the Contractor Performance Assessment Report (CPAR):

a) Technical (Quality of products and services)

b) Cost Control

c) Schedule/Timeliness

d) Management or business relations

e) Small business contracting (as applicable).

f) Others (as applicable) (e.g. late payments to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with contract terms and conditions, defective cost or pricing data, terminations, suspension and debarments).

The COR and CO will also evaluate on an annual basis the contractor’s adherence to the performance standards included in the Quality Assurance Surveillance Plan (QASP) included in Section E.3.

F.6 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE DOCUMENTS (SEP 2013)

(a) Contract Reports and Information/Intellectual Products.

(1) Within thirty (30) calendar days of obtaining the contracting officer representative's approval, the contractor must submit to USAID's Development Experience Clearinghouse (DEC) one copy each of reports and information products which describe, communicate or organize program/project development assistance activities, methods, technologies, management, research, results and experience. These reports include: Assessments, evaluations, studies, technical and periodic reports, annual and final reports, and development experience documents (defined as documents that: (i) Describe the planning, design, implementation, evaluation, and results of development assistance; and (ii) Are generated during the life cycle of development assistance programs or activities.) The contractor must also submit copies of information products including training materials, publications, videos and other intellectual deliverable materials required under the Contract Schedule. The following information is not to be submitted:

(A) Time-sensitive materials such as newsletters, brochures or bulletins.

(B) The contractor's information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information.

(2) Within thirty (30) calendar days after completion of the contract, the contractor must submit to the DEC any reports that have not been previously submitted and an index of all reports and information/intellectual products referenced in paragraph (a)(1) of this clause.

(b)…