ATTACHMENT 9-Project Manual for Residential Compound Kitchen Renovation.pdf

PROJECT MANUAL

RESIDENTIAL COMPOUND

KITCHEN RENOVATION

Submi ssion Date: September 16, 2022

TASK ORDER AID-OAA-I-15-00051; AWARD NO: 72066820F00004

Submi tted by: William Lyons, Program Manager Perez, APC 2525 Burgundy St.

New Orleans, LA 70117 Tel: +1 (504) 584-5100 wlyons@e-perez.com

This document was produced for review by the United States Agency for International Development South Sudan. It was prepared by Perez for the USAID South Sudan Vertical Structures Assessment, Task Order number AID-OAA-I-15-00051/72061119F00001 under the USAID Architectural and Engineering (A&E II IDIQ).

USAID South Sudan Engineering Support Program (ESP) Residential Compound Kitchen Renovation

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00 00 10 – Table of Contents – Page 1 of 5

SECTION 00 00 10

TABLE OF CONTENTS

PROJECT: USAID SOUTH SUDAN - ENGINEERING SUPPORT PROGRAM (ESP)

RESIDENTIAL COMPOUND KITCHEN RENOVATION

JUBA, SOUTH SUDAN

CONTRACT NO. AID-OAA-I-15-00051 / 72066820F00003

VOLUME NO. 1

00 00 10 Table of Contents ...................................................................................................................1-5

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 Summary ..............................................................................................................................1-8 01 25 00 Substitution Procedures ......................................................................................................1-4 01 26 00 Modification Procedures ...................................................................................................1-3 01 29 00 Payment Procedures ..........................................................................................................1-5 01 31 00 Project Management and Coordination ...................................................................... 1-12 01 32 00 Construction Progress Documentation .......................................................................... 1-10 01 32 33 Photographic Documentation ............................................................................................1-4 01 33 00 Submittal Procedures ...................................................................................................... 1-10 01 40 00 Quality Requirements ........................................................................................................1-6 01 42 00 References ...........................................................................................................................1-8 01 50 00 Temporary Facilities and Controls................................................................................ 1-14 01 56 39 Temporary Tree and Plant Protection ............................................................................1-5 01 57 13 Temporary Erosion and Sediment Control .....................................................................1-3 01 57 19 Temporary Environmental Controls ................................................................................. 1-4 01 60 00 Product Requirements ........................................................................................................1-8 01 73 00 Execution ........................................................................................................................... 1-13 01 74 19 Construction Waste Management and Disposal ..........................................................1-3 01 77 00 Closeout Procedures...........................................................................................................1-8 01 78 23 Operations and Maintenance Data ............................................................................. 1-10 01 78 36 Warranties ..........................................................................................................................1-3 01 78 39 Project Record Documents .................................................................................................1-6 01 79 00 Demonstration and Training .............................................................................................1-4

DIVISION 02 – EXISTING CONDITIONS

02 41 19 Selective Demolition...........................................................................................................1-8

DIVISION 03 - CONCRETE

03 30 00 Cast-In-Place Concrete ................................................................................................... 1-37

00 00 10 – Table of Contents – Page 2 of 5

DIVISION 04 – MASONRY

04 22 00 Concrete Unit Masonry ................................................................................................... 1-20

DIVISION 05 - METAL

05 12 00 Structural Steel Framing ................................................................................................. 1-35 05 31 00 Steel Decking ................................................................................................................... 1-11 05 52 13 Pipe and Tube Railings ................................................................................................... 1-11

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

06 10 00 Rough Carpentry ................................................................................................................1-9 06 64 00 FRP Paneling .......................................................................................................................1-5

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 16 16 Crystalline Waterproofing ...............................................................................................1-4 07 41 16 Standing Seam Metal Roof ........................................................................................... 1-11 07 42 16 Metal Soffit Panels .......................................................................................................... 1-10 07 62 00 Sheet Metal Flashing and Trim ........................................................................................1-8 07 72 00 Roof Accessories .................................................................................................................1-4 07 84 13 Penetration Firestopping ...................................................................................................1-8 07 92 00 Joint Sealants ......................................................................................................................1-7

DIVISION 08 – OPENINGS

08 11 13 Hollow Metal Doors and Frames .................................................................................. 1-12 08 31 16 Access Panels and Doors ...................................................................................................1-5 08 41 13 Aluminum-Framed Entrances and Storefronts ............................................................. 1-13 08 71 00 Door Hardware ............................................................................................................... 1-22 08 80 00 Glazing ............................................................................................................................. 1-14 08 83 00 Mirrors ..................................................................................................................................1-5 08 91 00 Louvers and Vents ..............................................................................................................1-6

DIVISION 09 – FINISHES

09 22 16 Non-Structural Metal Framing ..........................................................................................1-8 09 24 00 Cement Plaster ....................................................................................................................1-5 09 29 00 Gypsum Board ................................................................................................................. 1-11 09 30 13 Tiling .................................................................................................................................. 1-12 09 65 13 Resilient Base and Accessories .........................................................................................1-8 09 91 13 Exterior Painting .................................................................................................................1-8 09 91 23 Interior Painting ............................................................................................................... 1-10 09 96 00 High-Performance Coatings .............................................................................................1-7

00 00 10 – Table of Contents – Page 3 of 5

DIVISION 10 – SPECIALTIES

10 44 13 Fire Protection Cabinets ....................................................................................................1-7 10 44 16 Fire Extinguishers ................................................................................................................1-4 10 51 13 Metal Lockers ......................................................................................................................1-9

DIVISION 11 – EQUIPMENT

11 40 00 Kitchen Equipment ........................................................................................................... 1-47

DIVISION 12 – 20 (Not Used)

VOLUME NO. 2

DIVISION 21 – FIRE SUPPRESSION

21 05 00 Basic Materials and Methods ........................................................................................... 1-5 21 05 13 Common Motor Requirements for Fire Suppression Equipment ................................. 1-3 21 05 17 Sleeves and Sleeve Seals for Fire-Suppression Piping ............................................... 1-6 21 05 23 General-Duty Valves for Water-Based Fire-Suppression Piping .......................... 1-10 21 05 53 Identification for Fire-Suppression Piping and Equipment .......................................... 1-6 21 12 13 Fire-Suppression Hoses and Nozzles ..............................................................................1-3

DIVISION 22 – PLUMBING

22 05 00 Basic Materials and Methods .......................................................................................... 1-4 22 05 17 Sleeves and Sleeve Seals for Plumbing Piping ............................................................ 1-6 22 05 18 Escutcheons for Plumbing Piping ...................................................................................... 1-2 22 05 19 Meters and Gauges for Plumbing Piping ...................................................................... 1-6 22 05 23 General-Duty Valves for Domestic Water .................................................................... 1-6 22 05 29 Hangers and Supports for Plumbing Piping and Equipment ...................................... 1-2 22 05 47 Vibration Controls for Plumbing Piping and Equipment (Non-Seismic) ................ 1-12 22 05 53 Identification for Plumbing Piping and Equipment ....................................................... 1-6 22 07 19 Plumbing Piping Insulation ............................................................................................. 1-30 22 11 16 Domestic Water Piping ..................................................................................................... 1-8 22 13 16 Sanitary Waste and Vent Piping .................................................................................... 1-9 22 13 19 Sanitary Waste and Storm Drainage Piping Specialties ........................................... 1-6 22 33 00 Electric Domestic Water Heaters ..................................................................................... 1-6 22 41 00 Plumbing Fixtures ................................................................................................................ 1-7

DIVISION 23 – HEATING, VENTINLATIONG, AND AIR CONDITIONING (HVAC)

23 05 00 Basic Mechanical Materials and Methods .................................................................... 1-4 23 05 02 Refrigerant Piping ..............................................................................................................1-8 23 05 13 Common Motor Requirements for Mechanical Equipment ........................................... 1-3

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23 05 17 Welding ...............................................................................................................................1-2 23 05 29 Hangers and Supports for HVAC Components .......................................................... 1-13 23 05 49 Mechanical Sound and Vibration Controls .................................................................... 1-2 23 05 56 Field Painting of Mechanical Systems............................................................................. 1-2 23 07 00 HVAC Insulation .................................................................................................................. 1-5 23 09 00 Instrumentation and Controls for HVAC ......................................................................... 1-2 23 24 00 Fans ....................................................................................................................................... 1-2 23 31 13 Metal Ducts .......................................................................................................................... 1-6 23 37 00 Air Outlets and Inlets ......................................................................................................... 1-3 23 37 01 VRF System ..........................................................................................................................1-3 23 38 13 Kitchen Hoods ......................................................................................................................1-2 23 81 20 Factory Fabricated Packaged Roof Mounted Air-Cooled AC Unit ....................... 1-19

DIVISION 24 – (Not Used)

DIVISION 25 – (Not Used)

DIVISION 26 – ELECTRICAL

26 02 00 Basic Electrical Requirements ............................................................................................ 1-7 26 03 00 Completion of Work .......................................................................................................... 1-2 26 05 00 Basic Electrical Materials Methods ..................................................................................1-3 26 05 20 Conductors and Cables ..................................................................................................... 1-5 26 05 26 Grounding and Bonding .................................................................................................... 1-8 26 05 29 Supporting Devices ............................................................................................................ 1-5 26 05 32 Pull and Junction Boxes ..................................................................................................... 1-3 26 05 33 Raceways and Boxes ...................................................................................................... 1-10 26 05 34 Telephone and Data Distribution Systems .....................................................................1-2 26 05 37 Outlet Boxes ........................................................................................................................ 1-4 26 05 53 Electrical Identification ......................................................................................................1-5 26 08 30 Acceptance Tests and Performance Verification .......................................................... 1-9 26 09 00 Electric System Controls ..................................................................................................... 1-2 26 09 23 Lighting Control Devices .................................................................................................... 1-2 26 10 10 Service and Distribution .................................................................................................... 1-2 26 24 16 Panelboards ........................................................................................................................ 1-6 26 27 26 Wiring Devices .................................................................................................................... 1-3 26 28 16 Enclosed Switches and Circuit Breakers.......................................................................... 1-4 26 28 17 Safety Switches ................................................................................................................... 1-2 26 31 05 Solar Photovoltaic Systems ............................................................................................ 1-16 26 41 00 Lightning Protection System .............................................................................................. 1-3 26 43 00 Surge Protective Devices (SPDs) ..................................................................................... 1-4 26 51 00 Interior Lighting ...................................................................................................................1-5 26 56 00 Exterior Luminaires ............................................................................................................. 1-5

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DIVISION 27 – (Not Used)

DIVISION 28 – ELECTRONC SAFETY AND SECURITY

28 31 00 Fire Alarm System ........................................................................................................... 1-16

DIVISION 29 – (Not Used)

DIVISION 30 – (Not Used)

DIVISION 31 – EARTHWORK

31 10 00 Site Clearing .......................................................................................................................1-2 31 20 00 Earthwork .......................................................................................................................... 1-15 31 25 00 Erosion and Sedimentation Control .................................................................................1-4 31 31 16 Termite Control ...................................................................................................................1-5 31 50 00 Excavation Support and Protection .................................................................................1-3

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 05 23 Cement and Concrete for Exterior Improvements ..................................................... 1-16 32 15 40 Aggregate Surfacing .........................................................................................................1-3

DIVISION 33 – UTILITIES

33 10 00 Water Utilities .................................................................................................................. 1-17 33 30 00 Sanitary Sewer Utilities .................................................................................................. 1-15 33 71 49 Exterior Electrical Work Underground ...........................................................................1-4

END OF TABLE OF CONTENTS

01 10 00 – Summary – Page 1 of 8

SECTION 01 10 00

SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Work under Owner's separate contracts.

4. Owner's product purchase contracts.

5. Contractor's use of site and premises.

6. Coordination with occupants.

7. Work restrictions.

8. Specification and Drawing conventions.

9. Miscellaneous provisions. B. Related Requirements:

1. Section 01 50 00 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

2. Section 01 73 00 "Execution" for coordination of Owner-installed products.

1.3 DEFINITIONS

A. Work Package: A group of specifications, drawings, and schedules prepared by the design team to describe a portion of the Project Work for pricing, permitting, and construction.

1.4 PROJECT INFORMATION

A. Project Identification: USAID Engineering Support Program (ESP) – So Sudan

1. Contract No. AID-OAA-I-15-00051 / 72066820F00003

2. Project Location: Residential Compound Gymnasium Expansion, Juba, South Sudan.

B. Owner: U.S. Embassy in South Sudan.

01 10 00 – Summary – Page 2 of 8

1. U.S. Embassy Juba.

Kololo Road.

Juba, South Sudan

C. Architect: Perez, A Professional Corporation.

1. Architect's Contact: William Lyons/Angela O’Byrne.

2525 Burgundy Street New Orleans, Louisiana 70117 United States of America Phone: 001.504.584.5100 Email: wlyons@e-perez.com / aobyrne@e-perez.com

D. Architect's Consultants: Architect has retained the following design professionals, who have prepared designated portions of the Contract Documents:

1. See Drawings Cover Sheet for Consultants Names and Contacts.

2. Construction Manager for this Project is Project's constructor. The terms "Construction

Manager" and "Contractor" are synonymous.

E. Web-Based Project Software: Project software will be used for purposes of managing communication and documents during the construction stage.

1. See Section 01 31 00 "Project Management and Coordination." for requirements for using web-based Project software.

1.5 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and includes, but is not limited to, the following:

1. USAID/South Sudan seeks to expand the kitchen on the Residential Compound (RC) to accommodate an increased number of residents on the RC. This kitchen renovation will address current fire and safety concerns through the construction of a new kitchen building designed to meet applicable U.S. building codes. The kitchen renovation will remain in the general location of the existing building and will meet the basic functional requirements of a conventional commercial kitchen.

2. The contractor shall be responsible for the site preparation, grading, fill, and any incidental demolition of existing conditions within the footprint of the buildings, including relocating any utilities which may cross the sites.

3. The contractor shall provide all components required for the work including materials and equipment to hook into existing utilities at the site as indicated in the drawings and specification; Utilities affected will be electrical, potable water supply, sewerage, storm water drainage, and any others indicated in the documents.

01 10 00 – Summary – Page 3 of 8

4. Site drainage shall include such features as indigenous plantings. All work shall be performed in accordance with all applicable codes and authorities having jurisdiction.

5. The project management shall be the Owner’s designated Contracting Officer, who shall receive and review all submittals.

6. Where local codes and code enforcement are not clear, the contractor shall comply with the requirements of the codes and standards referenced within these construction documents or local code requirements, whichever is stricter and more comprehensive.

7. Work and site security must be coordinated with the U.S. Embassy at Juba and the U.S. Embassy’s Facilities Management.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

2. Except as otherwise specified, the Work shall include all labor, materials, equipment and facilities necessary to produce the required result, all transportation and services, and all materials and equipment incorporated and intended to be incorporated in such results.

3. The Work includes all fees, taxes, permit costs, licenses, any other government fees, insurance premiums, and costs for overhead, superintendence, temporary facilities, and other direct and indirect costs and expenses incidental to the performance of the Work.

1.6 WORK PERFORMED BY OWNER

A. The Owner reserves the right to let separate contracts for work in areas immediately adjacent to the Work.

B. Cooperate fully with Owner, so work may be carried out smoothly, without interfering with or delaying Work under this Contract or work by Owner. Coordinate the Work of this Contract with work performed by Owner.

1.7 OWNER'S PRODUCT PURCHASE CONTRACTS

A. Owner will negotiate Product Purchase contracts with suppliers of material and equipment to be incorporated into the Work. Owner will assign these Product Purchase contracts to Contractor. Include costs for purchasing, receiving, handling, storage if required, and installation of material and equipment in the Contract Sum unless otherwise indicated.

1. Contractor's responsibilities are same as if Contractor had negotiated Product Purchase contracts, including responsibility to renegotiate purchase and to execute final purchasing agreements.

01 10 00 – Summary – Page 4 of 8

1.8 CONTRACTOR'S USE OF SITE AND PREMISES

A. Unrestricted Use of Site: Contractor shall have full use of Project site within the project limits for construction operations during construction period.

1. All work will need to be coordinated with the U.S. Embassy Facilities Management and the U.S. Embassy’s Security Management.

2. Contractor's use of Project site is limited only by U.S. Embassy Security and by the

Owner's right to perform work or to retain other contractors on portions of Project.

3. The Contractor shall coordinate with the Owner the use of the site for work other than that described within the Construction Documents.

4. The Contractor shall limit his use of the premises to the work indicated.

5. Do not unreasonably encumber the site with materials or equipment. Confine stockpiling of materials, if allowed, to areas approved by the Architect or Owner.

Do not store materials on-site. Deliver daily materials to be used during that day.

6. Lock automotive type vehicles, such as passenger cars and trucks and other mechanized or motorized construction equipment, when parked and unattended, so as to prevent unauthorized use. Do not leave such vehicles or equipment unattended with the motor running or the ignition key in place.

7. Adjacent Driveways, Walkways and Entrances: Keep driveways, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

B. Condition of Existing Building: Maintain portions of adjacent existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

C. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.9 COORDINATION WITH OCCUPANTS

A. Partial Owner Occupancy: Owner will occupy adjacent buildings and use utilities adjacent to the premises during entire construction period, with the exception of areas in the building under construction. Cooperate with Owner during construction operations to minimize conflicts and facilitate usage of adjacent buildings by the Owner. Perform the Work so as not to interfere with Owner's operations. Maintain existing exits unless otherwise indicated.

01 10 00 – Summary – Page 5 of 8

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from the COR.

2. Provide not less than 72 hours notice to the COR of activities that will affect embassy operations.

1.10 WORK RESTRICTIONS

A. Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets, work on public streets, rights of way, and other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work to between 7 a.m. to 5 p.m., Monday through Friday, unless otherwise indicated. Work hours may be modified to meet Project requirements if approved by Owner and authorities having jurisdiction.

1. All work schedules must be clarified and approved by the Contracting Officer and the U.S. Embassy Administration.

2. Weekend Hours: The same times as regular hours but only with the Owner’s and Embassy Security’s prior written approval.

3. Early Morning Hours: Only with the Owners and U.S. Embassy Administration’s prior written approval; request for approval must be made 72 hours before commencement of the work.

4. Hours for Utility Shutdowns to adjacent occupied site and buildings: As approved by the Owner and adjacent Embassy’s Facilities Management, in writing.

C. On-Site Workday Restrictions: Do not perform work resulting in utility shutdowns or resulting in noisy activity on-site during work black-out days; Black-out days shall include national holidays as well as other days designated by the Owner at the beginning of the contract; Work may be performed on these days if the Owner grants prior approval.

D. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging for temporary utility services according to requirements indicated:

1. Notify Architect, the COR, and Owner not less than three (3) days in advance of proposed utility interruptions.

2. Obtain Architect's and Owner's written permission before proceeding with utility interruptions.

01 10 00 – Summary – Page 6 of 8

E. Noise, Vibration, Dust, and Odors: Coordinate operations that may result in high levels of noise and vibration, dust, odors, or other disruption to COR or Owner occupancy with Owner and the COR’s Facilities Management.

1. Notify Architect and Owner not less than three (3) days in advance of proposed of proposed disruptive operations.

2. Obtain Architect's, COR’s Facilities Management, and Owner's written permission before proceeding with disruptive operations.

F. Smoking and Controlled Substance Restrictions: Use of tobacco products , alcoholic beverages, and other controlled substances on Project site and on Owner's property is not permitted.

1. Smoking and use of tobacco products may be allowed in designated areas on the site as approved by the Owner.

1.11 SPECIFICATION AND DRAWING CONVENTIONS

A. Interpretation of Documents.

1. The Contractor shall notify the Architect of any ambiguity, inconsistency, or error which he may discover upon examination of the Construction Documents or of the site and local conditions. If the Contractor performs any work knowing it to be contrary to applicable laws, ordinances, rules, and regulations, and without such notice to the Architect, he shall assume full responsibility therefore and shall bear all costs attributable thereto.

2. All subcontractors must utilize the entire set of Contract Documents for reference.

Sets of drawings must remain whole, do not separate into sections for individual subcontractor.

3. The Contractor shall keep a full set of current construction documents on site at all times of Construction; set(s) may be annotated by the Contractor but will be turned over the Owner at the end of the project as record documents.

B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications.

The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Text Color: Text used in the Specifications, including units of measure, manufacturer and product names, and other text may appear in multiple colors or underlined as part of a hyperlink; no emphasis is implied by text with these characteristics.

01 10 00 – Summary – Page 7 of 8

3. Hypertext: Text used in the Specifications may contain hyperlinks. Hyperlinks may allow for access to linked information that is not residing in the Specifications. Unless otherwise indicated, linked information is not part of the Contract Documents.

4. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

C. Division 00 Contracting Requirements: General provisions of the Contract, including General and Supplementary Conditions, apply to all Sections of the Specifications.

D. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

E. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings and published as part of the U.S. National CAD Standard.

3. Keynoting: In locations in the Drawings, materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

1.12 MISCELLANEOUS PROVISIONS

1.13 PROTECTION

A. Protect the public from the work of this contract.

B. Endeavor to limit disturbances and destructive activities outside of the immediate bounds of the project. Contractor is required to repair damaged or disturbed areas prior to completion of project.

C. Restore all areas and items inside and outside of the limits of work to original condition disturbed by and resulting from the new construction.

D. Assume full responsibility for protection and safekeeping of products stored on the premises.

01 10 00 – Summary – Page 8 of 8

1.14 CLEANLINESS AND CLEANUP

A. All areas adjacent to the area of work must be kept clean from Contractor’s debris and the cost of such cleaning operations shall be deducted from any monies still due the Contractor.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 PRODUCTS ORDERED IN ADVANCE

A. The Contractor shall order materials for use on this project sufficiently in advance so that the conditions of the contract can be met; Contractor shall provide off-site storage at no additional cost to the Owner when products and materials arrive in advance of time for installation due to product delays.

END OF SECTION 01 10 00

01 25 00 – Substitution Procedures – Page 1 of 4

SECTION 01 25 00

SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

1. Section 01 33 00 “Submittal Procedures”, for additional general requirements for submittals.

2. Section 01 60 00 “Product Requirements” materials and equipment for requirements for submitting comparable product submittals for products by listed manufacturers.

3. Divisions 02 through 33 Sections for specific requirements and limitations for substitutions.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner. After the bidding process, substitutions for Convenience will not be allowed where prior approval of products is required per the individual specification’s sections.

1.4 SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use CSI Form 13.1A.

01 25 00 – Substitution Procedures – Page 2 of 4

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by Owner and separate contractors, that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable specification section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated.

Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of Architects, Contracting Officers, and Owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Contracting Officer's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Architect will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work.

01 25 00 – Substitution Procedures – Page 3 of 4

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Modify or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately upon discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: The Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the

Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Not allowed after the bidding process.

1. Where products are specifically limited in the specification, only products by listed manufacturers and prior approved manufacturers will be accepted.

01 25 00 – Substitution Procedures – Page 4 of 4

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 25 00

USAID South Sudan Engineering Support Program (ESP) Residential Compound Kitchen Renovation

01 26 00 – Modification Procedures – Page 1 of 3

SECTION 01 26 00

MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements for handling and processing contract modifications.

1. Related Sections: The following Sections contain requirements that relate to this Section:

a. Section 01 33 00 “Submittal Procedures” for requirements regarding submittals.

b. Section 01 29 00 “Payment Procedures” for administrative procedures governing Applications for Payment.

c. General Conditions of the Contract, Article 12 – Changes in the Work.

1.3 MINOR CHANGES IN THE WORK

A. The Contracting Officer will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or Contract Time, on AIA Form G710, Architect's Supplemental Instructions.

1.4 CHANGE ORDER PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: The Architect will issue a detailed description of proposed changes in the Work that will require adjustment to the Contract Sum or Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Proposal requests issued by the Architect are for information only. Do not consider them as an instruction either to stop work in progress or to execute the proposed change.

2. Within 10 days of receipt of a proposal request, Contractor to submit an

USAID South Sudan Engineering Support Program (ESP) Residential Compound Kitchen Renovation

01 26 00 – Modification Procedures – Page 2 of 3 estimate of cost necessary to execute the change to the Architect for the Owner’s review.

3. Contractor to include a list of quantities of products required and unit costs, with the total amount of purchases to be made. Separate labor, materials, and equipment costs, and provide itemized backup for all subcontractor costs.

Where requested, furnish survey data to substantiate quantities. Refer to Article 12.4 of the General Conditions for acceptable overhead and profit amounts.

4. Contractor to indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

5. Contractor to include a statement indicating the effect the proposed change in the Work will have on the Contract Time.

B. Contractor-Initiated Proposals: When latent or unforeseen conditions require modifications to the Contract, the Contractor may propose changes by submitting a request for a change to the Contracting Officer.

1. Include a statement outlining the reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and Contract Time.

2. Include a list of quantities of products required and unit costs, with the total amount of purchases to be made. Separate labor, materials, and equipment costs, and provide itemized backup for all subcontractor costs. Where requested, furnish survey data to substantiate quantities. Refer to the General Conditions for acceptable overhead and profit amounts.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

1.5 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: When the Owner and the Contractor disagree on the terms of a Proposal Request, the Contracting Officer may issue a Construction Change Directive on AIA Form G714. The Construction Change Directive instructs the Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. The Construction Change Directive contains a complete description of the change in the Work. It also designates the method to be followed to determine change in the Contract Sum or Contract Time.

2. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

01 26 00 – Modification Procedures – Page 3 of 3

a. After completion of the change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

1.6 CHANGE ORDER PROCEDURES

A. Upon the Owner’s approval of a Proposal Request, the Contracting Officer will issue three (3) original copies of the Change Order for signatures of the Owner and the Contractor using the Contracting Officer’s form for Change Orders.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 26 00

USAID South Sudan Engineering Support Program (ESP) Residential Compound Kitchen Renovation

01 31 00 – Project Management and Coordination – Page 1 of 12

SECTION 01 31 00

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project meetings.

B. Related Requirements:

1. Section 01 32 00 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Section 01 73 00 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 01 77 00 "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. RFI: Request from Owner, Contracting Officer, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Use CSI Form 1.5A. Include the following information in tabular form:

USAID South Sudan Engineering Support Program (ESP) Residential Compound Kitchen Renovation

01 31 00 – Project Management and Coordination – Page 2 of 12

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, on Project Web site, and by each temporary telephone. Keep list current at all times.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of…