Final Sante Gouvernance RFP.pdf

RFP Issuance date: October 8, 2024 Deadline for questions: October 14, 2024, 1700 Kinshasa Local time Proposal Submission Deadline: November 15, 2024, 1700 Kinshasa Local time

SUBJECT: Request for Proposal (RFP) No. 72066024R00012 for Implementing the

USAID Santé Gouvernance Activity

Dear Potential Offerors:

The U.S. Government, represented by the Agency for International Development (USAID) in Democratic Republic of Congo (USAID/DRC) is soliciting proposals from qualified organizations interested in providing the services as described in the attached solicitation.

USAID/DRC plans to award a performance-based Cost-Plus-Fixed Fee (CPFF) completion type contract. The ceiling price of the contract is in the range of $87 to $91.5 million, subject to availability of funds. Nevertheless, providing the price range for the contract does not mean that offerors should necessarily strive to meet the maximum amount. The offeror must propose costs that it believes are realistic and reasonable for the work to be performed.

Cost proposals will be evaluated as part of the Best-Value determination for the contract award, including cost effective approaches to achieve the results. The North American Industry Classification System (NAICS) code for this acquisition is 541611 (Administrative Management and General Management Consulting Services).

This procurement will be conducted under full and open competition procedures, pursuant to Federal Acquisition Regulation (FAR) Part 15, (48 CFR Chapter 1). If your organization decides to submit a proposal in response to this solicitation, it must be submitted in accordance with Section L - Instructions, Conditions and Notices to Offerors. The Offeror must also carefully review Section M - Evaluation Criteria. Sections B through I of the solicitation will become a substantive part of the anticipated contract with areas to be completed by the Contracting Officer upon award. Section K - Representations, Certifications and Acknowledgements must be completed by the Offeror in full.

Proposals from consortia or partnerships between eligible organizations are welcome.

Teaming arrangements, especially those that include U.S. small business and local Congolese partners are encouraged in order to provide multi-sector integration of the activity.

However, given the relatively limited number of local organizations working in this sector, exclusive teaming arrangements that include local Congolese partners is discouraged.

Congolese organizations are encouraged to submit proposals as prime offerors. They may also submit proposals as sub-partners on multiple proposals.

Any amendments to this solicitation will be issued and posted on the website along with the RFP. Offerors are encouraged to check the System for Award Management website (https://www.sam.gov) periodically. It is the responsibility of the offeror to ensure that solicitation or any amendments to it has been received from the internet in its entirety and USAID bears no responsibility for data errors resulting from transmission or conversion processes.

The issuance of this solicitation does not in any way obligate the U.S. Government to award a contract, nor does it commit the U.S. Government to pay for costs incurred in the preparation and submission of a proposal. Furthermore, the U.S. Government reserves the

RFP # 72066024R00012

right to reject any and all offers, if such action is considered to be in its best interest.

We thank you for your interest in USAID DRC programs.

Sincerely, Gregory Wang Supervisory Contracting Officer

72066024R00012

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

System (DPAS) - Code of Federal Regulations - at 15 CFR 700.

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP) REQUEST FOR

SEALED BID (IFB) INVITATION FOR BID

5. DATE ISSUED

1. This Contract is a Rated Order under the Defense Priorities and Allocations RATING PAGE OF PAGES

3 105

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXTENSIONNUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 3304 (a) ( 10 U.S.C. 3204 (a) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION UNDER THE

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

REQ-660-24-00012411/08/2024

X

720660

USAID/DROC (Congo) 00000

1700 Kinshasa 11/15/2024

M Sirajam Munir drcoaa@usaid.gov

PAGE(S)

Gregory Wang

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

PROPOSAL

UNITED STATES CODE AT:

X

X

X

X

X

X

X X

X

X

X

X X

See the page numbers from the table of contents

TABLE OF CONTENTS

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS 8

B.1 PURPOSE 8

B.2 CONTRACT TYPE AND CONTRACT SERVICES 8

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT 8

B.4 CONTRACT BUDGET AND CEILING PRICE 8

B.5 COST REIMBURSABLE 9

B.6 INDIRECT COST 9

B.7 ADVANCE UNDERSTANDING ON CEILING ON INDIRECT COST RATES AND FINAL

REIMBURSEMENT FOR INDIRECT COSTS 10

B.8 CANCELLATION CEILING 10

B.9 PAYMENT OF FIXED FEE 10

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK 16

SECTION D - PACKAGING AND MARKING 17

D.1 AIDAR 752.7009 MARKING (JAN 1993) 17

D.2 BRANDING 17

SECTION E - INSPECTION AND ACCEPTANCE 18

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 18

E.2 INSPECTION AND ACCEPTANCE 18

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) 18

SECTION F – DELIVERABLES OR PERFORMANCE 20

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 20

F.2 PERIOD OF PERFORMANCE 20

F.3 PLACE OF PERFORMANCE 20

F.4 PERFORMANCE STANDARDS 20

F.5 ACTIVITY REPORTING AND OTHER DELIVERABLES 20

F.6 AUTHORIZED WORK DAY / WEEK 26

F.7 KEY PERSONNEL 27

F.8 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007) 28

SECTION G- CONTRACT ADMINISTRATION DATA 30

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998) 30

G.2 ADMINISTRATIVE CONTRACTING OFFICE 31

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR) 31

G.4 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID 31

G.5 PAYING OFFICE 33

G.6 ACCOUNTING AND APPROPRIATION DATA 33

SECTION H - SPECIAL CONTRACT REQUIREMENTS 35

H.1 AUTHORIZED GEOGRAPHIC CODE 35

H.2 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION TECHNOLOGY RESOURCES

H.3 AIDAR 752.7007 PERSONNEL COMPENSATION (JUL 2007) 35

H.4 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION 35

H.5 EMPLOYMENT COSTS OF THIRD COUNTRY NATIONALS AND COOPERATING 36

COUNTRY NATIONALS 36

H.6 LOGISTIC SUPPORT 37

H.7 SUBCONTRACTING PLAN REPORT FOR INDIVIDUAL CONTRACTS AND 37

SUMMARY CONTRACTING REPORT 37

H.8 CONSENT TO SUBCONTRACT 37

H.9 INTERNATIONAL TRAVEL REQUIREMENTS 37

H.10 ELECTRONIC PAYMENTS SYSTEM 38

H.11 RESTRICTIONS AGAINST DISCLOSURE (MAY 2016 (DEVIATION NO. M-OAA-DEV-AIDAR-

24-05c) 39

H.12 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL) (OCT 2014) 39

H.13 GENERAL ENVIRONMENTAL COMPLIANCE RESPONSIBILITIES 41

H.14 SEXUAL MISCONDUCT (DECEMBER 2020) 43

H.16 DIVERSITY, EQUITY, INCLUSION, AND ACCESSIBILITY (DEIA) 44

H.18 SECURITY REPORTING 44

PART II-CONTRACT CLAUSES 54

SECTION I - CONTRACT CLAUSES 54

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 54

I.2 FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989) 57

I.3 FAR 52.229-8 TAXES - FOREIGN COST-REIMBURSEMENT CONTRACTS (MAR 1990) 57

I.4 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR AUDIT (FEB 2006) 58

I.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 58

I.6 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012) 58

I.8 AIDAR 752.229-71 REPORTING OF FOREIGN TAXES (JUL 2007) 60

I.10 AIDAR 752.7013 CONTRACTOR-MISSION RELATIONSHIPS (OCT 1989)[DEVIATION (JUN

2018)] 62

I.11 AIDAR 752.7034 ACKNOWLEDGMENT AND DISCLAIMER (DEC 1991) 63

I.12 AIDAR 752.7101 VOLUNTARY POPULATION PLANNING ACTIVITIES (JUN 2008) 64

I.13 GRANTS UNDER CONTRACT 64

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS 66

SECTION J - LIST OF ATTACHMENTS 66

PART IV - REPRESENTATIONS AND INSTRUCTIONS 67

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS 67

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE 67

K.2 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS 67

K.3 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2024) 67

K.4 FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) 71

K.5 FAR 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-

REPRESENTATION (OCT 2020) 74

K.6 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) 74

K.7 FAR 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS- 76

CERTIFICATION (NOV 2021) 76

K.8 FAR 52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE PLAN

(OCT 2020) 78

K.9 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (JUN 2020)

K.10 FAR 52.230-7 PROPOSAL DISCLOSURE-COST ACCOUNTING PRACTICE CHANGES (APR 2005)

K.11 INSURANCE - IMMUNITY FROM TORT LIABILITY 81

K.12 AUTHORIZED NEGOTIATORS 81

K.13 SIGNATURE 82

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 83

L.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 83

L.2 FAR 52.216-1 TYPE OF CONTRACT (APR 1984) 83

L.3 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006) 83

L.4 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 84

L.5 GENERAL INSTRUCTIONS TO OFFERORS 84

L.6 SUBMISSION/DELIVERY INSTRUCTIONS 85

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL 87

L.8 INSTRUCTIONS CONTENT FOR THE PREPARATION OF THE COST PROPOSAL 91

L.9 INSTRUCTIONS FOR THE PREPARATION OF THE BRANDING IMPLEMENTATION PLAN (BIP)

AND MARKING PLAN 98

SECTION M - EVALUATION FACTORS FOR AWARD 101

M.1 GENERAL INFORMATION 101

M.2 EVALUATION CRITERIA 101

M.3 DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT AWARD 104

M.4 CONTRACTING WITH SMALL BUSINESS CONCERNS AND DISADVANTAGED ENTERPRISES

M.5 SOURCE SELECTION 105

Attachment J.1 - Statement of Objectives (SOO)

Attachment J.2 – Deviation from the Negotiated Indirect Cost Rate Agreement (NICRA) Attachment J.4: USAID DRC Localization Partner Landscape and Market Compensation survey Attachment J.5: Subaward/subcontract Approval memorandum Template Attachment J.6: DRC health Office Portfolio Initial Environmental Examination Attachment J.8: USAID Health Investments Attachment J.9: DRC Health Overview Attachment J.10: Budget template

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to acquire services for the implementation of the USAID Santé Gouvernance activity which aims to empower provincial authorities to optimize the delivery of health services, to improve the health status of Congolese in Lualaba, Haut- Lomami, Haut-Katanga, and Kasai Oriental.

B.2 CONTRACT TYPE AND CONTRACT SERVICES

This is a Cost-Plus-Fixed-Fee (CPFF) completion-type contract. For the consideration set forth in the contract, the contractor must provide the deliverables or outputs described in Section C and comply with all contract requirements.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is $__________. The fixed fee, if any, is $________. The estimated cost-plus fixed fee is $_______.

(b) Within the estimated cost-plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance of the contract period hereunder is TBD. The Contractor may not exceed the obligated amount.

(c) Funds obligated are anticipated to be sufficient through TBD.

B.4 CONTRACT BUDGET AND CEILING PRICE

Contract Period (Years 1 – 5)

Activity implementation cost $ TBD Passthrough Fixed price subcontracts to DPS $ TBD Grants Under Contract $ 3,200,000 Indirect Costs $ TBD Fixed Fee $ TBD

Cost Plus Fixed Fee Ceiling Price $ TBD

Notes:

(a) The inclusion of any costs in the above budget does not obviate the requirement for prior approval by the Contracting Officer of cost items designated as requiring prior approval by any of the terms and conditions of this contract, including the applicable cost principles (see FAR 52.216-7, “Allowable Cost and Payment”); nor, does it constitute a determination of allowability by the Contracting Officer of any item of cost, unless specifically stated elsewhere in this contract.

(b) The Contractor must not adjust the above line items without a written modification signed by the Contracting Officer.

(c) The Contractor must not bill any amounts against this Contract in excess of the amounts specified for each line item without the Contracting Officer’s prior authorization.

(d) “Fixed price subcontracts to DPS” are considered “pass-through” amounts to support the provincial health institutions. These costs must not incur additional indirect costs and any administration must be directly charged under activity implementation costs.

B.5 COST REIMBURSABLE

The U.S. dollar costs allowable must be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, Documentation for Payment.

FAR 52.232-20 Limitation of Cost (applies while the contract is fully funded). FAR 52.232-22 Limitation of Funds (applies while the contract is funded in an amount less than the total estimated cost).

B.6 INDIRECT COST

For prime Contractor:

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs must be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period [Description] [Rate] 1/[___] 1/[___] 1/[____] [Description] [Rate] 2/[___] 2/[___] 2/[____] [Description] [Rate] 3/[___] 3/[___] 3/[____]

1/Base of Application: [_____] Type of Rate: [_____] Period: [_____] Source: [_____]

2/Base of Application: [____] Type of Rate: [____] Period: [_____] Source: [_____]

3/Base of Application: [____] Type of Rate: [____] Period: [____] Source: [____]

B.7 ADVANCE UNDERSTANDING ON CEILING ON INDIRECT COST RATES AND FINAL

REIMBURSEMENT FOR INDIRECT COSTS

[This clause may be added if a ceiling for indirect cost rate is negotiated with the successful offeror]

(a) For each of the contractor's accounting periods during the term of this contract, the parties agree as follows:

(1) The distribution base for establishment of final overhead rates is

(2) The distribution base for establishment of final G&A rates is

(b) The contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the contracting officer.

(c) Reimbursement for indirect costs must be at final negotiated rates, but not in excess of the following ceiling rates:

Indirect Cost FY [XX] FY [XX] FY [XX] FY [XX]

[Reference respective accounting periods specified in Section B, Indirect Costs.]

(d) The government is not obligated to pay any additional amount on account of indirect costs above the ceiling rates established in the contract. This advance understanding does not change any monetary ceiling, cost limitation, or obligation established in the contract.

B.8 CANCELLATION CEILING

USAID considers this Contract non-severable. Therefore, as a multi-year Contract as defined in FAR 17.103, it remains subject to the requirements contained in FAR § 17.106. However, as a cost-reimbursement Contract, USAID will authorize the reimbursement for all allowable costs incurred by the Contractor pursuant to FAR § 52.216-7, “Allowable Costs and Payment.” As a result, the Contractor will not incur any costs that require amortization over the Contract’s period of performance if the Contracting Officer cancels the Contract pursuant to FAR 52.217-2. Thus, $0 will serve as the cancellation ceiling for each cancellation date. Accordingly, no requirement to include cancellation dates in the Contract exists.

B.9 PAYMENT OF FIXED FEE

Payment of fixed fee will be in accordance with FAR 52.216-8. Pursuant to FAR 16.306.(d), the fixed fee payable under this contract will be tied to the execution of tasks and achievement of results per objective outlined in Section C, subject to inspection and acceptance by USAID and in compliance with the terms of the contract. Upon acceptance by the Contracting Officer’s Representative (COR), the Contractor must submit an invoice for the amount of the fee associated with the deliverable and approved fee schedule detailed below:

Deliverable Due Date % Fee $ Amount of Fee

Submission of Work Plan

TBD TBD TBD

Submission of AMEL Plan

TBD TBD TBD

Objective 1 Expand Provincial Commitment and Mobilization of Domestic Financial Resources for Primary Health Care Services

TBD TBD TBD

Outcome/ResuIt 1.1

Edicts for funding primary care health services issued and signed by the Governor

TBD TBD TBD

Outcome/Result 1.2

DPS and HZ Managers capacity to develop, cost and implement PAO improved

TBD TBD TBD

Outcome/Result 1.3

Yearly Fixed-price subcontracts issued based on PAO and provincial capacities.

TBD TBD TBD

Outcome/Result 1.4 (TBD)

Transparent provincial financial management tools and disbursement systems for health from provinces to health zones validated by the provinces and HZ.

TBD TBD TBD

Outcome/Result 1.5 (TBD)

MOU Manuals of Standard Operating Procedures revised, standardized and adopted by the four provinces

TBD TBD TBD

Outcome/Result 1.6 (TBD) Advocacy for greater financial contributions in place including advocacy plans and building capacity of MOH to advocate with the Executive and Legislative provincial entities

TBD TBD TBD

Objective 2 Client-Centered Quality Care Improved

TBD TBD TBD

Outcome/Result 2.1

Core competencies of HWs to deliver quality services improved

TBD TBD TBD

Outcome/Result 2.2

Attitudes, communication skills of HWs improved

TBD TBD TBD

Outcome/Result 2.3

Access to health services by vulnerable segments of population increased

TBD TBD TBD

Outcome/Result 2.4

Organization of services provided by service delivery points improved

TBD TBD TBD

Outcome/Result 2.5

Integrated Disease Surveillance and Response improved (both at facility and community level)

TBD TBD TBD

Objective 3

Accountability Systems In Place

TBD TBD TBD

Outcome/Result 3.1

Establish robust monitoring and control mechanisms at the provincial steering committee level-systematic regular audits of DPS performance

TBD TBD TBD

Outcome/Result 3.2

Parliamentary engagement for health increased

TBD TBD TBD

Outcome/Result 3.3

IPS capacity to conduct audits and follow up on findings improved

TBD TBD TBD

Outcome/Result 3.4

GUC Fund established and local NGOs selected

TBD TBD TBD

Outcome/Result 3.5

Civil society engagement for planning, allocation and implementation domestic financial resources increased

TBD TBD TBD

(Note: This is an illustrative table. A fee schedule will be negotiated with the offeror as described in Section L.8)

[END OF SECTION B]

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

[USAID will insert the Performance Work statement at award. See Section J.1 for the Statement of Objectives that informs the development of Section C.]

[END OF SECTION C]

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the contractor.

D.2 BRANDING

The Contractor must comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” at http://www.usaid.gov/policy/ads/300/320.pdf;

and USAID "Graphic Standards Manual" available at www.usaid.gov/branding, or any successor branding policy.

As per 320.3.2 Branding and Marking in USAID Direct Contracts, USAID policy is to require exclusive branding and marking in USAID direct acquisitions. “Exclusive Branding” means that the program is positioned as USAID’s, as showcased by the program name (e.g., “The USAID/Basic Education Program”). “Exclusive Marking” means Contractors may only mark USAID-funded programs, projects, activities, public communications, and commodities with the USAID Standard Graphic Identity and, where applicable, the host-country government or ministry symbol or another U.S. Government logo.

It is USAID’s policy that Contractors’ and sub-Contractors’ corporate identities or logos must not be used on USAID-funded program materials.

[END OF SECTION D]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION

(48 CFR Chapter 1)

52.246-5 INSPECTION OF SERVICES--COST- APR 1984

REIMBURSEMENT

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs will take place at:

USAID DRC

No. 198, Isiro Avenue, Mobil Building Gombe, Kinshasa, Democratic Republic of the Congo

Or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The Contracting Officer’s Representative (COR) listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The activity monitoring, evaluation, and leaning Plan (AMELP) will serve as the QASP for the contract.

The proposed QASP must outline what actions USAID (not the contractor) will take to conduct quality assurance, specifically, the proposed QASP will indicate what aspects of the PWS must be monitored, how those aspects must be monitored, and how often monitoring must occur by USAID to ensure quality standards are met. Offerors are encouraged to review FAR Subpart 46.4. The QASP will be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract.

The progress, success, and impact of the Contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is the Government’s management tool designed to encourage maximum performance, efficiencies, and cost effectiveness by the Contractor and can be modified at any time by the Government. The QASP will be used as a Government document to enforce the inspection and acceptance clauses of the contract and to monitor overall performance. It is based on the premise that the Contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract. The Government reserves the right to modify performance standards and/or metrics during the life of this contract, to ensure that the right outcomes are being assessed and that the performance standards are appropriate. The COR will use the QASP to measure how well the performance standards are being met, implemented, and updated. A variety of mechanisms may be used to monitor the progress/success of the activity and the Contractor’s performance:

a. Meetings during contract implementation

b. Review of Contractor’s scheduled reports (See Section F.6)

c. Feedback from stakeholders

d. Site visits by USAID personnel

e. Quarterly reviews of work plan with performance milestones

f. Periodic impact evaluations

[END OF SECTION E]

SECTION F – DELIVERABLES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252- 2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION

(48 CFR Chapter 1)

52.242-15 STOP-WORK ORDER AUG 1989

ALTERNATE I APR 1984

F.2 PERIOD OF PERFORMANCE

[Note to Offerors: This language will be added to the award if it is based on the Modified Foreign Assistance waiver. If the apparently successful offeror does not require a waiver, this additional language will be deleted from the award document.]

The period of performance for this contract is five years from the effective date of the contract execution subject to the conditions set forth in Section H.17.

F.3 PLACE OF PERFORMANCE

Performance of this contract will be principally in Democratic Republic of Congo (DRC).

F.4 PERFORMANCE STANDARDS

Evaluation of the contractor’s performance must be conducted in accordance with the contractor’s overall performance toward achievement of objectives in Section C, procedures set forth in Section E, provision of deliverables in Section F, and the contractor’s compliance with all other terms and conditions of the contract. Each evaluation will be conducted jointly by the COR and CO and must form the basis of the contractor’s performance record with regard to this Contract and as required in FAR part 42.15 and AIDAR 742.15. The contractor’s performance will be documented annually in the Contractor Performance Assessment Reporting System (CPARS) and the Contractor will have the opportunity to review and respond to the documented feedback.

F.5 ACTIVITY REPORTING AND OTHER DELIVERABLES

In addition to the requirements set forth for submission of reports in Sections I and in the AIDAR clause 752.242-70, Periodic Progress Reports, the contractor must submit required reports, performance objectives, deliverables or outputs via e-mail to the COR unless otherwise requested in this section. See other sections of this contract, including Section C for a full listing of all deliverables. All reports must be written in grammatically correct

English. To the maximum possible extent, executive summaries of reports, plans and assessments must be translated into French. Unless otherwise noted below, narrative reports must be submitted in Microsoft Word or PDF and budgets in Excel. All plans and reports are to be delivered electronically and in searchable, editable formats. The reports must address the specific surveillance outcomes as mentioned in the performance standards. The contractor must promptly notify the Contracting Officer and COR of any problems, delays, or adverse conditions which materially impair the contractor's ability to meet the reporting requirements of the contract.Whenever applicable, all reports must contain gender – disaggregated data. A description of the required reports is as follows, and due dates are noted in the table below:

All due dates are in calendar days. If the due date falls on a weekend or holiday, the report is due the next business day. References to the fiscal year are USAID’s fiscal year which begins on October 1 and ends on September 30.

No. Deliverables Delivery due date Approver

1 Annual Work Plan Initial AWP: Within 30 calendar days after the effective date of the contract

Subsequent: 30 calendar days before the start date of the fiscal year

COR

2 AMEL Plan No Later than 90 calendar days after the effective date of the contract

COR

3 Monthly Progress Meetings within 5 calendar days of the meeting COR

4 Quarterly Performance Reports

45 calendar days after the end of each quarter for the first three quarters.

COR

5 Quarterly Financial Reports and Accruals

30 calendar days after the end of each quarter

COR

6 Annual Report 45 calendar days after the fourth quarter of each fiscal year

COR

7 Demobilization Plan 6 months before the end of contract period of performance

CO and

COR

8 Final Report First draft 30 days prior to end of contract period of performance. Final report 90 calendar days after the end of the contract

COR

9 Ad Hoc Reports Deadline for these reports will be determined as required by the COR

10. Security Plan Within 120 calendar days of effective date of the contract

COR

11 Grants under contract manual

Within 210 calendar days of effective date of the contract

CO and

COR

12 Standard Operating Procedure Manual for MoU implementation Revised

Within 180 days of effective date of the contract

COR

13 Road Map towards Self- Reliance

End of year 2 of activity implementation

14 Reporting of Foreign Taxes April 16. (Reference Section I.7)

COR &

Controller

15. Annual Report of Government Property in Contractor’s Custody

By [TBD] each year (AIDAR 752.245- 71)

COR and

CO

16 Submission of Data Sets to

DDL

30 days after the Dataset is first used.

(Reference Section H.12)

CO & COR

Annual Work Plans

The contractor must provide an annual work plan to the USAID/DRC COR, or other USAID/DRC designated technical leadership. The plan can be updated if needed and submitted to the COR on an annual basis on the same day of the first-time submission. It is expected that many of the interventions specified in the work plan will establish a requirement for specific deliverables. Those deliverables will be due based on the schedule established in the work plan, including any modifications to the work plan. The work plan must incorporate and define the targets that will be measured on a monthly, quarterly, or annual basis. It also includes a plan to address environmental concerns and mitigation efforts in protected areas.

The work plan serves several purposes including: a guide to program implementation; a demonstration of links between activities, strategic direction, outcomes and intended results; and a basis for budget estimates. The work plans must be organized to clearly link activities to the objectives and outcomes in the Performance Work Statement (PWS). The contractor must ensure a collaborative process in work plan development consulting USAID, and other relevant stakeholders in preparing the annual work plan to ensure complementarity and share ownership.

The Work Plan must identify deliverables for each objective and task and demonstrate how these relate to outcomes and results. A budget with sufficient detail must be included in the work plan to allow the COR to judge the efficiency of the annual implementation plan. The Work Plan budget must delineate an overall budget by line item, and a budget per objective and task. The Contractor must submit significant changes/revisions to the Work Plan to the designated Contract Officer’s Representative as necessary and required.

Activity Monitoring, Evaluation, and Learning (MEL) Plan

The MEL Plan must include detailed information about goals and specific objectives and sub-objectives for the contract to reach. The contractor must design and implement a life-of-contract MEL Plan (updated annually) that permits the efficient and timely measurement of progress toward outcome and output targets and aids in the management of the Activity.

The contents of the MEL Plan must be proposed by the contractor and approved by the COR. The MEL Plan is intended to be a “living” document that must be reviewed and updated on an annual basis. The Plan describes the specific performance goals for the contract and can be modified at any time in writing by the COR to reflect changing priorities and circumstances.

The MEL plan is a critical part of the contract. Indicators shown in the MEL Plan that are intended to measure systemic change will help identify both intended effects as well as the unintended effects of activities that have been implemented. The contractor is encouraged to use at least one standard indicator on gender and/or gender-sensitive custom indicators, including monitoring unintended consequences that may result, for example monitoring gender-based violence. All person-level standard indicators must be disaggregated by gender. Certain indicators will be disaggregated by sex and by age, using standardized age cohorts. The contractor must establish and sustain a strong MEL approach that effectively tracks activity progress and fosters evidence-based decision making and learning to unexpected results. The progress, success, and impact of the contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results.

The MEL plan must be utilized to assess the activity and whether or not objectives are being achieved and if they must be adjusted.

The USAID COR will conduct periodic performance reviews to monitor the progress of work and the achievement of indicator targets and/or completion of major tasks under this contract, based on the contract terms and conditions. USAID will assess the contractor’s progress in implementation of its work plan and success in meeting benchmarks, as defined in the work plan with performance milestones. The information provided and exchanged through quarterly progress reviews will form the basis for assessing and reporting on contractor performance.

In the MEL Plan, the contractor must indicate how they will evaluate USAID Santé Gouvernance’s contribution to objectives by incorporating applicable USAID standard indicators.1. Additionally, the contractor must coordinate with other USAID activities in the geographic area that are engaged in related sectors to ensure that activity’s achievements and results are mutually reinforcing and not duplicative. The contractor will collaborate with other partners working in the same geographic region to determine what additional benefits health service delivery may have on achieving sector objectives.

Monthly Progress Meetings

1 https://www.globalwaters.org/sites/default/files/usaid_water_indicator_handbook_508_1.pdf

The contractor will hold monthly meetings with USAID to discuss progress and resolve problems for each of the objectives. Monthly meetings, including resolutions, changes and decisions will be formally documented in notes by the partner. The monthly meeting date will be determined in consultation with the COR.

Quarterly Progress Reports (QPR)

The contractor must submit a quarterly report. The Quarter 4 report will be submitted as a section of the annual report. The report must include achievements on the activity implementation during the quarter. This includes details on successes and challenges. The report must also include a plan for the following quarter. The report will serve as a key tool by which USAID/DRC monitors the performance of the contractor. Final details on the format of this quarterly report will be developed in consultation with the COR. Quarterly reports must include the specific gender equality and female empowerment results achieved, both as a direct and an indirect result of the activity. Whenever applicable, all reports must contain gender – disaggregated data.

Minimum content for the report includes:

● Executive Summary of current interventions.

● Presentation of major problem areas, current or foreseen, together with recommendations for resolving these problems, schedules for their resolution, and persons/parties responsible for the required actions.

● Anticipated interventions for the coming quarter

● Summary of current environmental protection and/or mitigation efforts

● USAID indicator reporting as agreed upon with COR.

● Log accounting and summary of progress for each individual design and/or construction management Activity.

● At least one “activity story” narrative, highlighting a specific intervention underway, no longer than 250 words.

● Activity photos.

Quarterly Financial Reports and Accruals

The contractor must submit a financial report on a quarterly basis. The financial report will show expenses for the overall contract and for each subcontract. The financial report format will be determined by the COR in consultation with the contractor. Specifically, the report must contain at a minimum the following information:

● Total funds committed to date into the contract.

● Total funds expended by the contractor to date, including a breakdown to the budget categories provided in the contractor’s cost proposal with additional detail to be provided upon request by the COR.

● Pipeline (committed funds minus expended funds plus accruals)

● Variations from previous estimates (must be highlighted on any spreadsheets and must be addressed in a narrative if significant)

● The budget estimate for the upcoming quarter

● Estimated cost to complete

● Funds and time remaining in the Award

The contractor will also provide statements of accrued expenditures on a quarterly basis.

Annual Report

The contractor must submit the annual report, inclusive of the final QPR for that year, which reflects the progress of the activity over the last year against the Annual Work Plan. Annual reports must include the specific gender equality and female empowerment results achieved, both as a direct and an indirect result of the activity. Whenever applicable, all reports must contain gender – disaggregated data.

Demobilization Plan

The contractor is required to develop and submit a demobilization plan prior to the contract performance end date. This plan will include a property disposition/close-out plan, a plan for the phase-out of in-country operations, a delivery schedule for all remaining reports or other deliverables required under the contract, and a timetable for completing all required actions in the demobilization plan.

Final Report

The contractor must submit a draft assessment report of the project’s success at implementing the activity’s interventions. A copy of the report must be sent to the CO and another copy to the COR. The report must provide details on at least the following elements:

● A summary of accomplishments against work plans, giving the final tangible results.

● A summary of accomplishments against the performance standards set forth in

Section C.

● Background section outlining the problem statement and prevailing circumstances in

DRC at the beginning of the award period.

● Summary of the support provided directly to the government entities and to program participants, including linkages/coordination/relationships with other USAID and/or other cooperating partner activities.

● Impact/Outcome of the support provided.

● Challenges encountered during implementation and actions taken to overcome those challenges.

● Lessons Learned and best practices, including what worked well, what didn’t and why.

● Additional analyses (gender, youth, sustainability, cost-benefit).

● Recommendations for next steps and why – what entities to engage, problem areas to focus on, activities to stop, investments to make.

● A financial report detailing how funds were expended, segregated by activities and

CLIN.

● A sustainability assessment of any interventions supported through this activity

● A summary of handover activities and closeout coordination with government organizations and USAID.

All of the evaluation findings, conclusions, and recommendations must be documented in the Final Report.

Ad Hoc Reports

Ad hoc reports may be required by the COR in writing and based on deadlines established by the COR. No new deliverable or ad hoc report may be required by the COR if such deliverable or report would cause the Offeror to exceed the funds available, the total estimated cost or contradict any other provision or clause in the contract.

Security Plan

The contractor’s security plan must outline its policies and procedures for personnel and physical assets security consistent with requirements of the contract.

Grants Under Contract Manual A grants manual for implementation and management of the grants under the contract must be developed following the requirements mentioned in ADS 302.3.4.13. The Grants Manual will need to be approved by the Contracting Officer (CO).

Standard Operating Procedures (SOP) Manual for MoU Implementation A draft SOP Manual, defining procedures for implementing the MoUs in Lualaba and Haut Lomami exists. This draft SOP Manual must be revised by the contractor and adapted to support the implementation of the future MoUs in Haut Katanga and Kasai Oriental. It also needs to be revised to integrate U.S. Government rules and regulations to ensure fiduciary management of fixed price subcontracts to DPS.

Road Map towards Self-Reliance The Road Map towards Self-Reliance must outline the capacity-building steps, timeline, and milestones to ensure the DPS can independently mobilize and manage funding for health services beyond the life of the activity. The Road Map towards Self-Reliance must be defined by the end of year 2 of the activity. During year 3 onwards, the Contractor must support the implementation of the Road Map towards Self-Reliance with the DPS and other government entities. The objective of the Road Map towards Self-Reliance is to build DPS and other government entities’ capacities (technical and financial) to mobilize and disburse financial resources beyond the life of the USAID Santé Gouvernance.

F.6 AUTHORIZED WORK DAY / WEEK

a. Home Office employees

The length of the contractor’s U.S., non-Overseas employees' workday must be in accordance with the contractor’s established policies and practices and may not be less than 8 hours per day and 40 hours per week.

b. Field Office Employees

The work week of the contractor’s overseas employees must not be less than 40 hours and must be scheduled to coincide with the work week for those employees of the USAID/DRC and the Cooperating Country associated with the work of this contract.

c. Short-term personnel

A six-day (6) workweek is authorized for short-term personnel performing services in the field.

F.7 KEY PERSONNEL

Key personnel are those individuals whose performance is critical to the success of the Activity. USAID/DRC has identified two (2) Key Personnel positions, Chief of Party and Director of Finance and Operations.

The two (2) Key personnel positions identified by USAID and minimum qualifications are shown below.

1. Chief of Party: The Chief of Party (COP) is responsible for the overall planning, implementation and management of the performance of the USAID Santé Gouvernance Activity and to provide vision and strategic leadership as well as to establish the administrative and technical oversight framework to monitor and assure progress toward the achievement of the goals and objectives. The COP has the responsibility for coordination with USAID, and to ensure coordination among relevant USAID-funded projects and other relevant donor and non-governmental organization-sponsored activities. The COP provides guidance to senior technical staff, ensures the responsiveness and quality of all the activities, and leads efforts to collaborate and coordinate with the provincial level government entities (health, plan, finance, ETD), and specifically the Ministry of Health and the DPS. The COP will be expected to identify issues and risks related to activity implementation in a timely manner and suggest appropriate activity adjustments. The COP must be a seasoned health sector professional, able to provide guidance and technical support for the health service delivery systems in the Democratic Republic of the Congo at both central and provincial and health zones levels. He/she serves as the institutional liaison and is responsible for the design of interventions to support the goal of the USAID Santé Gouvernance.

The Chief of Party must have the following qualifications, skills, and expertise:

● Medical Degree (M.D.) or master’s degree in public health, or related field;

Demonstrated experience implementing health programs with similar goals and objectives in the DRC or similar contexts.

● Demonstrated ability to establish and sustain professional relationships with host country government counterparts.

● Demonstrated experience in leadership roles, promoting strategic planning, and careful budget management.

● Strong interpersonal, oral and written communication skills in French and English Professional Proficiency.

2. Director Finance and Operations: The Director of Finance and Operations (DFO) manages the finance activities of the activity and supervises the procurement, finance, human resources, and administrative staff, and ensures that adequate and appropriate internal controls are in place in compliance with USAID policies and procedures to meet generally recognized accounting standards. The DFO manages all bookkeeping, bank accounts and cash flow, and manages project funds for appropriate execution of the project. The DFO also has the responsibility to track project expenses and to prepare monthly financial reports and annual budget projections. He/she manages the financial and administrative aspects of all sub-contracts, including the fixed price subcontracts to the DPS under the activity, as well as managing all financial aspects of the USAID Santé Gouvernance. The DFO serves as the principal point of contact to USAID in these areas.

The Director of Finance and Administration must have:

● Master’s degree or higher, ideally in finance, business administration, procurement, or related areas.

● Demonstrated experience in managing large contracts with government entities grants with international and local health non-governmental organizations and/or private voluntary organizations.

● Demonstrated experience with staff and team management.

● Understanding and experience with the U.S. Government acquisition and assistance instruments, policies and procedures and requirements.

● Strong oral and written communication and presentations skills in French and in

English.

Key personnel must have sufficient managerial as well as technical capacity, expertise, and experience to effectively manage and support the Activity. All key personnel must be full time and are expected to work from the place of performance. The failure to provide the key personnel designated above may be considered non-performance unless such failure is beyond the control, and through no fault or negligence of the Contractor.

(b) The key personnel are considered essential to the work being performed. Prior to replacing any of the specified individuals, the Contractor must immediately notify both the COR and CO reasonably in advance and submit written justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program.