RFP 72061320R00001 27_November_2019.pdf

72061320R00001

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 1

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

REQ-613-20-00000411/27/2019

X

720613

USAID/Zimbabwe 2 Lorraine Drive, P.O. Box 3340 Westgate, Harare Zimbabwe 00000

1700 B 01/17/2020

Michelle Shirley +26 1 mshirley@usaid.gov

342-5240

PAGE(S)

Jarrod Z. Simpson

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 1

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

72061320R00001

(A) (B) (C) (D) (E) (F)

Delivery Location Code: ZIMBABWE/DIRECT

USAID/Zimbabwe

Executive Officer

2 Lorraine Drive

Westgate, Harare

Zimbabwe

0001 Feed the Future Zimbabwe Fostering Agribusiness 1 EA for Resilient Markets (FARM)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

Contents

SECTION A – COVER PAGE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

SECTION C – PERFORMANCE WORK STATEMENT

SECTION D – PACKAGING AND MARKING

SECTION E – INSPECTION AND ACCEPTANCE

SECTION F – DELIVERIES OR PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

SECTION I - CONTRACT CLAUSES

SECTION J - LIST OF ATTACHMENTS INCLUDED AND REFERENCED BY LINK .. 42

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

OF OFFERORS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SECTION M - EVALUATION FACTORS FOR AWARD

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide the services and deliverables that fall within the Performance Work Statement (PWS) specified in Section C for the Feed the Future Zimbabwe Agribusiness for Resilient Communities.

B.2 CONTRACT TYPE

This is a Cost-Plus-Fixed-Fee (CPFF) Completion type contract. For the consideration set forth below, the Contractor must achieve the performance objectives or outputs described in Sections C and F, in accordance with performance standards specified in Section E.

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed/award fee, if any, is $TBD. The fixed fee, if any, is $TBD. The estimated cost-plus fixed fee, if any, is $TBD.

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $TBD. The Contractor must not exceed the aforesaid obligated amount in accordance with FAR 52.232-22, Limitation of Funds Clause.

(c) Funds obligated hereunder are anticipated to be sufficient through TBD.

B.4 BUDGET

The budget for this contract is as follows:

CLIN Item Total ($) 001 Contract Total Cost (excluding fee) ___ 002 Fixed Fee ___ Total Estimated Cost Plus Fixed Fee ___

B.5 INDIRECT COSTS

Pending the establishment of a revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed based on the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

TBD TBD TBD TBD TBD

Base of Application: TBD

[To be determined]

Note: The Contractor is allowed to recover allowable and applicable indirect costs (i.e., overhead, G&A, etc.) consistent with FAR Part 31 and its approved Negotiated Indirect Cost Rate Agreement (NICRA).

B.6. CEILING ON INDIRECT COST RATES

(a) Reimbursement for allowable indirect costs will be at the lower of the negotiated final predetermined rates or the following ceiling rates:

Description Rate Base Type Period

TBD TBD TBD TBD TBD

(b) The Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform to the lower rates.

(c) This understanding will not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

(d) It is USAID policy that contractors or grantees that agree to an indirect cost rate ceiling that is less than the government-wide NICRA rate in a contract shall not recoup the amounts occasioned by the reduction in the rates on other agreements with the U.S. Government.

Therefore, the organization must agree in writing not to recoup the reduction in the rates on other contracts or grants with the U.S. Government - the reduction must be taken from profit, fee or other non-governmental sources of revenues. In any instance where an indirect cost rate other than that specified in the NICRA is to be used in a contract or grant the contractor/grantee is required to acknowledge the above stipulations by providing a written acknowledgement to

USAID.

B.7 COST REIMBURSABLE

Allowable costs will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment (August 2018), FAR 52.216-8, Fixed Fee (June 2011), and AIDAR 752.7003, Documentation for Payment (NOV 1998).

B.8 PAYMENT OF FIXED FEE

$TBD is the maximum fixed fee to be paid in accordance with this Section B.4. Subject to FAR 52.216-8 “Fixed Fee” and the following, the Contractor will be paid the proportion of the fixed fee that corresponds to the proportion of allowable direct costs incurred by the Contractor during the period covered by the invoice. Notwithstanding the foregoing, the Contractor’s fixed fee is in consideration of the accomplishment of the deliverables or outputs described in Sections C, D, and F, as well as complying with all Contract requirements. If the Contracting Officer determines that this method results in paying a disproportionately higher ratio of fixed fee than the percentage of work that the Contractor has completed, then the Contracting Officer may suspend further payment of any fixed fee until the Contractor has made sufficient progress to justify further payment. Subject to the Contracting Officer’s discretion, if the Contractor subsequently completes the delayed work such that costs incurred are proportionate to work completed, the Contracting Officer may approve payment of the amount of the fee that was suspended.

B.9 MULTI-YEAR CONTRACT

This is a CPFF completion-type contract under which the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment.” Furthermore, this is a multi-year contract as defined in FAR 17.103, and therefore subject to the requirements of FAR 17.106. The Contractor must not incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217-2 “Cancellation under Multiyear Contracts (October 1997).” In the event that the Government cancels requirements for services in subsequent program years under this contract, the following cancellation ceiling for each cancellation date is provided below:

[Amount and dates to be filled in at time of award]

Contract Year Cancellation Ceiling:

(Not to Exceed)

Cancellation Date:

Contract Year 2: $[TBD] [TBD] Contract Year 3: $[TBD] [TBD] Contract Year 4: $[TBD] [TBD] Contract Year 5: $[TBD] [TBD]

[END OF SECTION B]

SECTION C – PERFORMANCE WORK STATEMENT

[USAID will insert the Contractor’s Performance Work Statement (PWS) at award; see Attachment J.1 for the Statement of Objectives that informs the development of Section C.]

[END OF SECTION C]

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING AND MARKING POLICY

(a) The Contractor must comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” (Version from January 8, 2007) at http://www.usaid.gov/policy/ads/300/320.pdf; and USAID “Graphic Standards Manual” available at www.usaid.gov/branding, or any successor branding policy.

(b) Pursuant to ADS 320.3.2 USAID policy requires exclusive branding and marking in

USAID direct acquisitions.

(c) “Exclusive Branding” means that the program is positioned as USAID’s, as showcased by the activity name.

(d) “Exclusive Marking” means that contractors may only mark USAID-funded programs, projects, activities, public communications, and commodities with the USAID Standard Graphic Identity and, when applicable, the host-country government or ministry symbol or another U.S. Government logo.

(e) Prime and subcontractors’ corporate identities and logos must not be used on USAID-funded program materials in accordance with USAID policy.

D.3 BRANDING STRATEGY

http://www.usaid.gov/policy/ads/300/320.pdf http://www.usaid.gov/branding

In accordance with ADS 320 Branding and Marking, and USAID’s overall policy, all assistance delivered through this program must be clearly credited to the American People. This Branding Strategy outlines the framework in which materials and communications use to promote the program deliver the message that the assistance is from the American People, as well as to ensure appropriate use of the USAID identity markings. The branding strategy for this contract, as specified in USAID ADS 320.3.2.1, is as follows:

Branding strategy implementation and marking under this contract will comply with the “USAID Graphics Standards Manual” available at http://www.usaid.gov/branding and any successor branding policy as detailed in the Automated Directive System (ADS) Chapter 320.3.2 “Branding and Marking in USAID Direct Contracting” (version from January 8, 2007) at http://www.usaid.gov/policy/ads/300/320.pdf. Branding will also comply with the requirements under Feed the Future funded programs available at https://www.feedthefuture.gov/feed-the-future-branding/

Program Name: Feed the Future Zimbabwe Fostering Agribusiness for Resilient Markets

Positioning: As per 320.3.2: Branding and Marking in USAID Direct Contracts, USAID policy is to require exclusive branding and marking in USAID direct acquisitions. The USAID and Feed the Future names and graphic identities (logo) in all materials and communications will be positioned in accordance with the standardized USAID regulations on branding which can be found in the Branding and Marking in USAID Direct Contracts in the Automated Directives System, Chapter 320.

Visibility: The project will have high visibility in Zimbabwe among its targeted audiences. As such, USAID expects it to be actively publicized. All materials must be marked in compliance with the USAID Graphic standards manual at https://www.usaid.gov/branding/gsm.

Anticipated Elements of Marking: When Feed the Future activities occur in coordination with other USG or non-USG partners, acknowledgement of the contribution and efforts of these organizations will be included in any relevant public or internal documentation, publications, advertising, presentations, and brochures. Inclusion of the following disclaimer statement can be used. “This (publication, video or other information/media product (specify)) was made possible through support provided by Feed the Future through the U.S. Agency for International Development, under the terms of Contract No. __________. The opinions expressed herein are those of the author(s) and do not necessarily reflect the views of the U.S. Agency for International Development.”

D. 4 BRANDING IMPLEMENTATION AND MARKING PLAN

[To be incorporated at the time of award]

[END OF SECTION D]

http://www.usaid.gov/branding http://www.usaid.gov/policy/ads/300/320.pdf https://www.feedthefuture.gov/feed-the-future-branding/ https://www.feedthefuture.gov/feed-the-future-branding/ https://www.usaid.gov/branding/gsm

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-3 Inspection of Supplies – Cost Reimbursement MAY 2001 52.246-5 Inspection of Services—Cost Reimbursement APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required performance objectives or outputs will take place at:

USAID/Zimbabwe 2 Lorraine Drive, Bluffhill Harare, Zimbabwe

Or at any other location where the services are performed and reports and performance objectives or outputs are produced or submitted. The Contracting Officer’s Representative (COR) listed in Section G has been delegated authority to inspect and accept all services, reports and required performance objectives or outputs.

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)/MONITORING AND

EVALUATION PLAN

The progress, success and impact of the contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management process with the intent of encouraging maximum performance, efficiencies, and cost effectiveness by the contractor and can be modified at any time by the Government.

The QASP will be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract. The QASP may require modification and/or updates after selection for award to reflect the contractor’s known strengths and weaknesses. The QASP is a “living” monitoring process that should be discussed, reviewed and updated regularly but no less than on an annual basis. It is based on the premise that the contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract.

The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the http://acquisition.gov/far/index.html performance standards are appropriate. It is the Contractor's responsibility to follow up with the COR to ensure the QASP monitoring process is implemented and updated.

The QASP is incorporated as a component of the Activity Monitoring, Evaluation and Learning Plan (AMELP).

[END OF SECTION E]

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER APR 1989

STOP-WORK ORDER ALTERNATE I APR 1984

F.2 PERIOD OF PERFORMANCE

The period of performance for the contract is five years from the effective date of award.

F.3 PLACE OF PERFORMANCE

Performance of this contract will be in Zimbabwe.

F.4 REPORTS AND PERFORMANCE OBJECTIVES OR OUTPUTS

In addition to the requirements set forth for submission of reports in Sections I and in the AIDAR clause 752.242-70, Periodic Progress Reports (OCT 2007), the Contractor must submit required reports, performance objectives, deliverables or outputs via e-mail to the COR specified in Section G and a copy to the Contracting Officer. All reports must be written in English.

Unless otherwise noted below, narrative reports must be submitted in Microsoft Word or PDF and budgets in Excel. The Contractor must promptly notify the Contracting Officer and COR of any problems, delays, or adverse conditions which materially impair the Contractor's ability to meet the reporting requirements of the Contract. A description of the required reports and a table with due dates are noted below:

1. Annual Work Plans (AWP): The AWP will be reviewed and approved by the COR within three weeks of submission. AWPs will include a narrative describing the strategies, activities and interventions required to meet the award outputs as well as a log frame or Gantt chart outlining specific activities, the timetable and responsible persons. Activities must be fully costed. Furthermore, annual budgets must accompany the AWP.

2. Activity Monitoring, Evaluation and Learning Plan (AMELP): The Contractor will develop an AMELP that describes how USAID and the Contractor will monitor progress towards the results and use the information to make mid-course adjustments. At a minimum, the AMELP will identify appropriate activity indicators for each level of the results framework, show data sources, and describe how data will be collected/collated/acquired, analyzed, and presented to regularly inform performance. The plan will identify core indicators for every result and intermediate result/outcome and provide preliminary five-year performance indicator targets for these core indicators. The AMELP will effectively track activities’ inputs and outputs and achievement of performance outcomes over the contract’s life. The AMELP must include a Quality Assurance Surveillance Plan (QASP). The plans should specify (1) All work requiring surveillance; and (2) The method of surveillance. At a minimum the QASP must cover all indicators included in the Fixed Fee Schedule.

The Contracting Officer’s Representative (COR) will provide guidance for completion of a detailed AMELP to ensure that it meets program monitoring and reporting needs in line with the Mission’s Country Development and Cooperation Strategy (CDCS) as well as reporting needs and requirements under Feed the Future and other Agency programs and funding authorities. The Contractor will also consult with relevant Implementing Partners (IPs) in developing the final AMELP.

The Contractor will work closely with the Mission Contractor responsible for the collection and analysis of USAID data and submit an AMELP for the life of the contract that derives from the activities outlined in the Performance Work Statement. The COR will review and request any modifications required within ten (10) days of receipt. The Contractor will commence implementation within ten (10) days following receipt of the COR’s approval.

The AMELP is a living document. The Contractor will revise it in response to changing conditions and emerging lessons in consultation with the COR.

3. Gender and Youth Action Plan: The Contractor must submit, within 60 days after the start date of the contract, a Gender and Youth Action Plan that explores key gender and youth needs, issues, opportunities, and constraints that will be addressed by the project. The Contractor must highlight how recommendations from the gender and youth analyses have been included in the different tasks of the annual work plans throughout the life of the project, as well as their expected impact on the relevant indicators used in the project.

4. Security Plan: The Contractor must submit a full security plan outlining how the Contractor will provide for the physical security of all staff and property throughout contract implementation. The plan must address the country and programmatic context and define specific policies for the implementation of security protocols. This plan must include phone/SMS trees, and plans for other forms of communication.

5. Quarterly Performance Report (QPR): The Contractor will submit a QPR to the COR. It will contain the following information: 1) quantitative and qualitative analysis of progress against objectives and results (Milestone Achievement Report) including a section on private sector leverage progress; 2) summary of key activities for next quarter; 3) discussion of lessons learned, good practices and success stories; 4) challenges which impact implementation; 5) summary table of indicators and results to date; 6) updates regarding construction activities, if any 7) updates regarding plans for or implementation of any environmental mitigation measures 8) financials for the quarter and projections for the next two quarters. The

Contractor must budget and report expenditures and results. Further, notification must be given in the case of problems, delays or adverse conditions which materially impair the ability to meet the objectives of the award. These notifications must include a statement of the action taken or contemplated and any assistance needed to resolve the situation.

Following receipt of the report, a “quarterly review” meeting with the COR and other relevant Mission staff will be held to discuss results, challenges and the way forward.

6. Geographic Information Systems (GIS) and Activity Location Data: To accompany the

Quarterly Performance Report, the Contractor must submit project and activity location data.

Recording a discreet location for project and activity locations is essential in establishing an effective method of managing, analyzing, and communicating project and activity information. The Contractor will work closely with the COR to determine necessary information to collect, which may include:

• Type of activity

• Photograph of activity

• Location of activity, Point features (latitude, longitude)

• Location, including name of the village

• District name for activity location

7. Quarterly Financial Reporting: These reports must be submitted in conjunction with the

Quarterly Progress Report for the approval of the COR. These reports must have a financial summary page that lists the amounts expended for the quarter by major cost item, showing cumulative expenditures to date, and a variance analysis. The variance analysis will use the detailed cost proposal submitted for the contract award, or any revision made for a subsequent contract budget revision (authorized by the CO), as the baseline budget plan, and, as requested, will be able to explain significant actual expenditure variance in relation to the detailed baseline. The contractor will also include a brief note on any significant or accrued expenditures for the quarter that have not yet been billed to the contract, along with the specific amount involved, to enable the COR to accurately track the expenditure rate.

8. Quarterly Accrual Report: The Contractor will also provide statements of accrued expenditures on a quarterly basis to the COR based on the schedule below.

9. Annual Performance Reports: The Contractor must submit the Annual Performance Report, inclusive of the final QPR for that year, which reflects the progress of the program activities over the last year against the Annual Work Plan. This report should also include the Milestone Achievement Report. The report will include progress of major activities;

problems encountered and proposed remedial actions. The report must indicate the outputs and impact the program is having on the beneficiaries. Annual and cumulative to date data must be included. Anecdotal stories and case studies, pictures and any other information that gives insight into the success of the program will also be included.

10. Short-term Consultant Reports: Unless otherwise agreed to in writing by the COR, the

Contractor must submit a brief written report that describes the purpose of the consultancy, progress made, and any observations to be shared, issues and/or problems encountered, and details of expected follow-on activities by resident Contractor staff as well as actions to be performed by participating counterparts.

11. Annual Inventory: All US government-funded property (either Contractor-acquired or US

Government-furnished) must be inventoried in accordance with the Government Property Clauses of this contract. An annual inventory must be sent to the CO and COR 30 days after the end of contract anniversary. The inventory will also form the basis of an equipment disposition plan for the Close-out phase. The inventory and plan for maintaining the inventory must account for, as applicable, in-kind procurements for grants.

12. Close-Out and Disposition Plan: The plan must include, but is not limited to:

● Dates for final delivery of all goods and services;

● A property disposition plan for the Contractor, subcontractors and grantees;

● Review of subcontract and/or grant files for audit purposes and final billing;

● A schedule to address office leases, bank accounts, utilities, cell phones, personnel notification, health insurance, outstanding travel, social payments, household shipments,

● severance for local staff (if appropriate), vehicle leases/disposition, phone subscriptions;

and,

● Report on compliance with all local labor laws and tax clearances.

13. Final Report: The Final Report will include an executive summary of the Contractor’s accomplishments in achieving results and conclusions about areas in need of future assistance; an overall description of the Contractor’s activities and attainment of results by district, as appropriate during the life of contract an assessment of the progress made toward accomplishing the objective and expected results significance of these activities; important research findings, comments and recommendations, and a fiscal report that describes how the Contractor’s funds were used. The report must also indicate the contextual opportunities remaining that could easily be harnessed to sustain the results of the program. The report must also include the following:

(1) Financial report showing the amounts expended by major cost categories.

(2) Summary of accomplishments achieved under this contract tied to the contract objective

(3) and Intermediate Results.

(4) Clearly show how the contract objectives, deliverables and PMP have been accomplished

(5) or not, and why.

(6) Discussion of problems encountered and where objectives were not achieved.

(7) Lessons learned.

(8) Suggestions concerning desirable future and follow-on projects, if any.

(9) Index of all reports and information products produced under this contract.

14. Other Reports: The Contractor will prepare and disseminate, as directed in the Annual Work

Plan and by the COR, other reports and performance objectives needed to accomplish the purpose of this contract, such as assessments, including but not limited to studies, and other analytical products. These reports will include activity reports; technical reports; data quality assessment reports, portfolio review and performance plan and report analytical products, evaluation, review and other operational research reports. The reports required will be determined at the time of the Annual Work Plan.

Summary Deliverable Table:

Deliverable Due Date Annual Work Plan 30 days before start of the respective year Activity Monitoring, Evaluation, and Learning Plan

90 days

Gender and Youth Action Plan 60 days Security Plan 60 days Quarterly Program Report 30 days after end of quarter Geographic Data Reporting Requirements Part of the quarterly reports Quarterly Financial Report 30 days after end of quarter (Fiscal Year) Quarterly Accrual Report 14 days before end of quarter (Fiscal Year) Annual Program Report 30 days after end of Fiscal Year Short-term Consultant Reports 30 calendar days from the end of the consulting period Annual Inventory 30 days after anniversary date of contract Close Out Plan 6 months prior to end of contract Final Report 30 days prior to end of contract

*All due dates are in calendar days. If the due date falls on a weekend or holiday, the report is due the next business day. References to fiscal year are USAID’s fiscal year which begins on October 1 and ends on September 30.

F.6 PERFORMANCE STANDARDS

Evaluation of the Contractor’s performance must be conducted in accordance with the performance standards set forth in Section E, the Contractor’s overall performance toward achievement of objectives in Section C, and provision of deliverables in Section F and the Contractor’s compliance with all other terms and conditions of the contract. Each evaluation will be conducted jointly by the COR and CO and must form the basis of the contractor’s performance record with regard to this Contract and as required in FAR part 42.15 and AIDAR 742.15.

The Contractor’s performance will be evaluated annually and at contract completion, utilizing at a minimum, the following factors:

● Technical (Quality of products and services)

● Cost Control

● Schedule/Timeliness

● Management or business relations

● Small business contracting (as applicable).

● Others (as applicable) (e.g. late payments to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with contract terms and conditions, defective cost or pricing data, terminations, suspension and debarments).

The COR and CO will also evaluate on an annual basis the contractor’s adherence to the performance standards included in the Quality Assurance Surveillance Plan (QASP) included in Section E.3.

F.7 KEY PERSONNEL

The Contractor must include key and support personnel with an appropriate balance and mix of strategic, managerial, administrative, operational, technical, analytical, diplomatic and interpersonal, and communication skills sufficient to achieve its purpose and results. The Contractor must furnish three (3) Key Personnel day to day management of the contract. All Key Personnel must be fully dedicated to the Contract (100% LOE).

Required attributes for Key Personnel include, but are not limited to: strong management, appropriate technical, interpersonal, written and oral communication (in English); supervision, and facilitation; as well as the ability to network and communicate with a wide range of host government, other Feed the Future implementing partners, and other stakeholders. Demonstrated experience in Small to Medium Enterprise (SME) fund management, public private partnership facilitation, and public-private dialogue in southern Africa context and institution coalition building in developing economies is desirable.

Excellent interpersonal and communication skills to develop and communicate a common vision to partners from different nationalities and cultural backgrounds and the ability to lead multidisciplinary teams is desirable. Experience residing and working in low- or middle-income countries in the areas of agriculture, agribusiness, and/or or related field is preferred. It is also strongly preferred that all Key Personnel reside in Zimbabwe for the duration of the Activity.

The Key Personnel that the Contractor must furnish for the performance of this contract are as follows:

1. Chief of Party

2. Monitoring and Evaluation Lead

3. Finance and Administration Lead

Chief of Party (COP)

Role: The primary responsibilities of the COP are to provide overall leadership, management and general technical direction of the entire activity, ensuring an integrated vision among different components and actors, and a focus on achieving the results defined in the contract. The COP must identify issues and risks related to activity implementation in a timely manner and suggest appropriate activity adjustments. This individual must act as the key liaison between USAID/Zimbabwe and all other counterparts and implementing partners involved with the activity. The position requires significant coordination skills, technical knowledge, and private sector experience to ensure coherence and consistency despite urgent deadlines.

Minimum Requirements

• Demonstrated experience leading and supervising large teams including service as a Chief of Party or Deputy Chief of Party for a complex donor financed project.

• Demonstrated technical and management expertise leading and supervising large integrated agricultural programs; and,

• Demonstrated ability through previous experience to establish and maintain productive working relationships with host government and a wide network of partners and stakeholders in the area of agribusiness, banking, business development service management, policy-making, or private sector development is desirable.

Monitoring and Evaluation (M&E) Lead

Role: The M&E Lead will serve as lead technical expert responsible for all strategic information responsibilities related to the Activity, including all monitoring, evaluation, analytics, and reporting of performance and results. S/he will lead Activity efforts to strengthen monitoring and evaluation, and performance reporting within the geographic area of Activity. The M&E lead will also supervise the data quality assurance function.

Minimum Requirements:

● Demonstrated adequate experience in the field of Monitoring and Evaluation and Reporting;

● Familiarity with Feed the Future reporting and indicators or comparable systems for other donor financed programs is required; and

● Demonstrated experience collecting, analyzing and managing donor funded project data including large data sets.

Finance and Administration Lead

Role: The Finance and Administration Lead will oversee both the financial and administrative operations. This includes physical and administrative office operations, managing the Information Technology systems (IT) for program operations, procurement of office and program equipment, financial management and reporting, oversight for external audits and human resource management.

Minimum Requirements:

● Demonstrated adequate prior relevant professional experience managing the administration and financial oversight functions for a similar size donor financed program;

● Demonstrated working knowledge of U.S. Government financial reporting, audit and procurement regulations; and

● Demonstrated work overseeing the procurement administration and human resources management.

The key personnel are considered to be essential to the work being performed. Prior to replacing any of the specified individuals, the Contractor must notify both the CO and the COR reasonably in advance and submit written justification (including proposed substitutions) in enough detail to permit evaluation of the impact on the program. No replacement may be made by the Contractor without the written consent of the CO.

F.8 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (SEPTEMBER 2013)

(a) Contract Reports and Information/Intellectual Products

(1) Within thirty (30) calendar days of obtaining the Contracting Officer Representative’s approval, the contract must submit to USAID’s Development Experience Clearinghouse (DEC) one copy each of reports and information products which describe, communicate or organize program/project development assistance activities, methods, technologies, management, research, results, and experience. These reports include: assessments, evaluations, studies, technical and periodic reports, annual and final reports, and development experience documents (defined as documents that (1) describe the planning, design, implementation, evaluation, and results of development assistance; and (2) are generated during the life cycle of development assistance programs or activities.) The Contractor must also submit copies of information products including training materials, publications, databases, computer software programs, videos and other intellectual deliverable materials required under the Contract Schedule. The following information is not to be submitted:

Time‐sensitive materials such as newsletters, brochures or bulletins.

The Contractor’s information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information.

(2) Within thirty (30) calendar days after completion of the contract, the Contractor must submit to the DEC any reports that have not been previously submitted and an index of all reports and information/intellectual products referenced in paragraph (a)(1) of this clause.

(b) Submission requirements. The Contractor must review the DEC Web site for the most up‐to‐ date submission instructions, including the DEC address for paper submissions, the document formatting and the types of documents to be submitted. The submission instructions can be found at: https://dec.usaid.gov.

(1) Standards.

Material must not include financially sensitive information or personally identifiable information (PII) such as social security numbers, home addresses, and dates of birth. Such information must be removed prior to submission.

https://dec.usaid.gov/

All submissions must conform to current USAID branding requirements.

Contract reports and information/intellectual products can be submitted in either electronic (preferred) or paper form. Electronic documentation must comply with Section 508 of the Rehabilitation Act of 1973.

The electronic submissions must consist of only one electronic file, which comprises the complete and final equivalent of the paper copy. In the case of databases and computer software the submissions must also include necessary descriptive information, e.g., special backup or data compression routines, software used for storing/retrieving submitted data, or program installation instructions.

Electronic documents must be in one of the National Archives and Records Administration (NARA)‐approved formats as described in NARA guidelines related to the transfer of permanent E‐records. (See http://www.archives.gov/records‐mgmt/initiatives/transfer‐to‐nara.html).

(2) Essential bibliographic information. Descriptive information is required for all Contractor products submitted. The title page of all reports and information products must include the contract number(s), contract name(s), name of the USAID Contracting Officer’s Representative, the publication or issuance date of the document, document title, (if non‐English, provide an English translation of the title), author name(s), and development objective or activity title (if non‐English, provide a translation) and associated number, and language of the document (if non‐English). In addition, all hard copy materials submitted in accordance with this clause must have, attached as a separate cover sheet, the name, organization, address, telephone number, fax number, and Internet address of the submitting party.

[END OF SECTION F]

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in the requirements of this Contract and notwithstanding any provisions contained elsewhere in this Contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change must be considered to have been made without authority and no adjustment must be made in the contract terms and conditions, including cost.

All questions concerning the administration of this award must be sent to the Contracting Officer. It is the responsibility of the Contractor to inform the Contracting Officer of requests that affect any and all sections of this award. The Contracting Officer is located at:

USAID/Zimbabwe Office of Acquisition and Assistance 2 Lorraine Drive, Bluffhill Harare, Zimbabwe

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Contracting Officer’s Representative (COR) will be designated by letter from the Contracting Officer to the Contractor.

[NAME OF THE COR WILL BE INSERTED AT THE TIME OF AWARD]

G.4 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

USAID/Zimbabwe will provide technical direction to the Contractor through the designated COR. The Contracting Officer will issue a letter appointing the COR for the Contract and provide a copy of the designation letter to the contractor.

(a) Technical Direction is defined to include:

(1) Written directions to the Contractor which fill in details, suggest possible lines of inquiry, or otherwise facilitate completion of work;

(2) Provision of written information to the Contractor which assists in the interpretation of drawings, specifications, or technical portions of the work statement;

(3) Review and, where required, provide written approval of technical reports, drawings, specifications, or technical information to be delivered. Technical directions must be in writing, and must be within the scope of the work as detailed in Section C.

(b) The COR is authorized by designation to take any or all actions with respect to the following which could lawfully be taken by the Contracting Officer, except any action specifically prohibited by the terms of this Contract:

(1) Assure that the Contractor performs the technical requirements of the contract in accordance with the contract terms, conditions, and specifications.

(2) Perform or cause to be performed, inspections necessary in connection with (a) above and require the Contractor to correct all deficiencies; perform acceptance for the Government.

(3) Maintain all liaison and direct communications with the Contractor. Written communications with the Contractor and documents must be signed as "Contracting Officer’s Representative" with a copy furnished to the Contracting Officer.

(4) Issue written interpretations of technical requirements of Government drawings, designs, and specifications.

(5) Monitor the Contractor's production or performance progress and notify the Contractor in writing of deficiencies observed during surveillance, and direct appropriate action to effect correction. Record and report to the Contracting Officer incidents of faulty or nonconforming work, delays or problems. This includes compliance with USAID and host countries’ environmental regulations.

(6) Obtain necessary security clearance and appropriate identification if access to

Government facilities is required. If to be provided, ensure that Government furnished property is available when required.

LIMITATIONS: The COR is not empowered to award, agree to, or sign any contract (including delivery or purchase orders) or modifications thereto, or in any way to obligate the payment of money by the Government. The COR may not take any action which may impact on the contract schedule, funds, scope or deliverables. All contractual agreements, commitments, or modifications which involve prices, quantities, quality, and schedules shall be made only by the Contracting Officer.

(c) In the separately-issued COR designation letter, the Contracting Officer designates an alternate COR to act in the absence of the designated COR, in accordance with the terms of the letter.

(d) Contractual Problems - Contractual problems, of any nature, that may arise during the life of the contract must be handled in conformance with specific public laws and regulations (i.e. Federal Acquisition Regulation and Agency for International Development Acquisition Regulation). The Contractor and the COR must bring all contracting problems to the immediate attention of the Contracting Officer. Only the

Contracting Officer is authorized to formally resolve such problems. The Contracting Officer will be responsible for resolving legal issues, determining contract scope and interpreting contract terms and conditions. The Contracting Officer is the sole authority authorized to approve changes in any of the requirements under this contract.

Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. These changes include, but will not be limited to the following areas: scope of work, price, quantity, technical specifications, delivery schedules, and contract terms and conditions. In the event the Contractor effects any changes at the direction of any other person other than the Contracting Officer, the change will be considered to have been made without authority.

(e) Failure by the Contractor to report to the Administrative Contracting Office, any action by the Government considered to be a change, within the specified number of days contained in FAR 52.243-7 (Notification of Changes), waives the Contractor's right to any claims for equitable adjustments.

G.5 PAYING OFFICE

The contractor may submit vouchers for payment monthly or bi-monthly. The contractor may invoice for costs incurred at the time of invoice. The Contractor must complete each invoice on a SF-1034, “Public Voucher for Purchases and Services Other Than Personal”. The SF-1034 must be signed and it must be submitted along with the invoice and any other documentation in Adobe format.

Note: Electronic invoices are required and must be submitted to harareinvoice@usaid.gov.

G.6 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

(a) Claims for reimbursement or payment under this contract must be submitted to the Paying

Office indicated in the schedule of this contract. The Contracting Officer’s technical representative (COR) is the authorized representative of the Government to approve vouchers under this contract. The Contractor must submit either electronic (PDF) files (preferred), paper or fax versions of the SF-1034-Public Voucher for Purchases and Services Other Than Personal. Each voucher shall be identified by the appropriate USAID contract number, in the amount of dollar expenditures made during the period covered.

(1) The SF 1034 provides space to report by line item for products or services provided.

The form provides for the information to be reported with the following elements:

Total Expenditures [Document Number: XXX-X-XX-XXXX-XX]

Line Description Amt vouchered Amt vouchered Item No. to date this period 001 Product/Service Desc. for Line Item 001 $XXXX.XX $ XXXX.XX 002 Product/Service Desc. for Line Item 002 $XXXX.