72060325Q00002 RFQ for Construction Oversight.pdf

72060325Q00002

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

System (DPAS) - Code of Federal Regulations - at 15 CFR 700.

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP) REQUEST FOR

SEALED BID (IFB) INVITATION FOR BID

5. DATE ISSUED

1. This Contract is a Rated Order under the Defense Priorities and Allocations RATING PAGE OF PAGES

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C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

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L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXTENSIONNUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 3304 (a) ( 10 U.S.C. 3204 (a) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION UNDER THE

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

01/16/2025

720603

USAID/Dijbouti 00000

1159 C 01/31/2025

Frehiwot Woldsemayat fwoldsemayat@usaid.gov

PAGE(S)

Reid Ahl

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

PROPOSAL

UNITED STATES CODE AT:

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

72060325Q00002

(A) (B) (C) (D) (E) (F)

RFQ for consultant to perform duties of the to provide Quality Assurance and Construction

Oversight services described in the below

Statement of Work.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

Issue Date: January 16, 2025 Closing Date: January 31, 2025

Dear Sir/Madam:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking quotations for a consultant to perform duties of the to provide Quality Assurance and Construction Oversight services described in the below Statement of Work.

You are invited to submit your offer quotations in accordance with the requirements specified in this Request for Proposals (RFP). Your offer should be valid for at least 90 days from the submission date.

Should you be interested, please submit any questions by January 23, 2025. Proposals are due by 11:59 am. on January 31, 2025. Questions and proposals will be sent to Frehiwot Woldsemayat at – addisprocurement@usaid.gov and djiboutimail@usaid.gov.

This RFP in no way obligates USAID to award a contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. The Government reserves the right to reject any offer, if such action is considered to be in the best interest of the Government. Be aware that all interested offerors must register for a Unique Entity Identifier (UEI) and complete the registration process in SAM.gov before any award can be made. For detailed information on how to obtain the UEI, please refer to the resources available on SAM.gov.

Sincerely, Reid H. Ahl, CM Contracting Officer mailto:addisprocurement@usaid.gov mailto:djiboutimail@usaid.gov

P A G E

Consultant to Provide Quality Assurance and Construction Oversight Services

PURPOSE

The United States Agency for International Development (USAID) invites individuals or a consultancy company to take part in a competitive process to submit pricing, delivery details, and terms for providing consultancy services related to providing Quality Assurance and Construction Oversight services.

CONTRACT TYPE

USAID will award a firm, fixed price purchase order for a list of tasks and deliverables over a set period. A firm-fixed price purchase order provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. The contractor shall provide the services and deliverables as described in the Statement of Work (SOW).

BUDGET AND CEILING PRICE

The consultant or firm offering the best value (lowest cost, technically acceptable) offer will be awarded a firm, fixed price purchase order. The consideration offered will be based on the offers received and compared to the Independent Government Cost Estimate. This is not a contract with a floor or ceiling budget.

PAYMENT SCHEDULE

A payment schedule will be negotiated with the successful offeror. The vendor will be authorized to invoice on a monthly basis citing the hours worked and deliverables accomplished. The Contractor shall submit a request letter along with the “Public Voucher SF- 1034” to Addis Payment Section, USAID/Ethiopia, for payment indicating the contract number and description of tasks/deliverables completed. All invoices should be submitted electronically to: addispaymentsectionofm@usaid.gov.

mailto:addispaymentsectionofm@usaid.gov

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1. Background

USAID's Play to Learn activity aims to increase access to Early Childhood Education (ECE) in Djibouti by rehabilitating and equipping 45 preschool classrooms. To ensure quality and compliance, USAID seeks a local Architectural and Engineering (A&E) Services contractor to provide independent monitoring of the rehabilitation works.

2. OBJECTIVE

Objective

This award aims to provide A&E services to improve the quality and sustainability of preschool rehabilitation works in Djibouti, ultimately increasing access to and quality of early childhood education.

The contractor will provide a plan for continuous monitoring and ensure construction oversight and quality assurance of the school rehabilitation in the five regions of Djibouti.

Lot 1 - Boulaos: 4 schools Lot 2 - Balbala: 5 schools Lot 3 - Arta: 2 schools Lot 4 - Dakil: 2 schools Lot 5 - Tajoura: 3 schools

3. UNIQUE REQUIREMENTS

The successful contractor must have knowledge of construction standards in Djibouti

4. Detailed Scope of Work and Deliverable The contractor is required to provide Quality Assurance and Construction Oversight services to include, but not limited to:

Monitoring and Oversight

• Assist USAID or the implementing partner in holding construction-related meetings and site visits.

• Regularly monitor and inspect construction activities.

• Monitor the contractor’s construction schedule to ensure compliance with construction contracts.

• Verify construction services contractor mobilization plans.

• Provide overall activity construction management and oversight.

• Continuously monitor and advise USAID on the progress of the work.

• Conduct weekly site visits if there is ongoing rehabilitation work.

Quality Assurance

• Develop a quality assurance or review quality control plans.

• Ensure that the materials and methods used in the rehabilitations comply with the contract requirements and National Building Regulations.

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• Review shop drawings and submittals (including material data sheets and quality test reports) provided by the construction contractor.

• Ensure that quality control tests are done on time and at the required interval and verify that the results are satisfactory.

Reporting and Compliance

• Advise USAID on quality control issues and quality assurance challenges.

• Review RFIs and change requests and provide professional feedback to USAID.

• Review records of the construction contractor’s construction schedule to ensure that they comply with construction contract documents.

• Participate in periodic construction implementation meetings to resolve issues impacting project cost and schedule.

• Report incidents that affect the safety and security of the project sites.

• Ensure that the construction contractors use proper safety gadgets during constructions.

• Ensure that all project sites have proper marking and branding as approved by USAID.

• Monitor, report, and take necessary measures to ensure that the construction complies with the

Ministry of Education design and construction standards.

Deliverables

The contractor will provide the following deliverables to the USAID/Djibouti Education Specialist and USAID/Ethiopia and Djibouti Civil Engineer via email.

No. Deliverable Deadline

1 Monitoring plan detailed with the frequency of travels to the regions

Due within 15 days of contract award

2 Punch list for rehabilitation inspections Due within 15 days of contract award

3 Weekly project updates including summary of:

• each site visit

• meetings held

• quality assurance updates

• workplan for the following week

Due each Thursday COB

4 Monthly progress reports on the construction quality and status of implementation with photos

Due no later than the 1st business day of the following month

5 Punch list inspection report and before the handing over of the facilities

Due within 15 days of end of rehabilitation

6 Final report by the end of the rehabilitation work, with challenges and achievements

Due within 30 days of end of rehabilitation

5. Period of Performance: Approximately six months starting from the date of the

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6. Government Furnished Property: The specifications and design drawings for the rehabilitations developed by the implementing partner, Mott Macdonald, will be provided to the contractor. The contractor shall not add, remove, or modify any part of the work without the consent of USAID/Djibouti.

7. Security Considerations:

No classified information will be shared or discussed with the successful offeror. The selected vendor must adhere to U.S. Embassy Djibouti security procedures. The vendor will only request information needed to perform the tasks and protect personally identifiable information (PII). The vendor may be provided information that is sensitive but unclassified. All information must only be shared with those with a need to know, and not shared with individuals outside of the U.S. government without prior approval as per FAR 52.204-2 and AIDAR 752.204-2

USAID Facility Access (FA): USAID POC will facilitate USAID Facility Access for the consultant when needed.

8. Travel The work requires domestic travel within Djibouti city and to the rehabilitation sites in the five regions.

USAID will not provide transportation.

9. Instruction to offerors

USAID/Djibouti intends to issue a Firm Fixed Price purchase order, paid in local currency, to the Lowest Price Technically Acceptable offeror. Offerors will submit a quotation package which must include all of the below components:

• Technical Proposal (three pages maximum): The proposal should address how the vendor will meet the requirements outlined in the Scope of Work and Deliverables outlined in Section 4.

o Technical approach:

▪ A description of past and present operations, showing ability to carry out the deliverables, including information on previous similar monitoring activities.

▪ Outline of how the offeror will meet the requirements of the scope.

o Monitoring methods:

▪ A description of how the company proposes to carry out the rehabilitation monitoring requirements in Section 4.

▪ Identifying compliance with applicable construction codes and standards o Key personnel:

▪ Project led by a civil engineer with a minimum of BSc Degree and five years of similar work experience is required.

• Cost: Detailed budget outlining all costs using the budget proposal format provided.

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6 Months No Position/Cost Item Rate (USD) Unit

No of Units Total (USD)

1 Labor Rate Units Total

1.1 Field Engineer Hours 1040 $ -

1.2 Driver Hours 1040 $ -

1.3 Fringe Benefits NTE 34% $ -

1.4 Transport Allowance Monthly 6*2 $ -

3 IT Equipment & Communication

3.1 Internet/ Phone 96 Month 6 $ -

4 Field Equipment

4.1 Vehicle Mileage Reimbursement NTE $0.585 Miles $ -

5 Travel (Outside Djibouti City)

5.1 Lodging NTE $85 Day 40 $ -

5.2 M&IE NTE $98 Day 40 $ -

6 Personal Protective Equipment (PPE)

6.1 Protective Equipment 2 $ -

7 Total Direct Cost $ -

8 Management Fee (Deminimus) NTE 10% $ -

9 VAT (10%) 10% $ -

10 Total Cost $ -

• Additional Requirements: The contractor should have work permits to work in Djibouti. The contractor should be fluent in the national language French. Working knowledge of English is an advantage.

10. Evaluation Criteria USAID/Djibouti intends to evaluate offers in accordance with the evaluation criteria stated below and award to the responsible offeror whose quote represents the Lowest Price Technically Acceptable.

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• Technical Proposal Quality: Degree to which the proposal effectively responds to the requirements outlined in Section 4 and instruction to offerors. The technical proposal shall be evaluated based on the following factors:

o The technical approach to ensure safety, quality and sustainability of USG funded rehabilitation works.

o The quality of the proposed method of monitoring of the rehabilitation works.

o The experience and qualification of key persons, written and spoken English is a plus but not a requirement.

• Cost Proposal

11. PROPOSAL SUBMISSION, DUE DATE, AND TIME

Proposals are due no later than January 31, 2025 at 11:59 local time (EAT, GMT +3)) Proposals received after the prescribed date and time will only be reviewed at the Contracting Officer’s discretion. Offers must be sent electronically to the following email address:

If you have questions regarding this solicitation, please contact addisprocurement@usaid.gov and djiboutimail@usaid.gov.

The technical and budget proposal shall be submitted separately to addisprocurement@usaid.gov NO LATER THAN January 31, 2025, 11:59 1.m.

USAID/Djibouti intends to evaluate offers in accordance with the evaluation criteria stated below and award to the responsible offeror whose quote represents the Lowest Price Technically Acceptable. Proposals received after the prescribed date and time will only be reviewed at the Contracting Officer’s discretion. Offers must be sent electronically to the following email address:

12.INSPECTION AND ACCEPTANCE

The USAID/Ethiopia and Djibouti Civil Engineer or Contracting Officer, as appropriate, will evaluate deliverables provided under any Purchase Order, to ensure that they are in form and substance acceptable to USAID, before payment is issued.

13.PAYMENT TERMS

The successful offeror will be entitled to invoice on a monthly basis. That invoice will be accompanied by an SF 1034. The invoice will outline the number of hours worked toward the applicable deliverable.

PAYMENT OFFICE

Office of Financial Management USAID/Ethiopia addispaymentsectionofm@usaid.gov mailto:addisprocurement@usaid.gov mailto:djiboutimail@usaid.gov mailto:addisprocurement@usaid.gov mailto:addispaymentsectionofm@usaid.gov

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CONTRACTING OFFICER'S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in the requirements of this purchase order and notwithstanding any provisions contained elsewhere in this purchase order, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the purchase order terms and conditions, including ceiling price.

CLAUSES

752.202-1 Definitions (JAN 1990)

752.211-70 Language and measurement (JUN 1992)

752.222-70 USAID Disability Policy (DEC 2004)

752.222-71 Nondiscrimination (JUN 2012)

752.7006 Notices (APR 1984)

752.7025 Approvals (APR 1984)

752.7036 USAID Implementing Partner Notices (IPN) portal for acquisition (JUL 2014)

752.7037 Child safeguarding standards (AUG 2016)

752.7038 Nondiscrimination against End-Users of Supplies or Services (OCT 2016)

752.7003 Documentation for payment. (NOV 1998)

(a) Claims for reimbursement or payment under this contract must be submitted to the Paying Office indicated in the schedule of this contract. The contracting officer's representative (CTO) is the authorized representative of the Government to approve vouchers under this contract. The Contractor must submit either paper or fax versions of the SF-1034 -Public Voucher for Purchases and Services Other Than Personal. Each voucher shall be identified by the appropriate USAID contract number, in the amount of dollar expenditures made during the period covered.

(1) The SF 1034 provides space to report by line item for products or services provided

(2) The fiscal report shall include the following certification signed by an authorized representative of the Contractor:

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The undersigned hereby certifies to the best of my knowledge and belief that the fiscal report and any attachments have been prepared from the books and records of the Contractor in accordance with the terms of this contract and are correct: the sum claimed under this contract is proper and due, and all the costs of contract performance (except as herewith reported in writing) have been paid, or to the extent allowed under the applicable payment clause, will be paid currently by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and the quantities and amounts involved are consistent with the requirements of this Contract; all required contracting officer approvals have been obtained; and appropriate refund to USAID will be made promptly upon request in the event of disallowance of costs not reimbursable under the terms of this contract.

(b) Local currency payment. The Contractor is fully responsible for the proper expenditure and control of local currency, if any, provided under this contract. Local currency will be provided to the Contractor in accordance with written instructions provided by the Mission Director. The written instructions will also include accounting, vouchering, and reporting procedures. A copy of the instructions shall be provided to the Contractor's Chief of Party and to the contracting officer. The costs of bonding personnel responsible for local currency are reimbursable under this contract.

(c) Upon compliance by the Contractor with all the provisions of this contract, acceptance by the Government of the work and final report, and a satisfactory accounting by the Contractor of all Government-owned property for which the Contractor had custodial responsibility, the Government shall promptly pay to the Contractor any moneys (dollars or local currency) due under the completion voucher. The Government will make suitable reduction for any disallowance or indebtedness by the Contractor by applying the proceeds of the voucher first to such deductions and next to any unliquidated balance of advance remaining under this contract.

(d) The Contractor agrees that all approvals of the Mission Director and the contracting officer which are required by the provisions of this contract shall be preserved and made available as part of the Contractor's records which are required to be presented and made available by the clause of this contract entitled "Audit and Records - Negotiation".

B - Buy America

752.225-9 Buy American Act - Trade Agreements Act - Balance of Payments Program.

The clause prescribed by FAR 25.408(a)(2) is not generally included in USAID contracts when more stringent source requirements are stated in the contract or when inclusion is not appropriate under FAR 25.403, or 725.403 of this chapter. (See Executive Order No.

11223, dated May 12, 1965, 30 FR 6635.) The clause setting forth USAID's source restrictions is shown in section 752.225-70.

752.204-2 Security Requirements. (FEB 1999)

752.228-9 Cargo insurance. (DEC 1998)

CO - Conflict of Interest - in accordance with FAR 9.507-1 or FAR 9.507-2

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752.209-71 Organizational conflicts of interest discovered after award. (JUN 1993)

752.228-3 Worker's Compensation Insurance (Defense Base Act). (DEC 1991)

752.232-70 Letter of Credit Advance Payment. (MAR 2015)

752.7034 Acknowledgment and Disclaimer. (DEC 1991)

(a) USAID shall be prominently acknowledged in all publications, videos or other information/media products funded or partially funded through this contract, and the product shall state that the views expressed by the author(s) do not necessarily reflect those of USAID. Acknowledgments should identify the sponsoring USAID Office and Bureau or Mission as well as the U.S. Agency for International Development substantially as follows: "This [publication, video or other information/media product (specify)] was made possible through support provided by the Office of [ ], Bureau for [ ], U.S. Agency for International Development, under the terms of Contract No. [ ]. The opinions expressed herein are those of the author(s) and do not necessarily reflect the views of the U.S.

Agency for International Development."

(b) Unless the contractor is instructed otherwise by the cognizant technical office publications, videos or other information/media products funded under this contract and intended for general readership or other general use will be marked with the USAID logo and/or U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT appearing either at the top or at the bottom of the front cover or, if more suitable, on the first inside title page for printed products, and in equivalent/appropriate location in videos or other information/media products. Logos and markings of co-sponsors or authorizing institutions should be similarly located and of similar size and appearance.

752.232-70 Letter of Credit Advance Payment (MAR 2015)

752.245-71 Title to and Care of Property (APR 1984)

752.247-70 Preference for privately owned U.S.-flag commercial vessels (OCT 1996)

752.225-70 Source and nationality requirements (FEB 2012)

752.7035 Public notices (DEC 1991)

752.7018 Health and accident coverage for USAID participant trainees (JAN 1999)

752.7019 Participant training (JAN 1999)

752.7032 International Travel Approval and Notification Requirements (APR 2014)

752.219-8 Utilization of small business concerns and small disadvantaged business concerns (MAR 2015)