72051422R00013 (01) - Conformed RFP - INFORMATIONAL.pdf

Issuance Date: September 7, 2022 Questions Due Date: September 20, 2022, 17:00 Bogota Local Time Past Performance Due Date: September 26, 2022, 17:00 Bogota Local Time Full Proposal Due Date: October 18, 2022, 17:00 Bogota Local Time

Subject: Request for Proposal (RFP) No 72051422R00013, “USAID Human Rights for Peace” Activity

The United States Government, represented by the United States Agency for International Development (USAID)/Colombia, is seeking proposals to provide services as described in the attached Request for Proposals (RFP).

The Authorized Principal Geographic Code for this solicitation is 937. The NAICS Code for this solicitation is 541990 – All Other Professional, Scientific and Technical Services.

USAID anticipates awarding a single Cost-Plus Fixed Fee (CPFF) Completion Contract. The Total Estimated Cost-Plus Fixed Fee for services under this contract is estimated to fall within the range of $18 million to $20 million.

Please refer to Section L for information regarding proposal requirements. The Offeror is responsible for ensuring proposals are received at USAID by the due date and time as specified in this cover page. Failure to comply with the submission date and time will deem any submission unacceptable and it will not be reviewed or evaluated.

Section L of the RFP sets forth all instructions for the preparation and submission of required proposal contents. Section M states the criteria by which proposals will be evaluated. This competition will utilize a Highest Technical Rated with Fair and Reasonable Price and Realistic Cost (HTR) process, not a tradeoff process. In this process, USAID is concerned with getting the best technical solution that has a fair and reasonable price and realistic cost. There will not be a tradeoff to justify paying a premium for a higher technical rated proposal.

Questions and comments related to this RFP must be submitted in accordance with the instructions found in Section L of the solicitation and received USAID by the due date and time as specified in this cover page. Oral explanations or instructions given before award of the contract that are not formalized with an amendment will not constitute a formal amendment of the RFP and will not be binding.

This RFP in no way obligates USAID to award a contract nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. Award of a Contract under this RFP is subject to availability of funds and other internal USAID approvals.

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USAID expects that Offerors will have equal access to all local organizations needed to implement this contract and strongly discourages exclusivity agreements with local organizations.

This RFP can be viewed and downloaded from www.sam.gov. USAID bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to solicitations are occasionally issued and will be posted on the same website from which you downloaded the solicitation. USAID advises to regularly check the above website for amendments.

Interested firms can register and use the Interested Vendor List (IVL) accessible through this solicitation on www.sam.gov, so that firms can contact one another for consideration of teaming arrangements and/or small business subcontracting opportunities in response to this solicitation.

Thank you for your interest in USAID programs.

Sincerely, William Sedlak Contracting Officer USAID/Colombia http://www.sam.gov/

72051422R00013 – Human Rights for Peace Activity

SF 33 FORM

Table of Contents

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. PURPOSE

B.2. CONTRACT TYPE AND SERVICES

B.3. ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

B.4. INDIRECT COST

B.5. COST REIMBURSABLE

B.7 PAYMENT OF FIXED FEE

B.6. GRANTS UNDER CONTRACT (GUC)

SECTION C – STATEMENT OF WORK/PERFORMANCE WORK STATEMENT

SECTION D – PACKAGING AND MARKING

D.1. AIDAR 752.7009 MARKING (JAN 1993)

D.2. BRANDING IMPLEMENTATION PLAN AND MARKING PLAN

SECTION E – INSPECTION AND ACCEPTANCE

E.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2. INSPECTION AND ACCEPTANCE

E.3. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

SECTION F – DELIVERIES OR PERFORMANCE

F.1. NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

F.2. PERIOD OF PERFORMANCE

F.3. PLACE OF PERFORMANCE

F.4. PERFORMANCE STANDARDS

F.5. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

F.6. AUTHORIZED WORK DAY/WEEK

F.7. REPORTS AND DELIVERABLES

F.8. REPORTING AND DELIVERABLES MATRIX

F.9. FIXED FEE PAYMENT SCHEDULE

F.10. KEY AND NON-KEY PERSONNEL

SECTION G– CONTRACT ADMINISTRATION DATA

G.1. AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.2. CONTRACTING OFFICER (CO)

G.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.4. CONTRACTOR’S PRIMARY POINT OF CONTACT

G.5. CONTRACTOR’S PAYMENT ADDRESS

G.6. ACCEPTANCE AND APPROVAL

G.7. PAYING OFFICE

G.8. ACCOUNTING AND APPROPRIATION DATA

G.9. TECHNICAL DIRECTION/RELATIONSHIP WITH USAID

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 AIDAR 752.7007 PERSONNEL COMPENSATION (JUL 2007)

H.3 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.4 AUTHORIZED GEOGRAPHIC CODE

H.5 DEFENSE BASE ACT INSURANCE RATES

H.6 EXECUTIVE ORDER ON TERRORISM FINANCING

H.7 ELECTRONIC PAYMENTS SYSTEM

H.8 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY

(DDL) (OCTOBER 2014)

H.9 GRANTS UNDER CONTRACTS (GUC)

H.10 USAID-FINANCED THIRD-PARTY WEB SITES (NOVEMBER 2017)

H.11 TRANSITION OF KNOWLEDGE, SKILLS AND ABILITIES

H.12 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES

H.13 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS

H.14 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY (APRIL 2018)

(DEVIATION NOS. M/OAA-DEV-FAR-20-3C AND M/OAA-DEV-AIDAR-20-2C) (APRIL 2020)

H.15 ENVIRONMENTAL COMPLIANCE

H.16 EXCHANGE VISITORS AND TRAINING

H.17 GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.18 INHERENTLY GOVERNMENTAL AND CLOSELY ASSOCIATED FUNCTIONS

H.19 PERFORMANCE MANAGEMENT INFORMATION SYSTEM

H.20 PRESS RELATIONS

H.21 SECURITY CONDITIONS

H.22 LIFE SUPPORT AND SECURITY SERVICES

H.23 TITLE TO AND CARE OF PROPERTY

PART II - CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

PART III – DOCUMENTS AND OTHER ATTACHMENTS

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

J.1. STATEMENT OF OBJECTIVES

J.2. TECHNICAL LINKS FOR REFERENCE

J.3. PAST PERFORMANCE INFORMATION

J.4. ACRONYMS LIST

J.5. PRIVATE SECTOR ENGAGEMENT GUIDANCE FOR OFFERORS

J.6. RISK AND ASSUMPTIONS

J.7. INITIAL ENVIRONMENTAL EXAMINATION (IEE)

J.8. BUDGET GUIDANCE AND TEMPLATE

J.9. AMELP TEMPLATE AND GUIDANCE

J.10. DIGITAL ECOSYSTEM COUNTRY ASSESSMENT (DECA) JULY 2020

J.11. USAID/COLOMBIA WOMENS ECONOMIC EMPOWERMENT

J.12. ENVIRONMENTAL MITIGATION AND MONITORING PLAN (EMMP)

J.13. BRANDING AND IMPLEMENTATION PLAN AND MARKING PLAN (BIMP) – TEMPLATE AND

GUIDANCE

J.14. QASP TEMPLATE

J.15. RESOURCES

J.16. USAID/COLOMBIA LOCAL COMPENSATION SCALE

J.17. USAID/COLOMBIA GENDER ANALYSIS AND ASSESSMENT

J.18. BIOGRAPHICAL DATA SHEETS

J.19. SECTION 889 RULE GUIDANCE

PART IV – REPRESENTATION AND INSTRUCTIONS

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1. NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2. 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2022)

K.3. 52.242-4 CERTIFICATION OF FINAL INDIRECT COSTS (JAN 1997)

K.4. 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

K.5. 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-

REPRESENTATION. (OCT 2020)

K.6. 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

K.7. 52.209-12 CERTIFICATION REGARDING TAX MATTERS (OCT 2020)

K.8. 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS CERTIFICATION

(NOV 2021)

K.9. 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (JUN 2020) ... 87

K.10 52.230-7 PROPOSAL DISCLOSURE—COST ACCOUNTING PRACTICE CHANGES (APR 2005) 92

K.11 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.12 KEY INDIVIDUAL CERTIFICATION NARCOTICS OFFENSES AND DRUG TRAFFICKING

K.13 SIGNATURE

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1. 52.252-1 NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE (FEB 1988)

L.2. WAIVERS UNDER FAR PART 4.2101 PROHIBITION ON COVERED TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES AND EQUIPMENT (DEC 2021)

L.3. GENERAL INSTRUCTIONS TO OFFERORS

L.4. GENERAL SUBMISSION INSTRUCTIONS

L.5. INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.6. INSTRUCTIONS FOR PREPARATION OF THE COST/BUSINESS PROPOSAL

SECTION M – EVALUATION FACTORS FOR AWARD

M.1. GENERAL INFORMATION

M.2. METHOD OF EVALUATION (SEE SECTION L.5)

M.3. TECHNICAL EVALUATION CRITERIA

M.4. COST EVALUATION (SEE SECTION L.6)

M.5. DETERMINATION OF COMPETITIVE RANGE

J.2 – TECHNICAL LINKS FOR REFERENCE

J.3 – PAST PERFORMANCE INFORMATION – SHORT FORM

J.4 - ACRONYMS LIST

J.5 - PRIVATE SECTOR ENGAGEMENT GUIDANCE FOR OFFERORS

J.6 - RISKS AND ASSUMPTIONS

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. PURPOSE

The purpose of this contract is to provide the services described in Section C to implement the “USAID Human Rights for Peace” Activity (henceforth ‘the Activity’), as described in Section J.1.

B.2. CONTRACT TYPE AND SERVICES

This is a Cost-Plus-Fixed-Fee (CPFF) completion contract. For the consideration set forth in the contract, the Contractor must achieve the performance objectives and deliverables, or outputs described in Sections C and F, and otherwise comply with all contract requirements.

B.3. ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is [TBD]. The fixed fee, if any, is [TBD]. The estimated Cost-plus Fixed Fee, if any, is [TBD]. Within the estimated CPFF (if any) specified in the paragraph above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is [TBD]. The Contractor must not exceed the aforesaid obligated amount. Funds obligated hereunder are anticipated to be sufficient through [TBD].

The following is the Budget summary for this activity:

Description Total ($)

Direct Costs………………………....... [TBD]

Grants under Contract…………… [TBD]

Indirect Costs……………………… [TBD]

Fixed-Fee………………………………. [TBD]

Total Estimated Cost-Plus Fixed Fee [TBD]

The inclusion of any costs in the budgets above does not obviate the requirement for prior approval by the Contracting Officer (CO) of cost items designated as requiring prior approval by any of the terms and conditions of this Contract, including the applicable cost principles (see FAR 52.216-07, “Allowable Cost and Payment”); nor does it constitute a determination of allowability by the CO of any item of cost, unless specifically stated elsewhere in this https://www.acquisition.gov/far/part-52#FAR_52_216_7

Contract. The Contractor will not bill any amounts against this Contract in excess of the amounts specified for each category listed above.

B.4. INDIRECT COST

The contract clause entitled “Allowable Cost and Payment (AUG2018)”, FAR Subpart 52.216-7, specifies that the indirect cost rates must be established for each of the Contractor’s accounting periods which apply to this contract. Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

[TBD] [TBD] 1/ 1/ 1/

[TBD] [TBD] 2/ 2/ 2/

[TBD] [TBD] 3/ 3/ 3/

1/ Base of Application:

Type of Rate:

Period:

2/ Base of Application:

Type of Rate:

Period:

3/ Base of Application:

Type of Rate:

Period:

B.5. COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, “Allowable Cost and Payment,” FAR 52.216-8, “Fixed Fee,” FAR 52.232-20, “Limitation of Cost,” and FAR 52.232-22, “Limitation of Funds,” if applicable, and AIDAR 752.7003, “Documentation for Payment.”

B.7 PAYMENT OF FIXED FEE

Pursuant to FAR 16.306(d), payment of fixed fee will be based on completion of the deliverables described in Section F.5, subject to inspection and acceptance by USAID as specified in Section E of the contract. Upon acceptance by USAID and receipt of approval from the CO, the contractor will submit an invoice for the amount of the fee associated with the deliverables.

B.6. GRANTS UNDER CONTRACT (GUC)

Adjustments between the Direct Cost and Grants Under Contract budget line items are not authorized. The amount listed for GUCs must only be used for grants under this Contract.

[END OF SECTION B]

https://www.acquisition.gov/far/part-52#FAR_52_216_7 https://www.acquisition.gov/far/part-52#FAR_52_216_8 https://www.acquisition.gov/far/part-52#FAR_52_232_20 https://www.acquisition.gov/far/part-52#FAR_52_232_22 https://www.acquisition.gov/aidar/part-752-solicitation-provisions-and-contract-clauses#Section_752_7003_T48_501836314 https://www.acquisition.gov/far/part-16#FAR_16_306

72051422R00005 – Sustainable Agriculture Activity SECTION C

SECTION C – STATEMENT OF WORK/PERFORMANCE WORK STATEMENT

“[Successful Offeror’s PWS will be inserted here]”

72051422R00005 – Sustainable Agriculture Activity SECTION D

SECTION D – PACKAGING AND MARKING

D.1. AIDAR 752.7009 MARKING (JAN 1993)

a. It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

b. Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this Contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

c. Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

d. A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2. BRANDING IMPLEMENTATION PLAN AND MARKING PLAN

The cover page of all report deliverables required in Section F must include the USAID Identity (or the name of the Agency written out) prominently displayed, the Contract number (see the cover page of this Contract), Contractor name, name of the responsible USAID office, the publication or issuance date of the document, document title, author name(s), Activity number, and Activity title, “Human Rights for Peace Activity”. Descriptive information is required whether Contractor-furnished products are submitted in paper or electronic form. All materials must include the name, organization, address, and telephone/fax/internet number of the person submitted the materials.

The Contractor will comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” at http://www.usaid.gov/policy/ads/300/320.pdf; and USAID “Graphic Standards Manual” available at www.usaid.gov/branding, or any successor branding policy as detailed in ADS 320. The Contractor must follow the approved Branding Implementation and Marking Plan incorporated into this Contract as Attachment J.12

[END OF SECTION D]

72051422R00005 – Sustainable Agriculture Activity SECTION E

SECTION E – INSPECTION AND ACCEPTANCE

E.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

In accordance with FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract, the following contract clauses are hereby incorporated by reference, with the same force and effect as if they were given in full text. See https://www.acquisition.gov/content/far-index for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-5 INSPECTION OF SERVICES-COST-REIMBURSEMENT APRIL 1984

E.2. INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs will take place at USAID/Colombia or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

E.3. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The progress, success, and impact of the Contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management tool with the intent of encouraging maximum performance, efficiencies, and cost effectiveness by the Contractor and can be modified at any time by the Government. The QASP will be used as a Government document to enforce the inspection and acceptance clauses of the contract. This is intended to be a “living” document that will be reviewed and updated on an annual basis. It is based on the premise that the Contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract. The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate. The COR will ensure that the QASP is implemented and updated. A variety of mechanisms may be used to monitor the progress/success of the activity and the Contractor’s performance:

a. Meetings during contract implementation

b. Monthly progress review meetings

c. Review of Contractor’s scheduled reports (See Section F.6)

d. Feedback from stakeholders

e. Site visits by USAID personnel

f. Quarterly reviews of work plan with performance milestones

g. Periodic impact evaluations

[END OF SECTION E]

https://www.acquisition.gov/content/far-index

72051422R00005 – Sustainable Agriculture Activity SECTION F

SECTION F – DELIVERIES OR PERFORMANCE

F.1. NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. The full text of a clause may be accessed electronically at this address http://acquisition.gov

NUMBER TITLE DATE

52.242-14 SUSPENSION OF WORK (APR 1984)

52.242-15 STOP-WORK ORDER

(AUG 1989)

ALTERNATE I (APR 1984)

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

F.2. PERIOD OF PERFORMANCE

The estimated period of performance for this contract is five (5) years from the date of award.

F.3. PLACE OF PERFORMANCE

Performance of this contract hereunder will be in Colombia (514).

F.4. PERFORMANCE STANDARDS

Evaluation of the Contractor's overall performance will be conducted on an annual basis jointly by the COR and the CO and will form the basis of the Contractor's permanent performance record with regard to this contract. The following general performance standards will form the basis of the evaluation for the Contractor Performance Assessment Report (CPAR):

1. Quality of Product and Service

2. Schedule

3. Cost Control

4. Management

5. Regulatory Compliance

6. Small business subcontracting (as applicable)

7. Other (as applicable) (e.g., late or nonpayment to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with contract terms and conditions, defective cost or pricing data, terminations, suspension, and debarments).

http://acquisition.gov/far/index.html

Evaluations will be tailored to the contract type, size, content, and complexity of the requirement.

F.5. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The COR and CO will also evaluate on an annual basis the contractor’s adherence to the performance standards included in the Quality Assurance Surveillance Plan (QASP) included in Section E.3.

F.6. AUTHORIZED WORK DAY/WEEK

No overtime or premium pay is authorized under this Contract.

For overseas employees: The work week for the Contractor’s overseas employees must not be less than forty (40) hours and will be scheduled to coincide with the work week of the employees of USAID/Colombia. Holidays taken by Contractor overseas employees may not exceed those of the U.S. Mission in Colombia, as published annually.

Non-overseas employees: The length of the Contractor’s U.S. non-overseas employee’s workday will be in accordance with the Contractor’s established policies and practices and will not be less than eight (8) hours per day and forty (40) hours per week.

Short-Term Technical Assistance: STTA personnel are authorized a six (6) day work week with prior written concurrence of the COR.

F.7. REPORTS AND DELIVERABLES

In addition to the requirements set forth in Section C, and in accordance with AIDAR 752.242- 70, Periodic Progress Reports, the Contractor must submit reports, deliverables, or outputs as further described below to the COR. All reports and other outputs must be in the English language unless otherwise specified by the COR. See also AIDAR 752.211-70, Language and Measurement (June 1992), which is incorporated by reference into this contract.

All Activity outputs and deliverables will be submitted to the COR in an electronic format and are subject to written final approval and acceptance by the COR and/or the CO. Work Plans and Reports will align with the U.S. fiscal year. Hard copies may be requested on a case-by-case basis as deemed appropriate by the COR. Electronic versions of the reports will be submitted using unlocked Microsoft Word, Excel, or Portable Document Format, or PowerPoint software.

Additionally, all data generated under this contract will be reported in accordance with USAID’s Open Data policies as described in Section H under “submission of Datasets to the Development data Library (DDL)”.

F.7.1. Rapid Mobilization Plan (RMP)

The RMP shall include a plan for a rapid start-up of activities covering the first 90 days of the contract. The RMP must describe the Contractor’s plan to ensure timely establishment of its office(s). It shall also address benchmark technical, management, and logistical (vehicle, office space, etc.) requirements that include planning and schedule for the prompt mobilization of the Chief of Party (COP) and other key personnel.

F.7.2 Annual Work Plan (AWP)

The annual work plan (AWP) details how the Contractor will use the work plan year effectively to achieve the award’s objectives. The AWP serves as a detailed guide to program implementation and once approved, represents an agreement as to the nature and timing of discrete tasks and interventions. Discrete tasks include training events, workshops, and seminars, learning events, outreach events, and information dissemination activities such as publications and reports. It is essential that the AWP be concise so as to ensure that it will be a simple reference tool for the implementer to track progress against the approved implementation schedule, and for USAID to monitor and evaluate performance through the work plan year and to ensure that award objectives are accomplished on time, on budget, and in accordance with expectations. Each AWP will form the basis for an annual management review conducted by USAID and program staff to assess program directions, priorities, achievements, and prior-year implementation results, as well as management and implementation impediments, and to make recommendations for revisions.

Annual work plans will identify a logical sequence of steps to be undertaken to implement each program component and must include an associated timetable. The Contractor may not include interventions in the AWP that fall outside the parameters of the Performance Work Statement

(PWS).

The AWP, at a minimum, must include:

1. Proposed interventions, accomplishments, and progress towards achieving results for the given year.

2. Corresponding schedule depicted on a Gantt chart and level of effort required to complete the interventions.

3. Description and estimate of amounts of short-term technical assistance, training, and other support resources that would be required to provide the assistance proposed.

4. Detailed budget for implementation, including illustrative budget breakdown per proposed intervention.

5. The anticipated outputs and outcomes from each intervention conducted.

6. A Gender and Social Inclusion strategy addressing how gender and marginalized populations will be integrated into the design, implementation and evaluation of strategies that encourage and include women and marginalized groups (indigenous persons, Afro Colombians, persons with disabilities and the LGBTQI+ community). At a minimum, the strategy must address major existing inequalities and a plan to guard against exacerbating these.

7. A Private Sector Engagement Strategy to address the role that the private sector can play to produce and sustain a development outcome in advancing human rights (See F 7.4).

8. The identification of any assumptions used in preparing the work plan, as well as suggested alternatives if necessary and the methods to assess whether the assumptions hold true.

9. The anticipated risks with regard to achieving the anticipated objectives of the contract and how they will be mitigated.

10. Any specific award terms or conditions that interfere with maximizing the developmental impact of the award.

11. The approaches the activity will adopt to comply with the Regional Integration Strategy in order to cooperate with other USAID activities, relevant host country governments and other line agencies, local governments, and other relevant stakeholders implementing projects in the same geographic locations or same beneficiaries; and

12. Updated QASP.

13. Overview of the GUC activity and anticipated application requesting process and selection criteria.

The first AWP will cover the period from the Contract effective date through the end of the next U.S. fiscal year (i.e. through September 30, 2023). Subsequent AWPs will cover the Activity from October 1 through September 30. If acceptable, the COR will provide written approval of the final AWP to the Contractor. Failure to have an approved AWP in place may be viewed as a failure to comply with essential terms and conditions of the contract. Significant deviations to the approved AWP will require the additional prior written approval of the COR and may require a revision to the approved AMELP. The AWP must not exceed 20 pages.

F.7.3. Activity Monitoring, Evaluation, and Learning Plan (AMELP)

USAID views overall program performance management as an iterative, collaborative approach in which assessment, planning, and design are continuous processes that require ongoing analysis and real-time monitoring and evaluation to assure flexibility and responsiveness of the program. The Contractor will be responsible for specific results and will work with USAID to ensure that contract results contribute to higher-level program objectives within the USAID/Colombia strategic framework. The Contractor will support this continuous process through periodic strategy reviews and an integrated monitoring and evaluation system.

The Contractor is required to develop and implement an Activity Monitoring, Evaluation, and Learning Plan (AMELP) capable of tracking and documenting progress against the objectives and results over the life of the Activity. The AMELP is a critical tool for planning, managing, documenting, and evaluating performance. The AMELP must be reviewed and validated annually, and revised when appropriate in consultation with the COR and USAID’s MEL specialist.

The AMELP will describe the monitoring, evaluation, and learning tasks for the Activity, the composition of staff/personnel needed to carry out such tasks with the level of effort and costs, and an overview of the strategy that will be used to track progress towards achieving the desired results. The Contractor will use the Theories of Change (TOC) methodology as the basis to develop a comprehensive AMELP that will track progress towards meeting annual and life of activity targets.

The AMELP must include a full description of what type of data and how the data and information will be collected, analyzed, and used, based on data quality standards referenced in ADS 203 and ADS 579 and their corresponding mandatory references. The Contractor must https://drive.google.com/file/d/1iyzgun7MR8-MXhgd2sqigXxSEP05ZewU/view?usp=sharing ensure that the contract’s AMELP focuses not only on quantitative reporting of outputs, but also gathers qualitative information.

As part of the AMELP, the Contractor must include indicators and targets based on the technical approach and interventions of the Activity. These indicators must incorporate Foreign Assistance (F) Standard Indicators, USAID/Colombia Performance Management Plan (PMP) standard indicators and custom indicators relevant for tracking progress of the expected results of the activity, including those related to cross-cutting topics (gender, youth, private-sector engagement, environment/climate, and others). The Contractor will work in collaboration with the COR and the MEL Specialists of USAID/Colombia to agree on a comprehensive list of indicators.

Indicators must be disaggregated by geography, and individual-level indicators must also be disaggregated by sex, LGBTIQ+ identification, age, ethnicity, disability, and other categories to be defined by USAID. Indicators will be used as a basis for monitoring activity progress of expected results and measuring Contractor performance. Indicators will include their corresponding Performance Indicator Reference Sheets (PIRS) to describe specific definitions, data sources, methodologies, frequency of and people responsible for data collection, as well as baselines and targets for each of the indicators. The Contractor, in collaboration with the COR, USAID/Colombia Program Office, and/or MEL Specialist, will verify that the proposed indicators are consistent with and meet the data collection needs of USAID’s Performance Management Plan (PMP). USAID/Colombia may provide some higher-level indicators at the Project (DO) level, that the Contractor will be required to track to support USAID/Colombia's overall evaluation of the Activity’s impact.

The AMELP should also describe the efforts that the Activity will undertake for context monitoring. Context indicators should be selected to track the most relevant assumptions and/or risks identified as well as flag political, environmental, and security concerns that may impact the implementation of the activity. The selection of context indicators may take into account that the collection effort does not surpass the utility of the information.

In addition to indicators, the Contractor will also incorporate, as applicable, other complementary monitoring approaches that can provide qualitative insights, data collection on a more ad hoc basis, or more in-depth exploration into the achievement of results.

The AMELP will include, at a minimum:

1. Introduction and Guiding Principles;

2. A Results Framework (RF) or a Logical Framework (LF) that reflects the objectives described in the award;

3. Theory of Change and Logical Framework: A logic system that reflects how the objectives described in the award will be achieved and what assumptions and considerations may affect the performance.

4. Roles and responsibilities for all proposed MEL actions.

5. Monitoring Plan:

a. Monitoring strategy/approach: including but not limited to a description of how data and information will be collected, analyzed, and used; data entry, storage, security, and management; DQA and data quality standards referenced in ADS 201; reporting, uploading data and information to USAID repositories, and data standard as per ADS 579.3.3.6.

b. Collection and use of qualitative and quantitative data and information, including collecting feedback from beneficiaries.

c. Performance indicators, baseline, and targets: including but not limited to a matrix summarizing the relevant features of the selected indicators, as well as a description of how the Activity baseline is established.

d. Context indicators, reference, and thresholds: including but not limited to an explanation of the rationale for selecting the proposed indicators; also, it will include a matrix summarizing the most relevant features of the selected indicators.

6. Evaluation Plan:

a. Evaluation strategy/approach: this part must describe how the internal and external evaluations, assessments, and studies will be used to inform the Activity’s implementation.

b. External evaluations: how the activity will collaborate with this effort.

7. Learning Plan:

a. Learning strategy/approach, including but not limited to the plan/strategy for periodic reviews; dissemination, sharing, and use of MEL data and information;

identifying potential gaps in technical knowledge and how to fill them up;

capturing knowledge towards the closeout; responding to the feedback from beneficiaries; and knowledge management in general.

b. Strategy Reviews: how the periodic reviews (at least once a year) and other pause-and-reflect events will be used to provide feedback and feedforward for management (adaptation and learning for action).

c. Relationship of the MEL strategy with other plans: relevant performance indicators and a description of the relationship of the AMELP with the Annual Work Plan (AWP), the Communications and Stakeholders Plan (COSP), the Risk Management Plan (RISP), the Gender Equality and Social Inclusion (GESI) Strategy, Private Sector Engagement Strategy (PSE), among others as relevant.

8. Annexes . Performance Indicator Reference Sheets (PIRS)

a. Context Indicator Reference Sheets (CIRS)

b. Schedule of MEL tasks

c. Data collection instruments

d. Other as necessary or required https://www.usaid.gov/ads/policy/200/201 https://www.usaid.gov/ads/policy/200/201 https://www.usaid.gov/sites/default/files/documents/579.pdf https://www.usaid.gov/sites/default/files/documents/579.pdf

e. The estimated cost associated with implementing this AMELP

Report in MONITOR - Mission-wide Monitoring Management Information System (MIS) or USAID designated monitoring system (e.g. Development Information Solution - DIS):

Once the AMELP is approved by the COR, the Contractor must register in USAID/Colombia MONITOR System the following:

1. Activity information (Summary, start/end dates, objective, budget, geographical coverage, target population, etc.)

2. Sub-activity information (Summary, start/end dates, objective, budget, geographical coverage, target population, classification), etc. on an ongoing basis. A sub-activity is understood as an effort within the Activity, carried out either directly by the contractor or by its sub-grantees/subcontractors. The sub-activity should have a clear purpose, USAID resources, indicators, and targets linked to the Activity’s AMELP, and an environmental determination (categorical exclusion or an Environmental Management Approach (EMA)).

3. Sub-activity environmental compliance quarterly reports. The Contractor will report on the compliance of the different components of the different sub-activities’ Environmental Management Approaches.

4. AMELP indicators (PIRS Information) and Indicators’ results on a quarterly basis.

Databases, and Reports to the USAID DDL, and USAID DEC

1. Databases. The Contractor must store, and maintain formatted, updated, and available digital database(s) -including geodatabases when applicable- of relevant data produced as part of this TO. The Contractor will present to the TOCOR, and the USAID/Colombia Data Steward and/or MEL Specialists, the database(s) for technical review; the Contractor must prepare and do the final database(s) upload to the USAID Development Library (DDL).

2. Reports. The Contractor must upload in the required format the reports of this schedule to the USAID Development Experience Clearinghouse (DEC), and inform it to the COR. The Contractor will not upload financial reports, periodic highlights, environmental reports, meeting or travel reports, or marketing and promotional materials to the DEC.

A revised AMELP includes all required AMELP sections addressing comments from USAID to the first draft, a complete list of indicators agreed upon with USAID and draft PIRS and CIRS agreed upon with USAID.

F.7.4. Private Sector Engagement (PSE) Strategy:

This strategy must explain how the contractor will engage with micro, small, medium and large companies in urban and rural areas, and must present a list of possible private sector organizations, at the national and local level, to partner and create strategic relationships with.

The PSE strategy must include due diligence processes as a mandatory step for any private sector engagement.

All types of engagements must be included in the PSE strategy. According to the USAID PSE Policy, an engagement is defined as a “strategic approach to planning and programming through which consults, strategizes, aligns, collaborates, and implements with the private sector for greater scale, sustainability, and effectiveness of development or humanitarian outcome”.

The contractor will also include an explanation on how to engage private partners that are already working with other USAID Activities in the same municipalities to ensure coordination and effectiveness of its investments. It must explain how the initiatives done with a private partner will be linked to the Regional Integration Strategy.

Through a PSE strategy, this activity will build the capacity of local actors, promote knowledge sharing and encourage coordination between local, national, public, and private actors, with the ultimate objective of preventing human rights abuses, protecting human rights defenders, and positively transforming norms and attitudes among private sector actors

To support in a coordinated and complementary fashion, USAID/Colombia has a team of PSE experts that can facilitate connections and coordinate meetings. The PSE strategy must include the participation of designated staff into the PSE Community of Practices, "office hours" and other knowledge exchange gatherings offered by the Mission. The contractor will ensure the COR and/or member of the USAID PSE team will be present at high level meetings with potential private sector partners.

The contractor must plan and lead field visits for USAID staff and/or other key stakeholders to highlight PPP and PSE work to highlight partnership efforts.

The strategy must be articulated with the Communications and Outreach Plan and organize how private sector engagement initiatives will be shared on social media, exposure and USAID reports. The contractor is expected to share lessons learned and success stories of PSE and PPP work with USAID and other audiences. At the request of the COR, the contractor may be required to prepare and submit an agenda and scene-setters for events addressing private partners.

Once the PSE Strategy is approved for Year 1, progress of its implementation must be reported in technical reports (e.g. quarterly report, annual report and final report), and annual updates must be included in the Annual Implementation Plan.

The PSE Strategy will be reviewed by COR and PSE USAID Experts, and will be approved by the COR.

F.7.5. Quarterly Performance Reports

The Contractor will submit brief quarterly performance reports to reflect the progress and activities of the preceding quarter. The report must describe the tasks completed in the last quarter relative to what was anticipated by the approved AWP and will assess overall Activity’s impact to date relative to the performance indicator targets.

Quarterly performance reports will present progress on all Activity interventions and will include the following information, at a minimum:

1. A brief outline of Activity purpose and Activity approach.

2. Overall status of Activity progress towards objectives (narrative).

3. Status of overall Activity progress per the approved indicators as defined in the

AMELP, and if relevant the targets set out for the reporting quarter.

4. Summary of completed interventions and progress towards results under the contract during the timeframe of the report.

5. Status of progress in implementation of the Gender and Social Inclusion Strategy and the Communications and Outreach Plan.

6. Status of progress on the Private Sector Engagement strategy.

7. List of services/deliverables completed in the reporting period.

8. Explanation of quantifiable outputs of the tasks, if appropriate and applicable.

9. Reasons why established targets were not met, if applicable; the reports will highlight any issues or problems affecting the schedule or impact of services provided by the Contractor.

10. Description of any short-term consultants’ progress and observations, identifying any significant issues, and a description of follow-on interventions.

11. Status of budget expenditures, analysis of any cost overruns or high unit costs, available funding for the remainder of the activity, and any variances from planned expenditures.

12. Identification of problems, delays, or adverse conditions that impair the ability to meet the objectives of the award, including a statement of the action taken or contemplated, and any assistance needed to resolve the situation.

13. Include situational analyses and scenarios as part of its regular reporting and engage with USAID to make appropriate programmatic adjustments

14. List of major interventions planned for the next quarter.

15. List of indicators with targets for the next quarter (as relevant).

16. The use of Small and Disadvantaged Businesses relative to the target identified.

17. Projected USAID approvals, waivers, or deviation requests anticipated during the next quarter.

18. The status of required audit processes including for sub-awardees, if applicable.

19. Success stories (if available) in the proper USAID format and brief analysis of the general social, human rights and human rights defenders’ situation, human rights abuses/violations, security context, and socio-economic context.

20. Status of implementing the conditions of the IEE and the Environmental Management Approach (EMA), as applicable.

F.7.6. Quarterly Financial Reports

The contractor will submit quarterly expenditure reports concurrently with the Quarterly Technical Reports. The Quarterly Financial Report must contain a summary page that reflects cumulative spending by line item for both quarter and life of activity, followed by a detailed breakdown of all spending under each line category, to include:

1. Total funds obligated to date by USAID into the contract.

2. Total funds previously reported as expended by the Contractor by mainline items.

3. Total funds expended in the current quarter by the Contractor by mainline items.

4. Total unliquidated obligations by mainline items.

5. List of significant expenses incurred during the period; and

6. Activity expenditures in the next quarter.

The Contractor is solely responsible for not exceeding obligated amounts and is reminded of the required notification to the CO as to the percentage of funds expended against the total obligated and available amount as set forth in FAR 52.232-22 “Limitation of Funds”.

F.7.7. Accruals Report

The Contractor must submit a spreadsheet showing cumulative disbursements and estimated (undisbursed) accruals to the COR.

1. Quarterly Accrual Reports must contain the following information:

2. Total Estimated Cost remaining in the contract;

3. Unliquidated balance in the contract;

4. Accrual amount; and

5. Estimated Pipeline amount.

F.7.8. Monthly bullets

The Contractor must submit concise bullets in English to the COR describing key activities undertaken within that month period and describing their impact, due on the 15th of every month.

F.7.9. Quarterly newsletter

This newsletter must be written in English and Spanish. The newsletter must cover the activity’s events, as well as topics of interest related to producers and markets. It must be distributed by the Contractor primarily through an e-mail format and available on the Contractor’s activity website. Quarterly newsletters are due 15 days after the completion of each of the four quarters of USAID’s fiscal year, i.e., quarters ending on December 31, March 31, and June 30, for the life of the activity.

F.7.10 Schedule of Events

On the 20th of every month, the Contractor must provide to the COR a rolling three-month schedule of high-level upcoming events related to activity implementation, including conferences, workshops, training, and site visits. This calendar should also include meetings planned with departmental and national level public officials.

F.7.11. Annual Performance Report

Annual performance reports will summarize interventions and results during the year in relation to the approved AWP. The annual performance report will be used by

USAID/Colombia to assess the status of the Activity implementation in relation to the time remaining for performance. Each annual performance report will include an assessment as to whether the objectives of the Activity will be accomplished within the remaining time and available resources. The annual performance report will cover all the items included in the quarterly performance reports, with a focus on the Activity results over the entire contract year.

In addition, the Contractor must include an assessment as to the effectiveness of the AMELP in measuring the Activity’s impact including:

1. Brief analysis on the changes in the Activity context and assumptions.

2. The status of progress against annual targets for each indicator included in the AMELP, and detailed narratives for any deviation by 10% above or below.

3. The status of any ongoing assessments.

4. Status of progress on the Private Sector Engagement strategy.

5. The appropriateness of the data collected to measure Activity impact.

6. The identification of unanticipated challenges in the collection of evaluation data.

7. The appropriateness of the overall AMELP to measure impact and any proposed revisions thereto.

8. Practical or political factors that should be considered when analyzing the performance data; and

9. The effectiveness of the evaluation activities to inform programming positive or negative impacts on the environment (as related to the IEE and the Environmental Management Approach (EMA), as applicable.

10. The initial annual performance report will cover the period from the contract’s effective date through the end of the fiscal year. The Contractor must submit annual reports in lieu of the 4th quarterly report. The annual report should be submitted no later than 15 calendar days after the end of each fiscal year except the last year, when the final report will be submitted. For the 4th quarter, the report must capture the level of detail required in the Quarterly Performance Reports.

F.7.12. Final Report

USAID Human Rights for Peace Activity´s Final Report must discuss all interventions and achievements of the various Components and Tasks from the start of the contract through its completion. At a minimum, the Final Report will include:

1. An overall description of all outputs, interventions completed, benchmark achieved (as measured by performance indicators included in the AMELP and the significance of these interventions to the attainment of the Activity’s objectives.

2. Accomplishments against the approved annual work plans, including overall Activity results per impact indicator.

3. Summary of the accomplishment, including exceeding expectations and short falls, of the Private Sector Engagement Strategy.

4. Summary of Success Stories.

5. Lessons learned during the implementation and suggested ways to resolve constraints identified; including those that are related to prevention, protection, human rights advocacy, social leaders and human rights defenders situation, and gender and social inclusion related.

6. Sustainability of the interventions after the Activity has ended. Comments or recommendations where follow-up work by USAID and other entities could reinforce and further consolidate achieved results under the contract.

7. A consolidated financial report that describes in detail how contract funds were utilized.

8. An index of all reports and informational products produced under this contract. Along with the Final Report, a CD-ROM depository must be submitted, containing all written documents, reports, and presentations. The depository must be organized in a user-friendly and searchable manner.

9. Status of and lessons learned in implementing the conditions of the environmental compliance document (IEE and the EMA, as applicable).

F.7.13. Special Reports and Memoranda

The Contractor must prepare special reports in the event of extraordinary, time-sensitive events that need to be brought to the COR’s attention sooner than every quarter. Special reports may be requested from the Contractor by the COR or may be produced by the Contractor exercising its own discretion and judgment. The Contractor must prepare memoranda analyzing any external issues that may affect activity performance. The Contractor must also report success stories on an ongoing basis. Such stories can be as short as one paragraph and not longer than one page. In addition, the Contractor will prepare briefing memoranda, scene-setters, and talking points for events in which USAID personnel participate.

F.7.14. Other Materials

The Contractor must provide to the COR copies of any training or instructional materials, assessments, analytical materials, reports, and…