L-GEE RFP No. 72049720R00003_ Amendment #2_PDF Final.pdf

(x) x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

INDONESIA

Office of Acquisition and Assistance USAID Indonesia American Embassy Jakarta Unit 8135 USAID

FPO AP 96520-8135

See Block 16C

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

72049720R00003

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO.

5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

03/30/2020

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purposes of this amendment are:

1. To revise specific sections of the solicitation; and

2. To respond to questions and requests for clarification that were received by April 22, 2020 respectively.

Except as so stated, all other terms and conditions in the original RFP remain the same.

(see continuation pages)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Alexis McGinness

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

x

04/29/2020

RFP No. 72049720R00003 – L-GEE Activity Amendment No. 2

PART 1 - SPECIFIC CHANGES TO RFP No. 720497300003

1. In Section B.6(b)(1), page 10, delete the last sentence “Contractors must propose a centralized management structure that allows for recovery of IDIQ management costs as part of its indirect costs.”

2. In Section C.6.1, page 20, under Component 3 paragraph: On-demand STTA paragraph, add the sentence “The STTA component is anticipated to comprise approximately 10% of the level of effort for the overall L-GEE activity.”

3. In Section F.2(a), page 34, delete the sentence and replace it with “IDIQ Period of Performance. The period of performance for the IDIQ contract, including all Task Orders, is from [TBD] to [TBD – 5 years after start date].”

4. In Section I.1, page 82, insert “FAR 52.237-9 Waiver of Limitation on Severance Payments to Foreign Nationals (May 2014).”

5. In Section I.11, page 92, delete the entire AIDAR section and replace with the following:

“752.231-72 Conference Planning and Required Approval (Aug 2013) (M/OAA-DEV-AIDAR-20-01c).

(a) Definitions. As used in this section —

Conference means a seminar, meeting, retreat, symposium, workshop, training activity or other such event that is funded in whole or in part by USAID.

Multilateral organization means an organization or alliance formed between multiple nations and/or organizations to work on issues that relate to all members of the organization or alliance (e.g., World Health Organization, The World Bank, The Vaccine Alliance (Gavi), Education Cannot Wait).

High-profile policy meeting means an event sponsored by a multilateral organization, which includes meetings to discuss issues of global interest, such as the United Nations General Assembly or the Spring and Fall meetings of the World Bank and International Monetary Fund.

Net conference expense means the total conference expenses excluding: any fees or revenue received by the Agency through the conference; costs to ensure the safety of attending governmental officials; and salary of USAID employees and USAID Personal Services Contractors.

Temporary duty (TDY) travel means official travel at least 50 miles from both the traveler’s home and duty station for a period exceeding 12 hours.

USAID employee means a U.S. direct-hire employee, a Foreign Service National direct-hire employee, or a Federal employee detailed to USAID from another U.S. Government agency.

Personal Services Contractor (PSC) means U.S. National (US), a Cooperating Country National (CCN) and a Third Country National (TCN), who is awarded a personal services contract in accordance with AIDAR Appendices D or J.

(b) Unless an exception in paragraph (c) of the clause at 752.231-72 applies, the contractor must obtain prior written approval from the contracting officer, or the contracting officer's representative (COR), if delegated in the Contracting Officer's Representative Designation Letter, at least 30 days prior to committing costs, for the following:

(1) A conference funded in whole, or in part, by USAID when ten (10) or more USAID employees or Personal Services Contractors are required to travel on temporary duty status to attend the conference;

(2) A conference funded in whole, or in part, by USAID and attended by USAID employees or USAID Personal Services Contractors, when the net conference expense funded by USAID is expected to exceed $100,000, irrespective of the number of USAID participants;

(3) Participation of contractor personnel in a high-level policy conference sponsored by a multilateral organization when the individual attends the conference on behalf of USAID, or as part of USAID’s delegation; or

(4) Participation of contractor personnel in an operational or technical meeting, or a periodic event, with representatives of multilateral organizations to discuss USAID-funded programs and activities, when:

(i) the individual attends the event on behalf of USAID or as part of USAID’s team; and

(ii) temporary duty travel is necessary.

(c) Exceptions. Prior USAID approval is not required for the following:

(1) Co-creation conferences to facilitate the design of programs or procurements.

(2) Events funded and scheduled by the Center for Professional Development within the USAID Office of Human Capital and Talent Management.

(3) A single course presented by an instructor conducted at a U.S. Government training facility (including the Washington Learning Center or other USAID training facilities), a commercial training facility, or other venue if a U.S.

Government training facility is not available.

(4) Conferences conducted at a U.S. Government facility or other venue not paid directly or indirectly by USAID, when travel of USAID employees or USAID Personal Services Contractors, light refreshments and if applicable, costs associated with participation of the contractor’s staff are the only direct costs associated with the event. The exception does not apply to the requirements in paragraph (b)(3) and (4) related to meetings with multilateral organizations.

(d) Costs associated with a conference that meets the criteria above, incurred without USAID prior written approval, are unallowable.

(e) Conferences approved at the time of award will be incorporated into the contract. The contractor must submit subsequent requests for approval of conferences on a case-by-case basis, or requests for multiple conferences may be submitted at one time.

(f) Documentation.

(1) Requests for approval of a conference that meets the criteria in paragraphs (b)(1) and (b)(2) of this section must include:

(i) A brief summary of the proposed event;

(ii) A justification for the conference and alternatives considered, e.g., teleconferencing and videoconferencing;

(iii) The estimated budget by line item (e.g., travel and per diem, venue, facilitators, meals, equipment, printing, access fees, ground transportation);

(iv) A list of USAID employees or PSCs attending and a justification for each; and the number of other USAID-funded participants (e.g., contractor personnel);

(v) The venues considered (including government-owned facility), cost comparison, and justification for venue selected if it is not the lowest cost option;

(vi) If meals will be provided to local USAID employees or PSCs (a local employee would not be in travel status), a determination that the meals are a necessary expense for achieving Agency objectives; and

(vii) A certification that strict fiscal responsibility has been exercised in making decisions regarding conference expenditures, the proposed costs are comprehensive and represent the greatest cost advantage to the U.S.

Government, and that the proposed conference representation has been limited to the minimum number of attendees necessary to support the Agency's mission.

[(2) Requests for approval to attend a multilateral conference and operational or technical meeting that meet the requirements in paragraphs (b)(3) and (4) of this section must include:

(1) A description of the event and how the participant(s) will forward the Agency and U.S. Government’s policy goals;

(2) The role the participant(s) will have; and

(3) The estimated cost to USAID.”

6. In Section L.6.1, page 115, delete the “210 days” and replace it with “180 days” in the last paragraph for a period of RFP validity.

7. In Section L.8.1, page 120, delete the entire subsection and replace with the following:

“The Technical Proposal may not exceed 29 pages, with specific page limits for sections, as set forth below. The Technical Proposal must be specific, complete, concise, and responsive to the instructions contained herein.

The Technical Proposal must follow the following format:

1. Cover Page (1-2 pages, not included in page limit)

2. Executive Summary (not to exceed 2 pages, included in page limit)

3. Table of Contents (not included in page limit)

4. Part A: PEA and Co-Design Approach (5 pages, included in page limit)

5. Part B: Stakeholder Engagement and Adaptive Management (5 pages, including in page limit)

6. Part C: Component 2 Implementation Approach (5 pages, included in page limit)

7. Part D: Organizational Capabilities (4 pages, included in page limit)

8. Part E: Staffing and Management Plan (4 pages, included in page limit)

● Annex A: Table of Management Positions (4 pages, included in page limit)

● Annex B: Organizational Chart (not included in page limit)

9. Acronyms and Abbreviations List (not included in the page limit)

NOTE: The Offeror must not provide cost or pricing information with its Technical Proposal submission.”

8. In Section L.8.2.6, page 122-123 delete the second bullet point that states “The team collectively must possess a deep cadre of high-level specialists in the capacity building of public institutions; curricula development and dissemination; information and communications technology; change management; program management; stakeholder engagement, including PSE; and gender equality and social inclusion.”

9. In Section L.9.2.1, page 125 under Overall Summary Budgets, delete the first sentence and replace it with “The following table represents the format of the overall summary budgets that the Offeror must complete.”

10. In Section L.9.2.2., page 126, under B. Budget Narrative and Additional Information, at number 6, delete the sentence and replace it with “The following provides additional information that should be contained within the budget narrative and budget details (spreadsheet), as appropriate, for each cost category.”

11. In Section L.9.2.2, page 128, under Grants Under Contract paragraph, delete “Task Order No. 1, Section C.10” and replace it with “Task Order No. 1, Section C.6” and insert the following sentence “The Grants Under Contract cost category line item should only include the grant amounts that will be directly transferred to subgrantees; all other associated costs (i.e., grant management and administration) should be incorporated into other cost categories, as appropriate.”

12. In Section L.9.2.2, page 130 second paragraph on Fixed Fee, delete the sentence and replace it with “The percentage used to arrive at the Offeror’s fixed fee under Task Order No. 1 will constitute the Offeror’s fee ceiling under the IDIQ and all task orders that are cost plus fixed fee type contracts.”

13. In Section L.9.7 (d), page 132, delete the sentence and replace it with “The information requested above in Parts (2), (3), (4), (5) and (6) for each major subcontractor.”

14. After Section L.9.8, page 133, “Part 9 and Part 10” are reserved.

15. In Section L.10, page 133 in the second paragraph, add the sentence “The closing date for the Branding and Marking Plan is the same closing date as the technical and cost proposals, as set forth on the Cover Page.”

16. In Section M.5 (b), page 138, delete the first sentence “This procurement utilizes a voluntarily down-select process, in which an Offeror may withdraw its proposals after Phase 1 based on USAID’s notification if an Offeror is likely to be competitive in Phase

2. Thereafter, this procurement utilized the tradeoff process set forth in FAR 15.101-1” and replace it with “This procurement utilizes the tradeoff process set forth in FAR 15.101-1.”

17. In Attachment J.1 Task Order No. 1, Section F.5, page 13 at table no.6 and Section F.5.6 page 20 on Strategic Communications Plan, revise the sentence with “Due no later than 180 days after the award effective date.”

18. In Attachment J 1, Section F.5.8, page 20, delete the first sentence and replace it with “"The Contractor must conduct and complete PEA at least at one province and submit the results so that review towards the methodology and approach can be revisited and adjusted as needed before continuing to replicate its methodology and approach for the remaining provinces. A total of seven PEA results (one national and six provinces) must be completed.”

19. In Attachment J.2, Case Study, the first sentence in the last paragraph, replace the district name in parentheses with “Provictory”.

20. In Attachment J.4, Illustrative Reading - add “Indonesia Strategic Assessment” available at https://dec.usaid.gov/dec/content/Detail_Presto.aspx?vID=47&ctID=ODVhZjk4NWQtM2 YyMi00YjRmLTkxNjktZTcxMjM2NDBmY2Uy&rID=NTYwOTE5)

PART 2 - RESPONSES TO QUESTIONS

(See continuation pages) https://dec.usaid.gov/dec/content/Detail_Presto.aspx?vID=47&ctID=ODVhZjk4NWQtM2YyMi00YjRmLTkxNjktZTcxMjM2NDBmY2Uy&rID=NTYwOTE5 https://dec.usaid.gov/dec/content/Detail_Presto.aspx?vID=47&ctID=ODVhZjk4NWQtM2YyMi00YjRmLTkxNjktZTcxMjM2NDBmY2Uy&rID=NTYwOTE5

RESPONSES TO QUESTIONS

No

Question(s)

Response(s)

IDIQ, Section B

1 Section B.6 (b) (1) (page 10) of the RFP states “Contractors must propose a centralized management structure that allows for recovery of IDIQ management costs as part of its indirect costs.”

Considering Task Set 3 of Task Order 1 is IDIQ Administration and Management, could USAID please confirm that the sentence above is not applicable and should be removed from Section B.6 (b)?

Please see Part 1 above; the sentence “Contractors must propose a centralized management structure that allows for recovery of IDIQ management costs as part of its indirect costs” has been removed.

2 As Section B.6 Labor states under the paragraph (b) Central management costs will be handled through the following method: (1) The Contracting Officer has determined that a key (full-time) technical manager is not necessary or required to administer the basic IDIQ. Contractors will not be authorized to bill USAID directly for IDIQ management costs under this IDIQ or under task orders, except as specified in Task Order No. 1.

Contractors must propose a centralized management structure that allows for recovery of IDIQ management costs as part of its indirect costs.

Could USAID please clarify whether the technical manager referred to in this section is different from the Key Personnel positions such as the Activity Director or the DCOP?

As set forth in Section B.6, no key technical manager is necessary to administer the basic IDIQ, and therefore, no additional direction on the job description of the technical manager is necessary to provide. The roles and responsibilities of the IDIQ Activity Director are set forth in Attachment J.1. (Task Order No. 1), Section F.6.4.1.

If the technical manager is not a Key Personnel position, could USAID please provide additional direction on the job description of the technical manager that will be funded from Indirect cost and not from Direct Cost except as specified in individual Task Order requirements?

3 With respect to §B.7 Indirect Costs and Advanced Understanding on Ceilings:

1) It is our understanding that the government is not requiring a cost-sharing arrangement under the subject RFP. For offerors with extensive past performance implementing prime contracts for the U.S.

Government and established NICRAs, the example situations described in FAR 42.707(b)(1) may not apply.

2) In such cases, will the government consider waiving the requirement to apply ceiling rates for indirect costs? If not, can the government please clarify the basis for requiring ceilings on indirect costs?

3) Alternatively, if the ceilings are required, because of the length of the IDIQ and the impossibility of accurately predicting revenues and base of application for indirect rates for 5+ years, would the government consider ceilings higher than the established provisional NICRA rates of the offeror?

As set forth in Section L.9.3 Part 3, Offerors must propose ceiling rates for indirect costs, as permitted in accordance with FAR 52.216-15.

4 Could USAID please clarify what would count under % Level of Effort for the overall activity?

Does USAID count only direct technical labor costs or will it also include administrative and financial labor?

Section C provides approximate estimates of the percentage of level of overall technical effort.

These are only estimates and task orders will provide specific requirements.

IDIQ, Section C

5 Section C.5, page 19: USAID suggests that L-GEE should work in 5 districts across 6 provinces, for an estimated total of 30 districts.

Can USAID confirm that “districts” are meant to refer to the level of regencies (kabupaten) and cities (kota) of Indonesia?

Correct. Districts are meant to refer to kabupaten (regencies) and kota (cities).

6 Section C.5, page 19: How does USAID anticipate classifying districts as “leading” or “emerging”?

Does USAID have a methodology prepared, or will the Contractor be required to develop their own methodology?

USAID expects the Contractor to develop a methodology to classify “leading” or “emerging” districts. This should be included in the PEA methodology.

7 Section C.6.1 (Page 19-20) “Component 3: On-demand STTA will be implemented via a dedicated task order” and that “potential areas for STTA may be identified during the co-design or be requested by USAID/Indonesia technical offices at any time over the period of performance of the IDIQ”.

For resource planning purposes, can USAID please clarify whether this Task Order may be issued during Year 1 of the Activity?

USAID foresees that limited on-demand STTA may arise during Year 1. Any request for STTA would be issued in a future task order.

8 Section C (IDIQ) page 19 of the RFP estimates that 15% of the activity’s overall LOE will fall under Component 1, and 75% of LOE will fall under Component 2. No estimate is given for Component 3.

Considering Task Order 1 will also cover MEL, CLA and IDIQ management, could USAID please clarify whether:

a) The remaining 10% of LOE referred to on page 19 will cover both MEL, CLA, IDIQ management *and* Component 3; or,

b) The 15% under Component 1 covers MEL, CLA and IDIQ management (i.e. the term “Component 1” as used here is meant to be “Task Order 1”)?

The percentage breakdown is based on the LOE for Component 1, Component 2, and Component 3 as described in the IDIQ Section C. The remaining 10% of the IDIQ LOE referred to on page 19 falls under Component 3.

Component 3 work is expected to be performed under a separate future task order.

9 Page 19, Section C.6.1, states that Component 1 is approximately 15% of the overall activity level of effort, and Component 2 is approximately 75% of the overall level of effort. Will USAID please confirm that Component 3 comprises approximately 10% of the level of effort of the overall L-GEE Activity?

See response to Question #8 above.

10 Section C.6.2.2 (Page 23) states that under Intermediate Result (IR) 2, task order interventions may include “ensuring that local counterparts

In the illustrative activities under IR 2, cost-share refers to GOI counterparts, rather than grantees, invest cost-share in capacity-building efforts.” Given the definition of “cost-share” in the regulations, ensuring that local counterparts invest cost-share in such efforts would require grantees to submit receipts and additional backup documentation, which can often be a management burden on grantees, especially newer and smaller grantees with which the contractor may work in the provinces and districts. Ensuring that local counterparts invest cost-share in capacity-building efforts would also limit the types of grant mechanisms at the contractor’s disposal.

Would USAID allow offerors to use terms such as “grantee contributions” or “partner contributions” in place of “cost-share”?

Grantee contributions and partner contributions would still encourage partner buy-in without placing management demands on grantees that cost-share would.

as part of J2SR. USAID clarifies that during the life of the activity, cost-share is not limited to capacity-building efforts. USAID requires that the Contractor or its partners make a good-faith effort to estimate the dollar value of contributions.

11 Section C.7.2 (Page 25) states “The COR/TOCOR will chair an Activity Management Team, comprised of representatives from other USAID technical offices, as well as experts in gender equality, social inclusion, and private sector engagement, which will assist with facilitating relationships and coordinating efforts between the Contractor and USAID technical offices, other implementing partners, other donors, and government counterparts.”

a) Please clarify whether the Activity Management Team will focus exclusively on LGEE (versus working with other USAID-funded programs in Indonesia).

b) Please clarify whether the Activity Management Team already exists.

c) If it does not exist, please clarify who will be responsible for creating it

(USAID or the L-GEE Contractor).

The Activity Management Team will focus on the L-GEE Activity. Depending on the results of the co-design, this may include cooperation with other USAID-funded programs. The Activity Management Team will be established following the L-GEE award. USAID will initiate the formation of the Activity Management Team.

IDIQ, Section F

12 Section F.6.3 (Pages 36 and 37) states, “The task order should include the following (as appropriate): (y) Security Plan (if applicable).”

Could USAID please clarify who (USAID or the contractor) and what would determine whether a security plan was applicable to a task order?

It is not anticipated that a security plan would be required. If a security plan is required, the task order will so state and include the requirements for such a plan.

13 Section F.6.1 (Page 36) states, “If Grants Under Contract (GUCs) are authorized at the Task Order level, the TO will so state.” However, in Attachment J.1, Section C.6 (Page 8) states, “It is envisioned that future task orders will also include a GUC component and management of such GUCs will be managed/administered as part of those subsequent task orders, in accordance with the grants manual developed under this Task Order No. 1.”

The contractor will likely have grants that continue from Task Order (TO) 1 to 2. In that case, would the grants be managed and administered under TO 1 or TO 2?

Please reference Attachment J.1, Section C.6 which states in part “It is envisioned that future task orders will also include a GUC component and management of such GUCs will be managed/administered as part of those subsequent task orders, in accordance with the grants manual developed under this Task Order No. 1 (see [Task Order No. 1] Section F.5).”

Thus, it is anticipated that grants may be managed and administered both under Task Order No. 1 as well as future task orders.

14 Can the government please clarify the language in §F.8(a)?

Does this clause mean that the TOCOR is empowered to extend the performance period of a task order? This appears to conflict with §G.5(b) Limitations (“COR may not take any action which may impact on the contract schedule”) and (e).

Section F.8(a) is for the task order period of performance extension, while Section G.5(b) is for IDIQ period of performance.

IDIQ, Section K

15 Section K.1 (Page 98) lists FAR 52.237-8, Restriction on Severance Payments to Foreign Nationals (August 2003), as one of the “solicitation provisions pertinent to this section.” This clause limits the cost allowability of severance payments under the contract. Thus, if the local law requires

See Part 1 above, inserting FAR 52.237-9 into Section I.

severance payment when the project terminates an employee without cause (e.g., contract end date), the contractor will not be able to bill this cost.

Would USAID insert FAR 52.237-9, Waiver of Limitation on Severance Payments to Foreign Nationals (May 2014), to waive this clause if needed?

IDIQ, Section L - General Instructions

16 Section L.6.1. of the RFP (page 115) requires a validity period of 210 days; however, Block 12 of the SF-33 states a validity period of 180 days.

Please clarify the required validity period.

See Part 1 above, revising the validity period in Section L.6.1 to 180 days.

17 Refer to Page 117, “The narrative for the cost proposal must be in Microsoft Word, Times New Roman font size 12, text accessible. Other supporting documents may be in either Microsoft Word or Adobe PDF.”

In order to maintain the proper order and page numbers in the official submission for the entire cost volume, may offerors please submit one PDF file with the narrative and all other supporting documents, plus a separate Word file of the narrative alone?

The proposed format is acceptable.

18 With regard to the type specifications given in Section L.6.8 (page 117), please confirm that callout boxes and tables in the Technical Proposal may use a font size smaller than 12pt, provided that the content is clearly legible without magnification.

As described in Section L.6.8., there is no specified font for graphics and charts but font size may be no smaller than font size 6pt. The description “graphics and charts” includes callout boxes and tables. Content should be easily legible.

19 Section L.6.8. of the RFP (page 117) states “The narrative for the cost proposal must be in Microsoft Word, Times New Roman font size 12, text accessible.”

See response to Question #17 above.

Could USAID please confirm that a budget narrative in text accessible Adobe PDF is also acceptable?

IDIQ, Section L - Past Performance Instructions

20 Section L.7, paragraph 1 (page 118) refers to “past or current contracts, cooperative agreements, or grants.”

Please confirm that projects resulting from any of these procurement mechanisms may be used as “relevant activities/projects” under Sections L.7.2 and L.7.3.

This confirms that, as stated, relevant activities may include contracts, cooperative agreements, or grants.

21 Regarding RFP Section L.7.2 Past Performance Matrix (pages 118-119), in order to adequately describe the activities/projects to be included, would USAID consider allowing offerors to provide descriptions and explanations of relevance that exceed 100 words?

The word limit for briefly describing the scope of work remains at 100 words.

Both the CPARS and the Past Performance Reference Sheet provide space for more detailed explanation of the effort.

22 Refer to Section L.7.2.a.2.c (Page 119), the description of performance requirement allows only 100 words to address six sub-categories. To allow sufficient space to present information about the projects, would USAID please amend the RFP to have a 100-word limit for "Scope of work or complexity/ diversity of tasks" and no word limit for Primary location(s) of work, Term of performance, Skills/ expertise required, Dollar value, and Contract type?

See above response for Question # 21 above.

23 Section L.7.2 Past Performance Matrix (Page 119) states, “Describe any quality awards or certifications that indicate exceptional capacity to provide the service or product described in the SOW.”

Could USAID please clarify whether the quality awards and certifications

Reference to any awards should be specific to the activity listed in the Past Performance Matrix.

must reflect the activities listed in the Past Performance Matrix or whether offerors may include relevant corporate quality awards and certifications not specific to the activities listed in the Past Performance Matrix?

24 Can USAID confirm that “Tab 1 - Past Performance Matrix” on p.118 of the RFP refers to bullets 1 to 5 in section L.7.2. Past Performance Matrix, and “Tab 2 – Small Business Concern Performance Matrix” refers to bullet 6 in section L.7.2. Past Performance Matrix?

Tab 1 - Past Performance Matrix must contain the items described in Section L.7.2 (a)(1)-(5). Tab 2

- Small Business Concern Performance Matrix must contain the items described in Section L.7.2.(a)(6).

25 Section L.7.3 (page 120) states “The referee must submit the completed questionnaire directly to USAID/Indonesia by the past performance due date specified on the Past Performance Reference Form.”

Please confirm that a referee’s failure to meet the indicated deadline would not result in the Offeror’s disqualification from this procurement.

An Offeror will not be disqualified if a Referee does not submit the Past Performance Form.

26 DFID officials have confirmed that due to internal DFID policies they are unable to use the reference form required by USAID. All project references are sent in a on a standard form which they are unable to modify. Given these policies would USAID accept these reference forms from DFID in replacement of Attachment J.7? Alternatively is there another form of past performance assessment that USAID would find acceptable in place of Attachment J.7?

USAID highly encourages the use of the Past Performance Form included in Attachment J.7.

IDIQ, Section L - Technical Proposal Instructions - Formatting

27 Regarding Technical Proposal Format (page 120), can USAID indicate whether offerors may include a Table of Contents, list of acronyms and abbreviations, and Executive Summary that do not count against the technical proposal page limit?

See Part 1 above, revising the Technical Proposal Format to allow Offerors to include a table of contents and list of acronyms and abbreviations.

These will not count toward the page limit.

Offerors may include an Executive Summary that must not exceed two (2) pages, and will count toward the page limit, which has been increased from 27 pages to 29 pages.

28 Would USAID consider allowing Offerors to include a table of contents (outside of the proposal’s page limit)?

See response to Question # 27 above.

29 The required proposal format consists of several concise and focused pieces. For reader's convenience, may Offerors add a 2-page Executive Summary that introduces the IDIQ teaming arrangements and overall approach (outside the proposal’s page limit)?

See response to Question # 27 above.

30 Refer to Section L.8.1 (Page 120) “Technical Proposal Format”, would USAID please kindly consider adding an Executive Summary between the Cover Page and Part A: PEA and Co-Design Approach?

See response to Question # 27 above.

31 Can Offerors include a non-page-counting acronym list in the technical proposal?

See response to Question # 27 above.

32 Can Offerors include a non-page-counting table of contents and a non-page-counting table of figures in the technical proposal?

See response to Question # 27 above.

33 Refer to Section L.8.1 Technical Proposal Format, page 120, may Offerors include an Executive Summary as a non-counting page(s) to summarize the key features of the proposal?

See response to Question # 27 above.

34 Would USAID consider allowing Offerors to include a PEA and Co-Design work plan as Annex C to the technical proposal?

USAID declines to include a PEA and Co-Design Work Plan as an annex to the technical proposal.

35 Section L.8.1 Technical Proposal Format, page 120: USAID states that the page length for Part E: Staffing and Management Plan should be 4 pages, included in the page limit. However, section L.8.2.6 Staffing and Management Plan, states that it should not exceed 8 pages, excluding the Organizational Chart. Can USAID confirm that it is expecting a 4-page

For clarification, the entire Part E must not exceed eight (8) pages, of which the Staffing and Management Plan narrative may not exceed four

(4) pages, Annex A: Table of Management Positions may not exceed four (4) pages and narrative (within the technical proposal), a 4-page table of management positions (annex A), and an organization chart of any length (annex B)?

Annex B: Organization Chart is not included in the page limit.

IDIQ, Section L.8 Technical Proposal Instructions - Staffing and Management

36 Refer to Section L.8.2.5 (Page 122), “The proposed team collectively must possess a deep cadre of high-level specialists in the capacity building of public institutions; curricula development and dissemination;

information and communications technology; change management;

program management; stakeholder engagement, including PSE; and gender equality and social inclusion.”

And refer to Section L.8.2.6 (Page 122-123), “The team collectively must possess a deep cadre of high-level specialists in the capacity building of public institutions; curricula development and dissemination; information and communications technology; change management; program management; stakeholder engagement, including PSE; and gender equality and social inclusion.”

The requirement to present a cadre of high-level specialists appears under both L.8.2.5: Organizational Capabilities and L.8.2.6: Staffing and Management Plan.

Would USAID please amend the RFP to delete this bullet from L.8.2.5:

Organizational Capabilities so that offerors can present a consolidated response to this requirement in a single section of the proposal?

Please see Part 1 above, removing the duplication of the same bullet from section L.8.2.6.

37 In section L.8.2.5 and L.8.2.6 USAID asks for “The proposed team collectively must possess a deep cadre of high-level specialists in the capacity building of public institutions…”

Does USAID intend to have this information in both sections or just the

See response to Question # 36 above.

Staffing and Management Plan?

38 Page 122, Sections L.8.2.5 and L.8.2.6, both state that the team collectively must possess a deep cadre of high-level specialists in a range of technical areas. Can USAID please clarify if Offerors may include names and qualifications of proposed STTA specialists?

Offerors should not provide the names of STTA specialists.

39 Section L.8.2.5: The RFP states that the Offeror must demonstrate that the proposed team collectively possesses “a deep cadre of high-level specialists in the capacity building of public institutions; curricula development and dissemination; information and communications technology; change management; program management; stakeholder engagement, including PSE; and gender equality and social inclusion.” To respond to this requirement, are Offerors allowed to provide profiles of personnel that it could deploy both in long-term and short-term roles?

Given that Offerors are not allowed to present actual candidates for Key Personnel, it’s not clear if this is also true for other types of staff in Sections L.8.2.5 and L.8.2.6. Our assumption is that you cannot present actual candidates for any position, but if this is the case, it's not clear how to demonstrate that our firm has a “cadre of high-level specialists.” Could USAID clarify what content is in mind for this section?

This bullet has been removed from Section L.8.2.6; see Part 1 above.

40 Instructions in Section L.8.2.6 of the RFP (page 123) regarding the Table of Management Positions state that, “The table must include proposed minimum qualifications of the Key Personnel positions identified in Attachment J.1, Task Order No. 1, Section F.6.” Section F.6.4 of Task Order No. 1 (page 28) states that minimum qualifications are to be provided at the time of award.

Can USAID confirm that offerors must provide indicative minimum qualifications in the Table of Management Positions that the successful offeror will finalize upon award?

Offerors must provide indicative minimum qualifications in the Table of Management Positions. Subject to USAID approval, the Offeror’s proposed minimum qualifications for Key Personnel will be incorporated into Section F.6.4 at the time of award.

41 Could USAID please confirm that while Offerors are not allowed to propose named Key Personnel candidates, Offerors are allowed to propose named non-Key Personnel candidates? If this is the case, could USAID please clarify whether Offerors should include non-Key Personnel CVs as an Annex in the technical proposal?

USAID will evaluate the proposed qualifications and attributes for the core management team that the Offeror proposes as appropriate to successfully carry out the position roles and responsibilities; USAID will not evaluate the names and CVs of proposed candidates for Key Personnel and non-Key Personnel positions.

Thus, Offerors are not encouraged to provide specific names and CVs of personnel.

Instead, as set forth on page 123 under IDIQ Staffing and Management Plan, Offerors must describe how they will recruit and deploy short-term technical assistance; and as to the Table of Management Positions, Offerors must provide the anticipated roles/responsibility and minimum and preferred qualifications/attributes for positions.

42 Refer to Section L.8.2.6 (Page 122-123) “The team collectively must possess a deep cadre of high-level specialists in the capacity building of public institutions; curricula development and dissemination; information and communications technology; change management; program management; stakeholder engagement, including PSE; and gender equality and social inclusion” and Section L.8.26 (Page 124) “Offeror must not submit actual candidates for the proposed Key Personnel in the Technical Proposal.”

Given that actual candidates for key personnel positions cannot be named, could USAID please explain how the requirement to demonstrate a cadre of high-level specialists will be scored?

See response to Question # 41 above.

43 USAID refers to a "core management team" and "core management positions" in L.8.2.6 Staffing and Management Plan, page 123.

Could USAID please confirm that the core management team and core management positions may include both Key Personnel and non-Key Personnel?"

For purposes of the Table of Management Positions (Annex A), the “core management positions” consist of, at a minimum, the Key Personnel. Offerors may include additional non-key personnel as part of their core management, and the table should include other strategic and technical positions that are critical to implementing the activity.

Offerors must provide anticipated roles/responsibilities and minimum (required) and preferred qualifications/attributes to determine qualified candidates. Subject to USAID approval, the minimum requirements will be incorporated into the award, and Key Personnel must meet these minimum qualifications.

Annex B only requires a general description of home office and key personnel; Offerors are not precluded from briefly providing the roles and responsibilities of specific positions. This Annex B provides the overall organizational structure of the IDIQ’s anticipated staffing structure whereas Annex A is focused on the core management.

44 Section L.8.2.6 (page 123-4) directs Offerors to provide “An IDIQ Organizational Chart displaying the IDIQ Activity’s anticipated staffing structure and office(s) with lines of authority, *and general descriptions for all home office and field employees* to implement Components 1-3.”

See response to Question # 43 above.

a) Would USAID confirm our interpretation that a “general description” consists of the roles and responsibilities of each position?

b) Can USAID clarify the difference between this requirement (which is part of Annex B) and the requirements of Annex A, which requests descriptions of the Core Management Team, Key Personnel, and “other strategic and technical positions that are critical to implementing the L-GEE Activity, which may include anticipated short term technical assistance”?

45 Section L.8.2.6: The RFP states that “Offeror must propose a staffing and management plan that effectively and efficiently delivers expected outcomes under Task Order 1 specifically, but more broadly meets or exceeds contract requirements overall for Components 1-3”. Due to the co-design process, however, there will be no clearly defined outcomes until after the award of the contract. How can the offeror be expected to define the various types of positions and LOE when there are no clearly defined outcomes?

Similarly, the RFP mentions that “short-term technical assistance will collectively demonstrate exemplary technical expertise and management skills to provide leadership for the interventions and ensure the sustainable achievement of expected outcomes for Components 1-3.”

How will the offeror be able to define the short-term technical assistance that may be required for outcomes that haven’t been defined yet in Components 1-3?

Section C sets forth the overall activity results and objectives. Offerors are expected to be able to describe their proposed combination of staffing that will be needed to achieve these expected results.

IDIQ, Section L.9, Cost Proposal Instructions & Fee Questions

46 Section L.9.1 on page 124 specifically requires an original signature on the SF-33.

Could USAID please confirm the acceptability of electronic signatures for the SF-33?

Yes, an electronic signature by an authorized signatory for the SF-33 is acceptable.

47 In Section L.9 USAID provides instructions for the cost proposal for Task Order 1.

Could USAID confirm there is no cost proposal submission for the IDIQ?

There is no cost proposal submission for the IDIQ itself.

48 The RFP’s Section L.9 provides the instructions for the preparation of the cost/Business proposal for Task Order No 1. There is a statement under this section “Offeror must submit a cost/business proposal for Task Order No. 1 that will be analyzed as part of the overall evaluation as indicated in Section M”.

Could USAID please confirm that the Offeror is only required to submit a Cost Proposal for Task Order 1 and not for the IDIQ Contract level solicitation?

See response to Question # 47 above.

49 Will USAID please further clarify if offerors are required to submit an overall (up to $38.5 million) IDIQ budget?

See response to Question # 47 above.

50 Would USAID please provide an exchange rate to use in the cost proposal?

Given recent significant fluctuations in the exchange rate between the USD and IDR (since the outbreak of COVID-19), please provide a specific exchange rate or any guidance that Offerors should use for budgeting purposes (if any).

For purposes of budgeting, all Offerors should use the exchange rate of Rp. 15,000 = US $1.00.

51 Would USAID please provide guidance on the exchange rate that must be used for the proposal?

See response to Question #50 above.

52 The numbering of the cost proposal parts in Section L.9, page 132 jumps from Part 8 - Evidence of Responsibility directly to Part 11 - Joint Venture Information. Would USAID correct the numbering of the parts?

Noted. See Part 1 above.

53 Can Offerors present a Detailed Budget in a different order from the format provided in Section L.9.2.2?

No.

54 Is the travel table on page 127 required or can Offerors present similar travel information in their own format?

No, Offerors must follow the provided template.

55 Page 125 section L.9.2.1, Overall Summary Budgets states that “the following two tables represent the format of the overall summary budgets that the Offeror must complete”, but only one summary table is included.

Will USAID please clarify if only one summary budget by CLIN is required, or provide the second summary budget format?

Please see Part 1 above, revising this section to correct that only one summary budget is required.

56 Section L.9.2.2 on page 125 includes a summary budget broken out by major cost elements that provides a breakout for Years 1–5.

Please confirm that Task Order No. 1’s period of performance will only be one year, and that the offeror’s summary and detailed budgets should only include costs for Year 1?

As set forth in Attachment J.1., Section F.2, the period of performance for Task Order No. 1 is five years; the budget should reflect costs anticipated to perform the work set forth in Section C of the Task Order No. 1 for the period of performance of the task order.

57 The Detailed Budget template provided in Section L.9.2.2, page 125 indicates that it is required for Task Order No. 1. Given that Task Order 1 is for Year 1 only, while the template is for 5 years, would USAID please confirm if this template is for Task Order No. 1 only?

Please review Attachment J.1., Section F.2, which states that the period of performance of Task Order No. 1 is five years. The cost proposal must include a budget for the task order period of performance.

58 Refer to C.9 (page 28) “Management of this office and overall logistics of the IDIQ Activity will be part of the Task Order No. 1 scope of work.”

If the Contractor is expected to design the activity and its work plans through the culmination of Year 1’s activities, it is not possible to accurately estimate the scope and costs of overall IDIQ logistics (including staff and other resources) necessary to sufficiently support and resource IDIQ activities until these work plans are designed and approved. It is likely that offerors with differing indirect cost structures will propose disparate assumptions about the management costs required and estimated for Years 2-5.

Would USAID please consider only showing Year 1 costs in TO 1, with TO 2 having TO management built into it once the scope of work and staffing needed is determined by the co-design process? This would better allow USAID to make a fair comparison between offerors.

Specific logistics (e.g., travel, communications, office space) that support future task order work (i.e., Component 2 Implementation) should be budgeted for under the appropriate future task order. USAID does not assume that all logistical consideration and costs (i.e., travel, etc.) of future task order work will be budgeted in Task Order No. 1. Offerors should budget for overall activity management and logistical considerations (e.g., communications within the Jakarta office; Jakarta office rent) as described in Attachment J.1., Section C, in the Task Order No. 1 budget.

59 For costs (such as office rent, utilities, furniture, laptops, etc.) associated with regional field offices (if any), could USAID please confirm:

a) Those costs can be billable in Task Order 1 as part of PEA and Co-

Design activity costs during Year 1.

b) Those costs will be rolled over and billable to Task Order 2 as part of

Implementation activity costs during Years 2-5.

For the first year of implementation during the Component 1 phase, any regional field office expenditures will be billed to Task Order No. 1.

Following completion of the PEA and Co-Design (Component 1) phase, these regional field office costs will transition to costs under future task orders for the Component 2 (Implementation) phase.

USAID encourages the Offeror to co-locate its regional offices within the host government offices at the sub-national levels.

60 Please confirm that costs associated with the operation of the Jakarta office (such as office rent, utilities, furniture, laptops, etc.) should be included in the Task Order 1 budget.

Costs associated with the Jakarta office (rent, utilities, furniture, laptops) should be budgeted for the entire period of performance under Task Order No. 1.

61 Per Attachment J.1 C.4.2.B. Iterative PEA, “Throughout the five-year L- GEE Activity, the Contractor must continue to use iterative PEA.” Could USAID please confirm Offerors should budget for the iterative PEAs…