RFP_Section_J_Attachments_(J.2-J.4,_J.6-J.8).pdf

Solicitation # 72049219R00001 USAID/Philippines Delivering Effective Government for Competitiveness and Inclusive Growth

ATTACHMENT J. 2 – USAID FORM 1420-17 (04/2007)

CONTRACTOR BIOGRAPHICAL DATASHEET

CONTRACTOR EMPLOYEE BIOGRAPHICAL DATA SHEET

1. Name (Last, First, Middle)

2. Contractor’s Name

3. Employee’s Address (include ZIP code)

4. Contract Number

5. Position Under Contract

6. Proposed Salary

7. Duration of Assignment

8. Telephone Number (include area code)

9. Place of Birth

10. Citizenship (If non-U.S. citizen, give visa status)

11. Names, Ages, and Relationship of Dependents to Accompany Individual to Country of Assignment

12. EDUCATION (include all college or university degrees) 13. LANGUAGE PROFICIENCY (see Instruction on Page 2)

NAME AND LOCATION OF

INSTITUTION MAJOR DEGREE DATE LANGUAGE Proficiency

Speaking Proficiency Reading

14. EMPLOYMENT HISTORY

1. Give last three (3) years. List salaries separate for each year. Continue on separate sheet of paper if required to list all employment related to duties of proposed assignment.

2. Salary definition – basic periodic payment for services rendered. Exclude bonuses, profit-sharing arrangements, commissions, consultant fees, extra or overtime work payments, overseas differential or quarters, cost of living or dependent education allowances.

POSITION TITLE

EMPLOYER’S NAME AND

ADDRESS

POINT OF CONTACT &

TELEPHONE No.

Dates of Employment (M/D/Y) Annual Salary

From To Dollars

15. SPECIFIC CONSULTANT SERVICES (give last three (3) years)

SERVICES PERFORMED

EMPLOYER’S NAME AND

ADDRESS

POINT OF CONTACT &

TELEPHONE No.

Dates of Employment (M/D/Y) Days at

Rate Daily Rate In Dollars

From To

16. CERTIFICATION: To the best of my knowledge, the above facts as stated are true and correct.

Signature of Employee Date

17. CONTRACTOR’S CERTIFICATION (To be signed by responsible representative of Contractor) javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','')

Contractor certifies in submitting this form that it has taken reasonable steps (in accordance with sound business practices) to verify the information contained in this form. Contractor understands that USAID may rely on the accuracy of such information in negotiating and reimbursing personnel under this contract. The making of certifications that are false, fictitious, or fraudulent, or that are based on inadequately verified information, may result in appropriate remedial action by USAID, taking into consideration all of the pertinent facts and circumstances, ranging from refund claims to criminal prosecution.

Signature of Contractor’s Representative Date

OMB Control No. 0412-0520; Expiration Date: 02/28/2014/ AID 1420-17 (04/2007)

INSTRUCTION

Indicate your language proficiency in block 13 using the following numeric Interagency Language Roundtable levels (Foreign Service Institute Levels). Also, the following provides brief descriptions of proficiency levels 2, 3, 4, and 5. “S” indicates speaking ability and “R” indicates reading ability. For more in-depth description of the levels refer to USAID Handbook 28 or superseding policy directive.

Limited working proficiency (2) S Able to satisfy routine special demands and limited work requirements.

R Sufficient comprehension to read simple, authentic written material in a form equivalent to usual printing or typescript on familiar subjects within familiar contexts.

General professional proficiency (3) S Able to speak the language with sufficient structural accuracy and vocabulary to participate effectively in most formal and informal conversations on practical, social, and professional topics.

R Able to read within a normal range of speed and with almost complete comprehension of a variety of authentic prose material on unfamiliar subjects.

Advanced professional proficiency (4) S Able to use the language fluently and accurately on all levels normally pertinent to professional needs.

R Able to read fluently and accurately all styles and forms of the language pertinent to professional needs.

Functional native proficiency (5) S Speaking proficiency is functionally equivalent to that of a highly articulate well-educated native speaker and reflects the cultural standards of a country where the language is natively spoken.

R Reading proficiency is functionally equivalent to that of the well-educated native reader.

PAPERWORK REDUCTION ACT INFORMATION

The information requested by this form is necessary for prudent management and administration of public funds under USAID contracts.

The information helps USAID estimate overseas logistic support and allowances, the educational information provides an indication of qualifications, the salary information is used as a means of cost monitoring and to help determine reasonableness of proposed salary.

PAPERWORK REDUCTION ACT NOTICE

Public reporting burden for this collection of information is estimated to average thirty minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to:

United States Agency for International Development Office of Acquisition and Assistance Policy Division (M/OAA/P) Washington, DC 20523-7100;and Office of Management and Budget Paperwork Reduction Project (0412-0520) Washington, DC 20503

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ATTACHMENT J. 3 – SF LLL: DISCLOSURE OF LOBBYING ACTIVITIES

Approved by OMB 0348-0046 Disclosure of Lobbying Activities Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 (See reverse for public burden disclosure)

1. Type of Federal Action:

a. contract ____ b. grant

c. cooperative agreement

d. loan

e. loan guarantee

f. loan insurance

2. Status of Federal Action:

a. bid/offer/application _____ b. initial award

c. post-award

3. Report Type:

a. initial filing _____ b. material change

For material change only:

Year _______ quarter _______ Date of last report___________

4. Name and Address of Reporting Entity:

____ Prime _____ Subawardee Tier______, if Known:

Congressional District, if known:

5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:

Congressional District, if known:

6. Federal Department/Agency:

7. Federal Program Name/Description:

CFDA Number, if applicable: ____________

8. Federal Action Number, if known:

9. Award Amount, if known:

10. a. Name and Address of Lobbying Registrant (if individual, last name, first name, MI):

b. Individuals Performing Services (including address if different from No. 10a) (last name, first name, MI):

11. Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Signature: __________________________________

Print Name: _____

Title: _____

Telephone No.: ____________ Date: _______

Federal Use Only

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INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES

This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C.

section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action.

Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.

1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action.

2. Identify the status of the covered Federal action.

3. Identify the appropriate classification of this report. If this is a follow up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action.

4. Enter the full name, address, city, State and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier.

Subawards include but are not limited to subcontracts, subgrants and contract awards under grants.

5. If the organization filing the report in item 4 checks “Subawardee,” then enter the full name, address, city, State and zip code of the prime Federal recipient. Include Congressional District, if known.

6. Enter the name of the federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard.

7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full

Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments.

8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitations for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Included prefixes, e.g., “RFP-DE-90-001.”

9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the

Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5.

10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying

Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action.

(b) Enter the full names of the individual(s) performing services, and include full address if different from 10(a).

Enter Last Name, First Name, and Middle Initial (MI).

11. The certifying official shall sign and date the form, print his/her name, title, and telephone number.

According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB control Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503 javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','')

ATTACHMENT J.4 – PAST PERFORMANCE INFORMATION

CONTRACTOR PERFORMANCE REPORT - SHORT FORM

PART I: Contractor Information (to be completed by Prime)

1. Name of Contracting Entity:

2. Contract Number:

3. Contract Type:

4. Contract Value (TEC): (if subcontract, subcontract value)

5. Contract Period of performance:

6. Problems: (if problems encountered on this contract, explain corrective action taken)

7. Contacts: (Name, Telephone Number and E-mail address)

7a. Contracting officer:

7b. Technical Officer (COR):

7c. Project Description (up to 200 words):

8. Contractor:

9. Information Provided in Response to RFP No. :

PART II: Performance Assessment (to be completed by Agency)

1. Quality of product or service, including consistency in meeting goals and targets, and cooperation and effectiveness of the Prime in fixing problems. Comment:

2. Cost control, including forecasting costs as well as accuracy in financial reporting. Comment:

3. Timeliness of performance, including adherence to contract schedules and other time-sensitive project conditions, and effectiveness of home and field office management to make prompt decisions and ensure efficient operation of tasks.

Comment:

4. Customer satisfaction, including satisfactory business relationship to clients, initiation and management of several complex activities simultaneously, coordination among subcontractors and developing country partners, prompt and satisfactory correction of problems, and cooperative attitude in fixing problems. Comment:

5. Effectiveness of personnel including: effectiveness and appropriateness of personnel for the job; and prompt and satisfactory changes in personnel when problems with clients where identified. Comment:

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ATTACHMENT J.5 – INITIAL ENVIRONMENTAL EXAMINATION

(This document will be provided once available.)

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ATTACHMENT J.6 – CERTIFICATION REGARDING TRAFFICKING IN PERSONS

COMPLIANCE PLAN, PURSUANT TO FAR 52.222-56

For the contract or portion (if any) of contract number {insert contract number) that (1) Is for supplies, other than commercially available off-the-shelf items, to be acquired outside the United States, or services to be performed outside the United States; and (2) Has an estimated value that exceeds $500,000, I hereby certify that, (insert name of apparent successful Offeror/Contractor).

(1) Has implemented a compliance plan to prevent any prohibited activities identified in paragraph (b) of the clause at 52.222-50, Combating Trafficking in Persons, and to monitor, detect, and terminate the contract with a subcontractor engaging in prohibited activities identified at paragraph (b) of the clause at 52.222-50, Combating Trafficking in Persons; and

(2) After having conducted due diligence, either- (i) To the best of the Offeror/Contractor’s knowledge and belief, neither it nor any of its proposed agents, subcontractors, or their agents is engaged in any such activities; or (ii) If abuses relating to any of the prohibited activities identified in 52.222- 50(b) have been found, the Offeror/Contractor or proposed subcontractor has taken the appropriate remedial and referral actions.

The term “commercially available off the-shelf (COTS) item,” is defined in the clause of this solicitation/contract entitled “Combating Trafficking in Persons” (FAR clause 52.222-50)

Signature:

Date:

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ATTACHMENT J.7 – U.S. EMBASSY PHILIPPINES LOCAL COMPENSATION PLAN

The following annual salary ranges of a 40-hour workweek for FSN levels 1 to 13 is provided as reference to Offerors.

Annual Basic Salary Ranges (in Philippine Pesos)

Grade Low High

FSN-13 2,295,253 3,557,624

FSN-12 1,760,030 2,728,052

FSN-11 1,264,972 1,960,700

FSN-10 937,267 1,452,760

FSN-09 770,568 1,194,387

FSN-08 589,850 914,273

FSN-07 496,342 769,329

FSN-06 401,927 622,994

FSN-05 361,540 560,398

FSN-04 326,882 506,666

FSN-03 293,998 455,687

FSN-02 252,295 391,071

FSN-01 195,593 303,184

Note:

(a) The above rates are basic and does not include fringe benefits. Fringe benefits amount to PhP18,130 per employee per annum.

(b) The FSN-13 grade is an exception grade. This position requires substantially greater knowledge, skills and abilities than that normally required by the FSN-12 position. The responsibilities assigned to a position and the knowledge, skills and abilities required for their satisfactory performance clearly and substantially exceed the FSN position classification criteria, guidelines, and published standards for the FSN-12 level. Positions which meet this exceptional circumstance may be classified to the FSN-13 level.

GENERAL GRADE LEVEL GUIDES

The General Grade Level Guides presented on the following pages have been prepared as guidance in determining the grade levels of positions for which no classification standards exist. The Guides should be used in classifying such positions in conjunction with standards for other positions considered to have characteristics in common with the position to be classified. For example, in classifying an administrative assistance or administrative specialist position, it would be logical to examine standards for positions within the administrative area, e.g., budget and fiscal, procurement, supply, etc. In classifying professional positions, it would be logical to examine standards for professional positions. The Guides define the level of work appropriate to each grade, indicate the language, education, and experience desired or required of incumbents of positions at that grade, and indicate the occupations for which standards have been prepared at each grade.

FSN-1

This is the entrance level for routine, unskilled types of work. It includes the most routine custodial and manual positions found at this level. Most positions require no more than Level 1 English ability (rudimentary knowledge).

Classification standards depicting the FSN-1 level has been prepared for: Janitor/Janitress; Laborer; Watchman etc.

FSN-2

This level includes positions the duties of which are to perform entrance level trade or craft tasks, manual positions involving routine maintenance of vehicular equipment, operation of simple, low pressure heating plant equipment, and entrance level clerical positions performing simple filing, record keeping, and mail sorting. Up to six months of javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','') experience is desirable. Most non-clerical positions require little formal education and no more than Level 1 English ability (rudimentary knowledge). Some secondary school education is desirable for the clerical positions. Level 2 English ability (limited knowledge) is sufficient for most clerical positions at this grade. Classification standards depicting the FSN-2 level have been prepared for: Duplicating Equipment Operator; File Clerk; Gardener; Guard; Heating Plant Operator; Janitor Supervisor; Mail Clerk; Motor Vehicle Serviceman; Trades Helper; Warehouseman, etc.

FSN-3

This level is characterized by the performance of semi-skilled trades and crafts duties and routine clerical duties. It is the intermediate level (between the entrance level and full performance or skilled journeyman level) for trade and craft positions. In addition to semi-skilled trade and craft positions, other manual positions involve operation of the simpler utilities equipment and driving an automobile as a motor pool chauffeur. Clerical positions involve routine clerical duties such as records maintenance, working at a telephone switchboard, and/or typing a variety of narrative and tabular material. Elementary school education is desirable for manual positions and secondary school education is desirable for clerical positions. Manual positions require Level 1 (rudimentary knowledge) to Level 2 (limited knowledge) English ability and clerical positions require Level 2 to Level 3 (good working knowledge) English ability. Up to one year of experience is required for both manual and clerical positions at this level. Classification standards depicting the FSN-3 level have been prepared for: Automotive Mechanic; Boiler Operator; Chauffeur; Clerk Typist; Distribution Clerk;

Operator; Guard; Mail Clerk; Maintenance Man; Mechanic; Offset Press Operator; Power Plant Operator; Receptionist;

Sewage Disposal Plant; Telephone Operator; Water Plant Operator, etc.

FSN-4

This is the full performance or skilled journeyman level for trade and craft positions. Employees at this level must be able to perform the full scope of their positions with a minimum of supervisory guidance. Clerical positions require familiarity with office practices and procedures and the ability to follow through in order to obtain the required results.

They also must exercise judgment and apply pertinent regulations. Completion of secondary school, one to one and one-half years of experience, and Level 3 (good working knowledge) of English is required for clerical positions at this level.

Trade and craft positions require completion of an apprenticeship, vocational training, or experience recognized as producing journeyman level skills and one to one and one-half years of experience at the journeyman level. Level 1 English ability (rudimentary knowledge) is sufficient for most manual jobs, although a few positions may require a Level 2 (limited knowledge) English ability. Completion of elementary school is required. Classification standards depicting the FSN-4 level have been prepared for: Automotive Mechanic; Automotive Mechanic (Body & Fender); Boiler Operator;

Clerk; Chauffeur; Clerk Stenographer; Clerk Typist; Dispatcher; Distribution Clerk; Federal Benefits Clerk; Furniture Repairman; Guard; Guard/Receptionist; Locksmith; Machinist; Mail Clerk; Maintenance Man; Mechanic (Building Trades); Office Machine Repairman; Offset Press Operator; Passport and Citizenship Clerk; Power Plant Operator;

Procurement Clerk; Receptionist; Refrigeration and Air-Conditioning Mechanic; Special Consular Services Clerk; Supply Clerk; Telephone Installer & Repairman; Telephone Operator; Teletype Operator; Upholsterer; Visa Clerk; Voucher Examiner, etc.

FSN-5

Clerical positions at this level involve the performance of responsible work requiring the exercise of judgment, knowledge of a specialized subject matter and the regulations pertaining thereto. Journeyman level clerical positions in various program areas are at this level. Manual positions are working supervisors of three to six skilled and semiskilled employees in trade and craft positions. Manual positions require some secondary school education, plus an apprenticeship, vocational training or experience recognized as providing journeyman level skills, and one and one-half years of journeyman and six months of supervisory experience. Level 2 English ability (limited knowledge) is sufficient for most manual positions, but a few require Level 3. Level 3 English ability (good working knowledge), and one and one-half to two years of experience is required for most clerical positions. Classification standards depicting the FSN-5 level has been prepared for: Accounts Maintenance Clerk; Automotive Mechanic Foreman; Cashier (Consular); Central Office Telephone Mechanic; Clerk Stenographer; Consular Investigations Clerk; Distribution Clerk Federal Benefits Clerk; Guard Supervisor; Library Clerk; Library Clerk (LOC); Mail Supervisor Maintenance Foreman; Medical Technician; Participant Training Clerk; Payroll Clerk; Personnel Clerk; Program Clerk; Purchasing Agent; Receptionist;

Secretary; Security Clerk; Shipment Clerk; Special Consular Services Clerk; Supply Clerk; Telephone Supervisor; Teletype Mechanic; Teletype Operator; Travel Clerk; Utilities Foreman; Visa Clerk; Voucher Examiner; Work Control Clerk, etc.

FSN-6

This is the senior or top clerical level involving the performance of the most difficult clerical work requiring the exercise of judgment, knowledge of a specialized subject matter, and the application of extensive rules and regulations. Included javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','') also in this class are supervisors of clerical positions and secretaries to American officials performing major functions.

Manual positions are supervisors of established units of from eight to fifteen skilled and semi-skilled employees, and have continuing management responsibility for the efficient use of equipment, materials, and manpower. Manual positions require some secondary school education, plus vocational training, an apprenticeship or experience recognized as producing journeyman level skills and one and one-half years of journeyman level skills and supervisory experience.

Level 2 English ability (limited knowledge) is required for most manual positions but a few require Level 3. Clerical positions require completion of secondary school, two to two and one-half years of experience, and Level 3 English ability (good working knowledge). Classification standards depicting the FSN-6 level have been prepared for: Accounts Maintenance Clerk; Distribution Record System Clerk; Audio Visual Technician; Automotive Mechanic Foreman;

Cashier; Clerk Stenographer; Commercial Clerk; Customs Expediter; Distribution Supervisor; Guard Supervisor;

Language Instructor Circulation/Reference); Library Assistant (Technical Services); Library Clerk (LOC); Maintenance Foreman; Maintenance Inspector; Medical Technician; Motor Pool Supervisor; Nurse; Participant Training Clerk;

Payroll Clerk; Payroll Liaison Clerk; Personnel Clerk; Program Clerk; Secretary; Shipment Clerk; Storekeeper; Telephone Supervisor; Teletype Supervisor; Utilities Foreman; Visa Clerk; Voucher Examiner, etc.

FSN-7

This level includes junior assistant positions in administrative, technical, and program areas including AID, USIS, FCS, FAS, and other associated agency program areas. Such positions require a good general knowledge and application of the policies and procedures, rules and regulations of a particular subject matter area, or substantive knowledge of that area, and work under general instructions with work reviewed for accuracy of results. This level also includes supervisors of clerical functions of substantial size, and employees in charge of the maintenance function at small posts. The secretary to the ranking official of a large consulate or associated agency mission is also placed in this level when the official has no American secretary. In addition to completion of secondary school, some additional technical or collegiate education is desirable. From one to three years of experience, and Level 3 English ability (good working knowledge) are required.

Classification standards depicting the FSN-7 level have been prepared for: Accounting Technician; Arts and Graphics Assistant; Audience Record System Assistant; Audio Visual Technician; Budget Analyst; Cashier; Commercial Assistant;

Consular Investigations Assistant; Cultural Affairs Assistant; Distribution Assistant; Economic Assistant; Engineering Draftsman; Federal Benefits Assistant; Information Assistant; Language Instructor; Librarian (LOC); Maintenance Supervisor; Passport and Citizenship Assistant; Payroll Supervisor; Personnel Assistant; Political Assistant; Protocol Assistant; Purchasing Agent; Reference Librarian; Secretary; Shipment Assistant; Shipment Assistant (POV); Special Consular Services Assistant; Supervisory Voucher Examiner; Technical Services Librarian; Translator; Travel Assistant;

Visa Assistant, etc.

FSN-8

This is the fully qualified level for assistant positions in administrative, technical, and program areas including AID, USIS, and other associated agency program areas. The difficulty of the work performed requires considerable experience and training and a thorough knowledge of policies, procedures, rules and regulations, and/or extensive subject matter knowledge in a particular field. Employees are expected to resolve most problems and execute assignments with supervision limited primarily to the review of end product results. The secretary to the ranking officer of a very large consulate or associated agency mission is also placed in this level when the official has not American secretary. These positions require completion of secondary school, and some collegiate or technical training is desirable. Two to four years of experience is necessary. Level 3 English ability (good working knowledge) is required. Classification standards depicting the FSN-8 level have been prepared for: Accounting Technician; Art and Graphics Assistant; Distribution Record System Assistant; Budget Analyst; Cashier; Commercial Assistant; Consular Investigations Assistant; Cultural Affairs Assistant; Development Loan Assistant; Distribution Assistant; Economic Assistant; Federal Benefits Assistant;

Information Assistant; Librarian (LOC); Maintenance Supervisor; Nurse; Participant Training Assistant; Passport & Citizenship Assistant; Payroll Supervisor; Personnel Assistant; Procurement Agent; Program Assistant; Protocol Assistant; Reference Librarian; Scientific Affairs Assistant; Security Investigator; Shipment Assistant; Special Consular Services Assistant; Supervisory Audio Visual Technician; Supervisory Language Instructor; Supervisory Voucher Examiner; Supply Supervisor; Technical Services Librarian; Travel Assistant; Visa Assistant, etc.

FSN-9

This is the senior assistant level for technical and administrative management positions. No supervisory technical positions at this level involve fact finding, research, analysis, and interpretation of factual data in the field of the employee’s expertise. Administrative management positions are supervisory and typically involve management of a function and personal performance of the most difficult work of the function, including evaluation of complex facts and the interpretation of laws, regulations, and instructions in their application to specific situations. Incumbents of positions javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','') at this level are expected to complete assignments with a minimum of supervision. These positions require completion of secondary school, and some collegiate or technical education is desirable. Three to five years of progressively responsible experience is required. Many positions at this level require Level 4 English ability (fluent). Classification standards depicting the FSN-9 level has been prepared for: Agricultural Assistant; Art & Graphics Assistant;

Distribution Record System Assistant; Budget Analyst; Consular Investigations Assistant; Cultural Affairs Assistant;

Distribution Assistant; Economic Assistant; Federal Benefits Assistant; Information Assistant; Labor Assistant; Librarian (LOC Acquisitions); Librarian (LOC Cataloging); Participant Training Assistant; Passport & Citizenship Assistant;

Personnel Assistant; Political Assistant; Procurement Agent; Program Assistant; Reference Librarian; Scientific Affairs Assistant; Security Investigator; Shipment Supervisor; Special Consular Services Assistant; Supervisory Accounting Technician; Supply Supervisor Technical Services Librarian; Trade Center Assistant Translator; Visa Assistant, etc.

FSN-10

This is the lowest of three levels of professional or specialist positions. Incumbents of positions at this level personally perform, and in some cases supervise other employees engaged in, a major segment of a professional, technical or program area, including AID, USIS, FCS, FAS, and other associated agency program areas. Incumbents of such positions must understand and apply a highly technical body of knowledge usually obtained through collegiate study, as well as applicable laws and agency regulations and instructions. This level also includes supervisory positions in the administrative management area with equivalent requirements. Incumbents of positions at this level are expected to perform difficult duties with a minimum of supervision. A collegiate education with the equivalent of an A.B. or B.S.

degree is required, with only rare exceptions. Four to six years of progressively responsible experience in the professional, technical, or administrative management area is required. Level 4 English ability (fluent) is usually required.

Classification standards depicting the FSN-10 level have been prepared for: Agricultural Research Specialist; Agricultural Specialist; Arts & Graphics Specialist; Distribution Record System Specialist; Budget Analyst; Civil Aviation Specialist;

Commercial Specialist; Cultural Affairs Specialist; Development Loan Specialist; Distribution Specialist; Economic Specialist;

Geographic Specialist; Information Specialist; Librarian (LOC); Library Director; Maintenance Supervisor; Participant Training Specialist; Passport and Citizenship Specialist; Personnel Specialist; Procurement Supervisor; Program Specialist; Security Investigator; Special Consular Services Specialist; Trade Center Specialist; Travel Promotion Specialist; Visa Specialist, etc.

FSN-11

This is the middle of three levels of professional or specialist positions; however, it is the highest level usually attainable in a professional, technical, program, or administrative management area, even in a large overseas establishment. Under the direction of an American official, but with wide latitude for planning, organizing, and executing assigned responsibilities, supervises the accomplishment of or personally performs the most difficult and complex work involved in a professional, technical, or program area, including AID, USIS, FCS, and other associated agency program areas.

Incumbents of such positions must understand and apply a highly technical body of knowledge usually obtained through collegiate study, as well as applicable laws and agency regulations and instructions. This level also includes supervisory positions in the administrative management area with equivalent requirements. Guidance received from the American supervisory official is almost wholly related to policy, program objectives, and priorities. Within such guidelines, incumbents of positions at this level plan and undertake important projects and carry them to completion without significant supervision. Demands are heavy on initiative, resourcefulness, and sound judgment. Typically, incumbents of positions at this level have important contacts with senior business, government, and community officials. A collegiate education with the equivalent of an A.B. or B.S. degree and from five to seven years of progressively responsible experience in the professional, technical, or administrative management area are required Level 4 English ability (fluent) is usually required. Classification standards depicting the FSN-11 level has been prepared for: Agricultural Specialist; Arts & Graphics Specialist; Commercial Specialist; Cultural Affairs Specialist; Economic Specialist; Engineer; Information Specialist; Labor Specialist; Library Director; Passport & Citizenship Specialist; Personnel Specialist; Political Specialist;

Program Specialist; Scientific Affairs Specialist; Visa Specialist, etc.

FSN-12

This is the highest of three levels of professional or specialist positions and the highest grade in the Interagency Foreign Service National Position Classification Plan. Relatively few overseas establishments will warrant an FSN12 position; the establishment of more than one FSN-12 position within the same broad professional, technical, or program area, e.g., political, economic, cultural, information, etc., is seldom warranted. Positions at this level are those of highly qualified and recognized experts. Under the direction of an American official, they supervise or personally perform difficult and complex work involving the full scope of a professional, technical or program area, including AID, USIS, FCS, FAS and javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','') other associated agency program areas, in one of the most important country programs of its kind in the world.

Incumbents of such positions apply a highly technical body of knowledge of applicable laws and agency regulations and instructions. These positions often call for originality of ideas and creative thinking in dealing with problems or matters for which there is little precedent, and usually require that the employee be able to inter-relate the pertinent subject matter with a broader spectrum, as would be the case in considering the impact of important political developments on domestic and international economic developments. Where the emphasis is on reporting covering a broad spectrum of complex subject matter and requiring the exercise of independent judgment in projecting future developments or trends.

Substantial reliance is placed upon the employee’s professional acumen and judgment, and his/her advice is sought on important and at times on extremely sensitive matters; in functional programs that involve comprehensive program planning, the employee participates actively in the planning process. Positions at this level are largely independent of technical supervision; guidance from American supervisors is primarily with regard to policy, priorities, results to be achieved, basic approaches to be followed, and in the case of positions involving reporting, the nature and basic content of reports. Employees at this level develop and maintain an extensive range of important contacts with senior level business and government officials and with community leaders for the purpose of obtaining or verifying information which is not otherwise available. Incumbents of these positions normally possess the equivalent of an A.B. or B.S.

collegiate degree in a field of study closely related to their assigned responsibilities; in many instances, postgraduate education are needed. A minimum of six to eight years of progressively responsible experience in the area of their assignment is needed. Level 4 English ability (fluent) is usually required. Supervision over others is not normally a significant factor in justifying the classification of a position at the FSN- 12 level. Classification Standards depicting the FSN-12 level have been prepared for: Agricultural Research Specialist; Agricultural Specialist; Chief Librarian (LOC);

Commercial Specialist; Cultural Affairs Specialist; Economic Specialist; Engineer; Information Specialist; Library Director; Medical Officer; Political Specialist; Program Specialist; Scientific Affairs Specialist; Supervisory Budget Specialist; Visa Specialist, etc.

FSN 13

This grade is an exception grade and involves work at the highest levels in the Mission. This involves work providing high-level advice, analysis, and/or difficult insight to the host-country context, or the equivalent; or working directly for the Mission Director or an Office Chief (or the equivalent), usually in a technical office work situation, usually delivering the most complex USAID products to the host country or the region. This grade works collaboratively/collegially with the Mission Director and/or the Office Chief. This grade has full program/project/activity management responsibility (i.e., both technical and administrative) (or equivalent) for the largest, most complex, and/or most sensitive USAID programs/projects/activities in the country or the region, to include full COTR/AOTR responsibility, and often not unlike an assignment typical of a senior USDH Officer. This grade position is normally recognized by Mission and Post management and the host government, as an expert on the assigned programs/project/activities, and usually on the sector as a whole.

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ATTACHMENT 8 – POLICY GUIDANCE ON CRITERIA FOR PAYMENT OF

SALARY SUPPLEMENTS FOR HOST GOVERNMENT

Unclassified state 119780 hb 1, part vii April 15, 1988 April 26, 1988(tm 1:42) policy guidance on criteria for payment of salary supplements for host government employees

1. This cable clarifies and supersedes agency policy guidance on payment of salary supplements to host government [HG] employees contained in ref [a]. aid/w has reviewed field responses to the questionnaire on salary supplements contained in ref [b] and found these responses helpful in identifying necessary changes and clarifications. Much of this guidance is identical to the guidance contained in ref [a]; however, the paragraphs below do provide new definitions and explanations of the coverage of this policy as well as additional requirements for documentation of salary supplements paid by A.I.D.

2. The issue of salary supplements remains sensitive and a matter of both congressional and agency concern. It is A.I.D. policy that salary supplements must be considered an exception to normal A.I.D. practice requiring exceptional justification.

3. Definitions:

a. A HG employee covered under this guidance is an employee paid by the hg, occupying an established position, either temporary or permanent, part-time or full-time, within a hg institution. A HG institution is an organization in which the government owns at least a fifty percent share or receives at least fifty percent of its financial support from the government.

b. Salary supplementation occurs when payments are made that augment an employee’s base salary or premiums, overtime, extra payments, incentive payment and allowances for which the hg employee would qualify under hg rules or practice for the performance of his regular duties or for work performed during his regular office hours. Payment, in full or part, of hg base salaries and other enumerated payments at hg rates would be subject to the agency’s guidance on recurrent cost [see handbook-1, part iii.a2]. Where the mission pays the salary and allowances of hg officials at the hg rate, it is not considered a salary supplement but rather recurrent cost.

c. The following are not considered to be salary supplements: per diem; invitational travel;

honoraria and payment for work carried out outside of normal working hours. The rules governing these types of payments are summarized in paragraph 5 below.

4. Rules on salary supplements:

a. A.I.D. discourages salary supplements except in very special circumstances. Henceforth, missions must submit any new proposals for salary supplementation to A.I.D. Washington for approval by the appropriate assistant administrator. -- -- -- -- -- -- --

b. A.I.D. normally expects that the hg will finance any necessary supplements to compensation for its regular employees when they are assigned to A.I.D.-financed projects. There are instances, however, where as a last resort A.I.D. financing of supplements to low host country salaries may be deemed essential to the achievement of hg and A.I.D. joint program javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','') objectives. Such supplements typically take the form of premiums for relocation to remote project sites, incentives, and bonuses necessary to attract highly trained technical specialists to devote their expertise to the planning or implementation of development projects.

Unclassified state 119780 hb 1, part vii April 15, 1988 April 26, 1988 (tm 1:42)

c. A.I.D. project funds may be used for these purposes only if the following criteria are met:

● the payments are permitted under host country law and regulations.

● the cooperating entity has demonstrated that it cannot make these payments from its own resources for valid reasons such as the inability of the entity to provide the financing within the time required to meet the needs of the activity.

● the supplements are judged essential to the achievement of project or program objectives.

● employees do not receive duplicate payments by receiving supplements from another source for the same activity.

● the rates and fees paid are in accordance with local standards and are limited to amounts reasonable in relation to an employee’s pay and, for continuing programs, in amounts which the host country entity could be expected to meet from its own resources within a reasonable time.

● the proposed recipients would be carrying out technical, managerial or administrative support rather than broad policy functions.

● a mechanism exists for providing the supplements which prevents potential abuse in the determination of recipients and amounts to be provided; ensures financial integrity in the payment system; and establishes adequate monitoring and reporting.

d. If the above criteria are met, justification for the proposed supplements and a mechanism for providing the supplements must be set forth explicitly in and approved as part of the activity documentation and/or authorization and described in the relevant agreement. When salary supplements are likely to be included in a proposed A.I.D. project or program, this must be clearly indicated in the project identification document [pid], or other relevant document. This justification and a description of the mechanism for providing the salary supplementation must be reviewed by the appropriate assistant administrator.

Documentation of the legality of such payments under host country laws and regulations must be maintained and readily accessible as part of the project or program files.

e. This policy guidance applies to the use of A.I.D. dollar resources, as well as to U.S.-owned local currency and host country-owned local currency jointly programmed by A.I.D. and the host country when the proposed uses of the local currency include explicitly payment of salary supplements.

f. Policy-making officials shall not receive A.I.D. payment of salary supplements in any form including A.I.D. payments for project-related work conducted outside normal working hours as discussed in paragraph 5.d. below. Policy-making officials are defined as high-level elected or appointed officials such as those serving on the cabinet or in the immediately subordinate sub-cabinet position. Unclassified state 119780 hb 1, part vii April 15, 1988 April 26, 1988(tm 1:42) javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','')

g. This policy guidance applies to all new projects and activities henceforth. It must also be applied to ongoing projects and activities to the full degree deemed feasible by the mission director and without jeopardizing overall A.I.D. country program objectives previously signed by the USAID and the HG, including those funded by A.I.D. and managed by pros or other non-governmental organizations. Appropriate assistant administrators much be advised immediately of specific circumstances where ongoing salary supplements cannot be brought into compliance with this policy guidance. Missions will provide specific details to the assistant administrators where there is any doubt regarding the legal basis of salary supplements [see subparagraph i below].

h. USAIDs must discuss the issue of salary supplements with other donors in an effort to minimize the practice, avoid duplicative payments for the same project or activity, moderate competitive efforts to attract limited capable personnel and, in cases where supplementation is necessary, to arrive at generally comparable levels of supplementary compensation.

i. Any legal questions must be resolved by the mission director in coordination with regional legal advisor. If any doubt remains concerning legal questions, the regional assistant administrator or his designee in coordination with A.I.D. /GC must make the determination. Any other questions regarding application of this guidance must be directed to the regional bureau assistant administrator and au/ppc.

j. Exception to this policy and eligibility criteria will be granted very rarely and must be approved in advance by the appropriate assistant administrator in Washington.

5. Rules on payments to individuals which are not considered to be salary supplements:

a. Per diem is permissible for program or project-related activities provided any such reimbursement is paid at the hg rate, U.S. Government rate or on an actual cost reimbursement basis.

b. It is permissible to fund the international travel of policy officials on invitational travel orders approved by the mission director. in special circumstances, such as when hg policy officials accompany U.S. government officials on official travel within the host country, it is also permissible to fund domestic travel of hg policy-making officials at the U.S.

Government rate or on an actual cost reimbursement basis, even though the official is not on U.S.Government travel orders. Such travel costs and per diem are not considered salary supplements.

c. Honoraria may be paid to university employees and to members of research institutions, who are hg employees solely by virtue of their position in a university or research institution, carrying out project-related activities outside their normal duties where the normal practice of the hg condones this type of additional work.