J.1_Task_Order_-__Amendment_1_Tracked_changes.pdf

ATTACHMENT J.1: Task Order: USAID/Central Asia Future Growth Initiative (FGI)

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this Task Order is to provide services described in the Statement of Work (SOW) specified in Section C to implement the USAID/Central Asia Future Growth Initiative (FGI).

B.2 CONTRACT TYPE AND SERVICES

This is a Cost-Plus-Fixed-Fee (CPFF) type, completion form Task Order. For the consideration set forth in the contract, the Contractor must provide the results, deliverables and outputs as described in Section C and Section F and in accordance with the performance standards specified in Section F.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is [TBD]. The fixed fee, if any, is [TBD]. The total estimated cost plus fixed fee, if any, is

[TBD].

b) Within the estimated cost plus fixed fee (if any) specified in paragraph a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is [TBD]. The Contractor must not exceed the aforesaid obligated amount nor will the U.S. Government (USG) be responsible for costs incurred should the Contractor do so.

c) Funds obligated hereunder are anticipated to be sufficient through [TBD].

B.4 BUDGET SCHEDULE

Description Total ($) Activity Costs Total Estimated Cost Fixed-Fee Total Estimated Cost Plus Fixed Fee

B.5 MULTI-YEAR CONTRACT AND CANCELLATION CEILING

J.1: Task Order: USAID/Central Asia Future Growth Initiative (FGI) RFP # 72011519R00001 (Amendment 1)

This contract is non-severable, and is therefore a multi-year contract as defined in FAR 17.103.

Therefore, this contract is subject to the requirements of FAR 17.106. However, as a cost-reimbursement contract, USAID/Central Asia will authorize the reimbursement for all allowable costs incurred by the Contractor pursuant to FAR § 52.216-7, “Allowable Costs and Payment.”

As a result, the Contractor will not incur any costs that require amortization over the contract’s period of performance in the event that the Contracting Officer cancels the contract pursuant to FAR 52.217-2. Thus, $0 will serve as the cancellation ceiling for each cancellation date.

Accordingly, no requirement to include cancellation dates in the contract exists.

[END OF SECTION B]

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Performance Work Statement to be incorporated as Section C. Please see Attachment J.2 “Statement of Objectives” of RFP #72011519R00001 for the objectives of the Activity.

[END OF SECTION C]

SECTION D – PACKAGING AND MARKING

D.1 BRANDING IMPLEMENTATION PLAN AND MARKING PLAN

The Contractor must follow the approved Branding Implementation and Marking Plan submitted on [date TBD] and incorporated into this Task Order as Attachment [TBD].

[END OF SECTION D]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs will be performed in accordance with SECTION E of the IDIQ Contract.

E.2 QUALITY ASSURANCE SURVEILANCE PLAN

The progress, success and impact of the Contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management tool with the intent of encouraging maximum performance, efficiencies, and cost effectiveness by the Contractor and can be modified at any time by the Government.

The QASP will be used as a Government document to enforce the inspection and acceptance clauses of the contract. The QASP proposed by the winning offeror will be incorporated in this section after award. The QASP may require revision after selection for award to reflect the Contractor’s known strengths and weaknesses. This is intended to be a “living” document that will be reviewed and updated on an annual basis. It is based on the premise that the Contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract. The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate. The COR will ensure that the QASP is implemented and updated.

A variety of mechanisms may be used to monitor the progress/success of the activity and the Contractor’s performance:

a. Meetings during contract implementation

b. Monthly progress review meetings

c. Review of Contractor’s scheduled reports

d. Feedback from stakeholders

e. Site visits by USAID personnel

f. Quarterly reviews of work plan with performance milestones

g. Periodic impact evaluations

[END OF SECTION E]

SECTION F – DELIVERIES OR PERFORMANCE

F.1 PERFORMANCE PERIOD

The period of performance for this Task Order is 5 years: from October 1, 20198 until September 30, 20243.

F.2 PLACE OF PERFORMANCE

Performance of this Task Order will be in Kazakhstan, Kyrgyz Republic, Tajikistan, Uzbekistan, and Turkmenistan.

F.3 KEY PERSONNEL

The following are designated as key personnel positions:

TBD

The Key Personnel, as a team, must possess fluency in Russian and English (at the native speaker level), and the team must possess the following skill sets:

1. Demonstrated experience in managing international development programs including experience in private sector development and increased jobs and incomes in emerging markets.

2. Proven expertise in support of high-growth industries that support jobs and incomes for growing workforce including product development, marketing, financing, partnerships, and investment promotion;

3. Advanced educational background and knowledge relevant for similar projects in developing countries;

4. Strong leadership, administrative, management, presentation, reporting, and communication skills;

5. Ability to perform at a high level and apply diplomacy skills with a wide range of stakeholders (i.e., national, provincial, private sector, and NGOs).

Preferred:

6. Preferred candidates would have experience integrating gender equality and women’s empowerment issues within private sector development activities.

7. Extensive experience in the former Soviet Union, or other countries with former centrally planned economies

F.4 REPORTING REQUIREMENTS

The following table summarizes the required reporting under this task order.

Report Name Due Date Monitoring, Evaluation, and Learning Plan 45 days after contract award Annual Work Plan 30 days after contract award (year one) and 30 days before the end of the fiscal year (for subsequent contract years).

Quarterly Progress Reports 30 days after end of fiscal quarter Annual Reports 30 days after end of fiscal year Final Report 45 days prior to contract completion date Quarterly Expenditure Report 30 days after end of fiscal quarter Accrual Reports 15 days before end of fiscal quarter Monthly Vouchers Monthly – no specific due date

F.4.1. Monitoring, Evaluation, and Learning Plan

Within 45 days after contract award, the contractor must submit an Activity Monitoring, Evaluation, and Learning (MEL) Plan that will describe how the project’s performance will be monitored covering the life of the activity. The Activity MEL Plan must include an appropriate set of indicators to accurately measure project outputs and outcomes. The contractor may draw upon relevant USAID standard indicators (https://www.state.gov/f/indicators/ ) and develop custom indicators, as required, in collaboration with the COR.

For each indicator, the Activity MEL Plan must clearly identify data sources, frequency of data collection, collection methods, the party responsible for data collection, baseline information, and annual targets. In addition, the Activity MEL Plan must include a narrative detailing: the planned staffing structure and resource allocation for monitoring, evaluation and learning (MEL); how data collection, analysis and reporting of performance data will be managed under the project;

how data quality assessments will be undertaken; how gender analysis will be incorporated into the MEL methodology; and how data will be shared and used to inform programming. The planned calendar of MEL activities must be presented in a gantt chart. In addition, the MEL Plan must demonstrate that the Contractor will provide appropriate resource allocation and staffing level of effort to achieve the tasks referenced in the plan.

All targets will be subject to revision and expansion based on the annual work plan submitted to USAID for approval, as well as periodic progress reviews conducted by USAID. The Contractor must be prepared to set targets and report on progress made with respect to these and other indicators, on a quarterly and annual basis, with disaggregation by geography, sex, etc. and at the request of the COR at any time. Such reports will explain any variances between the indicator targets and actual results and demonstrate how activities conducted under this contract contributed to these outcomes.

https://www.state.gov/f/indicators/

For each indicator, the Activity MEL Plan must include a Performance Indicator Reference Sheet (PIRS), which provides a precise definition, information on disaggregation, the data source, frequency of data collection, collection method, the party responsible for data collection, when baseline information will be collected, and expected annual targets. The Activity MEL Plan will also include a Performance Indicator Tracking Table (PITT), a spreadsheet that tracks all quantitative performance data and lists baseline figures, quarterly and/or annual actuals, quarterly and/or annual targets, and life of activity targets, disaggregated as appropriate. The PITT will be submitted to USAID on a quarterly basis, as part of the Quarterly Report.

The contractor’s performance will be evaluated based on progress in accomplishing the activities specified in their Performance Work Statement, annual work plans and activity monitoring and evaluation plan (MEL Plan), and achievement of the contract targets for each performance measure set in connection with the indicators provided in this section. USAID and the successful offeror will use objectively verifiable indicators with periodic data collection to measure performance and adjust approaches as necessary. Below is an illustrative list of performance indicators for the activities. Some of these high-level results may be beyond the manageable interest or complete control of this activity. However this data will be useful in tracking the overall progress toward the goal of increased jobs and incomes.

Indicators below are illustrative:

At DO 1 goal level (supported by the contract but not directly attributable to it)

• Share of non-oil/gas sectors in the overall economy (% of GDP that is not from oil/gas)

• World Bank Ease of Doing Business Ranking

At lower levels (attributable to the contract)

Illustrative U.S. Government Standard Indicators:

• EG5.2-1 Number of firms receiving USG-funded technical assistance for improving business performance

• EG.5-2 Full-time equivalent employment of firms assisted under USG programs

• EG.5.2-2 Number of private sector firms that have improved management practices or technologies as a result of USG assistance

• EG.6-2 Number of individuals with improved skills following completion of USG-assisted workforce development programs (males, females, by age)

Illustrative Custom Indicators:

• Increased sales by targeted firms

• Increased employment by targeted firms

• Increased employment by targeted sectors

• Number of public-private partnerships formed as a result of USG assistance

• Number of entrepreneurs receiving funding from USG programs

• Number of new firms created under USG programs

The Activity MEL Plan must also include a logical framework and narrative detailing the following: how data collection and analysis will be managed; how and when internal data quality assessments will be undertaken; how and when routine assessments and internal evaluations will take place; how gender analysis will be incorporated into the Activity MEL Plan methodology;

how performance data will be shared internally and used to inform management decisions; the planned staffing structure and resource allocation for MEL to complete these tasks; and an annual calendar of planned Activity MEL Plan activities, presented in a table or gantt chart. Major Activity MEL Plan activities (e.g., annual internal Data Quality Assessments, routine surveys, quarterly data entry into USAID’s management information system, etc.) will also appear in the Annual Work Plan described in section F.4.2.

To facilitate the MEL Plan, the Contractor must use the MEL Plan template, which includes a surveillance plan matrix, that is attached in Section J of the IDIQ.

F.4.2 Annual Work Plan

The Contractor must submit a work plan for the approval of USAID/CA within 30 days after the award. The annual work plan will contain a detailed schedule for program implementation, expected results, indicators, and targets for each task and for the program as a whole as well as contain a performance monitoring plan for the program.

The number of countries, counterparts, and partners involved in the project and the fluid nature of politics in the region mean the contract will be implemented in a complex and frequently changing environment. This makes it important to take stock frequently during implementation, adjust direction as needed, and communicate project developments clearly and on a timely basis. That being the case, the contractor may be requested by the COR once during the annual work plan cycle to revise the workplan due to changing circumstances.

The contractor must submit a detailed annual work plan and budget to describe the activities specified in the scope of work and must cross reference the applicable sections in Section C of this contract. This includes integrating activities into the work plan that measurably promote gender equality and female empowerment. The work plan and budget will be a guide to the implementation of the contract with a breakdown of activities or tasks to complete benchmarks, timelines, and anticipated progress in the achievement of the program results as well as associated costs. The work plan and budget must have a link to the results and have no inconsistencies with Section C. It must also describe the anticipated achievements toward performance indicators with an explanation of how those achievements are expected to contribute to the intermediate result level.

The contractor must submit subsequent annual work plan(s) to USAID for review and approval no later than 30 days prior to end of the USG fiscal year. USAID will have 30 days to review and provide comments. After receiving USAID comments, the contractor must finalize the work plan within 30 days after the USG fiscal year.

The annual work plan will include a list of clearly defined Tasks, Activities, Deliverables, Benchmarks and Indicator Targets. The contractor may not include activities in the work plan that fall outside the parameters of the statement of work. The contractor’s annual work plan will describe how the contractor intends to organize responsibilities among its staff to ensure accomplishment of the tasks. The work plan, at a minimum, will include:

1. A systematic presentation (i.e., Gantt chart) of activities to be accomplished under the different results and sub-results, on monthly basis;

2. The proposed location of the activity;

3. The anticipated outputs and outcomes from each tasks conducted;

4. The anticipated level of effort required from program technical staff and financial resources required to complete the tasks;

5. The identification of any assumptions used in preparation of the work plan, as well as suggested alternatives, if necessary;

6. The anticipated risks with regard to achieving the anticipated objectives of the contract and how they will be mitigated; and

7. Any specific award terms or conditions that interfere with maximizing the developmental impact of the award.

Each year the contractor will submit for approval a list of commodities that will be purchased during the fiscal year as part of the Annual Work plan process. The annual commodities procurement list must be revised as necessary in consultation with the COR and by approval of the Contracting Officer. Initial list of commodities due with technical proposal updated and finalized within 45 days of the contract award.

F.4.3 Quarterly Progress Reports

The contractor must submit quarterly performance reports no later than 30 calendar days following the end of each standard USG fiscal quarter to the COR and a copy to the Contracting Officer at AlmatyAAReporting@usaid.gov. Reports may be submitted electronically. Regardless of the start date of the contract all reporting will be adjusted to the USG fiscal year calendar. The reports must not be more than 15 pages, excluding annexes. The reports will describe progress made towards goals in the calendar quarter most recently ended, including a comparison of progress against planned achievements under the performance monitoring plan, as well as suggestions, if any, for adjustments to implementation plan and strategy. The contractor will also report on indicators in accordance with the monitoring and evaluation plan. In addition, these reports will contain program expenditures by contract line item and by program component, available funding for the remainder of the activity, any variances from planned expenditures. This report will also include explanation of problems, delays or adverse conditions and actions taken or contemplated to resolve the situation, or any assistance needed to resolve the situation. The 4th Quarter Performance Report may be a section of the Annual Report but must contain all information required under this section.

F.4.4 Annual Reports

An Annual report will be due within 30 calendar days after the end of each USG fiscal year, ending September 30. This report may also include the 4th quarter Quarterly Progress Report;

therefore a 4th quarter quarterly progress report is not required. These reports must be based on the approved Annual Work Plan and AMEP and will cover:

• Summary of cumulative accomplishments for the year as a whole;

• Situational background information concerning the program’s objective;

• Description of progress against planned accomplishments in the Work Plan and any deviations;

• Description of progress against planned AMEP targets and any deviations;

• Progress in coordination with host government, other donors, USAID-funded projects, and other stakeholders;

• At least two success stories suitable for publication;

• Summary of administrative/management issues; and

• Planned main activities for the next year.

Annual reports must include as separate attachments:

• List of commodities procured and revised inventory;

• List of all reports, analyses, presentations, and other key documents produced during the year;

• List of all subcontracts, if any, with a short description of the purpose and amount;

• Status reports on the progress, delays, and issues with the implementation of the action plans in target municipalities/sectors; and

• Other documents as may be requested by the COR.

Reports will be provided electronically to the COR. Reports must be prepared in a reader-friendly format so that they can be easily reviewed by the Mission and by USAID’s counterparts. Relevant parts of the Quarterly and Annual reports will be translated into Russian and/or any relevant local language, as appropriate, for presentation to government partners and other local counterparts.

F.4.5 Final Report

No later than 45 calendar days prior to the Contract completion date, the contractor must submit electronically a draft Final Report that details accomplishments against the tasks, targets, and deliverables set forth in the Contract and in the AMEP; highlights major achievements; address lessons learned during implementation; and recommend ways to resolve identified constraints.

Final report includes, but is not limited to:

• a financial report detailing how funds were expended, by line item and program component;

• a summary of the accomplishments and shortcomings of the contract, referenced to the results listed in the contract;

• a list of all indicators and progress made to date;

• a complete list of all host country and international donors and financial institutions contacts;

• a descriptive chapter of all relevant lessons learned during the life of the program, as well as relevant success stories achieved during the life of the contract.

The Contracting Officer and/or COR may provide comments, which the contractor must address in revising the draft prior to final submission of the Final Report. The Final Report must be prepared in a reader-friendly format so that it can be disseminated within and outside USAID for study and future use. Relevant parts of the Final Report must be translated into Russian, as appropriate, for presentation to the host government partners and other local counterparts. The Final Report must also contain a well-organized table of contents of all reports, deliverables, presentations, and other key documents produced during the life of the Project. These documents must be compiled and delivered to COR concurrently with the draft Final Report in a user-friendly, properly indexed, searchable electronic form.

A final version of the report, taking into account Mission feedback, will be delivered within 60 days of contract completion date.

F.4.6 Financial Reports

Quarterly Expenditure Report

The Contractor will submit quarterly expenditure reports containing a summary page, which reflects spending by line item and program components for both the quarter and the life of program. The summary will be followed by a detailed breakdown of all spending under each line-item category and components. The contractor will establish and maintain a system to track the use of bilateral and regional USAID funds obligated to the contract. Bilateral funding for each country needs to be reported separately from regional funds. The financial report will show, by line item, the cumulative totals for the previous report, the total for the quarter being reported on, the new cumulative total, and the amount remaining to be expended for the line item and the contract as a whole. This report will be submitted at the same time as, and as part of, the quarterly progress report/annual report listed above.

Accrual Reports

The contractor must submit a quarterly accrual reports for this contract overall as well as the resources allocated to this contract. Accrual reports must include the (a) total amount obligated;

(b) total amount invoiced for, (c) total amount of expended but not yet invoiced for, and (d) remaining unexpended. Accrual reports will be submitted to the COR electronically, 15 days prior to the end of the quarter.

Monthly Vouchers

The contractor will track and document in a monthly voucher the detailed expenditures for both project activities (project expenditures) and non-project expenditures (management, administrative, operational, indirect costs and fees) by country. Each voucher must include a financial summary sheet. The voucher must be submitted to the payment office indicated on the cover sheet of the Contract. In addition, a copy must be provided to the COR. Voucher reports must be consistent with AIDAR 752.7003 Documentation for Payment, requirements.

F.4.7 Subcontract Reporting (Large Businesses Only)

The Contractor's subcontracting plan dated (TBD) is hereby incorporated as a material part of this Contract. The Contractor must comply with the subcontract reporting requirements in FAR 52.219-9.

Large business prime contractors must submit periodic reports which show compliance with their subcontracting plan. The Contractor must submit its report via the electronic Subcontracting Reporting System (eSRS) in accordance with the instructions on the website.

The annual Subcontracting Report and the final Summary Subcontracting Report (SSR) are available online at http://www.esrs.gov. The email to use is: Jonathan Chappell (jchappell@usaid.gov, Administering CO) and Ryder Rogers (rrogers@usaid.gov, COR) mailto:jchappell@usaid.gov mailto:rrogers@usaid.gov

The work of the small businesses identified in the Subcontracting Plan must be tracked against the Prime’s proposed goals.

The Contractor must submit the Subcontracting Report electronically via the eSRS within the deadlines specified in the above table. No separate SSR submission at the task order level is required via eSRS and therefore, subcontracting plans are NOT required for the task order.

One (1) SSR is required at the contract level for all subcontract awards accomplished, (which is a roll-up of all task order awards with Task Order Award numbers) and submitted to the IDIQ Contracting Officer via eSRS for review and acceptance. When failure to meet the goals of the small business subcontracting plan as stated in Section H, Subcontracting, of the contract, the Contractor must state in the report (either remarks field or separate letter) what good faith effort has been made to meet the goals; and/or future plan on how to improve small business opportunities for future task orders.

The Contractor must promptly notify the Contracting Officer and COR of any problems, delays, or adverse conditions which materially impair the Contractor's ability to meet the requirements of the Contract.

F.5. FEE SCHEDULE

Deliverables Delivery Schedule Fixed Fee Amount

Deliverables for Year 1

MEL Plan Within 30 45 days after the effective date of the Contract.

5%

First Year Work Plan Within 30 days after the effective date of the Task Order.

5%

1st Quarterly Performance Report

Within 30 calendar days after the end of first full USG fiscal quarter after award.

3%

2nd Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

3%

3rd Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

3%

4th Quarterly/Annual Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

4%

Deliverables for Year 2

Second Year Work Plan Draft 30 days prior to end of the USG fiscal year.

Final within 30 days after USG fiscal year.

5%

1st Quarterly Performance Report

Within 30 calendar days after the end of the USG fiscal quarter.

3%

2nd Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

3%

3rd Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

3%

4th Quarterly/Annual Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

4%

Deliverables for Year 3

Third Year Work Plan Draft 30 days prior to end of the USG fiscal year.

Final within 30 days after USG fiscal year.

5%

1st Quarterly Performance Report

Within 30 calendar days after the end of the USG fiscal quarter.

3%

2nd Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

3%

3rd Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

3%

4th Quarterly/Annual Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

4%

Deliverables for Year 4

Fourth Year Work Plan Draft 30 days prior to end of the USG fiscal year.

Final within 30 days after USG fiscal year.

5%

1st Quarterly Performance Report

Within 30 calendar days after the end of the USG fiscal quarter.

3%

2nd Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

3%

3rd Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

3%

4th Quarterly/Annual Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

4%

Deliverables for Year 5

Fifth Year Work Plan Draft 30 days prior to end of the USG fiscal year.

Final within 30 days after USG fiscal year.

5%

1st Quarterly Performance Report

Within 30 calendar days after the end of the USG fiscal quarter.

3%

2nd Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

3%

3rd Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

3%

4th Quarterly/Annual Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

4%

Final Report Within 60 days after contract completion 5%

F.6 FEE PAYMENT

The percentage of the fee for a deliverable cannot be vouchered nor paid to the contractor until the deliverable has been inspected and accepted by USAID as governed by FAR Part 46 and FAR 52.46-5. Each deliverable is considered one method for USAID to inspect the corresponding supplied service however nothing in this section prohibits USAID from inspecting the services provided by other methods.

[END OF SECTION F]

SECTION G – TASK ORDER ADMINISTRATION DATA

G.1. CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in the requirements of the Contract and not withstanding any provisions contained elsewhere in this Contract, the said authority remains solely in the Contracting Officer. In the event the contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

G.2 ADMINISTRATIVE CONTRACTING OFFICE

The Administrative Contracting Office is:

Acquisition and Assistance Office USAID/Central Asia Regional Mission Email: AlmatyAASolicitations@usaid.gov

U.S. based mailing address:

USAID/Central Asia Acquisition and Assistance Office 7030 Almaty Place Washington, DC 20521-7030

Street/delivery address:

USAID/CA, Acquisition and Assistance Office 41 Kazibek bi Street Park Palace Building 050010 Almaty, Kazakhstan Tel.: + 7-(727)-250-76-12

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Contracting Officer’s Representative will be appointed by the Contracting Officer prior to the time of award and designated in a Contracting Officer’s Representative (COR) letter, a copy of which will be provided to the Contractor.

G.4 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998) (CPFF)

(a) Claims for reimbursement or payment under this contract must be submitted to the Paying Office indicated in the schedule of this contract. The Contracting Officer’s Representative (COR) is the authorized representative of the Government to approve vouchers under this contract. The Contractor must submit either paper or fax versions of the SF-1034--Public Voucher for Purchases and Services Other Than Personal. Each voucher shall be identified by the appropriate USAID contract number, in the amount of dollar expenditures made during the period covered.

(1) The SF 1034 provides space to report by line item for products or services provided. The form provides for the information to be reported with the following elements:

TOTAL EXPENDITURES

(Document Number: XXX-X-XX-XXXX-XX)

Line Item Description Vouchered To Date Vouchered This Period Total 0001 Product/Service 0001 $XXXX.XX $XXXX.XX $XXXX.XX 0002 Product/Service 0002 $XXXX.XX $XXXX.XX $XXXX.XX

(2) The SF-1034 should be supported with the attached spreadsheet indicating contractor’s expenditures broken down by countries and budget categories in accordance with Section B.3 Budget.

(3) The fiscal report shall include the following certification signed by an authorized representative of the Contractor:

The undersigned hereby certifies to the best of my knowledge and belief that the fiscal report and any attachments have been prepared from the books and records of the Contractor in accordance with the terms of this contract and are correct: the sum claimed under this contract is proper and due, and all the costs of contract performance (except as herewith reported in writing) have been paid, or to the extent allowed under the applicable payment clause, will be paid currently by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and the quantities and amounts involved are consistent with the requirements of this Contract; all required Contracting Officer approvals have been obtained; and appropriate refund to USAID will be made promptly upon request in the event of disallowance of costs not reimbursable under the terms of this contract.

BY: ______________________________________________________

TITLE: ______________________________________________________

DATE: ______________________________________________________

(b) Local currency payment. The Contractor is fully responsible for the proper expenditure and control of local currency, if any, provided under this contract. Local currency will be provided to the Contractor in accordance with written instructions provided by the Mission Director. The written instructions will also include accounting, vouchering, and reporting procedures. A copy of the instructions shall be provided to the Contractor's Chief of Party and to the Contracting Officer.

The costs of bonding personnel responsible for local currency are reimbursable under this contract.

(c) Upon compliance by the Contractor with all the provisions of this contract, acceptance by the Government of the work and final report, and a satisfactory accounting by the Contractor of all Government-owned property for which the Contractor had custodial responsibility, the Government shall promptly pay to the Contractor any moneys (dollars or local currency) due under the completion voucher. The Government will make suitable reduction for any disallowance or indebtedness by the Contractor by applying the proceeds of the voucher first to such deductions and next to any unliquidated balance of advance remaining under this contract.

(d) The Contractor agrees that all approvals of the Mission Director and the Contracting Officer which are required by the provisions of this contract shall be preserved and made available as part of the Contractor's records which are required to be presented and made available by the clause of this contract entitled "Audit and Records--Negotiation".

G.5 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

(a) Technical Directions is defined to include:

(1) Written directions to the contractor which fill in details, suggest possible lines of inquiry, or otherwise facilitate completion of work;

(2) Provision of written information to the contractor which assists in the interpretation of drawings, specifications, or technical portions of the work statement;

(3) Review and, where required, provide written approval of technical reports, drawings, specifications, or technical information to be delivered. Technical directions must be in writing, and must be within the scope of the work as detailed in Section C.

(b) The COR is authorized by designation to take any or all action with respect to the following which could lawfully be taken by the Contracting Officer, except any action specifically prohibited by the terms of this Contract:

(1) Assure that the contractor performs the technical requirements of the contract in accordance with the contract terms, conditions, and specifications.

(2) Perform or cause to be performed, inspections necessary in connection with a) above and require the contractor to correct all deficiencies; perform acceptance for the Government.

(3) Maintain all liaison and direct communications with the contractor. Written communications with the contractor and documents must be signed as "Contracting Officer’s Representative" with a copy furnished to the Contracting Officer.

(4) Issue written interpretations of technical requirements of Government drawings, designs, and specifications.

(5) Monitor the contractor's production or performance progress and notify the contractor in writing of deficiencies observed during surveillance, and direct appropriate action to effect correction. Record and report to the Contracting Officer incidents of faulty or nonconforming work, delays or problems.

(6) Obtain necessary security clearance and appropriate identification if access to Government facilities is required. If to be provided, ensure that Government furnished property is available when required.

LIMITATIONS: The COR is not empowered to award, agree to, or sign any contract (including delivery or purchase orders) or modifications thereto, or in any way to obligate the payment of money by the Government. The COR may not take any action which would impact on the contract schedule, funds, scope or rate of utilization of LOE. All contractual agreements, commitments, or modifications which involve prices, quantities, quality, and schedules must be made only by the Contracting Officer.

(c) The COR is required to meet quarterly/semi-annually/annually with the contractor and the Contracting Officer concerning performance of items delivered under this contract and any other administration or technical issues. Telephonic reports may be made if no problems are being experienced. Problem areas must be brought to the immediate attention of the Contracting Officer.

(d) In the separately-issued COR designation letter, the CO designates an alternate COR to act in the absence of the designated COR, in accordance with the terms of the letter.

(e) Contractual Problems - Contractual problems, of any nature, that may arise during the life of the contract must be handled in conformance with specific public laws and regulations (i.e.

Federal Acquisition Regulation and Agency for International Development Acquisition Regulation). The contractor and the COR must bring all contracting problems to the immediate attention of the Contracting Officer. Only the Contracting Officer is authorized to formally resolve such problems. The Contracting Officer will be responsible for resolving legal issues, determining contract scope and interpreting contract terms and conditions. The Contracting Officer is the sole authority authorized to approve changes in any of the requirements under this contract. Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. These changes include, but will not be limited to the following areas: scope of work, price, quantity, technical specifications, delivery schedules, and contract terms and conditions. In the event the contractor effects any changes at the direction of any other person other than the Contracting Officer, the change will be considered to have been made without authority.

(f) Failure by the contractor to report to the Administrative Contracting Office, any action by the Government considered to a change, within the specified number of days contained in FAR 52.243-7 (Notification of Changes), waives the contractor's right to any claims for equitable adjustments.

(g) In case of a conflict between this contract and the COR designation letter, the contract prevails.

G.6 PAYING OFFICE

The paying office for this contract is Financial Management Office, USAID/Central Asia:

E-mail: CARInvoices@usaid.gov

U.S. based mailing address:

USAID/Central Asia Office of Financial Management 7030 Almaty Place Washington, DC 20521-7030

Street/delivery address:

USAID/Central Asia Office of Financial Management 41 Kazibek bi Street Park Palace Building 050010 Almaty, Kazakhstan Tel.: + 7-(727)-250-76-12

G.7 ACCOUNTING AND APPROPRIATION DATA

[TO BE INSERTED AT AWARD]

G.8 CONTRACTOR’S PRIMARY POINT OF CONTACT

The contractor’s primary point of contact for this award is:

Name: _______________ Title: _______________ E-mail: _______________ Phone: _______________

[To be completed by the contractor]

[END OF SECTION G]

SECTION H – SPECIAL TASK ORDER REQUIREMENTS

H.1 GRANTS UNDER CONTRACT

No grants can be issued until the Head of the Contracting Activity (HCA) at the USAID/Central ASIA Mission approves grants as stipulated in ADS 302.3.4.13. In addition, all requirements of ADS 302.3.5.6, including the usage of agency policy and requirements, the ability of USAID to terminate grant activities, and USAID involvement in establishing selection criteria and the selection of recipients, must be followed.

H.2 APPLICABILITY OF IDIQ CONTRACT

SECTION H of the IDIQ Contract will be applied to this Task Order.

[END OF SECTION H]

SECTION I – CONTRACT CLAUSES

SECTION I of the IDIQ Contract will be applied.

[END OF SECTION I]