PSA Diagnostics RFP Amendment 0001.pdf

RFP No. 7200AA22R00037 AAmendment 0001

Solicitation Issuance Date: April 28, 2023 Closing Date/Time for Offeror Questions: May 30, 2023 Closing Date and Time for Receipt of Proposals: August 25, 2023, at 16:00 EDT (4:00 PM EDT) Subject: Request for Proposals (RFP) No.7200AA22R00037

Procurement Service Agent (PSA) Lab, Diagnostics and Molecular Diagnostics (PSA Diagnostics)

The United States Agency for International Development (USAID) is seeking proposals to provide Procurement Service Agent (PSA) for Lab, Diagnostics and Molecular Diagnostics services for USAID’s Office of Global Health as described in the attached Request for Proposals (RFP). USAID anticipates the award of one 10-year contract consisting of one five (5) year base period, one three (3) year option, and one two (2) year option periods. The NAICS code for this procurement is 541614. The authorized geographic code is 935.

Section L, Instructions to Offerors, of the RFP sets forth all instructions for the preparation and submission of required proposal contents. Prospective offerors must submit questions, and proposal submissions by email to PSALabs@usaid.gov, with a copy to me at rhabib@usaid.gov, by the time and dates indicated above.

The procurement will utilize a Best Value process, and may employ Best Value including trade-offs, in accordance with the stated evaluation factors. process for award. Offerors must clearly review Sections L and M of this RFP for details of this process.

This RFP in no way obligates USAID to award a contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. Award of a contract under this RFP is subject to availability of funds and other internal USAID approvals.

This RFP can be viewed and downloaded from sam.gov. USAID bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to solicitations are occasionally issued and will be posted on the same website from which you downloaded the solicitation. USAID advises interested parties to regularly check the above website for amendments.

AAmendment 0001

Failure to comply with submission dates will deem the submission unacceptable and it will not be reviewed or evaluated. Mailed or faxed proposals are not acceptable, nor will they be reviewed or evaluated.

Sincerely, Rita Habib Supervisory Contracting Officer USAID Bureau for Management Office of Acquisition and Assistance

Rita Habib Digitally signed by Rita Habib Date: 2023.07.13 15:37:40 -04'00'

7/13/2023 Rita Habib Digitally signed by Rita Habib

Date: 2023.07.13 15:34:42 -04'00'

Amendment 0001

TABLE OF CONTENTS

LIST OF ACRONYMS

PART I ‐ THE SCHEDULE

SECTION B ‐ SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 ESTIMATED COST, AWARD FEE, AND OBLIGATED AMOUNT

B.4 COST‐PLUS‐AWARD‐FEE (CPAF) AND COST‐PLUS‐FIXED‐FEE (CPFF) ‐ TERM

B.5 BUDGET

B.6 PAYMENT OF AWARD FEE

B.7 INDIRECT COSTS

B.8 COST REIMBURSABLE

B.9 MULTI‐YEAR CONTRACT AND CANCELLATION CEILING

B.10 COST RECOVERY ON COUNTRY BASED OPERATIONS/COMMODITIES

SECTION C ‐ DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

SECTION D: PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING AND MARKING POLICY

SECTION E: INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

E.4 RESPONSIBLE OFFICIAL

SECTION F ‐ DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 PERFORMANCE STANDARDS

F.5 REPORTS, DELIVERABLES, AND OUTPUTS

Deliverable #1 ‐ FINAL TRANSITION/MOBILIZATION PLAN

Deliverable #2 ‐ INITIAL WORK PLAN

Deliverable #3 ‐ SUBSEQUENT ANNUAL WORK PLANS

Deliverable #4 ‐ MONITORING, EVALUATION AND LEARNING PLAN (MEL Plan)

Deliverable #5 ‐ QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Deliverable #6 ‐ SELF‐ASSESSMENT/PERFORMANCE REPORT

Deliverable #7 ‐ DASHBOARD/REPORT ON ORDER STATUS AND EXCEPTIONS REPORTS

Deliverable #8 ‐ QUARTERLY PERFORMANCE REPORTS (QPRs)

Deliverable #9 ‐ ANNUAL PERFORMANCE REPORT (in lieu of Q4 report)

Deliverable #10 ‐ FINAL REPORT

Deliverable #11 ‐ MONTHLY FINANCIAL REPORT

Deliverable #12 ‐ ALL‐INCLUSIVE STRATEGY PLAN

Deliverable #13 ‐ RISK MANAGEMENT PLAN

Deliverable #14 ‐ AD HOC INSTRUCTIONAL PRODUCTS, REPORTS, AND TOOLS

Deliverable #15 ‐ PLAN FOR MANAGEMENT AND EXCHANGE OF OPERATIONAL DATA

Deliverable #16 ‐ DATA SHARING & USE AGREEMENT

Deliverable #17 ‐ BRANDING IMPLEMENTATION AND MARKING PLAN

Deliverable #18 ‐ PRE‐CLOSEOUT TRANSITION DELIVERABLES

Deliverable #19 ‐ SUBCONTRACTING PLANS

F.6 KEY PERSONNEL

F.7 AUTHORIZED WORK WEEK

F.8 AIDAR 752.242‐70 PERIODIC PROGRESS REPORTS (OCT 2007)

F.9 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE DOCUMENTS (SEP 2013)

F.10 CLIMATE CHANGE‐RELATED REPORTING

SECTION G ‐ CONTRACT ADMINISTRATION DATA

G.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

G.2 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT. (NOV 1998)

G.3 CONTRACTING OFFICER’S AUTHORITY

G.4 CONTRACTING OFFICER (CO)

G.5 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

G.6 CONTRACTOR’S PRIMARY POINT OF CONTACT

G.7 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.8 INVOICES, ACCEPTANCE AND APPROVALS

G.9 PAYING OFFICE

G.10 PAYMENT METHOD AND INVOICES

G.11 ACCOUNTING AND APPROPRIATION DATA

G.12 PAYMENT OF FEE

G.13 AWARD FEE EVALUATION PLAN

G.14 AWARD FEE EVALUATION PROCEDURES

G.15 PERFORMANCE EVALUATION AREAS

G.16 AWARD FEE DETERMINATION

G.17 AWARD FEE POINT ASSIGNMENT GUIDE

G.18 CONTRACTOR PERFORMANCE EVALUATION REPORT

SECTION H ‐ SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 AUTHORIZED GEOGRAPHIC CODE

H.3 WAIVERS FOR THIRD COUNTRY AND LOCAL NATIONALS

H.4 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)

H.5 CONSENT TO SUBCONTRACT

H.6 SUBCONTRACTING PLAN AND THE SF 294 – SUBCONTRACTING REPORT FOR INDIVIDUAL CONTRACTS

AND SF 295 – SUMMARY CONTRACTING REPORT

H.7 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.8 SEXUAL MISCONDUCT (DECEMBER 2020) / (ADS 302.3.5.5) SEXUAL MISCONDUCT

H.9 CONSCIENCE CLAUSE IMPLEMENTATION (ACQUISITION) (FEBRUARY 2012)

H.10 PROHIBITION ON THE PROMOTION OR ADVOCACY OF THE LEGALIZATION OR PRACTICE OF

PROSTITUTION OR SEX TRAFFICKING (SEPTEMBER 2014)

H.11 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

H.12 HOMELAND SECURITY PRESIDENTIAL DIRECTIVE‐12 (HSPD‐12) (SEPT 2006)

H.13 SHARING OF OPERATIONAL DATA WITH THE NEXTGEN CONTROL TOWER

H.14 ORGANIZATIONAL CONFLICT OF INTEREST

H.15 ORGANIZATION CONFLICT OF INTEREST – CONTROL TOWER

H.16 ORGANIZATION CONFLICT OF INTEREST – QUALIFYING TESTING ISSUING QUTI

H.17 ORGANIZATION CONFLICT OF INTEREST – STRATEGIC RISK MANAGEMENT (SRM) CONTRACT

H.18 SAFEGUARDS AND INSURANCE AGAINST PRODUCT LOSS

H.19 ENVIRONMENTAL COMPLIANCE AND MANAGEMENT

H.20 PRESS RELATIONS

H.21 ADS 206.3.12 ‐ COVERED PARTICIPANTS

H.22 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY (APRIL 2018) (DEVIATION NO. M/OAA‐

DEV‐FAR‐22‐3C AND M/OAA‐DEV‐AIDAR‐22‐2C) (APRIL 2022)

H.23 SOFTWARE LICENSE ADDENDUM (MAY 2016) (DEVIATION NO. M‐OAA‐DEV‐AIDAR‐22‐06C)

H.24 USAID IMPLEMENTATION OF SECTION 508 OF THE REHABILITATION ACT OF 1973 AND FEDERAL

ACQUISITION CIRCULAR (FAC) 97‐27 "ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY" (ADS

302.3.5.11)

H.25 ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY (APRIL 2018) (DEVIATION NO. M‐OAA‐

DEV‐AIDAR‐22‐06C)

H.26 INFORMATION TECHNOLOGY APPROVAL (APRIL 2018) (DEVIATION NO. DEVIATION NO. M‐OAA‐DEV‐FAR‐

22‐03C AND M‐OAA‐DEV‐AIDAR‐22‐06C) (APRIL 2022)

H.27 MEDIA AND INFORMATION HANDLING AND PROTECTION (APRIL 2018)

H.28 PRIVACY AND SECURITY INFORMATION TECHNOLOGY SYSTEMS INCIDENT REPORTING (APRIL 2018)

(DEVIATION NO. M‐OAA‐DEV‐AIDAR‐22‐06C)

H.29 CLOUD COMPUTING (APRIL 2018) (DEVIATION NO. M‐OAA‐DEV‐AIDAR‐22‐06C)

H.30 RESTRICTIONS AGAINST DISCLOSURE (MAY 2016)

(DEVIATION NO. M‐OAA‐DEV‐AIDAR‐22‐06C)

H.31 FAR PART 4.21 PROHIBITION ON CONTRACTING FOR CERTAIN

COVERED TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (SECTION 889) (DECEMBER 2021)

H.32 OPTION TO EXERCISE SURGE SUPPORT

PART II – CONTRACT CLAUSES

SECTION I ‐ CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 AIDAR 752.252‐1 AIDAR SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (MAR 2015)

I.3 FAR 52.203‐13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (NOV 2021)

I.4 FAR 52.204‐21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS. (NOV 2021)

I.5 FAR 52.204‐25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT. (NOV 2021)

I.6 FAR 52.216‐7 ALLOWABLE COST AND PAYMENT (AUG 2018)

I.7 FAR 52.216‐24 LIMITATION OF GOVERNMENT LIABILITY (APR 1984)

I.8 CANCELLATION UNDER MULTI‐YEAR CONTRACTS (OCT 1997)

I.9 FAR 52.217‐9 OPTION TO EXTEND THE TERM OF THE CONTRACT. (MAR 2000)

I.10 FAR 52.222‐2 PAYMENT FOR OVERTIME PREMIUMS (JUL 1990)

I.11 FAR 52.222‐35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

I.12 FAR 52.222‐36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN 2020)

I.13 FAR 52.222‐50 COMBATING TRAFFICKING IN PERSONS (NOV 2021)

I.14 FAR 52.227‐23 RIGHTS TO PROPOSAL DATA (TECHNICAL) (JUN 1987)

I.15 FAR 52.229‐8 TAXES ‐ FOREIGN COST‐REIMBURSEMENT CONTRACTS (MAR 1990)

I.16 FAR 52.243‐7 NOTIFICATION OF CHANGES (JAN 2017)

I.17 FAR 52.244‐2 SUBCONTRACTS (JUN 2020) ‐ ALTERNATE I (JUN 2020)

I.18 FAR 52.247‐67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR AUDIT. (FEB 2006)

I.19 FAR 52.252‐6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

I.20 AIDAR 752.209‐71 ORGANIZATIONAL CONFLICTS OF INTEREST DISCOVERED AFTER AWARD (JUN 1993)

I.21 AIDAR 752.222‐70 USAID DISABILITY POLICY (DEC 2004)

I.22 AIDAR 752.225‐70 SOURCE AND NATIONALITY REQUIREMENTS (FEBRUARY 2012)

I.23 AIDAR 752.228‐70 MEDICAL EVACUATION (MEDEVAC) SERVICES (JUL 2007)

I.24 AIDAR 752.228‐3 WORKER'S COMPENSATION INSURANCE (DEFENSE BASE ACT) (DEC 1991) [DEVIATION NO. M‐OAA‐

DEV‐AIDAR‐22‐10C, JUNE 2022]

I.25 AIDAR 752.229‐70 FEDERAL, STATE AND LOCAL TAXES

I.26 AIDAR 752.229‐71 REPORTING OF FOREIGN TAXES (JUL 2007)

I.27 AIDAR 752.245‐70 GOVERNMENT PROPERTY ‐ USAID REPORTING REQUIREMENTS (OCT 2017)

I.28 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE DOCUMENTS

(SEPTEMBER 2013)

I.29 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007)

I.30 AIDAR 752.7013 CONTRACTOR‐MISSION RELATIONSHIPS (OCT 1989) (DEVIATION NO. M‐OAA‐DEV‐

AIDAR‐22‐08C) (JUNE 2022)

I.31 AIDAR 752.7025 APPROVALS (APR 1984)

I.32 AIDAR 752.7027 PERSONNEL (DEC 1990)

I.33 AIDAR 752.7028 DIFFERENTIALS AND ALLOWANCES (JULY 1996)

I.34 AIDAR 752.7031 LEAVE AND HOLIDAYS (OCT 1989)

I.35 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION REQUIREMENTS (APR 2014) 154

I.36 AIDAR 752.7037 CHILD SAFEGUARDING STANDARDS (AUG 2016)

I.37 AIDAR 752.7034 ACKNOWLEDGEMENT AND DISCLAIMER. (DEC 1991)

I.38 52.204‐27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

PART III‐ LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J – LIST OF ALL ATTACHMENTS INCLUDED AND REFERENCED BY LINK

SECTION K ‐ REPRESENTATION, CERTIFICATION, AND OTHER STATEMENT OF OFFERORS

K.1 NOTICE LISTING SOLICITATION PROVISION INCORPORATED BY REFERENCE

K.2 FAR 52.204‐5 WOMEN‐OWNED BUSINESS (OTHER THAN SMALL BUSINESS) (OCT 2014)

K.3 FAR 52.204‐8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023)

K.4 FAR 52.204‐17 OWNERSHIP OR CONTROL OF OFFEROR (AUG 2020)

K.5 FAR 52.204‐20 PREDECESSOR OF OFFEROR (AUG 2020)

K.6 FAR 52.204‐24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

K.7 FAR 52.209‐5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (AUG 2020)

K.8 FAR 52.209‐7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

K.9 FAR 52.209‐11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

K.10 FAR 52.219‐1 SMALL BUSINESS PROGRAM REPRESENTATIONS (MAR 2023) (DEVIATION NO. M‐OAA‐DEV‐

FAR‐23‐01C)

K.11 FAR 52.222‐22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

K.12 FAR 52.222‐25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

K.13 FAR 52.225‐18 PLACE OF MANUFACTURE (AUG 2018)

K.14 FAR 52.225‐20 PROHIBITION ON CONDUCTING RESTRICTED BUSINESS OPERATIONS IN SUDAN‐‐

CERTIFICATION (AUG 2009)

K.15 FAR 52.227‐15 REPRESENTATION OF LIMITED RIGHTS DATA AND RESTRICTED COMPUTER SOFTWARE (DEC 2007)

K.16 FAR 52.230‐1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (JUN 2020)

K.17 FAR 52.230‐7 PROPOSAL DISCLOSURE‐‐COST ACCOUNTING PRACTICE CHANGES (APR 2005)

K.19 AUTHORIZED NEGOTIATOR

K.20 SIGNATURE

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

L.2 FAR 52.216‐1 TYPE OF CONTRACT (APR 1984)

L.3 FAR 52.252‐1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

L.4 AIDAR 302.3.5.16(A)(1) CONSCIENCE CLAUSE IMPLEMENTATION (ACQUISITION) – SOLICITATION

PROVISION (FEB 2012)

L.5 WAIVERS UNDER FAR PART 4.2101 PROHIBITION ON COVERED TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES AND EQUIPMENT (AUGUST 13, 2020)

L.6 FAR 52.233‐2 SERVICE OF PROTEST (SEPT 2006)

L.7 GENERAL INSTRUCTIONS

L.8 SUBMISSION/DELIVERY INSTRUCTIONS

L.9 INSTRUCTIONS FOR SUBMISSION OF THE TECHNICAL PROPOSAL

L.10 INSTRUCTIONS FOR PREPARATION OF THE TECHNICAL PROPOSAL

L.10.1 COVER LETTER

L.10.2 TECHNICAL APPROACH (SEE SECTION M.4.1 FACTOR 1)

L.10.3 MANAGEMENT AND STAFFING APPROACH (SEE SECTION M.3.2 FACTOR 2)

L.10.4 PAST PERFORMANCE (SEE SECTION M.3.3 FACTOR 3)

L.11 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL / BUSINESS PROPOSAL

L.11.1 Organization of Cost/Price Proposal

L.11.2 Part 1 ‐Proposed Budget (Attachment J.10)

L.11.2 Part 2 ‐ Budget Narrative

L.11.2 Part 3 ‐ Biographical Data Sheets

L.11.2 Part 4 ‐ Representations, Certifications, and Other Statements of Offerors

L.11.2 Part 5 ‐ Evidence of Responsibility

L.11.2 Part 6 ‐ Disclosure of Lobbying Activities

L.11.2 Part 7 ‐ Organizational Conflict of Interest Mitigation Plan

L.11.2 Part 8 ‐ Signed Letters of Intent for Proposed Subcontractors

L.11.2 Part 9 ‐ Information to Support Consent to Subcontractors

L.11.2 Part 10 – Legislative Reporting Information

L.11.2 Part 11 ‐ Joint Venture Information

L.11.2 Part 12 ‐ Policies and Procedures

L.11.2 Part 13 ‐ Information Concerning Work‐Day, Work‐Week, and Paid Absences

L.11.2 Part 14 ‐ Total Compensation Plan

L.11.2 Part 15 – Statutory Small Business Subcontracting Form

SECTION M ‐ EVALUATION FACTORS FOR AWARD

M.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

M.2 GENERAL INFORMATION

M.3 BASIS FOR AWARD

M.3.1 Relative Importance of the Evaluation Factor

M.3.2 Rating Methodology

M.4 EVALUATION CRITERIA

M.4.1 Factor 1 ‐ Technical Approach

M.4.2: Factor 2 ‐ Management Approach and Staffing

M.4.3: Factor 3 ‐ Past Performance

M.4.4: Factor 4 ‐ Cost

M.5 DETERMINATION OF COMPETITIVE RANGE

List of Acronyms

ACO Administrative Contracting Officer ADS Automated Directives System AIDAR Agency for International Development Acquisition Regulation AIDS Acquired Immune Deficiency Syndrome APR Annual Progress Report ASN Advanced Shipment Notice B&M Branding Implementation and Marking Plan CAS Cost Accounting Standards CCN Cooperating Country National CD4 Cluster of Differentiation 4 CDC Centers for Disease Control and Prevention CFR Code of Federal Regulations CISO Chief Information Security Office CPA Certified Public Accountant CPAF Cost Plus Award Fee CPAR Contractor Performance Assessment Report CO Contracting Officer COR Contracting Officer Representative CST Contractor Salary Threshold CT NextGen Control Tower DBA Defense Base Act DDL Development Data Library DEC Development Experience Clearinghouse DSSR Department of States Standard Regulations EDI Electronic Data Interchange EMMP Environmental Mitigation and Monitoring Plan EMMR Environmental Mitigation and Monitoring Report EO Executive Order FAR Federal Acquisition Regulations FDO Fee‐Determining Official FTO Francophone Task Order GAO Government Accountability Office GAAS Generally Accepted Accounting Standards GDP Good Distribution Practice GF The Global Fund GH USAID Bureau for Global Health GHSC Global Health Supply Chain GSP Good Storage Practice HQ Headquarters HCV Hepatitis C Virus HPV Human Papilloma Virus

IEE Initial Environmental Examination ICL In‐Country Logistics ITN Insecticide Treated Nets KMC Knowledge Management and Communications Plan KP Key Personnel KPI Key Performance Indicator LIT Logistics Information Technologies LMIC Low‐to‐Middle‐Income Country LMIS Logistics Management Information System LOE Level of Effort LPA USAID Bureau for Legislative and Public Affairs LSP Logistics Service Provider MEL Monitoring Evaluation and Learning Plan NEXTGEN Next Generation Global Health Supply Chain NDAA National Defense Authorization Act NICRA Negotiated Indirect Cost Rate Agreement ODC Other Direct Cost OFCCP Office of Federal Contract Compliance Programs OEM Original Equipment Manufacturer OCI Organizational Conflict of Interest PEB Performance Evaluation Board PEPFAR President Emergency Plan for AIDS Relief PMI President’s Malaria Initiative POC Point of Care POD Proof of Delivery PoP Place of Performance PPI Past Performance Information PPIRS Past Performance Information Retrieval System PSA Procurement Supply Agent PSE Private Sector Engagement PSC Product Service Code PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QPR Quarterly Progress Report QuTI Quality Testing and Issuing RDC Regional Distribution Center RDT Rapid Diagnostic Test RFP Request for Proposal RMP Risk Management Plan RTK Rapid Test Kit RUTF Ready to use Therapeutic/Supplementary Food SAM System for Award Management SF Standard Form

SLA Service Level Agreement SOO Statement of Objectives SRM Strategic Risk Management TA Technical Assistance TB Tuberculosis TCN Third Country National T&M Time and Materials USAID United States Agency for International Development USG United States Government USN United States National WMS Warehouse Management System

PART I ‐ THE SCHEDULE

SECTION B ‐ SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide services to transition procurement of laboratory commodities and services to all‐inclusive agreements, including vendor managed inventory (VMI) in the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) countries. The services provided will be in accordance with objectives outlined in the services provided will be in accordance with objectives outlined in the Performance Work Statement (PWS) specified in Section C, titled USAID Procurement Service Agent (PSA) Lab, Diagnostics and Molecular Diagnostics (PSA Diagnostics).

B.2 CONTRACT TYPE

This is a hybrid Cost‐Plus‐Award‐Fee (CPAF) and Cost‐Plus‐Fixed‐Fee (CPFF) type contract consistent with Federal Acquisition Regulations (FAR) 16.401(e)(1) and 16.306(d)(1). The contractor shall provide performance objectives and outputs as described in Section C, and the deliverables as described in Section F, in accordance with all terms and conditions stated herein.

B.3 ESTIMATED COST, AWARD FEE, AND OBLIGATED AMOUNT

[To be inserted at the time of Award]

B.4 COST‐PLUS‐AWARD‐FEE (CPAF) AND COST‐PLUS‐FIXED‐FEE (CPFF) ‐ TERM

Base Period (Years 1‐5):

Contract Line Item Description Total

0001 Direct Costs (excluding commodities) $TBD

0002 Indirect Costs $TBD

0003 Base Fee $TBD

0004 Award Fee $TBD

0005 Commodities $TBD

Contract Line Item Description Total

0006 Information Technology System (ITS) ‐ Costs plus Fixed Fee

$TBD

0007 (Optional) Emerging Threats (Optional Surge CLIN) Cost plus Award Fee

$TBD

Total Cost $TBD

Option Period One (Years 6‐8):

1001 Direct Costs (excluding commodities) $TBD

1002 Indirect Costs $TBD

1003 Base Fee $TBD

1004 Award Fee $TBD

1005 Commodities $TBD

1006 Information Technology System (ITS) ‐ Costs plus Fixed Fee

$TBD

1007 (Optional) Emerging Threats (Optional Surge CLIN) Cost plus Award Fee

Option Period Two (Years 9‐10):

2001 Direct Costs (excluding commodities) $TBD

2002 Indirect Costs $TBD

2003 Base Fee $TBD

2004 Award Fee $TBD

2005 Commodities $TBD

2006 Information Technology System (ITS) ‐ Costs plus Fixed Fee

$TBD

2007 (Optional) Emerging Threats (Optional Surge CLIN) Cost plus Award Fee

In accordance with FAR Part 52.232‐22 ‐ Limitation of Funds:

(a) Total Estimated Cost of Contract Line‐Item Number 0001 ‐ 0005 (CLIN 0001 ‐ 0005)

(1) The estimated cost for the performance of the work required hereunder, exclusive of base fee and any award fee, is $TBD.

(2) The maximum award fee is $TBD.

(3) The base fee is $TBD.

(4) The estimated cost plus all possible fees, if any, is $TBD.

(b) Within the estimated CPAF specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $TBD. The contractor must not exceed the aforesaid obligated amount.

(c) Total Estimated Cost of Contract Line‐Item Number 0006 (CLIN 0006)

(1) The estimated cost for the performance of the work required hereunder, exclusion of fixed fee, if any, is $TBD. The fixed fee, if any, is $TBD. These estimated cost‐plus‐fixed‐fee is $TBD.

(2) The contractor will not be paid any sum in excess of the Total Cost‐Plus‐ Fixed‐Fee amount;

(3) The inclusion of any costs in the above cost categories does not obviate the requirement for prior approval by the contracting officer of cost items, any of the terms and conditions of this contract, including the applicable cost principles (see FAR 52.216‐07, “Allowable Cost and Payment”); nor does it constitute a determination of allowability by the contracting officer of any item of costs, unless specifically stated elsewhere in this contract.

(4) The contractor agrees to furnish the data that the contracting officer may request on costs expended to accrued under this contract in support of the budget information provided herein.

(d) Within the estimated cost‐plus‐fixed‐fee (if any) specified in paragraph (c) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $TBD. The Contractor will not exceed the aforesaid obligated amount.

(e) Total Estimated Cost of Contract Line‐Item Number 0007 (CLIN 0007). This is an optional surge CLIN. The total estimated cost and award‐fee (if any) will be negotiated with the contractor, at the time the optional CLIN is exercised.

(f) Within the estimated cost‐plus‐award‐fee (if any) specified in paragraph (e) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $0. The Contractor will not exceed the aforesaid obligated amount.

(g) In accordance with FAR 52.232‐18, Availability of Funds, funds obligated hereunder are anticipated to be sufficient through [to be inserted at the time of award]. Funding for this contract will be on an incremental basis, subject to the availability of funds.

NOTE: The contractor will be required to notify the USAID CO of any Budget Line‐Item variation of 10% and request concurrence.

B.5 BUDGET

The following budget table captures the final negotiated cost elements for the performance of the work required hereunder. The budget is below:

Cost Category Base Period with Five 12 months period

Option Period 1 with Three 12 months period

Option Period 2 with Two 12 months period

Total Base Period + Option Period

Direct Costs $TBD $TBD $TBD $TBD

Indirect Costs $TBD $TBD $TBD $TBD

Base Fee $TBD $TBD $TBD $TBD

Award Fee $TBD $TBD $TBD $TBD

Commodities $TBD $TBD $TBD $TBD

ITS Cost plus Fixed Fee

$TBD $TBD $TBD $TBD

Emerging Threats Surge (Optional) Cost Plus Award Fee

$TBD $TBD $TBD $TBD

Total Estimated Price

$TBD $TBD $TBD $TBD

NOTE: The contractor will be required to notify the USAID CO of any Budget Line‐Item variation of 10% and request concurrence.

B.6 PAYMENT OF AWARD FEE

The Contractor may earn and be paid all or a portion of an award fee for performance under this contract. The Government's purpose in granting an award fee is to encourage and reward superior contract performance.

The maximum award fee must be made available to the Contractor in ten (10) increments, with the first evaluation occurring approximately one year after the award date and after final annual performance review (APR) data is submitted, reviewed, and accepted. The remaining nine evaluations occurring annually including, review and acceptance in December of a given year as specified below:

Contract Year ‐ Award Fee Period * (Star/End Date)

Amount of Award Fee Available

Base Period consists of 60 months

Base Year 1 TBD at Award TBD

Base Year 2 TBD at Award TBD

Base Year 3 TBD at Award TBD

Base Year 4 TBD at Award TBD

Base Year 5 TBD at Award TBD

Option Period One (1) consists of 36 months

Option Year 1 TBD at Award TBD

Contract Year ‐ Award Fee Period * (Star/End Date)

Amount of Award Fee Available

Option Year 2 TBD at Award TBD

Option Year 3 TBD at Award TBD

Option Period Two (2) consists of 24 months

Option Year 4 TBD at Award TBD

Option Year 5 TBD at Award TBD

Maximum Award Fee Available TBD

* Period will be completed upon contract award.

Contract Year Period * (Star/End Date)

Amount of Award Fee Available

Base Period consist of 60 months

Base Year 1 TBD at Award TBD

Base Year 2 TBD at Award TBD

Base Year 3 TBD at Award TBD

Base Year 4 TBD at Award TBD

Base Year 5 TBD at Award TBD

Option Period One (1) consist of 36 months

Option Year 1 TBD at Award TBD

Option Year 2 TBD at Award TBD

Option Year 3 TBD at Award TBD

Option Period Two (2) consist of 24 months

Option Year 4 TBD at Award TBD

Option Year 5 TBD at Award TBD

Contract Year Period * (Star/End Date)

Amount of Award Fee Available

Maximum Award Fee Available

TBD

* Period will be completed upon contract award.

The determination of the award fee, if any, earned by the Contractor must be in accordance with the Award Fee Evaluation Plan [Section G.13].

Unearned award fee cannot rollover from one award fee increment to the next award fee increment. The amount of award fee to be earned is a unilateral and subjective Government evaluation decision.

Payment of any award fee earned by the Contractor must not be subject to the withholding provisions of the clause of this contract entitled "Allowable Cost and Payment" (FAR 52.216‐7).

B.7 INDIRECT COSTS

The Contractor is authorized to recover applicable indirect costs, if it is part of the contractor’s usual accounting procedures, consistent with FAR Part 31, and Negotiated Indirect Cost Rate Agreement (NICRA).

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases as below:

Contractor Fringe Rate %

Overhead Rate %

G&A Rate %

PRIME (insert)

Type of Rate (insert)

Base of Application (insert)

Source: (insert)

Period: (insert)

Contractor Fringe Rate %

Overhead Rate %

G&A Rate %

MAJOR SUBCONTRACTOR(S)

(insert)

Type of Rate

Base of Application (insert)

Source: (insert)

Period: (insert)

NOTE 1: Contractors are allowed to recoup indirect costs (OH, G&A, etc.) as other direct costs if it is part of the contractor’s usual accounting procedures, consistent with FAR 31 and the Contractor’s NICRA.

NOTE 2: A “major subcontractor” is an entity with a proposed price of 20% or more of the Contractor’s total proposed CLIN X001, X002, and X006 cost (this excludes the commodity plug figure of $2.381 billion and prime’s base/award fee).

NOTE 3: The Contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer.

NOTE 4: Reimbursement for indirect costs shall be at final negotiated rates.

B.8 COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 31 (Contract Cost Principles), FAR 52.216‐7 (Allowable Cost and Payment), AIDAR 752.216‐70 (Award Fee) if applicable, FAR 52.232‐22, (Limitation of Funds), and AIDAR 752.7003 (Documentation for Payment), may be reimbursable under this contract.

B.9 MULTI‐YEAR CONTRACT AND CANCELLATION CEILING

This contract is considered non‐severable and is therefore a multi‐year contract as defined in FAR 17.103. Therefore, this contract is subject to the requirements of

FAR 17.106.

(a) Performance under this contract during the second and subsequent years is contingent upon the appropriation of funds. All program years except the first are subject to cancellation. Cancellation shall occur by the dates specified below if the Contracting Officer:

(1) notifies the Contractor that the funds are not available for contract performance for any subsequent program year or;

(2) fails to notify the Contractor that funds are available for performance of the succeeding program year.

(b) Cancellation Ceiling:

(c) This is a Cost Plus Award Fee (CPAF) type contract where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216‐7, “Allowable Costs and Payment.” Therefore, the Contractor will not incur any costs which would have been amortized over the life of the contract should the contract be canceled.

(d) The Government's liability for cancellation charges shall not exceed $[Amount to be completed by Contracting Officer and not be $0]. This amount will be reduced in accordance with FAR 17.106‐1(c)(1) at the conclusion of each program year, as follows:

Contract Year 2: (At the beginning of Contract Year 2) Amount: $__________ Contract Year 3: (At the beginning of Contract Year 3) Amount: $__________ Contract Year 4: (At the beginning of Contract Year 4) Amount: $__________ Contract Year 5: (At the beginning of Contract Year 5) Amount: $__________ Contract Year 6: (At the beginning of Contract Year 6) Amount: $__________ Contract Year 7: (At the beginning of Contract Year 7) Amount: $__________ Contract Year 8: (At the beginning of Contract Year 8) Amount: $__________ Contract Year 9: (At the beginning of Contract Year 9) Amount: $__________ Contract Year 10: (At the beginning of Contract Year 10) Amount: $__________

The cancellation dates and ceiling amounts are based on the nonrecurring costs to be incurred by the awardee, which would be applicable to, and which normally would be amortized over the life of the contract, and the items or services to be furnished under the multi‐year requirement.

B.10 COST RECOVERY ON COUNTRY BASED OPERATIONS/COMMODITIES

This will be a field‐financed program; therefore, the contractor must ensure a method for distributing the direct costs associated with the central management of the contract of headquarters operations across individual countries’ work. For example, the contractor may opt to charge a flat rate to USAID Missions activities, to recover the cost from supporting these functions from headquarters. This is not a profit generating scheme, and any funds generated using the allocable rate, but not exhausted through this charge, will not be kept by the contractor at the end of the contract. It is the contractor’s responsibility to clearly communicate the proposed structure and functionality of charges, fees, and proposed costs to be reimbursed, and to obtain written approval of this method from USAID.

[END OF SECTION B]

SECTION C ‐ DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

[USAID will insert the contractor’s Performance Work Statement (PWS) at award; see Section J, Attachment J.1 ‐ STATEMENT OF OBJECTIVES (SOO) that informs the development of Section C.]

[END OF SECTION C]

SECTION D: PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID‐financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the contracting officer; the original should be retained by the Contractor.

D.2 BRANDING AND MARKING POLICY

(a) When applicable, the Contractor must comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” at http://www.usaid.gov/policy/ads/300/320.pdf; and USAID “Graphic Standards Manual” available at www.usaid.gov/branding or any successor branding policy.

(b) The Contractor must comply with the “Next Generation Global Health Supply Chain Suite of Programs (NextGen) Branding Strategy and Marking Plan”, included as Attachment J.2. When applicable, the Contractor must follow the approved Branding Implementation and Marking Plan submitted on [insert date] and incorporated into this Contract as Section D ‐ to be completed at time of award.

[END OF SECTION D]

SECTION E: INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following Contract clauses pertinent to this section are hereby incorporated by reference (by Citation, Number, Title, and Date) in accordance with the clause at FAR 52.252‐2 "CLAUSES INCORPORATED BY REFERENCE" in Section I of this Contract. Full text of the clauses is available at:

FAR https://www.acquisition.gov/far/ AIDAR http://www.usaid.gov/ads/policy/300/300

NUMBER TITLE DATE

52.246‐3

Inspection of Supplies ‐ Cost‐Reimbursement MAY 2001

52.246‐5 Inspection of Services ‐ Cost‐Reimbursement APR 1984

52.246‐15 Certificate of Conformance April 1984

52.246‐16 Responsibility for Supplies April 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required outputs will be subject to the performance standards set forth in Sections C, F, and H. Inspection and acceptance will take place at:

(a) Multiple Places of Performance, in accordance with the Contracting Officer

Representative’s (COR) discretion, or

(b) At any other location where the services are performed and reports and deliverables or outputs are produced or submitted.

The Contracting Officer, unless delegated to the COR, has the authority to inspect and accept all services, reports, and required deliverables or outputs.

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

(a) The progress, success, and impact of the contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management process with the intent of encouraging maximum performance, efficiencies, and cost effectiveness by the contractor and can be modified at any time by the Government.

(b) The QASP shall be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract. The QASP may require modification and/or updates after selection for award to reflect the contractor’s known strengths and weaknesses. The QASP is a “living” monitoring process that should be discussed, reviewed, and updated regularly but no less than on an annual basis. It is based on the premise that the contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract.

(c) The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate. It is the COR’s responsibility to follow up with the Contractor to ensure the QASP monitoring process is implemented, followed, reviewed, and updated.

(d) A variety of mechanisms included but not limited to the following may be utilized by the COR to monitor the progress/success of the activity and the contractor’s performance:

(1) Weekly contract mobilization meetings including minutes (minutes may address issues, actionable items, steps for address and solve any issues/actions as well as POCs for each issue/action item) during the first three months of contract implementation;

(2) Monthly progress review meetings, including similar protocols as above, with the implementation teams;

(3) Review and proposed feedback and/or edits, if any, to the contractor’s scheduled reports (see Section F);

(4) Feedback in the form of action memos, emails or other forms of communication agreed upon by the parties from collaborating partners utilized to inform and improve program performance;

(5) Site visits as needed or directed by USAID personnel organized by the contractor;

(6) Quarterly reviews of work plan with performance milestones and proposed feedback and/or edits, if any, to the contractor’s work plan and performance milestones incorporated/addressed;

(7) Periodic impact evaluations as required by the contract and/or determined as necessary by the COR during contract administration; and

(8) Review of milestone achievement reports and proposed feedback and/or edits, if any, to the contractor’s work plan and performance milestones incorporated/addressed.

E.4 RESPONSIBLE OFFICIAL

In accordance with the clauses of this contract entitled “Inspection of Services – Cost Reimbursement” (FAR 52.246‐5), inspection of results or other deliverables required by the contract will be made by the cognizant COR. Acceptance of goods/services and reports or other deliverables by the cognizant COR must form the basis for payments to the contractor and will form the basis of the contractor’s permanent performance record with regard to this contract.

[END OF SECTION E]

SECTION F ‐ DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following Contract clauses pertinent to this section are hereby incorporated by reference (by Citation, Number, Title, and Date) in accordance with the clause at FAR 52.252‐2 "CLAUSES INCORPORATED BY REFERENCE" in Section I of this Contract. Full text of the clauses is available at:

FAR https://www.acquisition.gov/far/ AIDAR http://www.usaid.gov/ads/policy/300/300

NUMBER TITLE DATE

52.242‐15 Stop‐Work Order AUG 1989

52.242‐15 Stop‐Work Order Alternate I (APR 1984)

AUG 1989

52.247‐34 F.O.B. DESTINATION NOV 1991

52.247‐48 F.O.B. DESTINATION –

Evidence of Shipment

FEB 1999

52.247‐55 F.O.B. Point for Delivery of Government Furnished Property

JUN 2003

752.7012 Protection of the Individual as a Research Subject AUG 1995

752.7101 Voluntary Population Planning Activities JUN 2008

F.2 PERIOD OF PERFORMANCE

The period of performance consists of one base period and two (2) option periods for a total period of performance not to exceed 10 years.

The base period of performance for this contract is [ (CO to add date as applicable but not past September 30, 2028.)] The option period of performance is October 1, 2028 ‐ _______________[CO to fill in date here].

[Note to Offerors: Paragraph (b) below will be added to the award if it is based on the Modified Foreign Assistance waiver.

(b) This paragraph does not apply to a contractor that at the time of award represents at paragraph (c)(2) of the provision at FAR 52.204–26 that it “does not” use covered telecommunications equipment or services.

The exercise of the option is conditional on:

(1) the Contractor’s submission of the representation at FAR 52.204‐24 or 52.204‐26 no later than March 31, 2028, indicating that the Contractor does not use covered equipment and services; or

(2) availability and agency’s use of a new or other applicable waiver. In this case the period of the option could extend for the period of time authorized in the applicable waiver, not to exceed the option period specified in paragraph (a) of this section. (See Section H.31) FAR Part 4.21 Prohibition on Contracting for Certain Covered Telecommunications And Video Surveillance Services or Equipment (Section 889) (December 2021).

F.3 PLACE OF PERFORMANCE

The place of performance is worldwide.

F.4 PERFORMANCE STANDARDS

(a) Evaluation of the Contractor performance will be conducted in accordance with the performance standards and overall performance toward achievement of the objectives in Section C (Performance Work Statement) as well as deliverables in Section F, and the Contractor's compliance with all other contract terms and conditions. Each evaluation will be conducted jointly by the COR and the Contracting Officer and will form the basis of the contractor's permanent performance record with regard to this Contract as required in FAR Part 42.15 and AIDAR 742.15.

(b) The Contractor’s performance will be evaluated annually and at contract completion in the Contractor Performance Assessment Reporting System (CPARS), utilizing the following factors:

(1) Quality

(2) Schedule

(3) Cost Control

(4) Management

(5) Small Business Utilization (if applicable)

(6) Regulatory Compliance

F.5 REPORTS, DELIVERABLES, AND OUTPUTS

(a) The deliverables of this contract are the reports below, the surveys, the achievement of objectives as outlined in PWS, and overall performance reporting.

(b) The government will receive rights to data, as defined in FAR 52.227‐14 and AIDAR 752.227‐14. In addition to periodic reporting and other deliverables, the Contractor will provide the government access to data, as directed by the government. Contractor will provide additional information and assistance to the government to understand the data, including data field descriptors. Contractor will not use, release to others, reproduce, distribute, or publish any nonpublic data except as required for performance of the contract, or as approved in writing by the Contracting Officer.

(c) In addition to the requirements set forth in Sections I and J and in AIDAR clause 752.242‐ 70, Periodic Progress Reports, the Contractor will electronically submit required reports, deliverables or outputs to the COR specified in Section G with copy to the CO, as further described below.

(d) All reports and other deliverables must be in the English language, unless otherwise specified by the COR. Unless noted otherwise below, narrative reports must be submitted in Microsoft Word or PDF and Budgets in Excel. The Contractor must promptly notify the Contracting Officer and COR of any problems, delays, or adverse conditions which materially impairs the Contractor’s ability to meet the reporting requirements of the contract. For the purposes of this section, all days are to be considered calendar days. In the event the due date is on a U.S. federal holiday, the due date will be the next working day.

The contractor must deliver the following reports and deliverables:

# Report/Deliverable Draft Due Date Final Due Date Submission Requirements

1 Final Transition/Mobilization Plan

Within 90 days after contract award

N/A COR

2 Initial Work Plan Within 90 days after contract award

14 days after receipt of comments from COR

COR

3 Subsequent Annual Work Plans

Within 30 days before the beginning of the fiscal year

14 days after receipt of comments from COR

COR

4 Activity, Monitoring, Evaluation and Learning Plan (MEL Plan)

Within 90 days after contract award and updates as required over the life of the contract

14 days after receipt of comments from COR

COR

Quality Assurance Surveillance Plan (QASP)

Working Draft: 90 days after contract award Final: 120 days after award and updates as required over the life of the contract

14 days after receipt of comments from COR

COR

6 Self‐Assessment/ Performance Report

N/A Within 30 business days of the end of the evaluation period.

COR and CO

7 Dashboard/Report On Order Status And Exceptions Reports

As specified by the COR 14 days after receipt of comments from the COR

COR

8 Quarterly Performance Reports

Within 30 days after the end of Quarter 1, Quarter 2 and Quarter 3 of the USG fiscal year

14 days after receipt of comments from USAID

COR and CO

9 Annual Performance Report (in lieu of the Q4 report)

Within 30 days after the end of each USG fiscal year

14 days after receipt of comments from USAID

COR and CO

10 Final Report Within 45 days prior to the completion date of the contract

14 days after receipt of comments from the COR

COR and CO

11 Monthly Financial Report

N/A Within 30 days after the end of each month

COR and CO

12 All‐inclusive Strategy Plan

Within 90 days after contract award and updated semi‐annually over the life of the contract

14 days after receipt of comments from the COR

COR

13 Risk Management Plan Draft: Within 90 days after contract award Final: Within 180 days after contract award, and updated semi‐ annually over the life of the contract

14 days after receipt of comments from the COR

COR

14 Ad hoc Instructional Products, Reports, and Tools.

As specified by the COR 14 days after receipt of comments from the COR

COR

15 Plan for Management and Exchange of Operational Data

(MEOD)

Within 90 days after contract award and updated over the life of the contract

14 days after receipt of comments from the COR

COR

16 Data Sharing & Use Agreement

Within 60 days after contract award and updated as needed

14 days after receipt of comments from the COR

COR

17 Branding Implementation and Marking Plan

Within 90 days after contract award and updated as needed

14 days after receipt of comments

COR and CO

(Attachment J.2) from the COR

18 Pre‐closeout Transition Deliverables

As specified by the COR but no less than 9 months prior to the completion of the contract

N/A COR and CO

19 Subcontracting Plans Finalize plan submitted after award and based on Government’s approval.

45 days after award

CO

Deliverable #1 ‐ FINAL TRANSITION/MOBILIZATION PLAN

The Contractors may assume responsibilities from existing USAID Global Health Supply Chain Program (GHSC) contracts. In addition, the Contractors must work with a new set of contractors under the Bureau for Global Health’s Next Generation Global Health Supply Chain Suite of Programs (NextGen).

Over several decades, USAID has managed significant transitions across the global health supply chains from one or more contractors which has enabled USAID to identify and refine guiding principles to help inform this transition. The following principles are critical for a successful transition and start‐up:

(a) Providing for a respectful and congenial working relationship between the existing and in‐coming contractors, which includes transparency and trust;

(b) Adopting an action‐oriented approach to the transition fueled by proactive information sharing with the existing contractor and responsiveness to requests from USAID to ensure an informed and expedient transition; and

(c) Operating with a flexible mindset towards the transition with the ability and foresight to adapt to existing program plans to be successful throughout the collaboration between the existing and in‐coming contractors.

The Contractor must submit a transition plan that describes a realistic timeframe and process for program startup. The transition plan should also include the following elements and include clear and concise language identifying the specific strategy and package of activities to be implemented:

(d) Master Data Integration and Management Plan

(e) Quality Assurance Surveillance Plan

(f) Summary of Activity Monitoring Evaluation and Learning Plan (MEL Plan); and

(g) Summary description of activities and strategy across the SOO objectives (C.6 Performance Objectives)

The Contractor must be fully mobilized and operational with both essential personnel and offices within 90 days of contract award. Contractor will identify quick start activities that are high priority and can begin even while the work plan is being developed. Quick start activities may commence prior to work plan approval subject to prior COR approval. In the transition plan please include the following elements:

(h) Specifications and the estimated costs of all non‐expendable supplies and equipment to be purchased under this contract.

(i) An explanation of the intended use of each item.

(j) The source and origin of each item.

(k) A description of how the Contractor will monitor and control the use of non‐expendable resources. The Contractor must abide by all source and origin requirements when procuring nonexpendable commodities, particularly vehicles, under this Contract.

Timeline The timing of the NextGen awards was designed to provide overlap with the existing programs, to facilitate and ensure a smooth transition and mobilization of the new Contractor. Since each contract will start and end at different times, the Contractors should be inherently flexible and show adaptation to existing constraints, novel challenges, and future unknowns in both the HQ‐ based and country‐level (if applicable) design and implementation of the transition. This new contract is expected to immediately mobilize and operate in parallel with the existing contracts for a sufficient period of time to ensure a successful transition. The full transition is expected to take no more than 12 months.

Transition‐In The in‐coming contractor must immediately mobilize and be responsible for taking a proactive and collaborative approach towards the transition of responsibilities from the incumbent contractors to ensure an uninterrupted supply of health commodities and a complete knowledge transfer between the existing implementing partners and the new implementing partners. All existing and new contracting parties will collaborate towards a successful transition under the guidance and recommendation of USAID.

Deliverable #2 ‐ INITIAL WORK PLAN

The Contractor must develop the initial Annual Work Plan (AWP) in consultation with the…