CGD-SW ESS Upgrade Questions and Answers.pdf

CGD-SW ESS Upgrade Questions and Answers:

1. Is attendance at the September 16 site visit mandatory?

Answer: Attendance at the site visit is not mandatory.

2. May subcontractors attend the site visit?

Answer: Subcontractors may attend the site visit.

3. Will the government provide an alternate site visit, measurements, photographs, or written site condition responses?

Answer: Answers to submitted questions may be posted in an amendment to the solicitation. An alternate site shall not be held for this requirement.

4. The contract line items identify a base performance period beginning September 25, 2026. The Statement of Work says the monitoring year begins after a thirteen-week installation and formal acceptance. Which schedule controls, and what dates should be priced for the base and option monitoring periods?

Answer: For planning purposes, the intent is to have the contract start 25 September 2026. Performance period dates may be adjusted based on actual award dates and completion of tasks associated with CLIN 0001.

5. Does monitoring mean system health, maintenance, anomaly detection, and reporting only, or does it include intrusion alarm dispatch or a licensed central station function?

Answer: Dispatch and central station function will be done locally by contracted security onboard Coast Guard Island. Monitoring is for system health, maintenance, anomaly detection and reporting.

6. Do workers entering the classified workspaces need a facility security clearance or personnel security clearances beyond the background and base access checks stated in section 10? If so, please identify the required level and timing.

Answer: No, we will sanitize spaces prior to entry. No phones, or electronic devices permitted without discussion of the Command Security OƯicer (CSO).

7. May contract line item 0001 be invoiced by accepted phase or milestone, or only after final installation acceptance and correction of every deficiency?

Answer: Progress payments may be considered but are not guaranteed.

8. Please identify the limitations on subcontracting clause and confirm how similarly situated small business delivery partners will be treated for this service acquisition.

Answer: Limitations on subcontracting do not apply to this requirement.

9. What exact time and time zone control the September 18 question deadline, and is wage determination 2015 5623 revision 31 the current labor standard for pricing?

Answer: The due date and time listed on SAM.gov are accurate. The wage determination is current; however, if the wage determination is updated during the solicitation period, the most current version shall be used in any resulting award.

10. Please confirm whether the 12-month monitoring and maintenance base period will begin upon formal acceptance of the installed system, with the option periods shifted accordingly, or whether the stated September 25, 2026 through September 24, 2027 dates are intended to remain fixed?

Answer: The monitoring period for the base period, and all option periods, shall be adjusted to align with inspection and acceptance of installed materials.

11. Section 4.0 lists key system hardware (10 AXIS A1610 Door Controllers, 11 AXIS V5.0 licenses, Signo PIV readers, maglocks, REX sensors, and pushbuttons) as Government Furnished Equipment. Will all GFE items be staged at a single centralized location on Coast Guard Island prior to Phase 1 mobilization, or will the contractor be required to coordinate pickup across multiple facility locations?

Additionally, is a preliminary government inventory inspection log available for review?

Answer: Performance for this requirement is on Coast Guard Island across several buildings. All locations are within the boundaries of Coast Guard Island.

12. Section 6.1 and 6.2 require the Access Control System (ACS) and Video Surveillance System (VSS) to integrate into the isolated Base "Services LAN" via dedicated VLANs. Will USCG C5I personnel provide the pre-configured IP addresses, VLAN tags, and network switch port assignments during Phase 1 (Engineering & Schematics Design), or is the contractor expected to submit a proposed IP addressing scheme for C5I review and approval?

Answer: This information is not available at this time.

13. Section 5.0 details installation tasks inside Classified Workspaces within Buildings 50-7, 50-5, and 51-4. What specific security clearance levels and escort protocols are required for contractor field technicians working within these CWS areas?

Furthermore, are CWS installation activities restricted to standard duty hours (0700–1600), or can CWS work be executed after-hours in alignment with the operational testing window specified in Section 3.6?

Answer: No clearance level required, contractors will be escorted by Coast Guard member. Installation will be restricted to standard duty hours.

14. In Building 52, the SOW mandates installing a camera to monitor the main entryway and 50 feet of the roadway in both directions, while Buildings 50-7 and 50-5 require integrating or replacing existing cameras. Are there minimum resolution, optical zoom, or low-light/IR performance specifications required for contractor-furnished cameras, and will the government provide existing camera model details and Video Management System (VMS) admin credentials prior to award?

Answer: Resolution: 1080p (2 megapixels), optical zoom: 3x to 4x for fixed cameras, 25x to 32x for PTZ cameras, low-light: 0.01 to 0.08 lux, Infrared: 100ft to 330+ft. Yes we can provide existing models prior to award.

15. Section 3.5 specifies strict adherence to Red/Black physical separation rules for cabling routed through classified spaces. Could the government clarify whether dedicated metallic conduit (EMT/rigid) is required for all Red/Black pathways within CWS locations, or if existing physical containment pathways may be utilized?

Answer: The existing pathways are suƯicient.

16. Section 7.4 and 8.2 establish strict Service Level Agreements (SLAs) for post-installation maintenance (e.g., Priority 1 Critical outage requiring 15-minute acknowledgment and 4-hour on-site resolution). Will the government utilize an automated central ticketing portal to log and dispatch emergency service calls, or will notifications be issued directly via telephone/email to the contractor’s 24/7 hotline desk?

Answer: Notifications will be issued directly via telephone/email to contractors 24/7 hotline.

17. Who is the incumbent? If there is an incumbent, could you please provide us with the Purchase Order number and the total value?

Answer: This is a new requirement; there is no incumbent.

18. Section 4.0 provides 9 fail-open door locks as GFE (4x model 1200D, 5x model 1200LB). Section 5.0 identifies fail-open door lock installations at 14 locations. Are the 9 GFE locks intended for reuse at specific Section 5.0 locations in addition to the contractor-provided 14 fail-open door locks?

Answer: Yes the existing 9 can be utilized which should leave only 5 provided by contractor.

19. If GFE locks are to be reused, please identify which Section 5.0 locations they are designated for, and confirm how many of the 14 locations are double-leaf (double door) openings, since those typically require two locks per opening.

Answer: 4 of the 14 locations are double-leaf openings.

20. If GFE locks are reused, is the remaining shortfall (5 locks based on 14 single-leaf locations, more if any are double-leaf) to be contractor-furnished, or will the government supply additional GFE units?

Answer: Contractor furnished

21. Section 3.3 calls for request-to-exit devices but does not mention door position switches (DPS), and no DPS units appear in the Section 4.0 GFE list. Is a DPS required at each of the 14 Section 5.0 door locations for door-forced-open/held-open alarm supervision, and if so, is it contractor-furnished?

Answer: Yes, contractor furnished

22. Section 4.0 furnishes 9 PIR request-to-exit sensors (model DS160) and 6 push-to-exit buttons (model TS-2T) against 14 door locations in Section 5.0. Is either device type acceptable at any door, or is a specific type required by door location, for example PIR at standard doors and push-to-exit at classified workspaces?

Answer: PIR at standard doors and push-to-exit in CWS’s.

23. Does an NVR or recording server already exist for integration with the new cameras and Camera Station licenses, or is a new NVR required? If new, what retention period, resolution/frame rate, and storage redundancy must it support?

Answer: The cameras shall integrate with the existing system located in the Security oƯice in Building 3.

24. Section 5.0 calls for 11 standard and 3 number-pad CAC readers. GFE furnishes 9 standard and 8 number-pad units. May number-pad GFE readers be substituted at standard locations to fully utilize GFE stock?

Answer: Yes

25. Can the government provide basic floor plan layouts for the 10 buildings identified in

Section 5.0, showing new device locations and the head-end/server location?

26. The GFE list provides AXIS A1610 Network Door Controllers. Does an existing Access Control System using AXIS Visitor Access already exist at District Southwest that these controllers and the new readers are to integrate with?

Answer: System exists on Base Alameda, I believe a workstation was set aside for us that would support this – waiting on confirmation.

27. Does each of the 10 buildings identified in Section 5.0 have an existing network switch that the new AXIS A1610 door controllers can connect back to for network integration, or will new switch infrastructure be required at any location?

28. For the switches, do they have suƯicient available ports and PoE power budget to support the new AXIS A1610 controllers, or will additional switch capacity be required?

29. Is local 12V power available at each door location where an AXIS A1610 Network Door Controller is being installed?

30. Section 3.4 requires NDAA-compliant cameras with "suƯicient resolution to identify individuals" but specifies no minimum resolution, frame rate, or manufacturer. Is AXIS required or preferred given the GFE controllers and licensing? Please provide minimum resolution, frame rate, and housing/IR requirements for the new cameras.

Answer: AXIS is preferred, Resolution: 1080p (2 megapixels), Frame Rate:

15FPS, housing requirements: NEMA 4X rating, IK10 rating, IR requirements:

940nm

31. The Classified Workspace task at BLDG 50-5 says to "integrate or replace the existing camera." Please confirm whether the existing camera is to be integrated as-is or replaced with a new unit, since this aƯects camera count and cost.

Answer: Preferred would be to integrate existing camera.

32. The CLIN base period begins 9/25/2026, two days after the quote due date of

9/23/2026, leaving no apparent window for evaluation and award. Please confirm the intended award date and performance start timeline.

Answer: The dates listed are for planning purposes. The performance period shall be edited at the time of award.

33. Section 6.1 states the ACS/VSS must tie into the Base "Services LAN" using dedicated VLANs "as directed by USCG C5I personnel." Will C5I provide the VLAN IDs and IP addressing scheme before installation begins, or is this determined during Phase 4 (Network Integration)?

34. Corrective Maintenance is unlimited as-needed response with all parts, materials, tools, and labor at no additional cost within the FFP price. Can the government provide historical maintenance data or an estimated annual volume/cost ceiling to support FFP pricing, and is a contract modification available if actual costs exceed that ceiling due to major or unforeseen failures?

35. Please confirm the no-additional-cost replacement parts requirement under Corrective Maintenance applies only to equipment provided and installed by the contractor, not to Government Furnished Equipment (GFE) or existing equipment needed for the system to function.

Answer: Only to the equipment provided and installed by the contractor.