SOW.pdf

SCOPE OF WORK

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment as required to inspect, adjust, clean raised floor support system. Work site is located at USCG Communications Command, 4720 Douglas A Munro Rd Chesapeake VA 23322.

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the contractor shall commence work NLT five (15) calendar days after notice to proceed and work diligently to complete the entire work ready for use by 45 calendar days after contract award.

3. SCOPE OF WORK:

INSPECT FLOOR:

1) There is approximately one thousand eight hundred fifteen (1,815) square feet of raised flooring system to be inspected, evaluated, adjusted and cleaned.

2) Open raised floor panels one or two at a time. Use due care to limit and or prevent traffic in the area while tiles are removed.

3) Do not forcibly remove panels under walls and or modular furniture.

4) Contractor shall not move, lift or otherwise attempt to relocate modular furniture.

5) Clean the elevated floor frame by removing debris from the framing system.

6) Adjust the framing members as needed to provide a level surface for the tiles to rest on.

7) Inspect for missing and or damaged components of the flooring system. This shall include but not be limited to bolts, nuts and rubber gaskets used to hold floor tiles in place and the tiles themselves.

8) Contractor shall provide a detailed list of items needed to restore the raised flooring system to manufacturer’s specifications. The list provided shall also include a detailed estimate to make repairs as required.

9) It shall be understood that the needs of the Coast Guard may require the contractor to leave the workspace.

The Coast Guard will make every effort to accommodate the contractor and minimize the work interruptions.

4. SITE VISIT: All bidders are strongly encouraged to visit the site to field verify any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit with Robert Lewis @ (757) 421-6289 or cell (757) 375-1183 email: robert.w.lewis@uscg.mil . Site visits shall be on Tuesdays between 0900 and 1430.

5. DESIGNATED CONTRACTING OFFICER’S QUALITY ASSURANCE EVALUATOR (QAE)

REPRESENTATIVE: The designated contracting officer’s QAE representative and Point of Contact for this project is Robert Lewis work (757) 421-6289 cell (757) 375-1183 email: robert.w.lewis@uscg.mil . Inquiries concerning any phase of the specification before or after award shall be made to/routed thru Contracting Officer.

6. CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of his intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10. PERMITS: The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on Saturday, Sunday, holidays or outside the station’s regular hours, he may submit his request in writing to the Contracting Officer’s QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government for inspecting the work in progress. Normal work hours are from 0700-1530 Monday thru Friday.

13. UPON COMPLETION OF WORK: Contact the Contracting Officer QAE Representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall complete supplied SECNAV form 5512/1 and bring it with them on the first day of work. Pass will be requested for the duration of work from Navy Pass Office. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair and are subject to search. Contractor shall provide an onsite supervisor at all times work is being conducted.

Contractor shall not use any sub-contractor as their onsite supervisor. All personnel working on this site shall be either US citizens or legally documented workers. All workers must pass a background check to access the base and facility.

15. SAFETY REQUIREMENTS:

1. Responsibilities:

a. All contractors working on this facility shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1925 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Base Safety Officer prior to starting work.

b. Written notification must be provided to the Safety Officer, Eric Biswell 757-638-2793 in their capacity as Base Fire Marshal of any activity that could potentially cause fire or explosion or that changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the Base, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by Base Safety Officer.

c. Copies of the following must be provided to the Base Safety Officer prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with permission and a fire watch must be posted during work. A facility dig chit is required in addition to a Miss Utility dig chit. The systems on Base Portsmouth are not limited to what the City of Portsmouth has on file. In order to ensure electrical safety and integrity of systems, a facility chit is required.

d. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor on COMMCOM. A Facilities Division representative is required for all contractor Lock Out/Tag Out needs.

2. Rights:

a. Every employee working on COMMCOM has the right to a safe and healthy work place. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on COMMCOM shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist, Adam Evans (757.483.8593 or C 757.373.2558) prior to starting work and must be in accordance with ICSPORTSVA INSTM5090.2, the Unit Environmental Guide.

b. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation onCOMMCOM. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.