6766817_Specifications_20190620.pdf

Civil Engineering Unit Juneau, Alaska

Specifications for

REPAIR DRIVEWAY D17 REPFAC

JUNEAU, ALASKA

Project No: 6766817

June 22, 2019

U.S. Coast Guard Project 6766817 CEU Juneau – Station Juneau Replace Driveway D17 REPFAC

Table of Contents

Contents

SECTION 01 00 00 SCOPE OF WORK

SECTION 01 14 00 WORK RESTRICTIONS

SECTION 01 30 00 ADMINISTRATIVE REQUIREMENTS

SECTION 01 32 16.00 20 PROGRESS SCHEDULES

SECTION 01 33 00 SUBMITTAL PROCEDURES

SECTION 01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

SECTION 01 45 00.00 40 QUALITY CONTROL

SECTION 01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

SECTION 01 57 19 TEMPORARY ENVIRONMENTAL CONTROLS

SECTION 01 74 00 WARRANTIES

SECTION 01 78 00 CLOSEOUT

SECTION 01 78 23 OPERATION AND MAINTENANCE DATA

SECTION 02 41 00 DEMOLITION

SECTION 03 01 30.71 CONCRETE REHABILITATION

SECTION 06 10 00 ROUGH CARPENTRY

SECTION 09 29 00 GYPSUM BOARD

SECTION 09 90 00 PAINTS AND COATINGS

SECTION 31 05 19 GEOTEXTILE

SECTION 32 11 20 SUBBASE AND BASE COURSE

SECTION 32 12 13 BITUMINOUS TACK AND PRIME COATS

SECTION 32 12 21 BITUMINOUS ROAD-MIX SURFACE COURSE

SUBMITTAL LOG is a separate attachment

SECTION 01 00 00 SCOPE OF WORK

PART 1 - GENERAL

1 SCOPE OF WORK. The Contractor shall provide all materials, equipment, labor, and supervision to do the following work:

1.1 Scope and Clean:

1.1.1 Scope with a camera and clean storm sewer and foundation drainage lines

1.1.2 Provide findings to Government

1.2 Replace driveway:

1.2.1 Remove existing concrete/asphalt driveway and properly dispose of material

1.2.2 Excavate area under driveway to required depth

1.2.3 Install Interceptor drainage/French drainage system along hill side of driveway

1.2.4 Install and compact non-frost susceptible base material

1.2.5 Reset the upper drain and reconnect existing foundation and roof drainage system;

field install new lower drain for positive flow and connect to pipe leading to City and Burrough of Juneau’s storm sewer system

1.2.6 Install new 3” thick asphalt driveway and compact

1.3 Epoxy cracks in foundation wall:

1.3.1 Remove designated wall in furnace and computer room

1.3.2 Install epoxy in cracks

1.3.3 Reinstall walls

1.3.4 Paint all the walls in both rooms

1.4 Install drainage in crawl space:

1.4.1 Excavate soil down in crawl space

1.4.2 Install interceptor drain/French drain

1.4.3 Connect to existing interceptor drain

1.4.4 Backfill and install gravel “cap”

1.5 LOCATION. The project site is at:

3241 Foster Ave Juneau, AK 99801

1.6 EXISTING WORK

1.6.1 In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

1.6.1.1 Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work, which remain.

1.6.1.2 Repair or replace portions of existing work, which the Contractor may have altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer Representative. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

1.7 LOCATION OF UNDERGROUND UTILITIES

1.7.1 Obtain digging permits prior to start of excavation, and comply with Installation requirements for locating and marking underground utilities. Contact local utility locating service a minimum of 48 hours prior to excavating, to mark utilities, and within sufficient time required if work occurs on a Monday or after a Holiday. Verify existing utility locations indicated on contract drawings, within area of work.

PART 2 – PRODUCTS (not used)

PART 3 -- EXECUTION

3.1 GENERAL. The Contractor shall perform all work indicated on the project drawings and these specifications.

3.2 PERFORMANCE PERIOD. The Contractor shall complete all work within 365 calendar days from the date the Contractor receives the Notice to Proceed from the Contracting Officer Representative.

**** END OF SECTION ****

SECTION 01 14 00 WORK RESTRICTIONS

PART 1 GENERAL

1.1 REFERENCES. The publications listed below form a part of this section to the extent referenced. The following text refers to the publications by the basic designation only.

U.S. Code (USC)

8 USC 1101 Definitions

1.2 SUBMITTALS. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES: SD-01 Preconstruction Submittals

1.2.1 List of Contact Personnel;

1.2.2 Personnel List;

1.2.3 Vehicle List;

1.3 SPECIAL SCHEDULING REQUIREMENTS

1.3.1 The Contractor must conduct his operations to cause the least possible interference with normal operations of the activity.

1.3.2 The Contractor must request permission to interrupt any activity roads or utility service in writing a minimum of 15 calendar days prior to the desired date of interruption.

1.3.3 The work under this contract requires special attention to the scheduling and conduct of the work in connection with existing operations. Identify on the construction schedule each factor, which constitutes a potential interruption to operations.

1.4 CONTRACTOR ACCESS AND USE OF PREMISES

1.4.1 Activity Regulations

1.4.1.1 Ensure that Contractor personnel employed on the installation become familiar with and obey regulations including safety, fire, traffic and security regulations.

1.4.1.2 Keep within the limits of the work and avenues of ingress and egress.

1.4.1.3 Wear hard hats in designated areas.

1.4.1.4 Do not enter any restricted areas unless required to do so and until cleared for such entry.

1.4.1.5 Mark Contractor equipment for identification.

1.4.2 Subcontractors and Personnel Contacts. Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.4.3 Personnel Entry Approval. Failure to obtain entry approval will not affect the contract price or time of completion.

1.4.4 No Smoking Policy. The Coast Guard has prohibited smoking within and outside of all buildings on the installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. The Government considers littering of discarding tobacco materials other than into designated tobacco receptacles and is subject to fines. The Contracting Officer Representative will identify designated smoking areas.

1.4.5 Working Hours. Regular working hours are between 0700 hours and 1800 hours AST Monday through Friday, excluding Government holidays.

1.4.6 Work outside regular hours. Work outside regular working hours requires Contracting Officer Representative approval. The Contractor shall make application 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer Representative may approve work outside regular hours. During periods of darkness, the Contractor must light the different parts of the work area in a manner approved by the Contracting Officer Representative. Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

1.4.7 Occupied and Existing Building

1.4.7.1 The Contractor shall be working in an existing building and/or around existing occupied buildings. Do not enter the building without prior approval of the Contracting Officer Representative.

1.4.7.2 If the Contractor works inside an existing building, they will keep the building and its contents secure at all times. Provide temporary closures as required to maintain security as directed by the Contracting Officer Representative.

1.4.7.3 Provide dust covers or protective enclosures to protect existing work that remains and Government material during the construction period.

1.4.8 Utility Cutovers and Interruptions

1.4.8.1 Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required paragraph WORK OUTSIDE REGULAR HOURS.

1.4.8.2 Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

1.4.8.3 Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, and compressed air are considered utility cutovers pursuant to the paragraph WORK OUTSIDE REGULAR HOURS.

1.4.8.4 Operation of Station Utilities: The Contractor must not operate nor disturb the setting of control devices in the station utility systems, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. The Contractor must notify the Contracting Officer Representative giving reasonable advance notice when such operation is required.

1.5 SECURITY REQUIREMENTS

1.5.1 Personnel List. Submit for approval to the COR, at least 15 days prior to the desired date of entry, an original alphabetical list of personnel who require entry into Government property to perform work on the project. Furnish for each person:

1.5.1.1 Name

1.5.1.2 Date and place of birth

1.5.1.3 Citizenship

1.5.1.4 Home address

1.5.2 Vehicle List. Submit an original list of vehicles to the installation Point of Contact to be utilized at the work site with the following information for each vehicle:

1.5.2.1 Make

1.5.2.2 Year

1.5.2.3 Model

1.5.2.4 License number

1.5.2.5 Registered owner

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION (Not Used)

**** End of Section ****

SECTION 01 30 00 ADMINISTRATIVE REQUIREMENTS

1.1 REFERENCES. The publications listed below form a part of this specification to the extent referenced. The following text refers to the publications by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety and Health Requirements Manual

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

15 CFR 772 Definition of Terms

15 CFR 773 Special Licensing Procedures

1.2 SUBMITTALS. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES: SD-01 Preconstruction Submittals:

1.2.1 Superintendent Qualifications

1.2.2 Project Manager Qualifications

1.2.3 Construction Project Manager Qualifications

1.3 MINIMUM INSURANCE REQUIREMENTS. Provide the minimum insurance coverage required by FAR 28.307-2 LIABILITY, during the entire period of performance under this contract.

1.4 SUPERVISION

1.4.1 Minimum Communication Requirements. The D/B Contractor will have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of contract work. The D/B Contractor shall submit a resume of the appointed individual to the COR showing they met the qualifications herein stated. In addition, if a Quality Control (QC) representative is required on the contract, then that individual must also have fluent English communication skills.

1.4.2 Superintendent Qualifications. The project superintendent must have a minimum of 10 years’ experience in construction with at least five of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer Representative may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question. For routine projects where the superintendent is permitted to also serve as the Quality Control (QC) Manager as established in Section 01 45 00.00 10 QUALITY CONTROL, the superintendent must have qualifications in accordance with that section.

1.4.3 Project Manager Duties. The D/B Contractor will assign a Project Manager with the responsibility for the overall management of the project. The Contracting Officer Representative may request proof of the Project Manager's qualifications at any point in the project if the performance of the Project Manager is in question.

1.4.4 Construction Project Manager Qualifications. The Construction Project Manager must have a of minimum 10 years’ experience as a Project Manager or Superintendent on projects of similar size and complexity.

1.4.5 Non-Compliance Actions. The Project Superintendent is subject to removal by the Contracting Officer Representative for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the Contracting Officer Representative may issue an order stopping all or part of the work until the Contractor takes satisfactory corrective action. No part of the time lost due to such stop orders is acceptable as the subject of a claim for extension of time for excess costs or damages by the Contractor.

1.4.6 PARTNERING. To accomplish effectively this contract, the Government requires the formation of a cohesive partnership within the Project Team whose members are from the Government, the Contractor, and their Subcontractors. The Partnering process will invite to participate in the process the following key personnel from the Supported Command, the End User (who will occupy/use the facility), the Government Design and Construction team and Subject Matter Experts, the Installation, the Contractor and Subcontractors, and the Designer of Record. The Partnership will draw on the strength of each organization in an effort to achieve a project that is without any safety mishaps, conforms to the Contract, and stays within budget and on schedule. The Contracting Officer Representative will provide Information on the Partnering Process and a list of key and optional personnel who should attend the Partnering meeting.

1.4.7 Informal Partnering. The Contracting Officer Representative will organize the Partnering Sessions with key personnel of the project team, including Contractor personnel and Government personnel. The Initial Partnering session should be a part of the Pre- Construction Meeting. The Contracting Officer Representative and the Contractor will agree to the locations of the Partnering sessions. The Partners will determine the frequency of the follow-on sessions, at no more than three to six-month intervals.

1.4.8 ELECTRONIC MAIL (E-MAIL) ADDRESS. Establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments as text files, pdf files, and other similar formats. Within 10 days after contract award, provide the Contracting Officer Representative a single (only one) e-mail address for electronic communications from the Contracting Officer Representative related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The Contracting Officer Representative may also use email to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes or terrorist threats. The Government will not allow multiple email. It is the Contractor's responsibility to make timely distribution of all Contracting Officer Representative initiated e-mail with its own organization including field office(s). Promptly notify the Contracting Officer Representative, in writing, of any changes to this email address.

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION (Not Used)

**** End of Section *****

SECTION 01 32 16.00 20 PROGRESS SCHEDULES

1.1 SUBMITTALS. Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

1.1.1 SD-01 Preconstruction Submittals: Construction Schedule

1.1.2 SD-07 Certificates: Monthly Updates

1.2 ACCEPTANCE. Prior to the start of work, prepare and submit to the Contracting Officer Representative for acceptance a construction schedule in the form of a Bar Chart Schedule in accordance with the terms in Contract Clause "FAR 52.236-15, Schedules for Construction Contracts," except as modified in this contract. The acceptance of a Baseline Construction Schedule is a condition precedent to:

1.2.1 The Contractor starting work on the demolition or construction stage(s) of the contract.

1.2.2 Processing Contractor's invoice(s) for construction activities/items of work.

1.2.3 Review of any schedule updates.

1.2.4 Submittal of the Baseline Schedule, and subsequent schedule updates, is understood to be the Contractor's certification that the submitted schedule meets all of the requirements of the Contract Documents, represents the Contractor's plan on how the work will be accomplished, and accurately reflects the work that has been accomplished and how it was sequenced (as-built logic).

1.3 SCHEDULE FORMAT

1.3.1 Bar Chart Schedule. The Bar Chart must, as a minimum, show work activities, submittals, Government review periods, material/equipment delivery, utility outages, on-site construction, inspection, testing, and closeout activities. The Bar Chart must be time scaled and generated using an electronic spreadsheet program.

1.3.2 Schedule Submittals and Procedures. Submit bar Chart Schedules and updates in hard copy and on electronic media that is acceptable to the Contracting Officer Representative.

1.4 SCHEDULE MONTHLY UPDATES. Update the Construction Schedule at monthly intervals or when the Contractor revises the schedule. The Contractor must keep current the updated schedule, reflecting actual activity progress and plan for completing the remaining work. Submit copies of purchase orders and confirmation of delivery dates as directed by the Contracting Officer Representative.

1.4.1 Narrative Report: Provide with schedule updates.

1.4.2 Identify and justify; Progress made in each area of the project

1.4.3 Critical Path

1.4.4 Date/time constraint(s), other than those required by the contract

1.4.5 Changes in the following: added or deleted activities, original and remaining durations for activities that have not started, logic, milestones, planned sequence of operations, and critical path.

1.4.6 Status of Contract Completion Date and interim milestones;

1.4.7 Current and anticipated delays (describe the cause(s) of delay and corrective actions(s) and mitigation measures to minimize);

1.4.8 Description of current and future schedule problem areas.

1.4.9 Each entry in the narrative report must cite the respective Activity ID and Activity Description, the date and reason for the change, and description of the change.

1.5 CORRESPONDENCE AND TEST REPORTS: All correspondence (e.g., letters, Requests for Information (RFIs), e-mails, meeting minute items, Production and QC Daily Reports, material delivery tickets, photographs) must reference Schedule Activities they address. All test reports (e.g., concrete, soil compaction, weld, pressure) must reference Schedule Activities that they addressed.

1.6 ADDITIONAL SCHEDULING REQUIREMENTS. Any references to additional scheduling requirements, including systems the Contractor will inspect, test and commission, located throughout the remainder of the Contract Documents, are subject to all requirements of this section.

PART 2 PRODUCTS (Not used.)

PART 3 EXECUTION (Not used.)

SECTION 01 33 00 SUBMITTAL PROCEDURES

1.1 SUMMARY

1.1.1 The Contracting Officer Representative may request submittals in addition to those specified when deemed necessary to describe adequately the work covered in the respective sections.

1.1.2 Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

1.1.3 Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

1.1.4 Contractor's Quality Control (CQC) System Manager and the Designer of Record, if applicable, to check and approve all items prior to submittal and stamp, sign, and date indicating the action taken. The Contractor shall clearly identify proposed deviations from the contract requirements. Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples;

O&M manuals (including parts list); certifications; warranties; and other such required submittals.

1.1.5 The Contractor shall schedule and have approved by the Government all submittals prior to the acquisition of the material or equipment covered thereby. Pick up and dispose of samples not incorporated into the work in accordance with the manufacturer's Safety Data Sheets (SDS) and in compliance with existing laws and regulations.

1.1.6 Attachment 0 - Submittal Register is a submittal register showing items of equipment and materials requiring submittals as shown in the specifications.

1.2 DEFINITIONS. The submittal requirements of the individual specification sections shall be described by one or more of the following terms:

1.2.1 Catalog data. Preprinted material from the manufacturer obtained from catalogs, brochures, circulars, or advertisements. Generally, catalog data should provide a picture of the product and show general conformance to product requirements or performance characteristics.

1.2.2 Certificate of compliance. A written document required of the Contractor, or through the Contractor by way of subcontractor, manufacturer, or vendor documenting that a portion of the work adheres to the requirements of the specifications. Certificates may be required of products, installations, procedures, employee qualifications, workmanship, or as otherwise required. Certificates shall be in the form of a written letter, signed by the owner or some other official with the authority to obligate the Contractor, subcontractor, manufacturer, or vendor.

1.2.3 Instructions. Preprinted material from the manufacturer describing installation, operation and/or maintenance of a product or system.

1.2.4 Product data. Preprinted material from the manufacturer, including catalog data that shows specific conformance to all product specifications. This may include illustrations, engineering data, performance charts, diagrams, test results, etc. Generally, product data is more detailed submission than catalog data.

1.2.5 Sample. A physical example of a product, assembly, or workmanship.

1.2.6 Shop drawing. Fabrication drawings prepared specifically for this work by the Contractor. Submittals which graphically show the relationship of various components of the work, schematic diagrams of systems, detail of fabrications, layout of particular elements, connections, and other relational aspects of the work.

1.2.7 Statement. A written document required of and signed by the Contractor, containing the statements or other information as specified.

1.2.8 Submittal Descriptions (SD). Submittal Description (SD) numbers and titles are as follows:

1.2.8.1 SD-01 Preconstruction Submittals. These Submittals are those that the Contractor will submit prior to start of construction (work) to include:

1.2.8.1.1 Issuance of contract notice to proceed, or commencing work on site, or the start of the next major phase of the construction on a multi-phase contract,

1.2.8.1.2 Schedules, tabular list of data, or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components used in the work.

1.2.8.2 SD-02 Shop Drawings

1.2.8.2.1 Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work.

1.2.8.2.2 Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

1.2.8.2.3 Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

1.2.8.3 SD-03 Product Data

1.2.8.3.1 Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

1.2.8.3.2 Samples of warranty language when the contract requires extended product warranties.

1.2.8.4 SD-04 Samples

1.2.8.4.1 Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the Government can judge the work.

1.2.8.4.2 Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

1.2.8.4.3 Field samples and mock-ups constructed on the project site establish standards by which the Government can ensure the work. This includes assemblies or portions of assemblies, which the Contractor plans to incorporate into the project and those, which the Contractor plans to remove at the conclusion of the work.

1.2.8.5 SD-05 Design Data

1.2.8.5.1 Design calculations, mix designs, analyses or other data pertaining to a part of work.

1.2.8.5.2 Design submittals, design substantiation submittals, and extensions of design

1.2.8.6 SD-06 Test Reports

1.2.8.6.1 Report signed by the authorized official of the testing laboratory that they have tested in accordance with specified requirements a material, product or system identical to the material, product or system that the Contractor is providing for this project. Unless specified in another section, testing must have been within three years of the date of contract award for the project.

1.2.8.6.2 Report that includes findings of a test that the Contractor shall perform on an actual portion of the work or prototype prepared for the project before shipment to the job site.

1.2.8.6.3 Report that includes finding of a test made at the job site or a sample taken from the job site, on portion of work during or after installation.

1.2.8.6.4 Investigation reports. Daily logs and checklists.

1.2.8.6.5 Final acceptance test and operational test procedure.

1.2.8.7 SD-07 Certificates

1.2.8.7.1 Statements printed on the manufacturer's letterhead and signed by responsible officials of the manufacturer of product, system or material attesting that the product, system, or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

1.2.8.7.2 Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor. The document purpose is to promote further the orderly progression of a portion of the work by documenting procedures, the acceptability of methods, or personnel qualifications.

1.2.8.7.3 Confined space entry permits.

1.2.8.7.4 Text of posted operating instructions.

1.2.8.8 SD-08 Manufacturer's Instructions. Preprinted material describing the installation of a product, system or material, including special notices and (SDS) concerning impedances, hazards and safety precautions.

1.2.8.9 SD-09 Manufacturer's Field Reports

1.2.8.9.1 Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. An authorized official of a testing laboratory or agency and state the test results; and indicate whether the material, product, or system has passed or failed the test must sign the documentation.

1.2.8.9.2 Factory test reports.

1.2.8.10 SD-10 Operation and Maintenance Data

1.2.8.10.1 Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment. Operating and maintenance personnel needs the data for the safe and efficient operation, maintenance, and repair of the item.

1.2.8.10.2 This data is intended to be incorporated in an operations and maintenance manual or control system.

1.2.8.11 SD-11 Closeout Submittals

1.2.8.11.1 Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

1.2.8.11.2 Submittals required for Guiding Principle Validation (GPV) or Third Party Certification (TPC).

1.2.8.11.3 Special requirements necessary to close properly out a construction contract.

For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to close properly out a major phase of construction on a multi-phase contract.

1.2.9 Approving Authority. The office or the designated person authorized to approve submittal.

1.2.10 Work. As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, except those SD-01 Pre- Construction Submittals noted above, construction, materials, products, equipment, and systems incorporated or what the Contractor will incorporate in such construction.

1.3 SUBMITTALS. Submit the following in accordance with this section: SD-01 Preconstruction Submittals Submittal Register;

1.4 SUBMITTAL CLASSIFICATION. Government approval is required for extensions of design, critical materials, deviations, equipment that the Contractor shall check compatibility with the entire system, and other items as designated by the Contracting Officer Representative. Government approval is required for any deviations from the Solicitation or Accepted Proposal and other items as designated by the Contracting Officer Representative. Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, the government considers them ”shop drawings."

1.5 FORWARDING SUBMITTALS REQUIRING GOVERNMENT APPROVAL

1.5.1 Submittals Required from the Contractor.

1.5.1.1 As soon as practicable after award of the contract, and before procurement of fabrication, forward to the Contracting Officer Representative the submittals required in the technical sections of this specification, including shop drawings, product data and samples.

1.6 PREPARATION

1.6.1 Transmittal Form.

1.6.1.1 Transmit each submittal, except sample installations and sample panels to the office of approving authority. Transmit submittals with transmittal form prescribed by the Contracting Officer Representative and standard for the project. On the transmittal form identify Contractor, indicate the date of submittal, and include information prescribed by transmittal form and required in paragraph IDENTIFYING SUBMITTALS.

1.6.1.2 Use the attached sample transmittal form in Appendix B for submitting both Government approved and information only submittals in accordance with the instructions on the reverse side of the form.

1.6.1.3 Properly complete this form by filling out all the heading blank spaces and identifying each item submitted. Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item.

1.6.2 Identifying Submittals

1.6.2.1 When a Subcontractor provides submittals, the Prime Contractor is to prepare, review and stamp with Contractor's approval all specified submittals prior to submitting for Government approval.

1.6.2.2 Identify submittals, except sample installations and sample panels, with the following information permanently adhered to or noted on each separate component of each submittal and noted on transmittal form. Mark each copy of each submittal identically, with the following:

1.6.2.2.1 Project title and location.

1.6.2.2.2 Construction contract number.

1.6.2.2.3 Date of the drawings and revisions.

1.6.2.2.4 Name, address, and telephone number of subcontractor, supplier, manufacturer and any other subcontractor associated with the submittal.

1.6.2.3 Section number of the specification section by which submittal is required.

1.6.2.4 Submittal description (SD) number of each component of submittal.

1.6.2.5 When a resubmission, add an alphabetic suffix on submittal description, for example, submittal 18 would become 18A, to indicate resubmission.

1.6.2.6 Product identification and location in the project.

1.6.3 Format for SD-02 Shop Drawings

1.6.3.1 Shop drawings are not to be less than 8-1/2 by 11 inches nor more than 30 by 42 inches, except for full-size patterns or templates. Prepare drawings to accurate size.

Drawings are to be suitable for reproduction and be of a quality to produce clear, distinct lines and letters with dark lines on a white background.

1.6.3.2 Present 8-1/2 by 11 inches sized shop drawings as part of the bound volume for submittals required by the section. Present larger drawings in sets.

1.6.3.3 Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to the information required in paragraph IDENTIFYING SUBMITTALS.

1.6.3.4 Number drawings in a logical sequence. Each drawing is to bear the number of the submittal in a uniform location adjacent to the title block. Place the Government contract number in the margin, immediately below the title block, for each drawing.

1.6.3.5 Dimension drawings, except diagrams and schematic drawings; prepare drawings demonstrating interface with other trades to scale. Use the same unit of measure for shop drawings as indicated on the contract drawings.

1.6.3.6 Identify materials and products for work shown.

1.6.3.7 Include the nameplate data, size and capacity on drawings. Also, include applicable federal, military, industry and technical society publication references.

1.6.3.8 Submit drawings in both AutoCAD and PDF format.

1.6.4 Format of SD-03 Product Data and SD-08 Manufacturer's Instructions

1.6.4.1 Present product data submittals for each section as a complete, bound volume.

1.6.4.2 Include a table of contents, listing page and catalog item numbers for product data.

1.6.4.3 Indicate, by prominent notation, each product that the Contractor is submitting;

indicate specification section number and paragraph number to which it pertains.

1.6.4.4 Supplement product data with material prepared for the project to satisfy submittal requirements for which product data does not exist.

1.6.4.5 Identify this material as developed specifically for the project, with information and format as required for submission of SD-07 Certificates.

1.6.4.6 Include the manufacturer's name, trade name, place of manufacture, and catalog model or number on product data. Also, include applicable federal, military, industry and technical society publication references. Should manufacturer's data require supplemental information for clarification, submit as specified for SD-07 Certificates.

1.6.4.7 Where the designer has specified equipment or materials to conform to industry and technical society reference standards of the organizations such as American National Standards Institute (ANSI), ASTM International (ASTM), National Electrical Manufacturer's Association (NEMA), Underwriters Laboratories (UL), and Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the Contracting Officer Representative. State on the certificate that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

1.6.4.8 Collect required data submittals for each specific material, product, unit of work, or system into a single submittal and marked for choices, options, and portions applicable to the submittal. Mark each copy of the product data identically. The government will not accept partial submittals for the expedition of construction effort.

1.6.4.9 Submit manufacturer's instructions prior to installation.

1.6.5 Format of SD-04 Samples. Furnish samples in sizes below, unless otherwise specified or unless the manufacturer has prepackaged samples of approximately same size as specified:

1.6.5.1 Sample of Equipment or Device: Full size.

1.6.5.2 Sample of Materials Less Than 2 by 3 inches: Built up to 8-1/2 by 11 inches.

1.6.5.3 Sample of Materials Exceeding 8-1/2 by 11 inches: Cut down to 8-1/2 by 11 inches and adequate to indicate color, texture, and material variations.

1.6.5.4 Sample of Linear Devices or Materials: 10 inches length or length to be supplied, if less than 10 inches. Examples of linear devices or materials are conduit and handrails.

1.6.5.5 Sample of Non-Solid Materials: Pint. Examples of non-solid materials are sand and paint.

1.6.5.6 Color Selection Samples: 2 by 4 inches. Where the government specifies samples for selection of color, finish, pattern, or texture, submit the full set of available choices for the material or product specified. Sizes and quantities of samples are to represent their respective standard unit.

1.6.5.7 Sample Panel: 4 by 4 feet.

1.6.5.8 Sample Installation: 100 square feet.

1.6.5.9 Samples Showing Range of Variation:Where variations in color, finish, pattern, or texture are unavoidable due to nature of the materials, submit sets of samples of not less than three units showing extremes and middle of the range. Mark each unit to describe its relation to the range of the variation.

1.6.5.10 Reusable Samples: Incorporate returned samples into work only if the contract specify or indicate. Incorporated samples are to be in undamaged condition at the time of use.

1.6.5.11 Recording of Sample Installation: Note and preserve the notation of area constituting sample installation but remove notation at the final cleanup of the project.

1.6.5.12 When the government specifies color, texture or pattern by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

1.6.6 Format of SD-05 Design Data and SD-07 Certificates. Provide design data and certificates on 8-1/2 by 11 inches paper. Provide a bound volume for submittals containing numerous pages.

1.6.7 Format of SD-06 Test Reports and SD-09 Manufacturer's Field Reports

1.6.7.1 Provide reports on 8-1/2 by 11 inches paper in a complete bound volume.

1.6.7.2 Indicate by prominent notation, each report in the submittal. Indicate specification number and paragraph number to which it pertains.

1.6.8 Format of SD-10 Operation and Maintenance Data (O&M). Comply with the requirements specified in Section 01 78 23 OPERATION AND MAINTENANCE DATA for

O&M Data format.

1.6.9 Format of SD-01 Preconstruction Submittals and SD-11 Closeout Submittals:

1.6.9.1 When submittal includes a document, which the Contractor plans to use in the project or become part of the project record, other than as a submittal, do not apply Contractor's approval stamp to document, but to a separate sheet accompanying the document.

1.6.9.2 Provide all dimensions in administrative submittals in English units. Where data are included in preprinted material with Metric units only, submit the converted metric into English unit dimensions on separate sheet.

1.6.10 Source Drawings for Shop Drawings. The government will not provide the entire set of Source Drawing files (DWG) to the Contractor. The government may provide only those Source Drawing files requested by the Contractor to prepare shop drawings.

1.6.10.1 Terms and Conditions

1.6.10.1.1 The Contractor shall not use the Data contained on these electronic files for any purpose other than as a convenience in the preparation of construction data for the referenced project.

1.6.10.1.2 Any other use or reuse shall be at the sole risk of the Contractor and without liability or legal exposure to the Government.

1.6.10.1.3 The Contractor must make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub-consultants that may arise out of or in connection with the use of these electronic files.

1.6.10.1.4 The Contractor must, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

1.6.10.1.5 These electronic Source Drawing files are not construction documents.

Differences may exist between the Source Drawing files and the corresponding construction documents.

1.6.10.1.6 The Government makes no representation regarding the accuracy or completeness of the electronic Source Drawing files, nor does it make representation to the compatibility of these files with the Contractor hardware or software.

1.6.10.1.7 In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished Source Drawing files, the signed and sealed construction documents govern. The Contractor is responsible for determining if any conflict exists.

1.6.10.1.8 Use of these Source Drawing files does not relieve the Contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project. If the Contractor uses, duplicates or modifies these electronic Source Drawing files for use in producing construction data related to this contract, remove all previous indicia of ownership (seals, logos, signatures, initials, and dates).

1.7 QUANTITY OF SUBMITTALS

1.7.1 Number of Copies of SD-02 Shop Drawings. Submit three copies of submittals of shop drawings requiring review and approval by Contracting Officer Representative.

1.7.2 Number of Copies of SD-03 Product Data and SD-08 Manufacturer's Instructions.

Submit in compliance with quantity requirements specified for shop drawings.

1.7.3 Number of Samples SD-04 Samples

1.7.3.1 Submit two samples, or two sets of samples showing the range of variation, of each required item. The Government will retain one approved sample or set of samples and they will return one to Contractor.

1.7.3.2 Submit one sample panel or provide one sample installation where directed.

Include components listed in the technical section or as directed.

1.7.3.3 Submit one sample installation, where directed.

1.7.3.4 Submit one sample of non-solid materials.

1.7.4 Number of Copies SD-05 Design Data and SD-07 Certificates. Submit in compliance with quantity requirements specified for shop drawings.

1.7.5 Number of Copies SD-06 Test Reports and SD-09 Manufacturer's Field Reports. The Contractor will submit with the QC reports and in compliance with quantity and quality requirements specified for shop drawings other than field test results.

1.7.6 Number of Copies of SD-10 Operation and Maintenance Data. Submit three copies of O&M Data to the Contracting Officer Representative for review and approval.

1.7.7 Number of Copies of SD-01 Preconstruction Submittals and SD-11 Closeout Submittals. Unless otherwise specified, submit three sets of administrative submittals.

1.8 VARIATIONS. Variations from contract requirements require both Designer of Record (DOR) and Government approval pursuant to contract Clause FAR 52.236-21. The Government will consider them where it is advantageous.

1.8.1 Considering Variations

1.8.1.1 Discussion with Contracting Officer Representative prior to submission, after consulting with the DOR, will help ensure the Contractor meets functional and quality requirements and minimize rejections and re-submittals. When contemplating a variation, which results in lower cost, the Contractor should consider submission of the variation as a Value Engineering Change Proposal (VECP).

1.8.1.2 Specifically, point out variations from contract requirements in transmittal letters.

Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.

1.8.2 Proposing Variations. When proposing variation, deliver written request to the Contracting Officer Representative, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government, including the DOR's written analysis and approval. If lower cost is a benefit, also include an estimate of the cost savings. In addition to the documentation required for variation, include the submittals required for the item. Clearly, mark the proposed variation in all documentation.

1.8.3 Warranting that Variations are Compatible. When delivering a variation for approval, Contractor, including their Designer(s) of Record, warrants that this contract he/she has reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.8.4 Review Schedule Extension. In addition to normal submittal review period, the Contractor will allow a period of 10 working days for consideration by the Government of submittals with variations.

1.9 SCHEDULING

1.9.1 Schedule and submit concurrently submittals covering component items forming a system or items that are interrelated. Submittal will include certifications with the pertinent drawings at the same time. The Government will not allow delay damages or time extensions for time lost in late submittals.

1.9.2 Coordinate scheduling, sequencing, preparing, and processing of submittals with the performance of work so that there will not be delays by submittal processing. Allow for potential resubmittal of requirements.

1.9.3 The Contractor will list the submittals called for by the contract documents on the register. If the register calls for a submittal but it does not pertain to the contract work, the Contractor is to include the submittal in the register and annotate it "N/A" with a brief explanation.

1.9.4 Approval by the Contracting Officer Representative does not relieve the Contractor of supplying submittals that the contract documents require and are not in the register or marked "N/A."

1.9.5 Re-submit register and annotate monthly by the Contractor with actual submission and approval dates. When the Government has fully approved all items on the register, the Contractor will not have to do a re-submittal.

1.9.6 The Contractor shall carefully control procurement operations to ensure that they make each individual submittal on or before the Contractor scheduled submittal date shown on the approved "Submittal Register."

1.9.7 Within 30 calendar days of notice to proceed, provide, for approval by the Contracting Officer Representative, the following schedule of submittals:

1.9.7.1 A schedule of shop drawings and technical submittals required by the specifications and drawings. Indicate the specification or drawing reference requiring the submittal; the material, item, or process for which the submittal is required; the "SD" number and identifying title of the submittal; the Contractor's anticipated submission date and the approval need date.

1.9.7.2 A separate schedule of other submittals required under the contract but not listed in the specifications or drawings. The Schedule will indicate the contract requirement reference; the type or title of the submittal; the Contractor's anticipated submission date and the approved need date (if approval is required).

1.10 GOVERNMENT APPROVING AUTHORITY. When approving authority is the Contracting Officer Representative, the Government will:

1.10.1 Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

1.10.2 Identify returned submittals with one of the actions defined in paragraph REVIEW NOTATIONS and with markings appropriate for action indicated.

1.10.3 Upon completion of the review of the submittals requiring Government approval, the Contracting Officer Representative will retain stamp, and date two (2) copies of the submittal and will return one (1) copy of the submittal to the Contractor.

1.11 Review Notations. The Contracting Officer Representative will complete the review within 30 calendar days after date of submission. Submittals will be returned to the Contractor with the following notations:

1.11.1 Submittals marked "approved" or "accepted" authorize the Contractor to proceed with the work covered.

1.11.2 Submittals marked "approved as noted" or "approved, except as noted, resubmittal not required," authorize the Contractor to proceed with the work covered provided he takes no exception to the corrections.

1.11.3 Submittals marked "not approved" or "disapproved," or "revise and resubmit," indicate noncompliance with the contract requirements or design concept, or that submittal is incomplete. Resubmit with appropriate changes. The Contractor shall not proceed to work for this item until the Government has approved the resubmittal.

1.11.4 Submittals marked "not reviewed" will indicate that the Government has previously not reviewed and approved the submittal, is not required, does not have evidence of being reviewed and approved by Contractor, or is not complete. The Government will return a submittal marked "not reviewed" with an explanation of the reason why they have not reviewed it. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

1.12 DISAPPROVED OR REJECTED SUBMITTALS

1.12.1 Make corrections required by the Contracting Officer Representative. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications, notice as required under the FAR clause entitled CHANGES, they will give notice to the Contracting Officer Representative.

1.12.2 The Contractor is responsible for the dimensions and…