70Z08526QLREP0006_Solicitation.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

70Z08526QLREP0006

TABLE OF CONTENTS:

Section II: Continuation of SF1449 Section III: Contract Clauses Section IV: List of Documents, Exhibits, and other Attachments Section V: Solicitation Provisions

Section II: Continuation of SF1449

Item Number Base Item Number

Supplies/Services Quantity Unit

0001 USCGC BERTHOLF (WMSL-750)

Dockside (DS) FQ3 FY26

1 DO

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable FSC Codes: J999 NON-NUCLEAR SHIP REPAIR (WEST) NAICS Code: 336611 Ship Building and Repairing

Period Of Performance Start Date Period Of Performance End Date Period Of Performance Address

4/21/26 6/12/26

Section III: Contract Clauses

Clauses incorporated by reference

Article Number Reference Text

52.204-13 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-19 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.204-25 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

52.209-9 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

52.219-6 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2020)

52.223-11 52.223-11 OZONE-DEPLETING SUBSTANCES AND HIGH GLOBAL WARMING

POTENTIAL HYDROFLUOROCARBONS (MAY 2024)

52.223-12 52.223-12 MAINTENANCE, SERVICE, REPAIR, OR DISPOSAL OF REFRIGERATION

EQUIPMENT AND AIR CONDITIONERS (MAY 2024)

52.223-20 52.223-20 AEROSOLS (MAY 2024)

52.223-21 52.223-21 FOAMS (MAY 2024)

52.225-1 52.225-1 Buy American-Supplies (OCT 2022)

52.226-8 52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE

DRIVING (MAY 2024)

52.232-18 52.232-18 AVAILABILITY OF FUNDS (APR 1984)

52.232-33 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

52.232-40 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (MAR 2023)

52.245-1 52.245-1 GOVERNMENT PROPERTY (SEP 2021)

52.203-13 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (NOV 2021)

52.209-6 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING

WITH CONTRACTORS DEBARRED, SUSPENDED, PROPOSED FOR DEBARMENT, OR

VOLUNTARILY EXCLUDED (JAN 2025)

52.209-10 52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS (NOV 2015)

52.223-10 52.223-10 WASTE REDUCTION PROGRAM (MAY 2024)

52.242-5 52.242-5 PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (JAN 2017)

52.242-2 52.242-2 PRODUCTION PROGRESS REPORTS (APR 1991)

3052.217-90 3052.217-90 DELIVERY AND SHIFTING OF VESSEL (DEC 2003)

3052.223-90 3052.223-90 ACCIDENT AND FIRE REPORTING (DEC 2003)

3052.222-90 3052.222-90 LOCAL HIRE (JUN 2006)

3052.222-70 3052.222-70 STRIKES OR PICKETING AFFECTING TIMELY COMPLETION OF THE

CONTRACT WORK (DEC 2003)

52.232-16 52.232-16 PROGRESS PAYMENTS (NOV 2021)

52.233-3 52.233-3 PROTEST AFTER AWARD (AUG 1996)

Clauses incorporated by full text

Information Specific to Requirement

CONTINUATION OF SF 1449 – BLOCKS 17a – 25

Block 17a:

Offeror shall include the company's name, address, and unique entity identifier number.

Block 17b – Remittance Address:

Payment will be made to the financial institution listed in the System for Award Management (SAM). To receive an award, the Offeror must be registered in SAM (copy and paste www.sam.gov into your search engine).

Blocks 19 through 24:

See Attachment (1), Price Schedule, REV 0.

Block 25 – Accounting and Appropriation Data:

To be included on the contract award document.

ALL OFFERORS ARE RESPONSIBLE FOR VERIFYING THE RECEIPT OF THEIR QUOTES.

1. Section A - Supplies or Services and Prices/Costs

A1. General Information

This is a combined synopsis/solicitation for commercial services prepared, and to be evaluated and awarded, in accordance with RFO Part 12 - Acquisition of Commercial Products and Commercial Services. This announcement constitutes the only solicitation.

No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation either before or after the opening/closing date.

This solicitation is issued as a Request for Quote (RFQ) under number 70Z08526QLREP0006. This solicitation document and incorporated provisions and clauses are in effect through:

• Federal Acquisition Circular 2025-06

• Department of Homeland Security Acquisition Regulation (HSAR)

• Homeland Security Acquisition Manual (HSAM) 2026-01

• Coast Guard Acquisition Procedures (CGAP) 2025-02

The applicable North American Industry Classification System (NAICS) code is 336611 – Ship Building and Repairing. The small business size standard is 1,300 employees. This solicitation is issued as a 100% Total Small Business Set-Aside. All responsible small businesses may submit a quote, which shall be considered by the agency.

To receive an award, the Contractor must be registered in the System for Award Management (SAM) at www.sam.gov.

PLEASE NOTE: Quotes that do not include all required documentation may not be considered for award.

A2. Contract Period of Performance (POP)

Anticipated contract award: on or before 2 FEB 2026

Anticipated performance period: 21 APR 2026 – 12 JUN 2026

A3. Place of Performance

All work will be performed dockside and onboard USCGC BERTHOLF (WMSL 750), moored at:

42 Eagle Rd.

Alameda, CA 94501

A4. Request for Technical Package

The last day to request the technical package is 17 DEC 2025. After this date, requests may not be accepted due to time constraints.

All requests shall identify Solicitation No. 70Z08526QLREP0006.

Some references listed in the specification under "Consolidated List of References" are export-controlled and require Joint Certification Program (JCP) approval. Only JCP-certified U.S. or Canadian contractors may access these materials.

Instructions for JCP certification:

https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/

Requests must include:

• JCP Certification Number

• Completed Attachment (7), Non-Disclosure Agreement

Submit by 1200 Pacific Time, 17 DEC 2025 to:

Wayne Gutman, Contract Specialist — wayne.m.gutman@uscg.mil

CC: Robin Kloeppel, Contracting Officer — Robin.B.Kloeppel@uscg.mil

Reference: FAR 52.211-3 Availability of Specifications Not Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions.

A7. Questions

Submit all questions by 1200 PT, 22 DEC 2025 to:

• Wayne Gutman — Wayne.m.gutman@uscg.mil

• CC: Robin Kloeppel — Robin.B.Kloeppel@uscg.mil

Questions must be submitted using Attachment (5), Questions Form.

B8. Quote Submittal Procedures

It is the contractor's responsibility to submit a responsive package. Reference FAR 52.212-1, Instructions to Offerors — Commercial Products and Commercial Services.

Submit quotes via email to:

Contracting Officer

Robin Kloeppel

Robin.B.Kloeppel@uscg.mil

(206) 827-4342

Contract Specialist

Wayne Gutman

Wayne.m.gutman@uscg.mil

(832) 709-3439

An Offeror that fails to meet any due date will be considered "late" in accordance with FAR 52.212-1(f). Vendors should follow up to ensure receipt of quotes and are strongly encouraged to call to confirm receipt.

Incomplete quotes may not be considered for award.

Offerors are advised that some drawings, diagrams, and reports are provided for information only and the USCG does not warrant their accuracy.

2. Section B - Supplies or Services and Prices/Costs

B1. Schedule of Supplies/Services

Please reference Attachment (1), Price Schedule, REV 0.

3. Section C - Description/Specifications/Work Statement

C.1 General

This is a Request for Quote (RFQ) for the Fiscal Year Quarter (FYQ) 3, Fiscal Year (FY) 26 Dockside Repairs of United States Coast Guard Cutter USCGC BERTHOLF (WMSL 750), home moorage Alameda, CA.

The requirement consists of dockside repairs aboard USCGC BERTHOLF (WMSL 750) in accordance with Attachment 2 PWS_BERTHOLF DS FQ3_Rev_0. The scope of work includes ship repair and associated support work and may include work not currently listed as individual Work Items.

C.2 Scope of Work

The Contractor shall furnish all necessary labor, materials, services, equipment, supplies, power, accessories, facilities, and all other items required—except as otherwise specified—to perform dockside repairs in accordance with this solicitation and all attached specifications.

A complete list of contract line-item numbers (CLINs), quantities, units of measure, and options is provided in Attachment (1), Price Schedule, REV 0.

Failure to read the complete specification will not relieve the Offeror of responsibility for accurately estimating the work required or pricing the requirement. All quotes submitted in response to this solicitation shall remain valid and stand firm for 120 calendar days from the solicitation close date.

C.3 List of Attachments

Attachment Description

(1) 70Z08526QLREP0006, Attachment 1 – Price Schedule, REV

(2) 70Z08526QLREP0006, Attachment 2 – PWS_BERTHOLF

(WMSL 750) DS FQ3_REV_0

(3) 70Z08526QLREP0006, Attachment 3 – Consolidated List of References

Attachment Description

(4) 70Z08526QLREP0006, Attachment 4 – Past Performance Questionnaire

(5) 70Z08526QLREP0006, Attachment 5 – Questions

(6) 70Z08526QLREP0006, Attachment 6 – Government Property Report

(7) 70Z08526QLREP0006, Attachment 7 – Department of Homeland Security Non-Disclosure Agreement (NDA)

(8) 70Z08526QLREP0006, Attachment 8 – Change Request Quote Form

4. Section D - Packaging and Marking

D.1 General

Unless otherwise specified in the specifications, the Contractor shall use best commercial practices for preservation, packing, and marking to prevent damage during handling, storage, and transport to and from USCGC BERTHOLF (WMSL 750) at 42 Eagle Rd., Alameda, CA 94501.

D.2 Marking

All packages, crates, and shipments (including hazardous materials where applicable) shall be clearly marked with:

• Contract and Task Order Numbers

• CLIN/SubCLIN

• Item Description and Quantity

• Contractor Name and Return Address

• Destination: USCGC BERTHOLF (WMSL 750), Alameda, CA

Hazard communication and labeling shall comply with all applicable Federal, State, and local laws/regulations.

D.3 Shipment Coordination

Coordinate deliveries with the COR at least 24 hours in advance and adhere to base access requirements in Section H (Access Guidance). A bill of lading or delivery ticket shall accompany all deliveries.

SECTION E – INSPECTION AND ACCEPTANCE

E.1 Inspection

Inspection shall be in accordance with FAR 52.212-4 and the specifications. The Government may rely on the Contractor's quality system, inspections, and tests; however, the Government reserves the right to perform independent inspections, witness tests, and verify results.

E.2 Submittals and Test Reports

Provide required submittals (e.g., procedures, certificates, test/flush/align reports) to the COR as specified in the PWS/specifications and as summarized in Section H (CFR/CR timing, weekly progress reporting).

E.3 Acceptance

Government acceptance occurs upon successful completion of required inspections/tests, correction of deficiencies, and COR/KO acknowledgement that the supplies/services conform to contract requirements. Final acceptance is by the Contracting Officer.

SECTION F – DELIVERIES OR PERFORMANCE

F.1 Period and Place of Performance

• Place of Performance: Onboard USCGC BERTHOLF (WMSL 750), 42 Eagle Rd., Alameda, CA 94501.

• Period of Performance (anticipated): 21 APR 2026 – 12 JUN 2026

F.2 Working Windows

BERTHOLF Cutter work hours are as follows:

Industrial work: Monday-Friday, 0700-1700 Hot work: Monday- Friday, 0800-1600, Cutter & COR approval required for Saturdays. Transfers of fuel, oil, and/or water: Monday- Friday, 0800-1600 Operation of major machinery: Monday-Friday, 0700-1700 Federal holidays: 0700-1700

The Contractor may request to work outside of the above designated days/hours with advance notice to the COR.

F.3 Access To WMSLS in Alameda, California

(1) Security Requirements:

a. For access to USCG Base Honolulu or Coast Guard Island, Alameda, the contract shall have RAPIDGate credentials. All personnel that need access to the base, such as on-site personnel, subcontractors (including second and third-tier subcontractors) and suppliers will need RAPIDGate credentials. This process must be completed prior to the start of work. Therefore, the Contractor shall begin the RAPIDGate registration process no less than 45 calendar days before on-site work is to commence. For enrollment into the RapidGate program for base access privileges, information can be found at www.rapidgate.com or by calling the RAPIDGate program at 1-877-727-4342.

Please note that all costs associated with registration and participation in the RAPIDGate Program is at the sole expense of the contractor.

b. The Contractor shall provide a list of all on-site personnel, sub-contractors (including second and third tier subcontractors), and suppliers, to the contracting officer and Contracting Officer's Representative no less than 30 calendar days before on-site work is to commence. The Contractor shall update this list when changes occur and ensure all personnel satisfy base access standards, and have RAPIDGate credentials.

c. Contractor personnel not listed and without RAPIDGate credentials may be denied access to the Coast Guard Facility. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard Facility. Contractor personnel shall have photo identification at all times while working on Coast Guard facilities. Special identification requirements may be needed to obtain the RAPIDGate credentials.

d. Contractor and delivery personnel may be required to present personal photo identification to gain access to a Coast Guard installation. Valid forms of identification are current passport or driver's license that meet Real ID Act requirements. The Real ID Act of 2005 established minimum security standards for license issuance and production and prohibits Federal agencies from accepting, for certain purposes, driver's licenses and identification cards from states not meeting the Act's minimum standards. Anyone requiring access to a military facility under this contract, to include subcontractors, who holds a driver's license from any state without approved licenses will be required to provide identification other than that driver's license to gain access. Government IDs annotated with "Federal Limits Apply" will not be accepted for access purposes. It is the responsibility of the Contractor to ensure that their personnel have federally acceptable personal photo identification and comply with any other requirements for base access. TWIC and DBIDS identification cards are not sufficient forms of identification for access to Coast Guard Island, Alameda.

e. If identification does not indicate United States citizenship, Coast Guard Security may require proof of the legal right to work in the United States. Contractor and delivery personnel also may be subjected to an immigration status and outstanding criminal warrants check.

f. Contractors shall provide the Contracting Officer's Representative with 24 hours of advance notice of every delivery to the site (e.g. concrete, lumber, parts, etc) and provide the company name, delivery person. And phone number of the firm(s) making deliveries. All vehicle access to Government property requires vehicle registration and proof of liability insurance. Otherwise access to the Coast Guard facility may be denied.

Please contact the Port Engineer, LTJG Jacob McKean (719) 321-0667, or by email at Jacob.L.Mckean@uscg.mil for additional information and processes on base access

(2) Access to Secure Spaces

Access to CIC, COMM/MEES, the LAN Room, and SCIF requires verified security clearances via OPNAV 5521/17 and marking "Yes" for Classified Access on the spreadsheet at least two weeks prior to arrival.

(3) Pier Restrictions (USCG Base Alameda)

• Fire lane kept clear at all times (active loading/unloading only)

• No personal vehicles on the pier

• Adhere to all environmental/safety considerations

• Follow posted pier load restrictions

• Use designated off-pier lay-down area to minimize pier congestion

• Pier space is prioritized for cutter use; contractors shall relocate items (including Connex boxes) as directed

Contractors are encouraged to conduct a ship check or submit questions for additional details.

(4) Associate Contractor Agreement (ACA)

After award, the Contractor shall enter into an ACA, if applicable, with other prime contractors present during the availability.

Not anticipated at this time.

a Purpose is to integrate work and prevent delays/costs.

b. Each Work Item FFP shall include all costs for executing ACA requirements.

c. Known Associate Contractors: None at this time; COR will advise post-award if applicable.

d. Associate Contractors shall maintain close liaison and execute a written ACA.

e. ACA shall include scheduling/location information; services/materials to be exchanged (if applicable); meeting cadence:

f. Identify information to be furnished (at minimum, schedule/work locations).

g. Services between Associate Contractors (if applicable).

h. Materials to be provided (if applicable).

i. Meetings per Spec General Requirements §3.5: daily production; weekly progress with integrated, de-conflicted master plan for COR review; COR may decide to resolve conflicts.

j. Treatment of proprietary/confidential information (if applicable).

k. Once executed, the ACA may be attached to this contract for information only; the contract controls in any conflict.

l. Unresolved ACA issues shall be promptly elevated to the respective CORs; obligations/deliveries remain.

(4) Maintaining, Reporting, and Disposing of Government Property

a. The Government Property clause governs overall responsibility. Contractor shall identify, track, and control: (i) GFP listed in the specification; and (ii) pre-existing property to be replaced/renewed.

b. Contractor shall sign for GFP using DD 1149 or DD 1348 and send a copy to the Government Property Administrator within 48 hours. Do not accept unidentified/unauthorized property.

c. Complete and maintain Attachment (6), Government Property Report as a living document; final, signed report is required with the final invoice. Final payment may be delayed (without interest) until received. Provide a copy of all final DD 1149/1348s to the Property Administrator.

d. The Property Administrator is delegated disposition authority; comply with all return/disposition instructions.

7. Section G - Contract Administration Data

G.1 Invoice Submission Process

(a) A request for payment is proper if it includes the items required by the clause at FAR 52.232-25, Prompt Payment [(a)(3)(i) through (a)(3)(ix)] and those items are accurate. If a request for payment does not include all the items required by the clause at FAR 52.232-25, Prompt Payment, or any information is inaccurate, then the request is not proper and shall be returned to the contractor with a statement of the reason(s) it is not proper. All invoices shall be itemized to correlate to the Schedule of Supplies/Services.

(b) Each invoice shall at a minimum contain the following information:

(1) Invoice Date

(2) Invoice Number

(3) Contract and Delivery/Task Order Number

(4) Contractor's Name

(5) Contractor's Address

(6) Contractor's Unique Entity Identifier (UEI)

(7) Contracting Officer's Name

(8) Contracting Officer's Representative's (COR's) Name

(9) Invoice Routing Code (IRC) assigned by the Coast Guard as follows: SFLC-2

(10) Period of Performance for Work Invoiced (if applicable)

(11) Contract Line Item Number(s) (CLIN(s)) and Description

(12) The overall dollar amount previously billed, currently billed and unbilled per CLIN(s);

(13) Invoice Total

(14) For Travel: Components in accordance with FAR 31.205-46

(15) Discount Offerings

(16) Status as a Small Business (if applicable) for accelerated payment

(17) The last invoice submitted for this award shall be clearly labeled with "THIS INVOICE CONSTITUTES THE FINAL INVOICE – UPON PAYMENT OF THIS INVOICE NO OTHER MONIES ARE DUE UNDER CONTRACT NUMBER and TASK

ORDER

NUMBER" (to be assigned upon contract and task order award).

Electronic Submission of Payment Requests (FSMS Awards)

(a) Definitions. As used in these instructions -

(1) "Payment request" means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract. In addition, discount offerings and small business status if available shall be stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 shall be provided.

(b) Except as provided in paragraph (c) of this clause, the contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The contractor may submit payment requests using a method other than IPP only when the contracting officer authorizes alternate procedures in writing in accordance with Coast Guard procedures.

(d) If alternate payment procedures are authorized, the contractor shall include a copy of the contracting officer's written authorization with each payment request.

(e) IPP enrollment information is at https://www.uscg.mil/fincen/IPP/.

(f) Failure to follow any of these instructions shall result in invoice rejection.

(g) Invoice Submittal Procedures.

i) The Contractor shall submit an invoice via email to the Contracting Officer's Specialist in both excel® and pdf® formats and include supporting documentation.

ii) After the Contractor receives the COR signed pdf® invoice via email then the Contractor shall submit the invoice electronically using IPP.

Clauses incorporated by reference

None

Clauses incorporated by full text

Correspondence

All correspondence shall include the Contract Number and applicable CLIN and/or Change Request (CR) number in the subject line. Technical questions shall be submitted via Attachment 5 Questions process when applicable.

Travel

Definitions. As used in these instructions - (1) "Payment request" means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract. In addition, discount offerings and small business status if available shall be stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 shall be provided.

8. Section H - Special Contract RequirementsFAR 52.212-4, Contract Terms and Conditions—Commercial Products and Services (NOV 2023), Addendum

H.1 Contracting Officer's (KO) Authority

No oral or written statement of any person other than the Contracting Officer will modify or affect the terms of this contract.

The Contracting Officer is the only person authorized to approve changes in any requirements under this contract, and, notwithstanding any provisions contained elsewhere, that authority remains solely with the Contracting Officer. The KO may delegate certain responsibilities to authorized representatives. If the Contractor effects any change at the direction of any person other than the KO, the change will be considered made without authority and no adjustment will be made to cover any increased cost.

H.2 Contracting Officer's Representative (COR)

The COR is a Government employee designated in writing by the KO to act as a technical advisor within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services of a technical nature. The designation letter sets forth the COR's name, authorities, and limitations. The COR does not have authority to commit the Government or modify the contract.

1. The COR monitors performance, provides progress reports to the KS, and conducts technical surveillance. No agreement or change order with any person other than the KO is binding.

2. If the COR requests effort outside the contract scope, the Contractor must promptly notify the KO and KS in writing.

3. The Contractor shall not act on technical instruction unless the KO issues a contractual change/questions.

4. COR responsibilities include, but are not limited to:

A) Point of contact for technical questions via the KS to the KO;

B) Inspection/acceptance and performance adequacy determinations;

C) Resolving non-performance or recommending payment adjustments through the KS to the KO;

D) Reviewing/certifying invoices per contract instructions and maintaining records;

E) Advising the KS of performance problems and recommending corrective actions;

F) Forwarding requests for change/deviation/waiver (Gov't or Contractor-generated) with supporting paperwork;

G) Submitting CPARS within 30 days of completion and prior to option exercise;

H) Managing Government-Furnished Property;

I) Monitoring contractor employee access/security (e.g., CAC process); and

J) Oversight to ensure no unauthorized personal services or inherently governmental functions.

Contracting Officer's Representative (COR) / Port Engineer:

LTJG Jacob McKean — Jacob.L.McKean@uscg.mil — (719) 321-0667

H.3 Discoveries and Changes to Contract (CFR/CR)

Supplies/services will be placed by the KO against the applicable CLIN. The Contractor shall submit priced quotes for non-prepriced, within-scope additional work using Attachment (8), Change Request Quote Form, with detailed price breakdowns (materials, labor, equipment, subcontracts, overhead, profit) and any schedule impacts. CFRs/CRs may be transmitted via email.

Condition Found Reports (CFR):

• Take required readings/inspections within 24 hours after opening the machinery/system.

• Submit written CFR to the COR within 24 hours of readings/inspections. Include:

(i) Sequential number (e.g., CFR-XXX);

(ii) Related contract award/task order/CLIN;

(iii) Clear title/statement/description of the condition (incl. labor categories, part numbers, materials, dimensions as appropriate);

(iv) Proposed repair;

(v) Identify if Coast Guard action is required or "For Information Only";

(vi) Space for Gov't comments and CR number (if applicable);

(vii) Date and Contractor signature.

• Keep a copy of all CFRs in the Cutter's file.

Change Request (CR) Process:

1. COR issues CR and IGE to KS; COR provides CR copy to Contractor.

2. Contractor quote due to KS within 72 hours of CR receipt (use Contract Quote Form).

3. Negotiations (if needed).

4. Only the KO approves CR; KS forwards approved CR to Contractor and COR.

5. Do not proceed without explicit KO approval.

H.4 Additional Work

a) Do not perform additional (within-scope, non-prepriced) work without KO authorization. The KO may negotiate FFP for such work. If cost agreement cannot be reached, a bilateral mod may be issued. Scope includes ship repair and associated support work and may include items not listed on Attachment (1), Price Schedule, REV 0.

b) Provide detailed price breakdowns (SFLC-002 or as directed) permitting analysis of all elements; include schedule justification if requesting time extension.

c) Use with Composite Labor Hour Rate (see H.10). The composite rate includes tools/equipment incidental to bench trades and consumables; materials otherwise at agreed rates/quality (commercial or as specified, e.g., MILSPEC/FEDSPEC).

H.5 Composite Labor Hour Rate

The composite labor hour rate offered is the sole rate used to price the Prime Contractor's direct production labor hours for contract changes/additional work. No additional compensation will be paid for the Prime Contractor's direct labor beyond this rate.

a) The composite rate represents total compensation for:

1. Direct wages/salaries;

2. All employee benefits;

3. Other direct costs (transit time, delay/disruption, expendables, equipment);

4. Indirect costs (overhead, G&A);

5. Port/association fees, rents, levies;

6. Profit (fee);

7. Support functions (supervision/management, planning/estimating, material handling, housekeeping, engineering, transportation/drivers, QA, contract administration, security, testing, firewatch);

8. All consumables.

b) Applied only to production labor hours (reasonable/necessary direct production functions). Support-function hours are not separately compensated (they are priced into the composite rate).

c) The Additional Work CLIN amount in the Price Schedule is an estimate; the Government may exceed at scheduled prices at its discretion. Inclusion does not obligate the Government to exercise or entitle the Contractor to compensation if not exercised.

H.6 Contract Deficiency Report (CDR)

The KO or COR may issue a CDR (SFLC Form 005). The Contractor shall respond within 24 hours (unless otherwise approved). COR will comment and forward to KO, who renders a final determination.

H.8 Contractor Performance Assessment Report (CPAR)

USCG SFLC will evaluate performance per FAR 42.1502. Contractor has 60 days to respond to the CPARS assessment notice. CPARS information is business-sensitive and released only as permitted (to other agencies, FOIA, or with prior written consent).

(End of clause)

(End of Section H)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

(End of clause)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any _________ (48 CFR _________) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (NOV

2021)

(a) Definitions. As used in this clause—

Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial products or commercial services, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

(End of clause)

3052.212-70 CONTRACT TERMS AND CONDITIONS APPLICABLE TO DHS ACQUISITION OF

COMMERCIAL ITEMS (JULY 2023)

Provisions and Clauses Incorporated by Reference

The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The provision or clause in effect based on the applicable regulation cited on the date the solicitation is issued applies unless otherwise stated herein.

The following provisions and clauses are incorporated by reference:

(a) Provisions

________ 3052.216-70 Evaluation of Offers Subject to An Economic Price Adjustment Clause.

________ 3052.219-72 Evaluation of Prime Contractor Participation in the DHS Mentor Protégé Program.

________ 3052.247-70 F.o.B. Origin Information.

________ Alternate I

________ Alternate II

________ 3052.247-71 F.o.B. Origin Only.

___X___ 3052.247-72 F.o.B. Destination Only.

(b) Clauses

________ 3052.203-70 Instructions for Contractor Disclosure of Violations.

________ 3052.204–71 Contractor Employee Access.

________ Alternate I

________ Alternate II

________ 3052.204–72 Safeguarding of Controlled Unclassified Information.

________ Alternate I

________ 3052.204–73 Notification and Credit Monitoring Requirements for Personally Identifiable Information Incidents.

________ Alternate I

________ 3052.209-73 Limitation on Future Contracting.

________ 3052.216-71 Determination of Award Fee.

________ 3052.216-72 Performance Evaluation Plan.

________ 3052.216-73 Distribution of Award Fee.

____X___ 3052.217-91 Performance. (USCG)

3052.217-92 Inspection and Manner of Doing Work. (USCG)

____X___ 3052.217-93 Subcontracts. (USCG)

____X___ 3052.217-94 Lay Days. (USCG)

____X___ 3052.217-95 Liability and Insurance. (USCG)

____X___ 3052.217-96 Title. (USCG)

____X___ 3052.217-97 Discharge of Liens. (USCG)

________ 3052.217-98 Delays. (USCG)

________ 3052.217-99 Department of Labor Safety and Health Regulations for Ship Repair. (USCG)

________ 3052.217-100 Guarantee. (USCG)

________ 3052.219-71 DHS Mentor Protégé Program.

____X___ 3052.228-70 Insurance.

________ 3052.228-90 Notification of Miller Act Payment Bond Protection. (USCG)

________ 3052.228-91 Loss of or Damage to Leased Aircraft. (USCG)

________ 3052.228-92 Fair Market Value of Aircraft. (USCG)

________ 3052.228-93 Risk and Indemnities. (USCG)

________ 3052.236-70 Special Provisions for Work at Operating Airports.

____X___ 3052.242-72 Contracting Officer's Representative.

(End of clause)

52.204-23 (DEVIATION) PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES

DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER COVERED ENTITIES

(DEVIATION 2020-05 Rev 3) (July 2024)

(a) Definitions. As used in this clause- Kaspersky Lab covered article means any hardware, software, or service that–

(1) Is developed or provided by a Kaspersky Lab covered entity;

(2) Includes any hardware, software, or service developed or provided in whole or in part by a Kaspersky Lab covered entity; or

(3) Contains components using any hardware or software developed in whole or in part by a Kaspersky Lab covered entity.

Kaspersky Lab covered entity means–

(1) Kaspersky Lab;

(2) Any successor entity to Kaspersky Lab, including any change in name, e.g., "Kaspersky";

(3) Any entity that controls, is controlled by, or is under common control with Kaspersky Lab; or

(4) Any entity of which Kaspersky Lab has a majority ownership.

(b) Prohibition. Section 1634 of Division A of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits Government use of any Kaspersky Lab covered article. The Contractor is prohibited from—

(1) Providing any Kaspersky Lab covered article that the Government will use on or after October 1, 2018; and

(2) Using any Kaspersky Lab covered article on or after October 1, 2018, in the development of data or deliverables first produced in the performance of the contract.

(c) Reporting requirement.

(1) In the event the Contractor identifies covered article provided to the Government during contract performance, or the

Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report, in writing, via email, to the Contracting Officer, Contracting Officer's Representative, and the Enterprise Security Operations Center (SOC) at NDAA Incidents@hq.dhs.gov, with required information in the body of the email. In the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Enterprise SOC, Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) and Contracting Officer's Representative(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (c)(1) of this clause:

(i) Within 3 business days from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name; brand; model number (Original Equipment Manufacturer (OEM) number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the report pursuant to paragraph (c)(1) of this clause: any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of a Kaspersky Lab covered article, any reasons that led to the use or submission of the Kaspersky Lab covered article, and any additional efforts that will be incorporated to prevent future use or submission of Kaspersky Lab covered articles.

(d) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts, including subcontracts for the acquisition of commercial items.

(End of clause)

3052.228-70 INSURANCE (DEC 2003) – ADDENDUM

The Contractor shall, at its own expense, provide and maintain during the entire performance period of this contract, at least the kinds and minimum amounts of insurance required by this Clause as follows:

TYPE

AMOUNT

1) Workman's Compensation and Employer's Liability (including Federal Longshoremen and Harbor Worker's Insurance)

As legally required by the State wherein the work is being performed.

2) Comprehensive General Liability Insurance (including vessel liability reference

HSAR 3052.217-95)

Personal Injury Liability:

$1 million per person

$1 million per occurrence

Property Damage (may be included in general aggregate limits or combined single unit coverage)

$1 million per occurrence

3) Automobile Liability Personal Injury Liability:

$1 million per person

$1 million per occurrence

Property Damage (may be mailto:Incidents@hq.dhs.gov https://dibnet.dod.mil/ https://dibnet.dod.mil/ included in general aggregate limits or combined single unit coverage):

$1 million per occurrence

4) If single general aggregate limits or combined single unit coverage is obtained for General Liability and/or Automobile Liability coverage, minimum amounts shall be the sum of the personal injury and property damage coverage required above. Umbrella Form Excess Liability insurance coverage shall be added to general liability and automobile liability coverage to determine if minimum insurance limits are met.

a. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective

(1) for such period as the laws of the State in which this contract is to be performed prescribe, or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

b. As evidence that it has obtained the insurance specified in paragraph (a) of this clause, the contractor shall furnish the Contracting Officer with a certificate or certificates executed by an agent of the insurer authorized to execute such certificates. Such certificates shall be furnished prior to commencement of the work. Each certificate shall state that (name of insurer) has insured (name of contractor) awarded contract number (to be determined at time of award) for repair/alteration of applicable USCG ship in accordance with the Liability and Insurance clause and the Insurance Requirements clause contained herein.

c. The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance and shall make copies available to the Contracting Officer upon request.

d. "Government Installation" for this clause includes government vessels.

(End of 3052.228-70 Addendum)

Section IV: List of Documents, Exhibits, and other Attachments

None

Section V: Solicitation Provisions

Clauses incorporated by reference

Article Number Reference Text 52.203-18 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN

INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS-REPRESENTATION

(JAN 2017)

52.225-25 52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN

ACTIVITIES OR TRANSACTIONS RELATING TO IRAN-REPRESENTATION AND

CERTIFICATIONS (JUN 2020)

52.203-11 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE

CERTAIN FEDERAL TRANSACTIONS (SEP 2024)

52.237-1 52.237-1 SITE VISIT (APR 1984)

52.204-7 52.204-7 SYSTEM FOR AWARD MANAGEMENT (NOV 2024)

Clauses incorporated by full text

SAM Exclusion Delay Addenda

System updates may lag policy updates. The System for Award Management(SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation.

Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any…