USCGC MAPLE Attachment-7 USCG Ombudsman Notice.pdf
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- Attached to
- CGC MAPLE DOCKSIDE REPAIRS
- Solicitation number
- 70Z08526QIBCT0061
About this file
This is a Notice for Filing Agency Protests issued by the United States Coast Guard (USCG) Ombudsman Program for Agency Protests (OPAP).
The document outlines the USCG's policy and procedures for interested parties to file protests regarding solicitations and contract awards. The USCG encourages parties to pursue resolution through its Alternative Dispute Resolution (ADR) forum before escalating to external forums such as the Government Accountability Office (GAO). Parties may seek informal resolution with the Contracting Officer or formal agency protests through the Ombudsman. For informal inquiries, parties should provide the solicitation/contract number, contracting office, Contracting Officer name, and solicitation closing date. For formal protests, protesters must first attempt resolution with the Contracting Officer through open discussions before filing with the Ombudsman. Formal protests trigger a contract award or performance suspension unless the government justifies continuation in writing for urgent and compelling reasons or determines it is in the government's best interest. The USCG targets resolution of formal protests within 35 calendar days from filing. Formal protests must comply with FAR 33.103 requirements and be filed within the timeframe specified in FAR 33.103(e); failure to submit required information may result in protest dismissal or delay. Formal protests should be submitted to the OPAP program at OPAP@uscg.mil, by fax at 202-372-8447, or by phone at 202-475-5786. An alternative point of contact is Iran Walker at the USCG Surface Forces Logistics Center (SFLC) in Norfolk, Virginia.
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Text version
NOTICE FOR FILING AGENCY PROTESTS
United States Coast Guard Ombudsman Program
It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government
Accountability Office (GAO).
Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute
Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or
Ombudsman.
Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for
Agency Protests. Under this informal process, the agency is not required to suspend contract award performance.
Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum.
In order to ensure a timely response, interested parties should provide the following information to the Ombudsman:
solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).
Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the
OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103. If the protester fails to submit the required information, resolution of the protest may be delayed, or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to:
DEPARTMENT OF HOMELAND SECURITY
UNITED STATES COAST GUARD (CG-91)
OMBUDSMAN PROGRAM FOR AGENCY PROTESTS
EMAIL: OPAP@uscg.mil
Fax: 202-372-8447
Phone: 202-475-5786
More information about the Ombudsman Program for Agency Protests (OPAP) can be found at http://www.uscg.mil/acquisition/business/ombudsman.asp
Alternative Point of Contact:
United States Coast Guard (USCG)
Surface Forces Logistics Center (SFLC)
Ice Breaker, Buoy & Construction Tender
POC Iran Walker
Email: Iran.N.Walker@uscg.mil
USCG SFLC, Contracting and Procurement 2
Coast Guard SFLC, Norfolk, VA. 23510 http://www.uscg.mil/acquisition/business/ombudsman.asp mailto:Iran.N.Walker@uscg.mil
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