70Z08525RLREP0022 MUNRO DS FY26 Solicitation.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

52000PR250029161

2. CONTRACT NO.

3.

AWARD/EFFECTIV

E

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

70Z08525RLREP0022

6. SOLICITATION

ISSUE DATE

10 Nov 2025

7. FOR

SOLICITATION

INFORMATION

CALL:

a. NAME

Kyra May

b. TELEPHONE NUMBER (no collect calls)

(571) 614-5733

8. OFFER DUE DATE/ LOCAL

TIME

01 Dec 2025/

1200PT

9. ISSUED BY CODE 75174

USCG Surface Forces Logistics Center

Attn: Amy Kelm

1519 Alaskan Way S

Seattle, WA 98134

E-mail: Amy.A.Kelm@uscg.mil

10. THIS ACQUISITION IS

IS UNRESTRICTED OR X SET ASIDE: 100%FOR:

SMALL BUSINESS WOMEN-OWNED SMALL

BUSINESS (WOSB)

X HUBZONE SMALL NAICS:

BUSINESS ECONOMICALLY DISADVANTAGED 336611

WOMEN-OWNED SMALL (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED SIZE STANDARD:

SMALL BUSINESS 8(A) 1300

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT

TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER DPAS (15

CFR 700)

13b.

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

See Description of Supplies/Services

16. ADMINISTERED BY CODE

Same as block 9

17a. CONTRACTOR/ CAGE CODE FACILITY

OFFEROR CODE

DUNS No.

TELEPHONE NO:

FAX NO:

18a. PAYMENT WILL BE MADE BY CODE

USCG Finance Center

1430A Kristina Way

Chesapeake, VA 23326

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

The Contractor shall perform the dockside of the USCGC

MUNRO (WSML 755) in accordance with this solicitation and the attached USCGC Munro (WMSL 755)

Specification/Statement of Work. The pricing sheet it provided as a separate document.

Ordering Period is: Date of contract award to 30 June 2026

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (FOR GOVT USE ONLY)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 & 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS

DOCUMENT AND RETURN 1COPIES TO ISSUING OFFICE.

CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND

CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE _____

OFFER DATED___. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS

OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SINGATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER

30c. DATE

SIGNED

31b. NAME OF CONTRACTING OFFICER

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 11/2021) Prescribed by GSA - FAR (48 CFR) 53.212

CONTINUATION OF SF 1449 – BLOCKS 17a – 25

Block 17a: Offeror shall include company’s name, address, and unique entity identifier number.

Block 17b: REMITTANCE ADDRESS: Payment will be made to the Financial Institution listed in

System for Award Management (SAM). To receive award Offeror must be registered in SAM (copy and paste www.sam.gov into search engine).

Block 19 through 24: SEE ATTACHMENT 1, Pricing Sheet

Block 25: ACCOUNTING AND APPROPRIATION DATA: To be included on contract award document.

ALL OFFERORS ARE RESPONSIBLE FOR VERIFYING THE RECEIPT OF THEIR

PROPOSALS.

GENERAL INFORMATION

This is a solicitation is for commercial services prepared, and will be evaluated and awarded, in accordance with FAR 13.5 - Simplified Procedures for Certain Commercial Products and Commercial

Services Solicitation for Commercial Items.

No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation either before or after the opening/closing date.

This solicitation is used as a Request for Proposal under number 70Z08525RLREP0022. This solicitation document and incorporated provisions and clauses are in effect through:

(1) Federal Acquisition Circular

(2) Department of Homeland Security Acquisition Regulation (HSAR)

(3) Homeland Security Acquisition Manual (HSAM)

(4) Coast Guard Acquisition Procedures (CGAP)

The applicable North American Industry Classification Standard Code is 336611 – Ship Building and

Repairing. The small business size standard is 1,300 employees. This solicitation is issued as a 100%

HUBZone Small Business Set Aside. All responsible HUBZone small business may submit a proposal, which shall be considered by the agency.

To receive an award, the Contractor must be registered in the System for Award Management (SAM) www.sam.gov.

http://www.sam.gov./

SCHEDULE OF SUPPLIES/SERVICES

Please reference Attachment (1), Pricing Sheet

STATEMENT OF REQUIREMENT

This is a request for proposal (RFP) for the Fiscal Year Quarter (FYQ) 2, Fiscal Year (FY) 26 Dockside Repairs of

United States Coast Guard Cutter USCGC MUNRO (WMSL 755) home moorage in Alameda, CA. This requirement is for dockside repairs aboard USCGC MUNRO (WMSL 755) consisting of items in accordance with the attached specification, Attachment (2), Specifications/Statement of Work. The scope of work shall include ship repair and associated support work and may include work that is not currently listed as Work Items. A full list of contract line-item numbers and items, quantities, and units of measure, including options, is included as Attachment (1), Pricing Sheet.

The Contractor shall furnish all the necessary labor, material services, equipment, supplies, power, accessories, facilities, and such other things as are necessary, except as otherwise specified, to perform dockside repairs in accordance with the solicitation, and attached specification. Failure to read the specification in its entirety will not relieve the Offeror from the responsibility for properly estimating the difficulty and/or price of successfully performing the work. Failure to do so will be at the Offeror's risk. All proposals submitted in response to this solicitation shall stand firm for 60 calendar days from the close date of the solicitation.

CONTRACT TYPE

This will be a Requirements type contract with firm-fixed price task orders. Electronic mail is an acceptable form of transmission for all orders, modifications, and correspondence issued under this Contract.

CONTRACT ORDERING PERIODS / PERIOD OF PERFORMANCES (POP).

The ordering period is from date of contract award to 30 June 2026.

The anticipated contract award is on or before 16 January 2026.

The period of performance will be on each task order awarded under this contract.

The anticipated performance period for the ship repair work is 24 FEB 2026 through 10

MAY 2026.

The first task order is anticipated to be awarded within five days of the contract award.

PLACE OF PERFORMANCE

All work under this contract will be performed onboard the USCGC MUNRO (WMSL 755). The vessel is moored at 42

Eagle Rd. Alameda, CA 94501.

Note that the USCG pier power banks will not be available for use. As per the Specifications, Offeror is to provide power generation in the electrical compliance plans.

INSPECTION OF CUTTER PRIOR TO SUBMISSION OF PROPOSALS

(1) All prospective offerors are urged to visit the cutters and visually inspect each item of work and to become acquainted with local conditions, locations of items and fixtures, removals, replacements, interference and the nature of work.

(2) Prospective offerors requesting a ship check must meet facility access requirements for the cutter's home port.

Cutters available for a ship check during the solicitation period, at the time of the posting of this solicitation, include but are not limited to:

Cutter Name Location Availability

CGC BERTHOLF ALAMEDA, CA Solicitation Release Date through 10 JAN 2026

CGC STRATTON ALAMEDA, CA Solicitation Release Date through 24 DEC 2025

CGC WAESCHE ALAMEDA, CA Solicitation Release through 27 JAN 2026

USCG Cutter availability is subject to change without notice. Note that the USCGC MUNRO may not be available for ship checks and the Government is not liable for any cancellations or change in availability dates.

Offerors are advised to email the following to arrange to the ship check for the above USCG Cutter.

Ship’s POC LTJG Bethani Hartman Bethani.J.Hartman@uscg.mil

Contracting Officer Amy A. Kelm Amy.A.Kelm@uscg.mil

Contract Specialist Kyra May Kyra.l.may@uscg.mil

(3) Failure to inspect the cutter will not relieve the offeror from responsibility for properly estimating the difficulty or cost of successfully performing the work.

(4) The Government assumes no responsibility for any representations concerning conditions made by any of its officers, agents, or employees before execution of the contract unless included in the solicitation, documents incorporated therein or amendments thereto.

FAR 52.237-1 SITE VISIT (APR 1984)

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Vessel Name USCGC MUNRO (WMSL 755)

Vessel Home Address 45 Eagle Road. Alameda, CA 94501

Contracting P.O.C. Kyra May

Contracting P.O.C Phone (571) 614-5734

Contracting P.O.C. Email Kyra.l.may@uscg.mil

(End of Provision)

REQUEST FOR TECHNICAL PACKAGE

The last day to request the technical package regarding this solicitation is 19 NOV2025. After this date, further requests may not be accepted due to time constraints. To request the technical package, contact the Contracting Specialist. All requests should identify the solicitation number 70Z08525RLREP0022. Some references listed in the Specification, under "Consolidated List of References," are subject to Export Control limitations or have otherwise restricted mailto:Bethani.J.Hartman@uscg.mil mailto:Amy.A.Kelm@uscg.mil mailto:Kyra.l.may@uscg.mil distribution and have been deemed "limited access" and "export controlled" packages. In order to access these documents, vendors must be certified as a US or Canadian contractor by the Joint Certification Program (JCP) administered by the Defense Logistic Information Service (DLIS). Instructions and procedures for being certified by JCP can be found at:

https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/.

Only those vendors that have current certification by JCP will be able to be granted explicit access to these packages by the USCG.

Requests for the technical package, to include the Joint Certification Program number and fully completed Attachment

(7), Non-Disclosure Agreement, must be submitted to Kyra May (kyra.l.may@uscg.mil) , Contract Specialist, no later than 1400 Pacific Time (PT) 19NOV 2025. Please courtesy copy Contracting Officer Amy Kelm

(Amy.A.Kelm@uscg.mil) on the email request.

Reference FAR 52.211-3 Availability of Specifications Not Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions.

QUESTIONS

Questions related to the solicitation must be emailed to Kyra May (Kyra.l.may@uscg.mil ), with a with a courtesy copy to

Contracting Officer Amy Kelm at Amy.A.Kelm@uscg.mil, no later than 1200 PT 19 NOV 2025. After this date further requests may not be accepted due to time constraints. All questions shall be submitted via email using the Request for

Clarification Form, Attachment (5), Request for Clarification Form.

PROPOSAL SUBMITTAL PROCEDURES

It is the contractor’s responsibility to submit a responsive package. Reference FAR Clause 52.212-1, “Instructions to Offerors -- Commercial Products and Commercial Services”. Proposals must be sent via email to the following individuals:

Contracting Officer Amy A. Kelm Amy.A.Kelm@uscg.mil (206) 217-6767

Contract Specialist Kyra May Kyra.L.May@uscg.mil (571) 614-5734

An Offeror that fails to meet any due date will be considered “late” in accordance with FAR 52.212-1(f).

Follow up emails should be sent by the vendor to ensure proposal was received. It is strongly recommended that Offerors follow-up via phone call in order to confirm with Kyra May, Contract

Specialist, that the proposal and all of its required documentation has been received.

LIST OF ATTACHMENTS

Attachment Description

(1) 70Z08525RLREP0022, Attachment 1 Pricing Sheet

(2) 70Z08525RLREP0022, Attachment (2) Specifications/Statement of Work

(3) 70Z08525RLREP0022, Attachment 3 Consolidated List of References

(4) 70Z08525RLREP0022, Attachment 4 Past Performance Information Form

(5) 70Z08525RLREP0022, Attachment 5 Request for Clarifications

(6) 70Z08525RLREP0022, Attachment 6 Government Property Report https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/ mailto:tatiana.sher1@uscg.mil mailto:Amy.A.Kelm@uscg.mil mailto:Kyra.l.may@uscg.mil

(7) 70Z08525RLREP0022, Attachment 7 Department of Homeland Security Non-

Disclosure Agreement (NDA)

(8) 70Z08525RLREP0022, Attachment 8 Change Request Proposal Form

(9) 70Z08525RLREP0022, Attachment 9, Past Performance Questionnaire

CLAUSES NCORPORATED BY REFERENCE

Clause Clause Title Date

FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transaction JUN 2020

FAR 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

FAR 52.204-13

System for Award Management Maintenance

OCT 2018

FAR 52.204-19

Incorporation by Reference of Representations and Certifications

DEC 2014

FAR 52.212-4

Contract Terms and Conditions- Commercial Products and Services

NOV 2023

FAR 52.215-21

Requirements for Certified Cost or Pricing Data and Data Other Than

Certified Cost or Pricing Data- Modification

NOV 2021

FAR 52.223-3 Hazardous Material Identification and Material Safety Data FEB 2021

FAR 52.228-5 Insurance – Work on a Government Installation JAN 1997

FAR 52.232-18 Availability of Funds APR 1984

FAR 52.242-2 Production Progress Reports APR 1991

FAR 52.242-15 Stop-Work Order AUG 1989

FAR 52.242-17 Government Delay in Work APR 1984

FAR 52.245-1 Government Property (Alt I) APR 2012 SEP 2021

FAR 52.245-9 Use and Charges APR 2012

FAR 52.246-2 Inspection of Supplies – Fixed Price AUG 1996

FAR 52.246-4 Inspection of Services – Fixed-Price AUG 1996

FAR 52.246-16 Responsibility for Supplies APR 1984

FAR 52.247-34 F.O.B. Destination JAN 1991

HSAR 3052.204-71 Contractor Employee Access (Alt II) (July 2023) JUL 2023

HSAR 3052.211-70 Index of Specification DEC 2003

HSAR 3052.222-70

Strikes or Picketing Affecting Timely Completion of the Contract

Work

DEC 2003

HSAR 3052.222-71 Strikes or Picketing Affecting Access to a DHS Facility DEC 2003

HSAR 3052.222-90 Local Hire JUN 2006

HSAR 3052.223-70 Removal or Disposal of Hazardous Substances-Applicable Licenses and Permits (“30 days after contract award”)

JUN 2006

HSAR 3052.223-90 Accident and Fire Reporting DEC 2003

FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

This contract is subject to the written approval of the Contracting Officer and shall not be binding until so approved.

(End of Clause)

FAR 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND

SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER COVERED

ENTITIES(DEVIATION20-05)(JUL2024)

Definitions. As used in this clause Kaspersky Lab covered article means any hardware, software, or service that– (1) Is developed or provided by a Kaspersky Lab covered entity; (2) Includes any hardware, software, or service developed or provided in whole or in part by a Kaspersky Lab covered entity; or (3) Contains components using any hardware or software developed in whole or in part by a

Kaspersky Lab covered entity. Kaspersky Lab covered entity means– (1) Kaspersky Lab; (2) Any successor entity to Kaspersky Lab, including any change in name, e.g., “Kaspersky”; (3) Any entity that controls, is controlled by, or is under common control with Kaspersky Lab; or (4) Any entity of which Kaspersky Lab has a majority ownership. (b) Prohibition. Section 1634 of Division A of the

National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits Government use of any Kaspersky Lab covered article. The Contractor is prohibited from— (1) Providing any

Kaspersky Lab covered article that the Government will use on or after October 1, 2018; and (2) Using any Kaspersky Lab covered article on or after October 1, 2018, in the development of data or deliverables first produced in the performance of the contract. (c) Reporting requirement. (1) In the event the Contractor identifies covered article provided to the Government during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report, in writing, via email, to the Contracting Officer, Contracting Officer's

Representative, and the Enterprise Security Operations Center (SOC) at NDAA Incidents@hq.dhs.gov, with required information in the body of the email. In the case of the Department of Defense, the

Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the

Contractor shall report to the Enterprise SOC, Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) and Contracting Officer's Representative(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil. (2) The Contractor shall report the following information pursuant to paragraph (c)(1) of this clause: (i) Within 3 business days from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name; brand; model number (Original Equipment Manufacturer (OEM) number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended. (ii) Within 10 business days of submitting the report pursuant to paragraph (c)(1) of this clause: any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of a Kaspersky Lab covered article, any reasons that led to the use or submission of the Kaspersky Lab covered article, and any additional efforts that will be incorporated to prevent future use or submission of Kaspersky Lab covered articles. (d) Subcontracts. The

Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts, including subcontracts for the acquisition of commercial items.

(End of clause)

FAR 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (DEVIATION 20-05 REV 2) (NOV 2021)

(a) Definitions. As used in this clause-

"Backhaul" means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

"Covered foreign country" means The People's Republic of China.

"Covered telecommunications equipment or services" means-

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE

Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications

Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology

Company ( or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National

Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

"Critical technology" means-

(1) Defense articles or defense services included on the United States Munitions

List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter

VII of title 15, Code of Federal Regulations, and controlled-

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal

Regulations (relating to assistance to foreign atomic energy activities)

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal

Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section

1758 of the Export Control Reform Act of2018 (50 U.S.C. 4817).

"Interconnection arrangements" means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered ( e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

"Reasonable inquiry" means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

"Roaming" means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

"Substantial or essential component" means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition.

(1) Section 889(a)(l)(A) of the John S. McCain National Defense Authorization Act for Fiscal

Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

(2) Section 889(a)(l)(B) of the John S. McCain National Defense Authorization Act for Fiscal

Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4 .2104.

This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

(c) Exceptions. This clause does not prohibit contractors from providing-

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement.

(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause in writing via email to the Contracting Officer, Contracting Officer's Representative, and the Network Operations Security Center (NOSC) at NDAA Incidents@hg.dhs.gov, with required information in the body of the email. In the case of the Department of Defense, the

Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the NOSC, Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) and Contracting Officer's Representative(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.clod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (d)(l) of this clause

(i) Within one business day from the date of such identification or notification:

the contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity

(CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause: any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding paragraph (b)(2), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial items.

CONTRACTING OFFICER’S (KO) AUTHORITY

No oral or written statement of any person other than the Contracting Officer will in any manner or degree modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and, notwithstanding an provisions contained elsewhere in this contract, said authority remains solely with the Contracting Officer. However, the KO may delegate certain other responsibilities to authorized representatives. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result.

CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The COR is a Government employee designated in writing by the Contracting Officer to act as a technical advisor for the Contracting Officer for services/items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a

Contracting Officer Amy A. Kelm Amy.A.Kelm@uscg.mil mailto:Incidents@hg.dhs.gov https://dibnet.dod.mil/ https://dibnet.clod.mil/ technical nature. A designation letter will set forth the name of the COR and the authorities and limitations of the COR under the contract. This person does not have a warrant that provides the authority to contractually commit the Government or to modify any terms and conditions of a contract.

1. The COR is responsible for monitoring, giving progress reports to the Contract

Specialist (KS), and overall technical surveillance of services to be performed under the contract and should be contacted regarding questions or problems of a technical nature. In no event will any understanding or agreement, modification, change order, or other matter deviating from the terms of the

Contract between the Contractor and any person other than the KO be effective or binding upon the

Government.

2. When, in the opinion of the Contractor, the COR requests effort outside the existing scope of the Contract, the Contractor must promptly notify the KO & KS in writing.

3. No action will be taken by the Contractor under such technical instruction unless the

KO has issued a contractual change/clarification.

4. The responsibilities of the COR include, but are not limited to, the following:

(A) Serve as the point-of-contact through which the Contractor can relay questions or problems of a technical nature through the KS to the KO;

(B) Be responsible for the inspection and acceptance of the services performed and determining the adequacy of performance by the Contractor in accordance with the terms and conditions of the contract;

(C) Conferring with representatives of the Contractor regarding any non-performance or unsatisfactory performance; following through to assure that all non-performance or unsatisfactory performance is performed/corrected or payment adjustment is recommended through the KS to the KO;

(D) Review and certify invoices in accordance with invoicing instructions of the Contract and maintain a file with copies of these documents;

(E) Advise the KS of any performance problems and make recommendations for corrective action to correct performance issues;

(F) Furnish the KS with any requests for change, deviation, or waiver (whether generated by Government personnel or Contractor personnel), including all supporting paperwork in connection with such change, deviation, or waiver;

(G) Submit an electronic Contractor Performance Report using the Contractor

Performance Assessment Reporting System (CPARS); within 30 days of contract completion and prior to the exercise of an option year;

(H) Manage Government Furnished Property;

(I) Monitoring contractor employee access and security ; and

(J) Perform oversight of Inherently Governmental and Critical Functions. Ensure relationships between Government personnel and contractors have not evolved into unauthorized personal services or Inherently Governmental Functions.

Contracting Officer’s

Representative (COR)

LTJG Bethani

Hartman

Bethani.J.Hartman@uscg.mil

(571) 608-9108 mailto:Bethani.J.Hartman@uscg.mil

VOLATILE ORGANIC COMPOUNDS (VOC) REGULATIONS

(a) Contractors are required to comply with federal, state and local VOC compliance laws and regulations. Among other requirements, certain Contractors may also be required to operate pursuant to a Title V permit. The need for such a permit will depend on the provisions of the applicable state’s

“State Implementation Plan” (SIP) and the type/quantity of the Contractor’s regulated emissions, including VOCs. Certain SIPs may also mandate certain Contractors to operate under the terms of a compliance plan intended to reduce VOC emissions.

ACCESS GUIDANCE

(1) GENERAL

This information is designed for personnel to gain access to USCGC MUNRO (WMSL 755) at the vessel’s homeport in Alameda, CA. Be advised that the cutter is moored at USCG Base Alameda, a DHS

Facility with stringent access control policies that are often subject to change. This information is “best practice” and not official USCG or DHS policy.

(2) Alameda BASE SECURITY

Contractor shall contact the designated Contracting Officer’s Representative (COR) or the Port Engineer (PE) upon contract award to obtain USCG Base Alameda access requirements. The Contractor shall note that the COR must be notified no less than 72 hrs in advance for security processing. All contractor and sub-contractor personnel must have a proper federally recognized government issued “Real ID” for base access. It is the responsibility of the Contractor to comply with Base Alameda’s security measures. It is essential that the base access process begins immediately upon award. Any delays or denied access request will be the sole responsibility of the contractor, not the government. FLETC

Security will not grant access to individuals who have not registered with Selective Service and are required to do so.

(3) GAINING ACCESS TO USCG Base Alameda

(A) For access to Coast Guard Island, Alameda, the contractor shall have RAPIDGate credentials. All personnel that need access to the base, such as on-site personnel, subcontractors (including second and third-tier subcontractors) and suppliers will need RAPIDGate credentials. This process must be completed prior to the start of work. Therefore, the Contractor shall begin the RAPIDGate registration process no less than 45 calendar days before on-site work is to commence. For enrollment into the RAPIDGate program for base access privileges, information can be found at www.rapidgate.com or by calling the RAPIDGate program at 1-877-727-4342. Please note that all costs associated with registration and participation in the

RAPIDGate Program is at the sole expense of the contractor.

(B) The Contractor shall provide a list of all on-site personnel, sub-contractors (including second and third tier subcontractors), and suppliers, to the contracting officer and Contracting Officer’s Representative no less than 15 calendar days before on-site work is to commence. The Contractor shall update this list when changes occur and ensure all personnel satisfy base access standards. List must include first name, last name, and date of birth as they appear on their photo identification. Upon award of contract, reach out to

Contracting Officer’s Representative for template.

(C) Contractor personnel not listed and without RAPIDGate credentials may be denied access to the Coast

Guard Facility. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard Facility. Contractor personnel shall have photo identification at all times while working on Coast Guard facilities. Special identification requirements may be needed to obtain the RAPIDGate credentials http://www.rapidgate.com/

(D) Contractor and delivery personnel will be required to present personal photo identification to gain access to a Coast Guard installation. Valid forms of identification are current passport or driver’s license that meet

Real ID Act requirements. The Real ID Act of 2005 established minimum security standards for license issuance and production and prohibits Federal agencies from accepting, for certain purposes, driver's licenses and identification cards from states not meeting the Act's minimum standards. Anyone requiring access to a military facility under this contract, to include subcontractors, who holds a driver's license from any state without approved licenses will be required to provide identification other than that driver's license to gain access. Government IDs annotated with "Federal Limits Apply" will not be accepted for access purposes. It is the responsibility of the Contractor to ensure that their personnel have federally acceptable personal photo identification and comply with any other requirements for base access. TWIC and DBIDS identification cards are not sufficient forms of identification for access to Coast Guard Island, Alameda.

(E) If identification does not indicate United States citizenship, Coast Guard Security may require proof of the legal right to work in the United States. Contractor and delivery personnel also may be subjected to an immigration status and outstanding criminal warrants check.

(F) Contractors shall provide the Contracting Officer’s Representative with 24 hours of advance notice of every delivery to the site (e.g. concrete, lumber, parts, etc.) and provide the name of company, delivery person, And the phone number of the firm(s) making deliveries. All vehicle access to Government property requires vehicle registration and proof of liability insurance. Otherwise access to the Coast Guard facility may be denied.

Please contact the Port Engineer, LTJG Bethani Hartman at (571) 608-9108, or by email at Bethani.J.Hartman@uscg.mil for additional information and processes on base access protocols.

(4) ACCESS TO VESSEL

(a) A reasonable number of officers, employees, and associates of the Government, or other prime

Contractors with the Government, and their subcontractors, shall, as authorized by the

Contracting Officer, have, at all reasonable times, admission to the plant, and access to vessel(s) to perform and fulfill their respective obligations to the Government on a noninterference basis. Work hours for the vessel will be discussed at the Arrival Conference.

Any work performed outside of those hours will be allowed at the sole discretion of the

Contracting Officer.

(b) The Contractor shall make reasonable arrangements with the Government or Contractors of the

Government, as shall have been identified and authorized by the Contracting Officer, to be given admission to the Contractor’s facilities and access to the vessel(s) and to office space, work areas, storage or shop areas, or other facilities and services, necessary for the performance of their respective responsibilities and reasonable to their performance. All such above personnel shall be required to comply with all Contractor rules and regulations governing personnel at its shipyard, including those relative to safety and security.

(c) The Contractor further agrees, as authorized by the Contracting Officer, to afford to a reasonable number of officers, employees, and associates of bidders on other contemplated work, the same privileges of admission to the Contractor’s plant and access to the vessel(s) on a noninterference basis subject to all Contractor rules and regulations governing personnel in its shipyard, including those relative to safety and security.

(d) All personnel (active duty military, civilian employees, contractors, etc.) must submit a completed copy of the Access List Spreadsheet. This information is provided to the quarterdeck of the vessel and allows ship’s personnel to maintain visitor accountability.

Contractors shall sign in and out at the quarterdeck each day and abide by 100% ID checks. Contractors who are not on the Cutter Access List will not be permitted onboard the cutter.

Please do not hesitate to contact any of the personnel on the email lists below with questions for the required forms for submission regarding access to the USCGC MUNRO (WMSL 755):

Port Engineer (PE)/COR

LTJG Bethani Hartman

Contract Specialist Kyra May Kyra.l.may@uscg.mil

(571) 614-5734

(5) SUBMITTING ACCESS REQUESTS

(a) All of these forms contain large amounts of Personally Identifiable Information (PII).

Encryption or password protection of emails is HIGHLY ENCOURAGED.

(b) Please submit all necessary forms via email to the cutter’s Port Engineer (PE) listed below. Please submit all forms in a single email or as size limits allow. The PE will ensure that the forms are secured, reviewed, and forwarded to the proper personnel. You will be notified of any discrepancies with the paperwork.

(c) Contractor and delivery personnel may be required to present personal photo identification to gain access to a Coast Guard installation. If identification does not indicate United States citizenship, Coast Guard Security may require proof of the legal right to work in the United States. Contractor and delivery personnel also may be subjected to an immigration status and outstanding criminal warrants check.

(d) Contractors shall provide the Contracting Officer’s Representative with 24 hours of advance notice of every delivery to the site (e.g., concrete, lumber, parts, etc.) and provide the company name, delivery person, and phone number of the firm(s) making deliveries. All vehicle access to government property requires vehicle registration and proof of liability insurance. Otherwise access to the Coast Guard facility may be denied.

Please do not hesitate to contact any of the personnel on the email lists below with questions for the required forms for submission.

Port Engineer (PE)/COR

LTJG Bethani Hartman

Contract Specialist

Kyra May

Kyra.l.may@uscg.mil

(571) 614-5734

PIER RESTRICTIONS

United States Coast Guard (USCG) Base Alameda’s pier restrictions are as follows:

- Fire lane must be kept clear at all times (active loading/unloading only)

- No personal vehicles on the pier at any time

- All local/federal environmental/safety considerations must be adhered to at all times

- Posted pier load restrictions must be followed

- New lay-down area off the pier will be provided and shall be utilized to minimize amount of items on the pier

- Pier space is prioritized for cutter use; contractors shall be prepared to move any items, including Connex boxes, to provide adequate space on the same berth as the cutter requiring it.

Contractors are encouraged to conduct a ship check or submit a request for clarification for additional information regarding these restrictions.

MAINTAINING, REPORTING, AND DISPOSING OF GOVERNMENT PROPERTY IN THE

PERFORMANCE OF A SHIP REPAIR CONTRACT

(a) The Government Property Clause incorporated by reference delineates the Contractor’s overall responsibility when taking possession of government property in performance of a contract. In performance of this contract the Contractor will be required to properly identify, track and control property within its possession. This includes, a) property furnished by the government (GFP) to the

Contractor in conjunction with specific CLIN Items. These items and their values are listed in the specification, b) property that is pre-existing in a location that during the course of performance will be replaced or renewed.

(b) The items listed in the specification, as government furnished property will be provided in the quantities designated. Government furnished property may be provided in person by an official Coast

Guard employee, shipment via commercial carrier, etc. The Contractor shall sign for all government furnished property using either a DD Form 1149, entitled, “Requisition and Invoice/Shipping

Document” or a DD Form 1348, entitled, “Issue Release/Receipt Document”. A copy of the DD 1149 or

DD 1348 must be sent within 48 hours of receipt of property, to the designated Government Property

Administrator. The name of the individual assigned as Property Administrator will be furnished to the

Contractor at time of award. The Contractor shall not take receipt of property that is not listed in the specification, has not been previously identified as becoming part of the contract (via contract modification) or which otherwise cannot be identified. Such irregularities shall be immediately reported to the Property Administrator.

(c) The Contractor shall complete the report provided herein, entitled, Attachment (6) Government

Property Report. This report is intended as a living document whereby relevant fields shall be filled in, maintained and kept current at all times. All property described in paragraphs (a) and (b) above shall be reported on the report. At contract completion the Contractor and the Property Administrator shall ensure that all fields are appropriately completed. A signature block is provided at the end of the report for both parties to attest to the report’s accuracy and completeness. The Government Property Report shall clearly delineate the complete track that all Government property took over the course of the contract. This completed report must accompany the Contractor’s final invoice. Final payment may be delayed, without penalty of interest, until such time as the report is received. A separate copy of the completed report and any final DD 1149s or DD 1348s executed, as a result of carrying out disposition instructions shall be provided to the Property Administrator.

(d) Pursuant to the Government Property Clause the authority to render disposition instructions of

Government property associated with this contract is delegated to the Property Administrator. The

Contractor shall comply with all instructions in the contract for the return of government property to the

Coast Guard. This includes government property taken off the vessel (shafts, propellers, etc.), government property returned to the vessel (special tools, etc.) or surplus government property not used during performance of the contract.

REQUIREMENTS CONTARCT ORDERING INSTRUCTIONS:

The Contractor shall submit a price proposal for the non-priced items for additional work, supported by a price breakdown itemized as required by the KO, directly to the KO. The breakdown shall permit an analysis of all materials, labor, equipment, subcontract, overhead costs, and profit covering all work involved in the task order whether such work was deleted, added or changed via the ATTACHMENT (8, Change Request Proposal Form. Any amount claimed for subcontracts shall be supported by a separate, similar price breakdown. If the proposal includes a request for a time extension, justification shall be furnished with the proposal. Proposed labor rates for any additional work shall comply with the contract.

Condition Found Reports (CFR) and change requests (CR) can be transmitted electronically by using email.

Condition Found Report:

All readings and inspections are to be taken within 24 hours after the machinery or system is opened. All reports of reading and inspections required by the specifications shall be submitted to the COR in writing using a “Condition

Found Report (CFR)” form, within 24 hours after the readings and/or inspections are made. Promptness in taking and reporting readings is particularly important for underbody work items such as shaft bearing or rudder bearing clearances.

Often during the progress of a work item, conditions are discovered by the contractor, which is considered abnormal for reasons of safety, expected reliability, health, or habitability. These conditions must be brought to the attention of the

Coast Guard using a CFR. Details provided by the Contractor in a CFR are important because the CFR may result in a task order for additional work.

The CFR is generated by the Contractor. Details provided by the Contractor in a CFR are important because the CFR may result in a task order for additional work. The Contractor shall include in the CFR, at a minimum, the following details:

i. A sequential number starting (i.e., CFR-XXX);

ii. The contract item which the CFR relates to (i.e., contract award, task order and CLIN numbers);

iii. A clear title, statement, definition, and description of the condition found; including but not limited to, labor categories, part numbers, materials and dimensions as appropriate.

iv. A proposed or recommended repair to correct the defective condition.

v. Indicate whether the report requires Cost Guard action, or if it is provided "for info only”.

vi. A space on the form for the Coast Guard to make comments and assign the CR number, if applicable;

and,

vii. All CFRs shall be dated, submitted, and signed by a representative of the Contractor. The KO’s

Representative (COR) will respond to the condition found report.

A copy of ALL condition found reports shall be retained in the Cutter’s file.

Change Request Process:

Contractor must submit proposal to the KO within 72 hours receipt of the Change Request.

Contractors are NOT to proceed with the work contained under the Change Request via a task order without explicit approval from the KO.

CR process will occur in the following order:

1. Change Request- CR and IGE are generated by the COR and forwarded to Contract Specialist (KS)

2. COR provides copy of Change Request to the Contractor

3. Contractor’s Proposal- Provided to the KS for the identified tasking on the Contract Proposal Form

4. Negotiations- If needed, take place to establish pricing

5. Approved Change Request by the KO - Only the KO can approve the CR. CR will be forwarded to

Contractor and COR by the KS.

Use of Requirements Contract for Ordering Work

(a) The work that can be ordered under this contract is any work that is needed while the vessel is at dock side.. Up to

85% of the work involved in this contract is required in the specification (Attachment 2, Specifications/Statement of

Work) and will be captured in the initial task order and this first task order will be awarded after award of the requirements contract. The Contracting Officer reserves the right to contract for additional work via issuance of a new task order or modification of an existing task order when it is in the best interest of the Government.

(b) The Contractor shall not perform additional work without the Contracting Officer’s authorization.

(c) Scope of services shall include ship repair and associated support work and may include work that is not currently listed in the solicitation.

(d) The Contractor shall furnish a price breakdown directly to the Contracting Officer, itemized as required by the Contracting Officer, of any proposal submitted for contract modification.