70Z08524RIBCT00060002_WTGB and BARGES DD IDIQ Amendment 0002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

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70Z08524RIBCT00060002 09/23/2024

70Z08524RIBCT0006

08/26/2024

AMENDMENT CONTROL NUMBER : 70Z08524RIBCT0006

SUMMARY OF CHANGES : AMEND-Amendment 0002 is being issued to update the Contracting Officer POC to Mr. Diego Avila diego.j.avila@uscg.mil

Same As Issuing Office

70Z08524RIBCT00060002

Summary of Changes

Section G - Contract Administration Data

Address Details:

The following addresses are modified:

Issuing Office Address 70Z085 CPD 2 - Norfolk, VA Commander

USCG-SFLC-CPD 2

300 East Main Street, Suite 550 Norfolk VA 23510 Phone: Fax:

Contact Details:

AVILA, Mr. DIEGO J diego.j.avila@uscg.mil

The following clauses are modified:

Clauses incorporated by full text

SECTION G: CONTRACT ADMINISTRATION

Notwithstanding the Contractor's responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The individuals listed below will be the Government points of contact during the performance period.

Contract Administration (Contracting Officer): The U.S. Department of Homeland Security, U.S. Coast Guard, Surface Forces Logistics Center, CPD-C&P2-IBCT, 600 E. Mani Street, Norfolk, VA. 23511 will perform all contract administration.

Communications pertaining to contractual administrative matters shall be addressed to the Contracting Officer (KO) or Contract Specialist (KS) listed below. Changes in, or deviations from, the specification or terms and conditions of the contract shall not be affected without written modification to the contract as executed by an USCG SFLC CPD Contracting Officer.

Contracting Officer: Diego Avila

Telephone #: (206) 815-4027

E-Mail: diego.j.avila@uscg.mil

Alternate Contracting Officer(s): Any warranted USCG SFLC CPD2 Contracting Officer

Contract Administrator (Contract Specialist): Serves as the point of contact between the Contractor and the Contracting Officer(s); however, this person does not have a warrant that provides the authority to contractually commit the Government.

Contract Specialist: TBD

Telephone #:

E-Mail:

The Contracting Officer's Representative (COR): Is a Government employee designated in writing by the Contracting Officer to act as a technical advisor for the Contracting Officer for services/items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the name of the COR and the authorities and limitations of the COR under the contract. This person does not have a warrant that provides the authority to contractually commit the Government or to modify any terms and conditions of a contract.

COR: CWO Michael Hefty

Telephone #:(216) 577-1090

E-Mail: michael.c.hefty@uscg.mil

INVOICE SUBMISSION PROCESS:

1. The Contractor shall prepare a proper invoice IAW FAR clause 52.212-4, and in addition to the information required by FAR

52.212-4(g) as cited in the contract. All invoices shall be itemized to correlate to the Schedule of Supplies/Services.

(A) The Government will make payment under this contract based on a percentage or stage of completion. The Contractor may invoice each contract line item (CLIN) as work progresses. The amount invoiced shall be calculated based on those prices stipulated in the contract Schedule of Supplies/Services as follows:

(B) A CLIN may not be invoiced until the percentage complete reaches 25 percent. Future invoices for that CLIN have no limitation as to the percentage of completion required before invoicing. (The minimum percentage of completion (25%) to be reached prior to billing each CLIN may be waived by the Contracting Officer on a case by case basis for large dollar CLINS.)

(C) In addition to the information required by FAR 52.212-4 (g) Invoices shall include:

1) Contract Number, Delivery Order/Task Order Number, DOC Number

2) Name and Address of the Contractor

3) Invoice Number and Invoice Date

4) DUNS Number

5) Name of the Contract Specialist and Contracting Officer's

6) Invoice Routing Code (IRC): SFLC-2

7) Period of Performance for Work Invoiced

8) Indicate Small Business Status

9) Indicate if Final Invoice, the Contractor's final invoice submitted under the contract must be marked as follows: "THIS

INVOICE CONSTITUTES THE FINAL INVOICE – UPON PAYMENT OF THIS INVOICE NO OTHER MONIES ARE DUE

UNDER CONTRACT NUMBER" (to be assigned upon contract award).

10) The percentage of completion for each CLIN identified;

11) Vessel name

12) The overall percentage and dollar amount previously billed, currently billed and unbilled,

13) Shipping and Payment Terms

14) Name, title, phone number, and mailing address of person to be notified in the event of a defective invoice.

All information must be included in an invoice for it to constitute a proper invoice. All improper invoices will be rejected which could delay payment.

2. The Contractor shall forward invoices via e-mail:

michael.c.hefty@uscg.mil AND diego.j.avila@uscg.mil or in person to the Contracting Officer's Technical Representative

(COR).

3. The COR shall review and verify invoices, sign the invoice and return the invoice to the Contractor.

• Invoices for contracts awarded in FY22 or later will be processed in the Invoice Processing Platform (IPP) or MarkView.

• IPP is a secure, web-based service that manages invoicing from award through payment notification.

• MarkView is an invoice imagining and approval system integrated with the Accounts Payable (AP) module in FSMS.

• Invoices for FY22 or later awards that meet an exemption or the KO has agreed to the vendor submitting invoices outside of IPP will be processed in MarkView after the vendor sends the invoice to the applicable email established by FINCEN

(emails can be found on the FINCEN website).

If the vendor will be submitting invoices through IPP and:

If there is a COR on the contract:

• Vendor will submit the invoice through IPP.

• The COR will be notified that there is an invoice for them to review in IPP.

• The COR will review the invoice, edit the distributions, if necessary, and approve/reject the invoice.

• If there are multiple distributions (LOAs) on a single CLIN, IPP will use a sequential method to distribute the funds to the 1st distribution until it is fully expended, then move on to the 2nd distribution until it is fully expended, and so on. If the invoice amounts should not be distributed in this manner, the COR can edit the distributions to apply the invoice amounts as needed.

• If the COR does not take action on the invoice within 3 days, a notification will be sent to the KO so the KO can take action on the invoice or work with the COR to get them to take action on the invoice.

• If the vendor will be submitting invoices through IPP and:

• Once the invoice is approved in IPP, it will be sent to FSMS.

• Once in FSMS, the invoice will go directly to the ACO(s) at FINCEN for final approval.

• The FINCEN ACO(s) will perform the final approval of the invoice and notification will be sent to Treasury to make payment to the vendor.

If the vendor will be submitting invoices directly to FINCEN for processing through MarkView and:

• If there is a COR on the contract:

• Vendor will submit the invoice directly to FINCEN via the applicable email.

• The FINCEN Accounting Technicians will reach out to the COR to provide matching guidance through the comment functionality in MarkView.

• Once they receive matching guidance, the FINCEN Accounting Technician will match the invoice to the award and send it to the COR for approval.

• COR will approve/reject the invoice.

• If approved, it will go to the ACO(s) at FINCEN for final approval.

• If rejected, it will go back to the vendor to make corrections or cancel.

• If the COR does not take action on the invoice within 3 days, a notification will be sent to the KO so the KO can take action on the invoice or work with the COR to get them to take action on the invoice. NOTE: This functionality will not be available in MarkView at go live, but it should be available soon after.

• The FINCEN ACO(s) will perform the final approval of the invoice and notification will be sent to Treasury to make payment to the vendor.

Who will the vendor work with if they have issues in IPP? For issues with IPP, the vendors will work directly with the IPP.

Help Desk.

• Toll-free number: 866-973-3131

• Email address: IPPCustomerSupport@fiscal.treasury.gov

• Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

• FINCEN will send vendor information to IPP. If the vendor is already registered in IPP, they will not need to take any action.

If the vendor is not registered in IPP, they will get 2 emails from IPP with their user ID, password, and instructions on how to finish their registration.

Who will the vendor work with if they have issues with a payment? IPP will contain payment information that is sent from FSMS, but the IPP Help Desk will not be able to assist the vendor with the payment. Based on this, the vendor will need to work with the KO and FINCEN for payment issues.

• FINCEN Customer Service by phone: 757-523-6940

• FINCEN Customer Service by email: FIN-SMB-Customerservice@uscg.mil

• For additional contact information, please see the FINCEN Customer Service web page.

A copy of the invoice and any supporting documentation shall also be e-mailed to the following individuals:

michael.c.hefty@uscg.mil AND patrick.d.brown@uscg.mil

Invoices shall only include work that has been incorporated via contract modification. Only the Contracting Officer is able to authorize work and issue any modifications; therefore, payments will not be made for any work to which a modification has not been properly executed. Invoices submitted for payment that includes such a request will be reduced by the unmodified amount.

NOTE: 10% OF THE TOTAL CONTRACT PRICE WILL BE WITHHELD UNTIL ALL DELIVERABLES, REQUIRED BY THE

CONTRACT, ARE RECEIVED AND ACCEPTED.

FURTHER CONSIDERATIONS WITH INVOICING:

In accordance with the Prompt Payment Act, for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice shall be deemed to have been received:

(1) On the later of:

(i) For invoices electronically transmitted by the Contractor via web-based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient; or

(ii) The seventh day after the date on which the property is actually delivered or performance of the services is actually completed; unless—

a) The agency has actually accepted the property or services before the seventh day in which case the acceptance date shall substitute for the seventh day after the delivery date; or

b) A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends shall substitute for the seventh day after the delivery date;

(2) On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

(3) Web based submission by the Contractor and receipt confirmation does not reflect Government review or acceptance of the invoice.

All payments for partial performance rendered by the Government under this contract are based on the assumption that the

Contractor will, in good faith, execute and honor all payment terms entered into between it, the Prime Contractor, and any subcontractor thereof in the performance of this contract. The Contractor hereby acknowledges the Government's right to reduce or suspend progress payments based on non-payment in accordance with any payment terms of the subcontract agreement.

Any amount deemed not payable will be deducted from the Contractor's invoice. Deducted amounts may be resubmitted on the next invoice for reconsideration.

Section L - Instructions, Conditions and Notices to Offerors

The following clauses are modified:

Clauses incorporated by full text

FAR 52.237-1 SITE VISIT ADDENDUM (APR 1984)

Vessel Name USCGC BRISTOL BAY (WTGB 141)

Vessel Home Address 110 Mt. Elliott St. Detroit, MI 48207

P.O.C for Site CWO2 Roberto Dilan

P.O.C. Phone Number (313) 402-7195

P.O.C. Email roberto.dilan@uscg.mil

Contracting P.O.C. Diego Avila

Contracting P.O.C Phone (206) 815-4027

Site Visits/Ship Check should be scheduled and completed NLT 29 September 2024