Amendment 1 Q and A.pdf

AMENDMENT 1

RFQ# 70Z08426QAA850100

Full Food Services at USCG Sector Corpus Christi, TX

Industry Questions and Government Responses

1. Who is the current incumbent food services contractor?

Government Response: This is a new requirement. No incumbent contractor.

2. How long has the incumbent held this contract?

Government Response: See question #1

3. Please provide a copy of the current agreement with the incumbent contractor or provide the contract number

Government Response: See question #1

4. What is the annual value of the current contract

Government Response: See question #1

5. Please provide historical monthly meal counts for the past twelve (12) months, including breakfast, lunch, and dinner.

Government Response: We have not had a galley in the past 2 years, previous was short lived and no data was gathered as to a head count. We have 311 active-duty personnel.

6. Do you anticipate any major increase or decrease based on historical meal counts

Government Response: There is no historical data to provide, there is no anticipated major increase or decrease in the number of members who are stationed here. A projection of 60 additional members is expected within the next 3 years.

Per Technical Exhibit 4 – Boxed Meals and SOW Sections 4.1 & 4.7 (Premium Meals & Special

Meal Requirements):

7. Please provide the projected volume or historical count of boxed meals for the past twelve

(12) months (per TE-4).

Government Response: Please see answer to questions 5, we have an estimated 20 members at any given time that are on duty overnight.

8. Please provide details on anticipated catering events, approval process, and the type of meal service expected for such events.

Government Response: Nothing is planned for events; meal service will be as described in the Statement of Work Section: 5.2. On occasion, the COR may change the mealtimes because of mission, training, schedules, operational contingency, special events, etc., without additional cost to the Government. The COR may extend the meal by 15 minutes with one (1) hour notice, or the COR may extend the meal by 30 minutes by giving the

Contractor notice 24 hours in advance of such change.

9. Are there any associated pricing structures for these catering or special event meals. How are catering functions billed, we did not see a separate price line on Attachment 1 price schedule.

Government Response: There will be no catering events or special events. Reference section

5.2 of the SOW to the extension of the mealtime by 15-30 minutes to accommodate trainings or meeting that go past allotted time and will allow members to participate in meals.

Per Technical Exhibit 9 – Government Furnished Property (GFP):

10. Will the Government be providing office space that includes internet and phone access.

Additional equipment clarifications.

Government Response: Office Space is provided; Building Internet and phone service is part of the secure CG network and will not be provided.

11. Does the current contractor have any third-party equipment supplied such as; juice & soda fountains, milk dispensers, or ice cream freezers.

Government Response: See question #1

12. Please confirm that the contractor is responsible for purchasing all minor equipment, kitchen tools, china, silverware, and any other supplies required to meet all RFQ and SOW requirements.

Government Response: Yes, Statement of Work Section 10.6: Contractor shall be responsible for required forms, expertise, tools, equipment, and other items, materials, and skills necessary to complete all requirements stated herein.

Per SOW Section 3.6 – Maintenance and Cleaning Responsibilities:

13. Please confirm who is responsible for:

– Exhaust hood cleaning and fireproofing

Government Response: Government responsibility

– Ansul fire suppression system and portable fire extinguishers

Government Response: Government responsibility.

--Monthly Grease trap service

Government Response: Grease Trap. Statement of work section 4.20.8: The cost and disposal of non-reusable waste materials (e.g., grease/fat/oil, etc.) will be the sole responsibility of the Contractor.

14. Please provide the most recent copy of the food service inspection report from Board of

Health & on-site Food Service establishment inspection (CG5145).

Government Response: These reports are not available since we have not had an operational galley.

15. Based on the site visit held on December 10th at the USCG Sector Corpus Christi, we noted significant facility inefficiencies and inadequacies in the government-provided equipment required to meet the menu standards and contractor responsibilities outlined in the PWS. In addition, we understand the facility has been closed for over 11 months. During the walkthrough, several pieces of equipment—including the Kitchen stove & range —showed signs of excessive rust buildup

Government Response: Statement of work Section 11.3: The Government will provide the equipment listed in (TE-8) in “as is” condition. The Government may replace equipment when it is no longer usable for its intended purpose due to fair wear and tear. The

Government will make determination of suitability for use. The Government will provide preventive maintenance of major equipment. The Contractor, with approval of the COR, may install additional equipment at their expense.

16. Will the facility be renovated and equipped with updated, fully operational equipment prior to contract start. Specifically, will the government install:

• A salad bar

• A beverage island (fountain juices, soda fountains, and milk dispensers)

• A cashier/checker station

• A grill on the front service line to support short-order cooking

Government Response: See question 15 response. Salad bar is provided IAW Technical

Exhibit 8 AN-034. Beverage island will not be provided by the government. A cashier/checker station/desk will be provided by the government and can be placed at the contractor’s discretion. Front service line grill will not be provided by the government.

17. Will the government ensure all equipment is fully cleaned, serviced, and operational prior to the contractor’s start date.

• This includes replacing or providing a new steam table with enough wells to support main-line production requirements

Government Response: See question 15 response for government furnished equipment.

Government provided equipment will be fully operational prior to contracted start date.

18. Will additional tables and seating be purchased to adequately accommodate the Corpus

Christi population.

Government Response: Additional tables and chairs are available at current time; some items have been stored. If more seating is needed the government will provide adequate accommodation.

19. Will the vending machines currently located in the dining area be relocated elsewhere Since we don't have quantity amount, would the USCG be able to establish a minimum.

Government Response: There is no current plan to move the vending machines. We do not have any historical data to provide on the number of members that will utilize the galley, a minimum estimate would not be accurate.

20. Is this a current contract. If so, will you include the contract number in the response.

Government Response: See question #1

21. As I go through the equipment list, I do not see a walk-in refrigerator and freezer. Do you have a walk-in refrigerator and freezer available.

Government Response: Yes, walk-in refrigerator and freezer are available and operational.

22. Do you have statistics of how many units were sold per year over the past 5 years.

Government Response: We do not have any historical data to provide on the amount of members that will utilize the galley, a minimum estimate would not be accurate.

23. Can the Government provide historical average meal counts for the past 12 months, by meal period (breakfast and lunch) and, if available, by patron category? This information will assist offerors in developing realistic staffing and subsistence assumptions.

Government Response: See questions 22.

24. Technical Exhibit 4 defines the boxed meal composition; however, expected volume is not specified. Can the Government provide historical data on boxed meals frequency (e.g., average per month and highest daily volume).

Government Response: See questions 22.

25. Section 2.1 of the SOW notes that the requirement includes special events and that operational surges may occur. Can the Government provide historical information on the frequency, size, and nature of such special events supported in the past.

Government Response: See questions 22.

26. The SOW requires the contractor to maintain seven (7) days of food and supplies on hand during hurricane season.

• What headcount basis should offerors use to define the required seven-day subsistence level

• In the event of contract completion or early termination, will the Government purchase any remaining subsistence inventory or otherwise compensate the contractor for hurricane-season stock on hand

Government Response: The government’s emergency organizational chart consists of 81 personnel. Government will not purchase any remaining subsistence inventory. See SOW

Rev1 Section 6.1.

27. Please confirm the current meal rates applicable at Sector Corpus Christi and clarify the invoicing mechanics specifically, whether the contractor should invoice the full monthly CLIN amount in IPP with the Government applying a credit for meal sales, or invoice a net amount after meal sales are applied.

Government Response: Invoicing will be a net amount. Statement of work Section 4.19.1:

The amount of money collected from patrons and credit card purchases will be deducted monthly from the contract payment due to the Contractor.

28. The solicitation includes SCA Wage Determination 2015-5225 (Rev. 28) but does not reference an existing CBA. Please confirm whether any incumbent workforce is subject to a

CBA. If so, kindly provide the applicable agreement.

Government Response: Since there is no incumbent contractor, a Collective Bargaining

Agreement (CBA) is not on file. However, if a quoter has a CBA or intends to use CBA labor rates as pricing information, a copy of the CBA must be provided with the pricing factor.

29. At contract start, will any subsistence inventory be on hand at the galley. If so, please clarify whether it is Government-owned or contractor-owned and how inventory transfer or disposition is to be handled at transition.

Government Response: There is no government subsistence to be transferred.

30. What is the seating capacity at the dining facility.

Government Response: Max seating capacity is estimated at 60 with the current configuration.

31. What is the maximum number of patrons the galley has served at one time.

Government Response: See question 22.

32 Can you provide historical headcounts for breakfast and lunch for the past 12–24 months.

Government Response: See question 22.

33. Can you provide current photos or a video walk-through of the galley, serving line, dish room, dry storage, cold storage, and dining area.

Government Response: See attached photos

34. Are any portions of the facility currently under maintenance or scheduled for renovation or equipment upgrades.

Government Response: None of the facilities are under maintenance or renovation. For equipment upgrades, please see question 35.

35. Can you confirm the full list and condition of all Government-Furnished Equipment (GFE).

Government Response: Technical Exhibit 8 Government furnished equipment List

All equipment has been tested withing the past 6 months all was found to be in good working order with the following exceptions:

• Garland range with two ignitors grounded out

• Same issue as rage with ignitors inside the oven cavity

• The fryer with a failing gas valve

• The holding cabinet was found with a defective temperature sensor

• Cooler one needs a leak search performed

• Cooler two, found the compressor has failed

These repairs will be funded by the government.

36. Are there any pieces of equipment that are nonfunctional or nearing end-of-life.

Government Response: See question 35

37. Is there an existing preventive maintenance schedule, and who is responsible for repairs.

Government Response: Yes, maintenance is scheduled by the government to correct the issues listed in questions 35. Statement of work Section 2.1 ensuring minor operator maintenance food service equipment. Statement of work Section 4.20.9.1: Contractor shall perform minor maintenance (operator care and maintenance) on all food service equipment, as recommended by the manufacturer. Minor maintenance includes cleaning, adjusting, sharpening blades, oiling, and greasing of equipment, tightening of nuts and bolts, and other user maintenance recommended by the manufacturer. Minor maintenance also includes replacing equipment considered consumable, and any equipment that is easily removed and can be broken or misplaced.

38. What is the current operational condition of the walk-in refrigerators, freezers, hot-holding units, and food preparation equipment.

Government Response: Please see questions 35

39. Are there known seasonal fluctuations that impact meal volume.

Government Response: This is a fully staffed year-round operation and will not see any seasonal fluctuations outside of the holiday season. During late December and early

January (3-week period) there may be reduced staffing resulting in lower headcounts for meals.

40. What is the average daily meal count per meal period.

Government Response: Please see question 22.

41. What is the highest observed peak dining volume in the past year.

Government Response: Please see question 22.

42. What percentage of the total base population typically uses the galley? Please see question

22.

Government Response:

43. Do you have historical food cost averages or previous contractor food cost data

Government Response: See question #1

44. What staffing levels were used by the previous contractor for each meal period.

Government Response: See question #1

45. Have there been concerns related to under-staffing, over-staffing, or turnover under prior contracts.

Government Response: See question #1

46. Are there expectations or preferences regarding the number of cooks, prep staff, dishwashers, and cashiers.

Government Response: Statement of work Section 8.1: The Contractor shall also provide trained staff with the necessary management expertise to assure the performance of the required work; and trained and experienced personnel who meet established standards to effectively perform the requirements and who exhibit capability to perform with minimum supervision. The Contractor shall submit the necessary personnel documentation, staffing plan and schedules. In addition, see section 2.3 of the SOW.

47. Are there any local labor market challenges the contractor should be aware of.

Government Response: None that we have encountered.

48. Are there base-wide events, holidays, or surge periods that require special food service support.

Government Response: Statement of work Section 5.2: Change of Hours: On occasion, the

COR may change the mealtimes because of mission, training, schedules, operational contingency, special events, etc., without additional cost to the Government. The COR may extend the meal 15 minutes with one (1) hour notice, or the COR may extend the meal 30 minutes by giving the Contractor notice 24 hours in advance of such change.

49. How frequently are Public Health, safety, and sanitation inspections conducted, and can recent inspection reports be provided.

Government Response: We do not have any public health and sanitation inspections conducted. No reports are available. The government has Health Services members that will be conducting health inspections.

50. Will the contractor be responsible for supplying all disposable service items, or are any provided by the Government.

Government Response: Statement of work Section 10.1: The Contractor shall furnish all necessary supplies, material and equipment of the size and type customarily used in work of this kind, needed for the performance of the work (Food Preparation and Services) except for those items or services specifically stated as Government-furnished herein TE-8

51. Can a contractor take over the mini mart in the galley area.

Government Response: All work must be done in accordance with the statement of work.

52. Can a contractor brand the place with Business Name.

Government Response: No contractor brand name must be displayed in the galley.

53. Will contractors be allowed to conduct outside catering.

Government Response: All business must be done in accordance with the statement of work. The contractor shall not conduct any business outside of the work statement.

54. Will you be allowed outside food trucks after the contract is awarded.

Government Response: No outside vendors or mobile trucks are permitted under this contract.