Attachment 1 - PWS.pdf

Performance Work Statement For

Regional Buoy Overhaul Contract

PR #: 52100PR230003826

Solicitation #:

Date Modified: 08 March 2023

Prepared by:

U. S. Coast Guard, SILC

Waterways Operations Product Line

INDEX FOR PERFORMANCE WORK STATEMENT

AIDS TO NAVIGATION BUOY OVERHAUL

Solicitation Number: 03/08/23

SECTION C-1: DEFINITIONS & ACRONYMS

C-1.1 ACRONYMS

C-1.2 STANDARD DEFINITIONS

C-1.3 DEFINITIONS APPLICABLE TO BUOY MAINTENANCE

SECTION C-2: GENERAL

C-2.1 SCOPE OF WORK

C-2.2 OBJECTIVE

C-2.3 TYPE OF CONTRACT

C-2.4 PERIOD OF PERFORMNACE

C-2.5 PLACE OF PERFORMANCE

C-2.6 PERSONNEL

C-2.7 QUALITY CONTROL REQUIREMENTS

C-2.8 QUALITY ASSURANCE REQUIREMENTS

C-2.9 ENVIRONMENTAL CONTROL

C-2.10 POST AWARD CONFERENCE

C-2.11 DELIVERABLES

SECTION C-3: GOVERNMENT FURNISHED PROPERTY AND SERVICES

C-3.1 GENERAL

C-3.2 FACILITIES

C-3.3 SERVICES

SECTION C-4: CONTRACTOR FURNISHED ITEMS

C-4.1 GENERAL

C-4.2 MATERIALS

SECTION C-5: SPECIFIC TASKS AIDS TO NAVIGATION BUOY MAINTENANCE

C-5.1 GENERAL

C-5.2 BUOY CLASSIFICATION

C-5.3 TASK ORDER

C-5.4 TASK ORDER RECEIPT

C-5.5 OVERHAUL (CLIN X001)

C-5.6 COLOR CHANGE (CLIN X002)

C-5.7 ADDITIONAL WORK ITEMS (CLIN X003)

C-5.8 DISPOSAL (CLIN X004)

C-5.9 TRANSPORTATION OF BUOYS (CLIN X005)

SECTION C-6: APPLICABLE REGULATIONS, MANUALS,

TECHNICAL, ORDERS AND SPECIFICATIONS

SECTION C-1

DEFINITIONS & ACRONYMS

C-1.1 ACRONYMS

ALM Asset Line Manager ASNT American Society of Nondestructive Testing ASME American Society of Mechanical Engineers ASTM American Society for Testing Materials ATON Aids to Navigation AWS American Welding Society BSU Base Support Unit CDR Contract Discrepancy Report CFR Code of Federal Regulations CG Coast Guard COMDINST Commandant Instruction COR Contracting Officers Representative DHS Department of Homeland Security D1 1st Coast Guard District D5 5th Coast Guard District D7 7th Coast Guard District D9 9th Coast Guard District D11 11th Coast Guard District D13 13th Coast Guard District DPW Division Prevention Waterways EPA Environmental Protection Agency FAR Federal Acquisition Regulations FCAW Flux Cored Arc Welding FINCEN Finance Center, USCG FY Fiscal Year GFP Government Furnished Property GMAW Gas Metal Arc Welding HAZMAT Hazardous Material HAZWASTE Hazardous Waste IAW In Accordance With KO Contracting Officer KSC USCG Safety Office KTR Contractor MILSPEC Military Specification MIL-STD Military Standard MLCPAC Maintenance and Logistics Command Pacific MSDS Material Safety Data Sheet NLT No Later Than NSTM Naval Ships Technical Manual NSN National Stock Number OBM Office of Budget and Management POC Point of Contact PRS Performance Requirements Statement PSI Pounds Per Square Inch PWS Performance Work Statement QAE Quality Assurance Evaluator QAIF Quality Assurance Inspection Form QASP Quality Assurance Surveillance Plan QCP Quality Control Plan QPL Qualified Products List QTR 1st qtr (Oct, Nov, Dec), 2nd qtr (Jan, Feb, Mar), 3rd qtr (Apr, May, Jun), 4th qtr (Jul, Aug, Sep) RACON Radar Beacon

SMAW Shielded Metal Arc Welding SOP Standard Operating Procedure SP Service Provider SPEC Specification SSPC Steel Structures Painting Council STD Standard TE Technical Exhibit USC United States Code USCG United States Coast Guard VOC Volatile Organic Compound

C-1.2 STANDARD DEFINITIONS

C-1.2.1 Waterways Operations Product Line (WOPL). Coast Guard entity providing the engineering, maintenance, and logistics support to the ATON mission.

C-1.2.2 Condition Found Report (CFR). A formal written document used by the Contractor to notify the COR of additional work that has been found during the overhaul process. The work listed on the CFR is in addition to the original Task Order and will need to be approved and added to the request by the COR.

C-1.2.3 Contract Discrepancy Report(CDR) a formal written document of SP nonconformance or lack of performance. The CDR is prepared by the COR, or an authorized representative, and forwarded to the SP by the KO whenever performance as determined by the COR or designated representative is unsatisfactory.

The SP completes and returns the report to the KO within five working days of issuance of COR.

C-1.2.4 Contracting Officer (KO) A Government employee responsible for the issuance of task orders, Optional form 347, to the Contractor.

C-1.2.5 Contracting Officer's Representative (COR). A Government employee responsible for coordination of technical aspects of the contract.

C-1.2.6 Defective Service. A unit of service which fails to conform with specified requirements.

C-1.2.7 District. USCG Command Element responsible for a geographical area in the USCG.

C-1.2.8 Finance Center (FINCEN). Coast Guard center for issuing payment of invoices. Located in Chesapeake, VA

C-1.2.9 Fiscal Year (FY). The Federal Government’s fiscal year is from 1 October through the following 30 September

C-1.2.10 Government Furnished Property (GFP). Government furnished property are those provide to the Service Provider for overhaul and outfitting of buoys.

C-1.2.11 Hazardous Materials (hazmat). Materials that are toxic, poisonous, corrosive, irritating, sensitizing, radioactive, biologically infectious, explosive or flammable, and present a hazard to human health, safety and or the environment. Special handling procedures and facilities are required for their disposal in compliance with Federal, State, and local regulations.

C-1.2.12 Hazardous Waste. Any waste that can be classified as solid waste (i.e. a solid, liquid, or contained gaseous material that is no longer being used and is recycled, disposed of, or stored until enough is collected to treat or dispose) and: is listed as a hazardous waste in the Federal Resource Conservation and Recovery Act or exhibits one of the four defined hazardous waste characteristics (ignitability, corrosiveness, reactivity, toxicity).

C-1.2.13 Lot. The total number of service outputs in a surveillance period.

C-1.2.14 Manufacturer's Specifications. Technical information provided by the manufacturer specifying equipment operating parameters and recommended maintenance procedures.

C-1.2.15 Maximum Allowable Deviation. The maximum level of acceptable defects for services provided to the Government by the SP. The standard used to determine if SP work deficiencies are within acceptable variances.

C-1.2.16 MILSPEC. Military Specifications for various processes.

C-1.2.17 Optional Form 347. Government form used to order Supplies or Services from a Contractor.

C-1.2.18 Performance Requirements Summary (PRS). A document which identifies the key service outputs of the contract that will be evaluated by the Government to ensure contract performance standards are met by the Contractor.

C-1.2.19 Performance Work Statement (PWS). A document which identifies the specific tasks needed to be accomplished in completion of the contract.

C-1.2.20 Quality Assurance. Those actions taken by the Government to ensure services provided meet the requirements of the Performance Work Statement.

C-1.2.21 Quality Assurance Evaluator (QAE). A Government person responsible for surveillance of Contractor performance.

C-1.2.22 Quality Assurance Inspection Form (QAIF). A form used to document the inspections and tests performed on every buoy throughout its overhaul process. The form shall be typewritten on standard (i.e., 8½x11 inch) white paper. Inspection results may be handwritten on the form. The form shall be prepared in the facility’s format and shall be legible, in English, and suitable for reproduction. QAIF shall be submitted via CFR.

C-1.2.23 Quality Assurance Surveillance Plan (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the Contractor.

C-1.2.24 Quality Control (QC). Those actions taken by a Contractor to control the performance of services so that they meet the requirements of the Performance Work Statement.

C-1.2.25 USCG District 13. The Thirteenth Coast Guard District provides critical maritime services within the Northwest; including Washington and Oregon. District Headquarters is located in seattle WA.

C-1.2.26 Random Sample. A sampling method where each service output in a lot has an equal chance of being selected.

C-1.2.27 Sample. One or more service outputs drawn from a lot. The number of outputs in the sample is the sample size.

C-1.2.28 Sampling Guide. The part of the surveillance plan which contains all the information needed to perform a random sample.

C-1.2.29 Service Provider (SP) The organization performing the work detailed in the PWS including any individual and/or subcontractor retained to perform such work.

C-1.3 DEFINITIONS APPLICABLE TO BUOY MAINTENANCE.

C-1.3.1 Aid to Navigation (ATON). Any signal device external to a vessel or aircraft specifically intended to assist a navigator to determine position or safe course, or to warn of dangers or obstructions to navigation.

C-1.3.2 ATON Cover Plate. A blank steel cover plate used on 9x35 whistles buoys when no whistle is installed

C-1.3.3 Battery Pocket Closure. The flange, cover and gasket arrangement used to seal the battery pockets on lighted buoys. These closures are normally bolted flange type or swing bolt flange type. There are two styles, one is the knife edge type closures and the other a flat flange type closures.

C-1.3.4 Battery Pocket Cover. A metal plate that attaches to the battery pocket flange using bolts or swing bolts.

C-1.3.5 Battery Pocket Gasket. A rubber seal used on battery pocket closures to form a watertight seal.

There are two styles, one for the knife edge type closures and the other for the flange type closures.

C-1.3.6 Bell. A copper-silicon alloy instrument with a flared opening that emits a metallic tone when struck. Bells are designated by weight: 85 lbs. and 225 lbs.

C-1.3.7 Bell Buoy. A buoy equipped with a bell as a sound signal.

C-1.3.8 Bell Stand. A stanchion bolted to the buoy bell stand plate to support the bell. Bells stands are designated by size of bell it supports.

C-1.3.9 Bell Stand Support Plate. A flange on a short standoff used to bolt bell, gong or external battery boxes too.

C-1.3.10 Bolted Flange. A type of closure that uses bolts to obtain the seal.

C-1.3.11 Buoy. A buoyant object that supports signals and is itself a signal when moored to the bottom of a waterway.

C-1.3.12 Buoy Body. The enclosed portion of the buoy, i.e., the portion that provides the buoyancy including counterweight tube.

C-1.3.13 Buoy Cage or Buoy Tower. The skeleton framework and lantern ring supporting the buoy lantern and containing the radar reflector and day mark area.

C-1.3.14 Buoy Class. Division by size of unlighted buoys (can or nun) into groups. The largest buoy class is first class, and the smallest, sixth class.

C-1.3.15 Battery Pocket. A cylindrical confined interior section of a buoy body for containing a rack of batteries. Pockets are fitted with watertight covers and air vents.

C-1.3.16 Can Buoy. An unlighted buoy having a cylindrically shaped portion above the water line.

C-1.3.17 Chafing Blocks. Wood attached to the counterweight tube on some lighted buoys to prevent the mooring chain from chafing on the tube.

C-1.3.18 Counterweight. A heavy weight, usually metal, fastened to the lower portion of a buoy to increase its stability. The counterweight may be internal to the buoy body.

C-1.3.19 Counterweight Tube. The pipe that protrudes from the bottom of the buoy body on some lighted buoys to which the counterweight is attached. The tubes may be either sealed or open.

C-1.3.20 Crossover Tube. A tube running between the base of the battery pockets on two pocket buoys.

This facilitates the flow of air between pockets.

C-1.3.21 External Battery Box. A watertight steel box with a slide tray for holding batteries external of the battery pockets. When used it is bolted to the “bell stand”. Boxes are fitted with watertight covers and an air vent.

C-1.3.22 Gong. A copper-silicon alloy disk that produces a sonorous tone when struck. When used on buoys they are grouped in arrays of three or four different weights each producing different tones.

C-1.3.23 Gong Buoy. A buoy equipped with a gong as a sound signal.

C-1.3.24 Gong Stand. A stanchion bolted to the buoy body to support the gongs.

C-1.3.25 Guano Bar. A small strip of steel mounted to the top horizontal radar reflector plate to prevent bird guano from running down the vertical face of the reflector.

C-1.3.26 Horn. An electronic sound producing device used as a sound signal on buoys.

C-1.3.27 Lantern. The enclosure for the illuminating apparatus on lighted buoys.

C-1.3.28 Lantern Ring. A metal ring at the top of the buoy cage that protects the lantern from damage during servicing.

C-1.3.29 Lifting Eye. An eye by which the buoy is lifted.

C-1.3.30 Lighted Buoy. A buoy that exhibits a light.

C-1.3.31 Mooring Arm. A long metal bar mounted on the side of some buoys for attachment of the mooring. These arms are hinged at the buoy body to allow them to swing freely in one plane. These are used on 3.5x8LR, 5x11LR and 7x17LR buoys.

C-1.3.32 Mooring Eye. The eye to which the mooring is attached to the buoy.

C-1.3.33 Mooring Pins. Replaceable pins used at the mooring attachment point on some buoys.

C-1.3.34 Nun Buoy. An unlighted buoy having a conically shaped portion above the water line.

C-1.3.35 Odd Bale. The lifting eye used by buoy tenders to haul a buoy out of the water. The “off centered” eye

C-1.3.36 Packing Flax. A specially treated material wrapped around the whistle valve to prevent air escaping between the whistle valve and the whistle housing.

C-1.3.37 RACON. An electronic radar transponder that is sometimes mounted on buoys.

C-1.3.38 Radar Reflector. A physical arrangement of material to reflect to an ordinary radar most of the energy that strikes its surface. On lighted buoys the radar reflector is incorporated into the cage portion of the buoy. It is normally composed of large steel or aluminum plates intersecting at 90 degree angles. On unlighted buoys the radar reflector is normally incorporated into the upper part of the buoy body and configured to give the buoy its characteristic shape (can or nun).

C-1.3.39 Sound Buoy. A buoy that is outfitted with a bell, gong, whistle or electronic horn.

C-1.3.40 Stuffing Tube. A threaded plastic plug with rubber seal inserted in the buoy battery pocket through which an electrical cable passes.

C-1.3.41 Swing Bolt. A stainless steel eyebolt used on swing bolt flanges. The swing bolt can be rotated away from the battery pocket cover once loosened.

C-1.3.42 Swing Bolt Flange. A type of battery pocket closure using swing bolts to secure the battery pocket cover.

C-1.3.43 Tapper. A freely swinging pendulum-like hammer actuated by the wave-induced motion of the buoy to strike the bell or gong and produce sound. Identified as one of the following types: Long or short with a large or small ball.

C-1.3.44 Tapper Cushion. A piece of cushion material installed on buoy cage when buoy is outfitted with tappers functions as a cushioned stop for arch of tapper.

C-1.3.45 Topmark. A spherical mark mounted on a stand above the light on certain lighted buoys to identify it.

C-1.3.46 Unlighted Buoy. A buoy that does not exhibit a light. This term usually refers to can and nun buoys, but in special situations may be a buoy that could have a light but for operational reasons does not.

C-1.3.47 Vent Line. A conduit, open to the atmosphere, which is connected to the battery pocket. The vent allows air to flow through the buoy pocket to vent off gases and/or to provide fresh air to the battery.

C-1.3.48 Vent Valve. A device installed on the ends of buoy vent lines to seal the vent line in case the buoy submerges or rolls over more than a set amount.

C-1.3.49 Whistle. A device attached to some buoys that produces a whistling sound using air forced through the device by the vertical motion of the buoy in the waves.

C-1.3.50 Whistle Ball. The ball used in a whistle valve to control the flow of air into the whistle tube.

C-1.3.51 Whistle Buoy. A buoy equipped with a whistle as a sound signal.

C-1.3.52 Whistle Tube. A long open-ended tube which runs through the center of the buoy body and through which air is pushed by the vertical motion of the buoy to blow the whistle or spin a wave turbine.

C-1.3.53 Whistle Valve. A valve using rubber-coated balls that control the flow of air into the whistle tube. This valve is mounted below the whistle.

SECTION C-2

GENERAL

C-2.1 SCOPE OF WORK. The Contractor shall provide all necessary management, supervision, personnel, labor, materials, transportation, general and specialized equipment (except for Government Furnished Property (GFP) identified in Technical Exhibit Two (TE-2), required to perform the overhaul, outfitting, and transportation of U.S. Coast Guard owned Aids to Navigation (ATON) buoys. Performance shall be according to standards contained herein.

C-2.2 OBJECTIVE. The U.S. Coast Guard, Waterways Operations Product Line requires the Contractor(s) to perform overhaul/repair services for ATON buoys. The USCG has a need for an independent contract to overhaul/ repair buoys located within region 6, District 13. These regions have been determined by current USCG District maps.

Region Six (6) – Northwest (D13): Primary locations include- Tongue Point Astoria WA, Naval Station Everett WA, MSU Portland, OR and Sector Puget. San Francisco, CA and San Pedro, CA

C-2.3 TYPE OF CONTRACT. Requirement Type Contract(s) with Fixed Unit Prices with EPA for fuel and steel. Task Orders will be issued in accordance with the contract when services are required. Task Orders will be issued on an Optional Form 347 (OF-347), “order for Supplies or Services” (or other equivalent form). Individual Task Orders will specify the quantity ordered and the required delivery date(s) and locations. Task Orders may be issued orally, by Facsimile, by electronic commerce (e.g., email), or by mail.

C-2.4 PERIOD OF PERFORMANCE.

Base Period: March 21, 2024 – March 20, 2025

Option Period One: March 21, 2025 – March 31, 2026 (If exercised by the Government) Option Period Two: March 21, 2026 – March 31, 2027 (If exercised by the Government) Option Period Three: March 21, 2027 – March 31, 2028 (If exercised by the Government) Option Period Four: March 21, 2028 – March 31, 2029 (If exercised by the Government)

C-2.5 PLACE OF PERFOMANCE. The primary place of performance will be the Contractor’s facilities.

C-2.6 PERSONNEL. The Contractor shall provide qualified personnel to perform all requirements specified in this PWS.

C-2.6.1 BUOY MANAGER. The Contractor shall designate a Buoy Manager available for routine work between 8:00 AM and 4:00 PM local time Monday through Friday excluding federal holidays. The Buoy Manager shall be responsible for management and coordination of the contract and shall be the point of contact with government representatives and shall be able to read, write, speak and understand English.

The Buoy Manager shall reply to CG correspondence within 1 business day unless otherwise noted. The Contractor shall notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name of any proposed substitute(s). All proposed substitutes shall be able to read, write, speak and understand English.

C-2.6.2 WELDER(s). Welder(s) shall be qualified so to meet the requirements referenced in SILC-WOPL Specification 507. Contractor shall identify those welder(s) that will be performing work on the contract.

Names and certifications shall be provided with proposals and when a change occurs.

C-2.6.3 WELD INSPECTOR(s). Weld inspector(s) shall be qualified so to meet the requirements referenced in SILC-WOPL Specification 507B. Contractor shall identify those weld inspector(s) that will be performing work on the contract. Names and certifications shall be provided with proposals and when a change occurs.

C-2.6.4 PAINTER(s). The Contractor shall identify those painter(s) that will be applying the coating systems in conjunction with the contract. Contractor to provide documentation for painter(s) that show any formal and/or informal training and experience in the application of industrial marine coating systems with proposals and when a change occurs.

C-2.6.5 CONTRACTOR IDENTIFICATION. All Contractor employees visiting Government facilities shall wear an identification badge which shall be Contractor furnished and shall include as a minimum, the Contractor company name, the employee’s name and photo, clearance-level and badge expiration date.

Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

C-2.6.6 EMPLOYEE CONDUCT. Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

C-2.7 CONTRACTOR QUALITY CONTROL (QC) REQUIREMENTS.

C-2.7.1 Contractor Quality Control Plan (QCP): The Contractor shall develop, and maintain a Quality Control Program delineating the Contractor’s QCP and inspection system to monitor and control their performance of services. A written QCP for this PWS shall be submitted to the Contracting Officer within 10 calendar days after contract award for approval. This written QCP shall be updated as changes occur.

Updates shall be submitted to the Contracting Officer for acceptance. The QCP shall include, but not be limited to, the following:

C-2.7.2 Quality Control Program/Inspection System

a. The QC system shall encompass all functions of the contract. It must specify areas to be inspected on either a scheduled or unscheduled basis with the title(s) of the individual(s) conducting the inspection.

b. The Contractor shall develop and implement quality control procedures addressing the areas identified in the PWS herein and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

c. The QC program/inspection system shall be designed to keep the Contractor’s management and the Coast Guard informed of all issues affecting quality to include timely and effective corrective actions.

d. The QC records shall, in part, consist of checklists of inspections and shall indicate the nature, frequency and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken as appropriate.

C-2.7.3 Contents of the QCP/Inspection System shall include, but are not limited to, the following:

a. Introduction to the Quality Control System:

i. Background and rationale for the system

ii. Objectives in using quality control

iii. Successes with and updates for the system

b. Quality Control Process for the Various Tasks

i. Steps and flow diagrams (includes a checklist used in inspecting contract performance during regularly scheduled/unscheduled inspections/testing; method of documenting and enforcing quality control operations.

ii. Inspection procedure (to include checklists used by the Contractor,) identifying the items, frequency, conformance indicators and actions taken if nonconformance to all the service requirements of this contract are found.

iii. Means of identifying and resolving problems

iv. Roles and responsibilities

c. Specific Quality Control Functions

i. Supervision of services covering all the service requirements of this contract (to include schedules for all necessary assignments by dates and areas for each area/building;

submissions and completions reports, availability of project manager/supervisor/shift leader and any substitute/alternates with the flexibility to realign staff for certain events.

ii. One year cycle involving process for initial application

iii. Ordering, receipt, storage, and retrieval of products, supplies, materials and equipment to be used.

iv. Accounting and billing practices

d. Contingencies

i. Special Events or Emergency Situations

ii. Procedures to be used

iii. Obtaining additional employees

e. Strike Contingency Plan

C-2.7.4 Performance Requirements Summary (PRS).

Performance Requirements Completion

Management/Supervisor 100%

QCP 100%

Ensure buoys are overhauled in accordance with specifications provided herein.

100%

Provide accurate and timely invoices after repaired buoys are accepted by the Government.

100%

C-2.7.5 Performance Evaluation Meetings. The Contractor's Project Manager shall be available to meet with the COR to discuss contract requirements, performance standards, etc. Meetings with the COR, and other authorized representatives of the COR may be scheduled every six months or upon request of the Contractor. Meetings may take place via telephone, Contractor’s facility, or Coast Guard installation.

C-2.8 GOVERNMENT QUALITY ASSURANCE (QA) REQUIREMENTS

C-2.8.1 Fundamental Government Responsibilities: The Contracting Officers Representative (COR) is responsible for representing the Contracting Officer in all facets of quality for the services required. The designated personnel will carry out inspections, reviews, and approvals deficiencies; and, ultimately accept on behalf of the Contracting Officer. The functions of the COR are identified in the paragraphs below.

Government personnel, other than the Contracting Officer and the COR, from time to time, may observe the Contractor’s operation. However, these personnel may not interfere with Contractor performance except in such situations as a safety violation is observed. The Government reserves the right to conduct periodic inspections at the Contractor’s facility.

C.2.8.2 General Quality Assurance Functions: To facilitate the surveillance of the Contractor’s quality program by the Government, the COR will verify Contractor compliance with designated performance requirements. In addition, for noncompliance and/or untimely corrective action to deficiencies of specific tasks, the Contractor is subject to re-performance. With this intent, the surveillance approach may not be one that stays the same throughout the duration of the contract. The COR will periodically update the surveillance approach when the need arises. The COR will inspect the Contractor’s QCP regularly for compliance with the requirements herein.

C.2.8.3 Specific Quality Assurance Functions: The COR will establish an Inspection Schedule using the Quality Checklist from the Contractors QC Program. The COR will perform the following qualitative and evaluative functions, which comprise the Government Quality Assurance Surveillance Plan (QASP):

a. Carry out periodic inspections using the Quality Checklist.

b. Report any findings resulting from these inspections to the Contractor and Contracting

Officer.

c. If discrepancies are discovered as a result of the periodic inspections, or any other means, use

Contract Discrepancy Report (CDR) to communicate them to the Contractor and follow up to ensure nonconformance is corrected.

d. Meet with the Contractor’s Project Manager as agreed to or as often as necessary. The

Contractor and COR will sign the written minutes of these meetings, prepared by the COR.

Any area(s) of non-concurrence by the Contractor with the minutes must be specified in writing to the COR within five calendar days of receipt of the signed minutes.

e. Task appropriate actions based on health, safety, environmental and any other inspection result.

f. Perform annual and final Performance Evaluations

C-2.9 ENVIRONMENTAL CONTROL.

C-2.9.1 Volatile Organic Compounds Compliance Plan. The Contractor is required to comply with local

Volatile Organic Compounds (VOC) laws and regulations and shall have an acceptable VOC compliance plan. The plan shall demonstrate that the use of paints, solvents, adhesives, and cleaners comply with local VOC laws and regulations governing VOC materials, and that all required permits have been obtained or will be obtained prior to starting work involving VOCs, in the air district in which the work will be performed. The compliance plan shall be submitted to the COR within 10 calendar days after award. An acceptable compliance plan shall contain, as a minimum, a listing of each material subject to restrictions in the air quality management district in question, the rule governing its use, a description of the actions which the Contractor will take, a description of the actions which the Contractor will use to comply with the laws and regulations, and any changes in the status of compliance during the life of the contract. Alternatively, if no materials are subject to restrictions in the air quality management district where the work will be performed, or if there are no restrictions, the compliance plan shall so state.

C-2.9.2 Toxic Substance And Hazardous Material/Waste Handling. The Contractor is required to comply with all local, state, and Federal laws and regulations when handling hazardous materials and disposing of and handling hazardous materials and other wastes. The Contractor shall have a compliance program outlining how the Contractor handles and disposes of hazardous materials, petroleum products, toxic substances, and hazardous waste. The Hazard Material and Waste Handling Compliance Program shall be submitted to the COR within 10 calendar days after award. The program shall include, but is not limited to, the following elements as appropriate: a general storage site plan, methods used to analyze whether general materials (blasting debris, paint waste, etc.) is hazardous, any hazardous waste licenses and permits, storm water controls and permits, spill response plans, any permits required by National Pollutant Discharge Elimination System, 33 USC 1342, air district permits, noise control plan, identification of hazardous waste and material, the transportation and disposal Contractors. The Coast Guard has the right to require removal from the contract performance of any subcontractor who fails to comply with the laws and regulations or who fails to provide appropriate evidence of compliance with them. With the exception of lead paint, the Contractor shall transport and dispose of any hazardous waste at no additional cost to the Coast Guard and shall list itself on manifests as generator of waste, and shall use its own Environmental Protection Agency (EPA) generator identification number on these manifests. If any lead paint is found, contact the COR and Contracting Officer as directed in the PWS Section C-2.9.1.

C-2.9.3 Environmental Management Plan. For all work performed, the Contractor shall submit a Coast

Guard acceptable hazardous waste management plan to the COR within one week after award. The plan will be reviewed and approved by a Coast Guard hazardous waste manager. Contractor shall re-submit any portion of this Environmental Management Plan determined by the COR to be unacceptable. An acceptable plan shall address, as a minimum, the following requirements:

a. Environmental Protection Agency (EPA) and local authority hazardous waste generator identification numbers or registration of the Contractor, Contractor’s transporters, and disposal facilities (TSDFs).

b. A list of all anticipated hazardous wastes to be generated and a federal, state, and local regulation cross reference list for those wastes.

c. Waste collection and containment procedures.

d. A hazardous materials spill and cleanup plan including tools and materials that will be on hand and readily available to facilitate containment and cleanup.

e. Training certification for Contractor's hazardous waste manager.

f. An Abrasive Grit Blasting and Paint Over-spray provision. Contractor shall insure that all abrasive blast material, paint particles/waste, and paint over-spray is managed in accordance with all applicable federal, state and local environmental requirements and is contained in the work area, and not allowed to enter the atmosphere or water. This prevention may include, as necessary, the use of vacuum-blasting techniques, the construction of temporary shelters, and covering open areas.

C-2.9.4 Lead Paint. The Coast Guard does not expect any lead paint to be found on any of the buoys. As a preventative measure, the Contractor shall test each buoy built before 1980 prior to blasting to ensure that there is no lead content. If lead is found, the Contractor shall immediately notify the COR and Contracting Officer and stop all work on that buoy until further direction is received.

C-2.9.5 Responsibility. The Contractor shall be responsible for complying with all applicable Federal, State and Local environmental laws.

C-2.10 POST AWARD CONFERENCE. The Contractor shall attend a Post Award Conference with, at the minimum, the Contracting Officer and/or COR, WOPL, and QAE(s) no later than 30 business days after the date of award or prior to commencing work. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer or designated representative, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Contractors’ facility and via teleconference for individual not able to attend in person.

C-2.11 DELIVERABLES.

SOW REFERENCE DELIVERABLE / EVENT DUE BY DISTRIBUTION

C-2.6 List of Employees Performing Work

Under Contract With Proposal, then as changes occur

KO

C-2.6.1 Buoy Manager Notification 2 days after Award KO

C-2.6.2 & C-2.6.3 Copy of Certifications for Welders and

Weld Inspectors With Proposal, then as changes occur

KO

C-2.6.4 Documentation for Painter(s) With Proposal, then as changes occur

KO

C-2.7.1 Quality Control Plan (QCP) 10 days after Award COR/KO

C-2.7.5 Performance Evaluation Meetings As Required COR

C-2.9.1 Volatile Organic Compounds Plan 10 days after Award COR/KO

C-2.9.2 Hazard Material and Waste Handling

Compliance Program 10 days after Award COR/KO

C-2.9.3 Environmental Management Plan 7 days after Award COR/KO

C-2.10 Post Award Conference 30 days after Award KO

C-3.1 GFP Report Quarterly COR

C-5.3.2 C-5.5.2

Condition Found Report (CFR) Initial Inspections & As

Required

COR

SECTION C-3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

C-3.1 GENERAL. The Government will provide materials as set forth in TE-2. These parts shall be used by the Contractor only in connection with the performance of this contract. The Contractor shall maintain and account for Government furnished property in accordance FAR Part 52.245-1 Government Property. The GFP will be kept onsite at the Contractor’s facility. The Contractor shall provide GFP Status Report, each quarter to the COR in writing. The report shall included GFP items and quantities on hand. The report shall be signed and dated by the Project Manager.

C-3.2 FACILITIES. Except as follows, the Government will not furnish facilities as part of this contract.

C-3.3 SERVICES. The Government will provide crane services at all Government facilities as required to load and unload buoys and GFP from the Contractor’s vehicles. This service will normally be available between the hours of 8:00 AM and 3:00 PM local time during the workdays of the week (Monday through Friday) except federal holidays. The Government will not load or unload any buoys on or off vehicles that arrive after 3:00 PM local time, except when established time as been coordinated with Government POC. The Contractor shall notify the local point of contact or COR by telephone at least 3 business days before pickup or delivery of any buoys or GFP. If the crane service is not available the Government will notify the Contractor. Delays caused by the crane being unavailable during scheduled periods will not be the responsibility of the Contractor. For example, if a crane is not available on or about the delivery date and directly causes the buoy to be delivered one day after the delivery date, the Contract price will not be deducted for that one day as per TE-1. Additional charges incurred by contractor will be captured by modifying the order to add CLIN X005AJ, Non-Priced Transportation of Buoys.

SECTION C-4

CONTRACTOR FURNISHED ITEMS

C-4.1 GENERAL. Except, for those items specifically stated to be Government furnished in Section C-3, the Contractor shall furnish all necessary supplies, labor, facilities, transportation and equipment to perform the services required by this contract. Transportation shall meet all applicable Local, State and Federal regulations. Materials and supplies provided shall be of specified grade and quality.

C-4.2 MATERIALS. The following are the specific type and quality of some but not all of the required materials that the Contractor shall provide for use in the performance of this contract.

C-4.2.1 MATERIALS FOR THE OVERHAUL OF STEEL BUOYS. All materials used in the repair of steel buoys shall meet the requirements of SILC-WOPL Specification 507B.

C-4.2.2 MATERIALS FOR THE OVERHAUL OF FOAM BUOYS. All materials used in the repair of foam buoys shall meet the requirements of Coast Guard Specification No. 450F and TE-5.

C-4.2.2 PAINT. All paints utilized shall meet the requirements of SILC-WOPL Specification 507B and

TE-5.

SECTION C-5

SPECIFIC TASKS – OVERHAULING AIDS TO NAVIGATION BUOYS

C-5.1 GENERAL: The work to be accomplished within the scope of this PWS is for the overhaul, color change, additional repairs, modifications, disposal, and transportation of ATON buoys and associated hardware.

C-5.2 BUOY CLASSIFICATION. The Coast Guard uses a wide variety of lighted and unlighted steel, foam, and plastic buoys. Lighted buoys and unlighted sound buoys are designated “pillar” buoys by the International Association of Marine Aids to Navigation and Lighthouse Authorities (IALA) due to their cage and tower arrangements. Additional details on the classification of buoys may be found in Chapter 2 of the Aids to Navigation Manual-Technical, Commandant Instruction M16500.3.

C-5.2.1 LIGHTED BUOYS AND UNLIGHTED SOUND BUOYS. Lighted buoys are classified by their diameter at the water line and approximate overall length in feet, e.g. an 8X26 buoy is 8 feet in diameter at the water line and approximately 26 feet long. They are further defined using coded letters after the diameter by length designation. The codes are related to the equipment the buoy has installed and other special characteristics. The most common examples of lighted buoy designations are: 9X35LWR, 9X32LR, 9X20R, 8X26LR, 8X26LWR, 8X21LR, 7X17LR, 7x20LI, 6X20LR, 5X11LR, and 5X9LFR. If these buoys are used without a light the L is dropped from the designation. For example, 8X26LBR becomes 8X26BR.

Only sound buoys are used in this way. There are a small number of unlighted buoys. For the purpose of this Performance Work Statement these unlighted sound buoys shall be treated as lighted buoys.

a. Lighted Buoy Attributes

Designation Attribute

L Lighted

R Radar Reflector

B Bell

G Gong

W Whistle

H Horn

I Ice

C Can-Shaped Radar Reflector

N Nun-Shaped Radar Reflector

F Foam

C-5.2.2 UNLIGHTED BUOYS. Unlighted buoys are identified by their shape (can or nun), class (1st through 6th, with 1st being the largest and 6th the smallest), and various design attributes. The most common buoy designations are: 1CR, 1NR, 2CR, 2NR, 2CFR, 2NFR, 3CR, 3NR, 3CFR, 3NFR, 3NI, 3CI, 4CFR, 4NFR, 5CR, 5NR, 5NI, and 5CI.

a. Unlighted Buoy Attributes

Designation Attribute

R Radar Reflector

C Can-Shaped

N Nun-Shaped

I Ice

F Foam

P Plastic

S Special

T Tall

FW Fast Water

C-5.2.3 QUANTITIES OF BUOYS. The estimated quantities listed in the price schedule shall not be a representation to the contractor that the estimated quantities will be required, or that conditions affecting requirements will be stable or normal. Estimated quantities were obtained by reviewing the records of both current and past requirements.

C-5.3 TASK ORDER.

C-5.3.1 TASK ORDER INFORMATION. All task orders may be issued on an OF 347. Each task order shall contain the following information:

a. The classification of buoys (8X26LR, 1CR, etc.) to be overhauled; with associated CLIN.

c. The final color system to be applied to the buoy (red, green, vertical stripes, etc.) being overhauled.

d. Any additional services required at time of overhaul (sound signal outfitting, tower renewal, etc.); with associated CLIN.

e. Special equipment installation requirements.

f. If transportation is requested; transportation CLIN.

g. Any other pertinent information (destination POC, special instructions, etc).

h. Requested delivery date; TE-3 will provide required number of calendar days for overhaul or color change. Requested date shall not be less than calendar day listed in TE-3.

C-5.3.2 CONDITION FOUND REPORTS (CFR). A CFR shall be submitted after completion of initial overhaul inspection (C-5.5.2). The Contractor shall submit a CFR after blasting the hulls. The CFR shall document findings and, if necessary, recommend activation of additional work items or delivery of GFP.

Multiple truckloads of buoys can be combined on one CFR if the buoys are associated with the same Task Order. The additional work listed on the CFR shall be reviewed and approved by the COR and sent to the Contracting Officer to incorporate the additional work into the task order via bilateral modification. The Contractor shall not complete any additional work without receiving a modification to the task order.

C-5.3.3 PERIOD OF PERFORMANCE / ROUTINE REQUIRED DATE OF DELIVERY. The Contractor is required to complete the overhaul and/or outfitting of the buoy, to included transportation within the number of calendar days specified in TE-3. The time allowed is based on the classification of the buoy to be overhauled and/or outfitted. The date of the task order shall be the basis for determining the required delivery date. If the due date falls on a weekend or federal holiday, delivery shall be extended to the next workday. If a buoy is not available for overhaul at the time of the work request, the delivery date shall be determined using the date the buoy is actually available. When additional CLIN’s are activated via CFR; required date of delivery will be updated on task order modification.

C-5.4 TASK ORDER RECEIPT.

C-5.4.1 GOVERNMENT RESPONSIBILITIES. Prior to pick up by the Contractor, the Government will scrape away all loose marine growth. The Government will also remove the mooring equipment, all batteries, power assembly clamps, solar panels, lantern(s), vent valves, reducers, RACON and/or electronic horn if installed.

C-5.4.2 CONTRACTOR RESPONSIBILITIES. After transport to the Contractor’s facility, the Contractor shall remove all equipment from the buoy if any remains. Retain all sound signals and associated equipment for reuse unless noted by COR for disposal. Dispose of all other equipment (wiring, vent lines, battery pockets covers and gaskets, etc.).

C-5.4.3 CONTRACTOR’S STORAGE OF GFP. Any removed equipment is considered Government Furnished Property (GFP) and shall be held in safe storage by the Contractor. A complete list of GFP is found in TE-2. The Contractor shall keep records of any GFP removed/stored and shall submit a written quarterly report to the COR listing the quantities of the various GFP on hand. Any removed GFP shall be used to outfit other buoys. If inadequate GFP is on hand to meet routine work requests, the Contractor shall notify the COR or COR in writing within 3 business days of the receipt of the task order.

C-5.5 STANDARD OVERHAUL (CLIN X001)

C-5.5.1 GENERAL. Overhaul consists of inspection and reporting, repairing damaged or worn areas, making required structural modifications, preparing the surface of the buoy, painting the buoy to final color choice, and testing the watertight and structural integrity of the buoy body and battery pocket(s) IAW spec 507B and applicable drawings.

C-5.5.2 INSPECTIONS. Initial inspections on all buoy and buoy components shall be completed after abrasive blasting. Noting the standard overhaul as detailed in SILC-WOPL Specification 507B, Section 3.4, record any conditions warranting work in excess of standard overhaul (repairs beyond allotted square footage or condition-based). After completion of inspection, the Contractor shall submit a CFR (C-5.3.2) documenting findings and, if necessary, recommending activation of additional work items or delivery of GFP. In addition to the CFR, the Contractor shall provide the Quality Assurance Inspection Form (QAIF) for each buoy on the CFR as per Spec 507B, Paragraph 3.6.

If the Contractor recommends a buoy as scrap; the government may examine the buoy at the Contractor's facility. The Contractor may apply pre-treatment wash primer to prevent rusting during the examination period. If the COR designates the buoy as scrap; task order will be updated to change CLIN from Overhaul (CLIN X001) to Dispose (CLIN X004).

C-5.5.3 BUOY REPAIR.

C-5.5.3.1 STEEL BUOYS. All steel buoys shall be overhauled in accordance with SILC-WOPL Standard Spec 507B, Section 3.4.

C-5.5.3.2 FOAM BUOYS. All foam buoys shall be overhauled in accordance with TE-5.

C-5.6 COLOR CHANGE (CLIN X002)

C-5.6.1 COLOR CHANGE. (CLIN – X002) This CLIN will be used when requested by the government.

a. REMOVAL OF EQUIPMENT. When a color change is requested, all external hardware (i.e.

bells, gongs, tappers, external battery boxes, and whistles) shall be removed from buoy. The hardware that is removed shall be returned to the Government or held by the Contractor in storage as directed in the work request.

b. SURFACE PREP. From 6” below the waterline upwards the buoy will be blasted to SSPC-

SP7 to such a point that the previous color is no longer visible. The waterline is shown in SILC-WOPL Standard Spec 507B Section 3.4.13; FIGURE 1.

c. COATINGS. Coatings shall conform to requirements of SILC-WOPL Standard Spec 507B

Section 3.4.13.

d. INSTALLATION OF EQUIPMENT. Unless directed on work request, all hardware removed shall be re-installed on buoy prior to government acceptance.

C-5.7 ADDITIONAL WORK ITEMS (CLIN X003).When activated, CLINs under this section shall be completed in conjunction with work associated with Overhaul CLIN.

C-5.7.1 REPLACE 1 SQFT BUOY BODY PLATING. (CLIN – X003AA) For repair to body plating that is in excess of standard overhaul (CLIN X0002A). The plate installed shall be of equal thickness to the original steel plate IAW the applicable drawings. The edge of the plate shall not overlap the original shell and must be faired into the original shape of the buoy. Prior to finishing the repair of the outer steel plates, any part of the internal structure of the buoy that was also damaged or removed when the shell was cropped out shall be repaired. This may require cutting a temporary access port in the buoy hull. This is an acceptable procedure. This port shall be repaired by filling the hole with new plate, or the plate that was removed, and welding it in place. After all repairs, the buoy shall be airtight. Buoy body shall be retrofitted if necessary with a second air test coupling 180 degrees from existing coupling on the buoy’s hull to facilitate the gas-free testing. Leaks shall not be patched with epoxy, paint, glue, sealant, or any other filler compound.

C-5.7.2 REPAIR BATTERY POCKET(S). (CLIN – X003AB) Battery pockets shall be repaired. Work shall be in accordance with SILC-WOPL Standard Spec 507B Section 3.5.1.1. This CLIN covers the repair of a single pocket. This CLIN does not apply to 7x20 LI or LIR buoys.

C-5.7.3 POCKET FLANGE AND CLOSURE DEVICE CONVERSION. (CLIN – X003AC). V-band or

Bolted closures (excluding 7x20LI / LIR buoys) shall be replace with a swing bolt flange per drawing 121102, 121104, 121143, 121160 or 121162 as applicable. This CLIN covers the conversion of both battery pockets.

C-5.7.4 PERMANENTLY CLOSE BATTERY POCKET(S). (CLIN – X003AD) The government may request that vent lines be removed and battery pockets welded shut. Work shall be in accordance with SILC-WOPL Standard Spec 507B Section 3.5.2. This CLIN covers the closure of all battery pockets on the buoy.

C-5.7.5 INSTALL NEW TOWER. (CLIN – X003AE) A 9X35, 9X32, 9X20, 8X26, 7X17 or 6X20 buoy provided for overhaul that is completely missing its tower or is determined by the COR to be too badly damaged to repair shall have a new tower installed. The new tower shall be installed in the same manner as the previous tower by welding the new tower to the buoy body; exterior shall be painted the same color as the buoy; work to be in accordance with SILC-WOPL Standard Spec 507B Section 3.5.3 and applicable drawings. Replacement towers will be provided as GFP.

C-5.7.6 7X20LI CONVERSION TO 7X20LIR. (CLIN – X003AF) A 7X20 buoy provided for overhaul that is without a radar reflector (7X20LI) shall be converted to a radar reflective style as detailed in drawings.

The new radar reflector shall be installed in the same manner as the previous by welding the new radar reflector to the buoy body; exterior shall be painted the same color as the buoy; work to be in accordance with SILC-WOPL Standard Spec 507B Section 3.5.4 and applicable drawings.

C-5.7.7 MANUFACTURE AND INSTALL LIFTING EYE/MOORING EYE. (CLIN - X003AG) If buoy is delivered with a missing lifting eye or mooring eye, install as necessary. CLIN covers the replacement of one (1) eye only. Work shall be in accordance with SILC-WOPL Standard Spec 507B Section 3.5.5 and the applicable drawings.

C-5.7.8 MANUFACTURE AND INSTALL MOORING ARM. (CLIN – X003AH) If a 7x17 or 5x11 buoy is delivered with a missing mooring arm, manufacture and install a new arm. Work shall be in accordance with SILC-WOPL Standard Spec 507B Section 3.5.6 and applicable drawings. CLIN covers the replacement of one (1) arm only.

C-5.7.9 INSTALL…