Government Responses to Solicitation Questions.xlsx
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- Inspection, Testing, and Maintenance Fire Preventive Systems at USCG Base Elizabeth City
- Solicitation number
- 70Z08423QAA550400
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Sheet1
| AMENDMENT 1 | ||
| SOW | Contractor Question | Government response |
| 3.17.1.1 | Under this type of work, the Contractor shall perform such upgrades/connections as required. This work will only be performed during normal working hours until the work is completed. Any equipment or material provided and installed by the Contractor shall be identified on the service call report for use with the existing equipment and devices that comprise the fire protection system including what has been upgraded or replaced. Any work done will be coordinated with the COR. | This will be included under service call work hours. |
Emergency Service Calls, Corrective Service Calls, and Emergency Repairs (CLINS 0055, 0056 and 0057)
| 3.17.1.2 | The Contractor shall disconnect and reconnect the existing system as necessary to accommodate construction in various buildings. The COR shall notify the Contractor whenever such service is required. The Contractor shall respond within the time frames required "Scheduled Maintenance Work" as required by the COR. Any equipment or material provided and installed by the Contractor shall be identified on the service call report for use with the existing equipment and devices that comprise the existing fire protection system or that which it upgraded or replaced. | This will be included under service call work hours. |
| All AFFF is scheduled to be banned for all military installations by Sept. 2024. Without knowing what agent will be used after the AFFF is removed from the base, would it be better to exclude the disposal portion of the solicitation from the option years 2-4? I wanted to make sure that this is on your radar since it is going to be an expense down the road | Please include disposal at this time. | |
| 3.17.5 | AFF Main Drain Water Collection Test: During the Main Drain test of the sprinkler systems located in Building 49, 75, and 79, the water must be collected by means of a container, such as a FRAC Tank, etc | Pricing shall be included on CLIN XX58 for the Base and 4 Option Periods. |
| Can we use our online fire alarm/suppression reporting system to provide the reports instead of using the provided report | Yes - as long as your online reporting system provides required information. | |
| 1.3.2 | This states that the UFC requirements shall dictate identified tasks and frequency of inspections and testing. In 3.2.1, the “base period” refers to the 5 year inspections per NFPA. Please clarify that this 5 year inspection is in accordance with per NFPA, as the UFC requirements are much different for 5 year inspections. | 5 Year inspection shall be IAW NFPA |
| 3.9 | Please clarify if the 5 year inspection of the water tank is to be included in the cost of this proposal. | 5 year inspection of water tank should be included in the cost of proposal |
| 3.13 | Please clarify that the cost for these additional tests will be covered under the maintenance cost and additional to the annual inspection pricing. | This work will be in addition to required maintenance and will be included under service call work hours. |
Task Orders will be issued for additional tests.
| 3.17.5 | ||
| 5.1, 5.2, 5.3, 5.4, 5.5 | Please Clarify who is responsible for the cost of the FRAC tank? Who is responsible for disposing of contaminated water/foam? | The contractor is responsible for disposing the contaminated water/foam. Pricing for that shall be included on CLIN XX58 for the Base and 4 Option Periods. |
| Schedule | Contractor Question | Government response |
| CLIN 0001, 1001, 2001, 3001 & 4001 all reference the 1st year UFC requirements. Can you please correct this to reference the correct UFC year? Please note that 1.3.4.1 is currently not correct, as the annual UFC is being completed under the current option year 4. The base period should be 2 year requirements for UFC? | Para. 1.3.4.1 (a, c & e) - These paragraphs should include the 2nd Year Requirements of UFC vs. annual requirements as stated. Para. 1.3.4.1(b & d) should include annual requirements of UFC. These changes should also be reflected in CLINS 0001, 1001, 2001, 3001 & 4001 |
SEE SCHEDULE AMENDMENT 1
SEE SOW AMENDMENT 1
| Will the government be providing the schedule from the previous year inspections that must be followed or will the contractor be able to provide a schedule for going forward to meet this requirement? | Contractor will be providing a schedule going forward to meet this requirement. |
| Pricing Sheet – will the government be providing the NTE amount for the Emergency Repairs? | That CLIN (0057) has been removed from the Schedule. |
| General Questions | Contractor Question | Government response |
| Equipment List – Semi-Annual & Annual Fixed System Inspections – Bldg.24 does not have any equipment listed? Or is this supposed to be Bldg. 23? Can you please provide equipment list for either? | Bldg 24 should list Ansul R-102 fixed system with 9 gallon capacity. | |
| Is it the intent of the contract for the contractor to provide annual maintenance to the Diesel engines, to include oil change, filter change, etc.? If the answer is yes, can you provide the Engine Model, Make and Serial numbers? | Is there a technical exhibit for the engines? Contractor is not responsible for performing annual maintenance to diesel engines. | |
| The previous contract included the maintenance on the Suppression system. Wording was “Ensure all cylinders have been hydrostatically tested. If they are out of their service date, then they must be replaced/serviced by the contractor.” Please verify that this will be done on an additional time and material basis or is it included in the contract? If it is included in the contract, please provide all tank sizes and last year of hydrostatic test. | This work will be conducted via additional task order to the contract. | |
| in regards to the Fixed Suppression Systems – Please verify that the recharge of these systems is not included in the contract amount or/and billed additional on the time and material rates? | This work will be conducted via additional task order to the contract. | |
| The Monaco Head End equipment is not addressed in the SOW. Is it the contractor’s responsibility to maintain this and provide programming for new systems on base? If yes, will this be on a time and material basis or included in the contract price? | This work will be conducted via additional task order to the contract or via Service Call work hours. | |
| Please verify the inventory in building 50, is there any system in this building? | Correction - There should not be any systems listed for Bldg 50. | |
| Can you provide us with an old inspection report that you can share so we can get more information from the reports? | A previous inspection report will be provided after award. | |
| During the site visit a deficiencie at building 49 showed the afff tank low for several years. It was mentioned that any pre-existing deficiencies would remain the responsibility of the incumbent contractor to repair unless the repair will need a separate prposal to be approved. Please Confirm | Any pre-existing deficiencies will be handled on a case by case basis and funded via Task Orders. |
In addition, Can the government provide a list of existing deficiencies.
File details come from the government source that posted it. Updated .