Scope of Work and Specifications

Sector Field Office Fort Macon Fence Extension Project

July 2026

Project COR

Name: Andrew Miller Email: Andrew.L.Miller@uscg.mil Command Security Officer

1. Scope:

The objective of this project is to procure and install a secure, highly durable section of security fencing at the northeast corner of Sector Field Office (SFO) Fort Macon, where the installation adjoins Fort Macon State Park. The fencing solution must successfully bridge the gap between the existing perimeter fence and the mean low water line, ensuring installation security while withstanding a harsh, dynamic marine environment.

The contractor shall propose and install a fencing solution that connects to the preexisting perimeter fence line on the northeast corner of the installation. The new fence section will run down the sandy beach and extend into the water to the mean low water mark, covering an approximate total distance of 45 feet.

Rather than issuing a prescriptive, rigid design, the Government is providing this statement of objectives (SOO) to allow industry experts to propose innovative, durable, and cost-effective structural and marine engineering solutions that satisfy the performance and security specifications outlined below.

2. Government Facilities and Utilities:

a. Electrical power is available on the site. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded.

b. Telephone services will not be available for use by the Contractor.

c. Building restroom facilities are not available for use.

d. The Contractor, their employees, and any sub-contractors shall become familiar with and obey all SFO regulations. All personnel employed on the project shall keep within the limits of the work area and shall not enter any other area outside of the work site unless to do so in the performance of their duties. Work site and execution must be arranged so as not to disrupt normal operations in this area. There shall be No Smoking in any Coast Guard building. All smoking must be done only in a designated smoking area.

3. Materials and Locations:

a. Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be in accordance with manufacturers recommendations in a clean, dry, well-ventilated area. Stored materials shall be protected from sunlight and kept away from excessive heat. The Contractor shall not store any highly flammable materials in the work area.

Sufficient area for staging is available on site; storage areas will be pre-approved by the Contracting Officer’s Representative (COR). Special precautions shall be taken to ensure construction materials and debris do not enter the waterway.

b. Laydown areas will be approved by the COR with coordination from the SFO Environmental Compliance Office. Any damage to vegetated areas shall be repaired and reseeded by the Contractor.

4. Labor Laws:

a. See Section 52.222 of the contract clauses for applicable labor requirements, and the attached wage determination for prevailing rates that must be paid to covered workers.

5. Safety:

a. The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. The Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1926 (series), State and Local safety laws, rules, and regulations. Any operation defined as “Hot Work” as per OSHA/NFPA requires a permit to be issued by SFO Facilities Engineering Officer. This includes welding, cutting, brazing, grinding or any work that could produce sparks or heat and may initiate a fire.

6. Environmental Compliance:

a. Environmental Discharges

i. Wastewater associated with any maintenance or repair shall be quantified in a maintenance schedule. Nothing shall be discharged to a storm drain at any time during the project. All spills shall be reported to the COR.

b. Waste

i. Any waste as a result of the project shall either be recycled in accordance with CIM 16455.10 or be disposed of in accordance with the Resource Conservation and Recovery Act. Any Hazardous Waste shall be manifested off site with SFO listed as the generator and signatory. Any hazardous waste shall be analyzed, characterized, stored and disposed of in accordance with the Resource Conservation and Recovery Act and all applicable federal, state and local laws and ordinances.

c. Chemicals

i. All chemicals required for this project shall be preapproved by the

COR. All applicable Safety Data Sheets shall be provided to both the COR. Proper storage shall be provided in accordance with 29 CFR

1910.1200. All installation related solid waste shall be removed from SFO after each working day. All extra chemicals and products shall be removed from the site upon work completion, as the Emergency Planning and Community Right-To-Know Act requires Coast Guard to maintain an inventory of all Hazardous Materials located at the site.

The Contractor is required to comply with local VOC laws and regulations.

7. Liability of Contractor:

a. Any damage to government property caused by the Contractor shall be repaired or replaced by the Contractor at no cost to the government. The Contractor shall not disconnect any service without approval from the COR.

8. Existing Site Conditions:

a. The Contractor must satisfy themselves with the existing site conditions and the work to be performed. All potential Contractors are strongly encouraged to visit the site to field verify any/all quantities before submitting proposals.

All visitors must complete a visitor access request in accordance with SFO Security Policy and present a valid Real ID or passport as a method of identification. Visitors with a valid Military ID or RAPIDGate pass will not be required to complete the access form. Interested Contractors shall make arrangements for site visits with the COR. All site visits are to be prearranged a minimum of three (3) days in advance. To arrange a site visit, the following information must be provided: full name, date of birth, and driver’s license number.

b. After award, all Contractors that require Base access will have to be pre-vetted for entry prior to commencement of work.

9. Site Restoration & Clean Up:

a. The work site shall be cleaned up at the completion of each workday. Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains. There will be no final acceptance of the contract until the COR approves the appearance of the job site.

10. Contract Timeline:

a. Schedule of Work:

i. A workday is defined as any non-weekend or non-Federal Holiday. The Contractor shall perform all work during normal work hours. The normal working hours are 0700 – 1530, Monday through Friday. If the Contractor would like to work outside normal working hours, permission must be obtained from the COR.

ii. The Contractor shall provide all required information and complete this contract within the time schedule below, unless approved by the Contracting Officer.

iii. Provide all required submittals to the Contracting Officer within 10 workdays after contract award.

iv. The COR will have 7 workdays days to review the submittals and respond to the Contractor.

v. The Contractor, upon receiving notification to proceed and acceptance of submittals, must mobilize to the site within 30 workdays.

vi. Completion of work shall be accomplished within 90 workdays from notification to proceed and acceptance of submittals.

vii. The Contractor shall schedule all work with the COR. The Contractor shall understand the importance to schedule and complete all work in a timely fashion.

viii. The Contractor may notify the Contracting Officer of any long lead time equipment or materials and request a modified delivery date of the work.

b. Contract Submittals:

i. The following list of submittals must be submitted on the timeline indicated and define the specific minimum requirements for this contract. The submittal shall contain sufficient information that can be used to determine compliance of the material with these specifications and referenced specifications.

Submittal Deliverable Required Submittal Timeline

Pre-Bid Site Visit Request Information ☒ In accordance with solicitation posting

Initial Product Data ☒ With quote/proposal

Certifications/Licenses

• Mechanical License

• Electrical License

☒ With quote/proposal

Past Performance of Related Work ☒ With quote/proposal

Final Product Data ☒ Within 7 calendar days after

Contract Award

Project Schedule ☒ Within 15 calendar days after

Contract Award Post-Award Site Visit Request

Information ☒ As required

*Final payment will not be made until all deliverables are submitted and accepted.

11. Detailed Technical Requirements:

The Contractor shall provide all necessary transportation, labor, equipment, materials, parts, and supervision to install the new fence. Attachments have been provided including work site photographs and map location.

a. The contractor shall propose and install a fencing solution that connects to the preexisting perimeter fence line on the northeast corner of the installation. The new fence section will run down the sandy beach and extend into the water to the mean low water mark, covering an approximate total distance of 45. Rather than issuing a prescriptive, rigid design, the Government is providing this SOO to allow industry experts to propose innovative, durable, and cost-effective structural and marine engineering solutions that satisfy the performance and security specifications outlined below. The following are the core objectives of the project:

i. Security & Intrusion Prevention: Provide a robust physical barrier that effectively deters, delays, and prevents unauthorized pedestrian access to SFO Fort Macon from the adjoining public State Park and beach.

ii. Environmental & Tidal Resilience: Withstand extreme coastal weather conditions, including high winds, storm surges, regular tidal cycles, shifting sands, and continuous exposure to highly corrosive saltwater and salt spray.

iii. Structural Stability: Maintain long-term structural integrity and vertical alignment despite constant wave action, tidal currents, and sand erosion/accretion along the 45-foot stretch extending into the surf zone.

iv. Regulatory & Environmental Compliance: Ensure all components, anchoring, and installation methods comply with applicable local, state, and federal environmental regulations.

b. Technical & Compliance Requirements - All proposed fencing solutions and materials must comply with Coast Guard Commandant Instruction (COMDTINST) 5530.1C Physical Security and Force Protection Program Manual guidelines for chain link fencing as adapted by the Sector North Carolina Command Security Officer for the marine environment:

i. Fabric

1. The standard fence fabric shall be at least nine-gauge stainless steel wire.

2. Mesh openings shall not be larger than two inches per side.

3. The fabric must feature a twisted and barbed selvage at both the top.

ii. Fabric Ties

1. If any ties are coated or plated, the coating or plating must be electrolytically compatible with the stainless-steel fence fabric to completely inhibit galvanic corrosion.

iii. Height

1. The standard overall height for the restricted area fencing shall be eight (8) feet.

2. This must consist of a physical fabric height of seven (7) feet, topped by a one (1) foot top guard.

iv. Fencing Posts, Supports, and Hardware

1. All posts, structural supports, and hardware must meet or exceed the requirements of Federal Specification RR-F- 191K/GEN (latest version).

2. All posts and structural supports must be located strictly on the inner (protected) side of the fencing.

3. Posts must be positively secured and anchored into the beach soil and marine sediment using methods that prevent shifting, sagging, tilting, or total collapse due to shifting sands and wave action.

v. Reinforcement

1. Taut reinforcing wires must be installed and interwoven or securely affixed with fabric ties along both the top and bottom of the fence to stabilize the fabric.

2. Top rails shall not be installed, as they can be utilized as climbing aids.

vi. Ground Clearance

1. The bottom of the fence fabric must remain within two (2) inches of firm soil, or be buried sufficiently into the soft, shifting sand to compensate for natural beach erosion and shifting contours at the time of completion.

vii. Top Guards

1. A standard security top guard must be constructed along the entire length of the fence.

2. The top guard supporting arms must face outward (away from the SFO protected site) and upward at approximately a 45-degree angle.

3. Supporting arms must be permanently affixed to the top of the fence posts, increasing the overall height of the fence by at least one (1) foot.

4. Three (3) strands of 12-gauge barbed wire, equally spaced, must be installed along these supporting arms.

c. Marine, Coastal Engineering, & Structural Recommendations

i. Because a portion of the fence will be situated in the active tidal/surf zone (reaching down to the mean low water mark), the contractor’s proposal must specifically address coastal dynamics.

ii. To withstand the dynamic forces of wave action, sand shift, and tidal changes, the Government recommends utilizing a heavy-duty wooden dock piling system to support the fence fabric rather than mounting the fence to a rigid, impermeable structure such as a sheet pile wall.

iii. The contractor may propose a solution incorporating a robust, marine-treated wooden piling at one end of the fence, another wooden piling at the water-terminating end, and at least one supporting wooden piling in the middle.

iv. This approach allows water and shifting sand to pass through more freely, reducing structural drag and lateral wave load on the fence, while preventing the localized scour and erosion often caused by solid sheet pile walls.

d. Miscellaneous

i. It is HIGHLY recommended that the Contractor make a site visit to properly evaluate the location of the equipment and verify all aspects and/or specifications to the existing equipment.

ii. Scheduling: The Contractor shall provide a detailed schedule within fifteen (15) calendar days after contract award. The Contractor shall schedule all work with the Contracting Officers Representative (COR).

12. Inspection and Acceptance:

a. The COR will accomplish inspection and acceptance of work.

b. The Contractor shall perform all work in accordance with all Federal, EPA, OSHA, and State of North Carolina laws and regulations.

13. Reference Documents:

a) Map Location, Site Photos

Map location of NE corner where SFO Fort Macon meets the beach of Fort Macon State Park.

Staging area above work site. Temporary fencing can be removed by USCG forces to enable access to beach front.

Beach front location. New fencing will extend from the post in the foreground, down the beach into the water.