Attachment_A_-_Statement_of_Work_(Amendment_000001).pdf

Request for Quotation (RFQ) 70Z07918QMNJ00100, Amendment 000001

Attachment A Statement of Work

RFQ 70Z07918QMNJ00100

ATTACHMENT A - STATEMENT OF WORK

United States Coast Guard, C4IT Alexandria, VA

Electronic Navigational Charts Formatted to CD-ROM/DVD Media

1.0 GENERAL

1.1 Background. The US Coast Guard (USCG) Navigation Center (NAVCEN) manages the procurement of electronic charts (E-chart) for Coast Guard cutters in conjunction with the Office of Cutter Forces (CG- 751). USCG vessels require updated electronic charts (E-Charts) in ELECTRONIC NAUTICAL CHARTS (ENC) and RASTER NAUTICAL CHARTS (RNC) format for their areas of operation, which include U.S., Canadian, Latin American, and Caribbean waters, as well as other select areas. The E-charts provide source data to Coast Guard Command and Control Systems which are critical to the direct fulfillment of military and intelligence missions, as well as safe navigation.

The primary system supported is the Coast Guard Electronic Chart Display and Information System (ECDIS) as well as secondary systems such as the Coast Guard Electronic Chart System (CG-ECS) and the Command, Display, and Control (COMDAC) System. Most electronic navigational charts for U.S. waters are sourced from the National Oceanic and Atmospheric Administration (NOAA), National Geospatial Intelligence Agency (NGA) or the US Army Corps of Engineers (USACE). Charts for non-U.S. waters will need to be acquired from or produced on the authority of various International Hydrographic Offices such as the United Kingdom Hydrographic Office (UKHO).

1.2 Objective. The contractor shall provide all necessary supplies, materials and services needed to meet the requirements of this contract.

1.3 Scope. Coast Guard cutters require the use of up-to-date ENCs and RNCs for navigation. This statement of work specifies the requirements necessary for the content, frequency, and distribution of electronic charts (E-charts) on CD-ROM or DVD discs.

1.3.1 Charts for U.S. Waters: National Oceanic and Atmospheric Administration (NOAA) Raster Navigational Charts (RNC’s) in BSB 3 format and Electronic Navigational Charts (ENCs) in S-57 format must be acquired from NOAA. U.S. Army Corps of Engineers (USACE) Charts Inland ENCs (IENCs) must be acquired from USACE. In addition USACE Inland Chart Books must be produced in BSB format. These charts must be tested for operability and accuracy and packaged into specific geographical regions on discs as per Attachment E.

1.3.2 Charts for International Waters: Charts for international waters include those produced by the National Geospatial Agency (NGA) or International Hydrographic Offices. International Hydrographic Offices include Canadian Hydrographic Service (CHS), Land Information New Zealand (LINZ), United Kingdom Hydrographic Office (UKHO), etc. Charts from International Hydrographic Offices must be produced under agreements with those agencies. Such agreements must be provided with the quote submission. The government will furnish a license for Canadian Hydrographic Service (CHS) data to the contractor under an existing bilateral agreement. RNCs must be in BSB 3.0 format. These charts must be tested for operability and accuracy and packaged into specific geographical regions as per Attachment E.

1.3.3 Updates: The US Coast Guard E-chart products are to include 12 monthly distributions for each region (per Attachment E) of Notice to Mariners (NTM) updated charts on CD-ROM or DVD discs. These charts are to be delivered up to date for the month that they are provided.

2.0 GOVERNMENT TERMS & DEFINITIONS

C3CEN

USCG Command, Control, and Communications Engineering Center located in Portsmouth, VA

COR

Contracting Officer’s Representative. A non-contracting person who is given the chief role to monitor and administer the technical aspects of the contract’s Statement of Work

Cutter A Coast Guard Ship DHS Department of Homeland Security ENC Electronic Nautical Chart HLS Homeland Security KO Contracting Officer KS Contract Specialist MACR Meso-American Caribbean Region RNC Raster Nautical Chart USACE U.S. Army Corps of Engineers WHECs High-Endurance Cutters, 378 feet WMECs Medium-Endurance Cutters, 270 feet WMSLs Maritime Security Cutter, Large, 418 feet WAGB Polar Class Cutters, 399 feet. There are two Polar Class cutters WIX USCGC Eagle. There is one WIX, homeport is New London, CT WAGBB USCGC Healy, Homeport Seattle, WA WPCs Patrol Coastal Cutters, 179 feet

2.1 Point of Contact: TBD at time of award.

3.0 PROPERTY

3.1 Government Furnished Material

• US Coast Guard Distribution Spreadsheet (Attachment E)

• US Coast Guard Region and Chart Specified Lists (Attachment E)

• Vega ECS Software

• VEGA ECDIS Software

• TRANSAS NaviSailor 3000 (NS3000)

• COMDAC-INS Software installed on a Unix Workstation

• Paper charts, requested by vendor, through NOAA and NGA

• Digital charts, requested by the vendor through NGA

• License for Canadian Hydrographic Service (CHS) RNC and ENC Data –

*Note: contractor must convert RNC data to 4-bit color

3.2 Contractor Furnished Property/Material

• Chart Data

• CD-R’s

• DVD-R’s

• CD/DVD labeling

• Postage Packaging

• Postage

• Vendor is responsible for requesting new editions of charts through NAVCEN to maintain a proper up to date chart portfolio.

4.0 CONTRACTOR PERSONNEL – N/A

5.0 DELIVERABLES

5.1 Meetings and Reports

5.1.2 Kick-Off Meeting: The contractor shall attend a Kick-Off Meeting with the KO and the COR not later than 8 business days after the date of award. The purpose of the Kick-Off Meeting, which will be chaired by the KO, is to discuss technical and contracting objectives of this contract. The Kick-Off Meeting shall be held via teleconference.

5.1.3 Monthly Status Reports: The contractor shall provide updates for each monthly chart portfolio to the COR delineating changes to the chart portfolio and disc shipping quantities. This will be accomplished through updated versions of Attachment E submitted by the end each month.

5.2 DATA DELIVERABLES

5.2.1 NOAA ENC’s and RNC’s: Provide (produce and distribute) monthly CDs or DVDs (copies of the Master CD’s/DVD’s) containing updated NOAA ENCs (ENCs must be formatted for rock ridge extensions) and RNCs to Coast Guard Cutters and other Coast Guard organizations listed in Attachment E. Raster Charts will be in BSB 3 format, 4 bit color. Charts will be grouped into multiple disc Regions as outlined in Attachment E. All E-charts must be fully tested (QA) by the contractor for accuracy, and to ensure compatibility with specified Coast Guard Navigation Systems prior to delivery to the Government.

5.2.2 USACE IENC and Inland Waterways Raster Charts: Provide (produce and distribute) monthly CDs or DVDs (copies of the Master CD’s/DVD’s) containing US Army Corps of Engineers (USACE) Inland ENCs (IENC) and USACE River Charts in BSB format to Coast Guard Cutters and other Coast Guard organization as specified in Attachment E. In addition, the USACE Inland Chart Books must be produced in BSB 3.0 format. Charts will be grouped into multiple disc Regions as outlined in Attachment E. All E-charts must be fully tested for accuracy and to ensure compatibility with specified Coast Guard Navigation Systems.

5.2.3 Canadian ENCs and RNCs : Provide (produce and distribute) monthly CDs or DVDs (copies of the Master CD’s/DVD’s) containing updated Canadian ENCs and RNCs to Coast Guard Cutters and other Coast Guard organizations listed in Attachment E. Raster Charts will be in BSB 3 format, 4 bit color.

Charts will be grouped into multiple disc Regions as outlined in Attachment E. All E-charts must be fully tested for accuracy and to ensure compatibility with specified Coast Guard Navigation Systems.

5.2.4 International Electronic Charts: Provide (produce and distribute) monthly CDs or DVDs (copies of the Master CD’s/DVD’s) containing updated Latin American, Caribbean, and other regions RNCs to Coast Guard Cutters and other Coast Guard organizations listed in Attachment E. Raster Charts will be in BSB 3 format, 4 bit color. Charts will be grouped into multiple disc Regions as outlined in Attachment E.

All E-charts must be fully tested for accuracy and to ensure compatibility with specified Coast Guard Navigation Systems.

5.2.4.1 BSB 3.0 Charts: For BSB 3.0 Charts when not already included by the issuing Hydrographic Office, TTS (Territorial Sea) and EEZ ( Exclusive Economic Zones) boundaries shall be included (indicated) on all BSB 3.0 charts with a scale of 1:200000 or smaller. TTS and EEZ data shall be derived from GMBD (Global Maritime Boundaries Database) or a suitable equivalent as approved by the COR.

5.2.5 Contingency Discs: As described below, contingency disc usage is tracked by the contractor and the COR. The Contingency Tracking Spreadsheet (specified in paragraph 5.2.5.3) shall be emailed to the COR on a quarterly basis.

5.2.5.1 Contingency Portfolio Management: Ten (10) sets of discs are to be produced each month for contingency purposes and retained by the vendor until the COR requests shipment. Contingency Discs are used to accommodate changes in Cutter operations and new homeport assignments as well as possible errors in disc assignments to Cutters. Once a need for a contingency disc(s) is identified, the required issuance will be designated as either permanent or temporary by the COR. If temporary, dates of performance will be assigned. The contractor will be notified by email of any contingency requirements. The contractor must report back once the contingency disc(s) have been shipped.

5.2.5.2 Contingency Disc Shipping: Contingency Disc(s) are to be shipped Priority mail or by an Overnight Carrier Postage option as designated on a case by case basis. The CG will provide a third party billing account number for overnight postage handling. The CG will only pay for contingency Discs. All other monthly shipments are FOB Destination.

5.2.5.3 Contingency Disc Spreadsheet: The Contractor must track the usage of contingency discs on the distribution spreadsheet. This spreadsheet must be emailed to the COR on a quarterly basis and after any changes. Contractor shall notify the COR if the number of discs requested exceeds contingency amounts.

5.2.6 Data Transfer: Supply a secure means to transfer files and data by secondary (primary is shipping) means to Coast Guard Units when shipping to a particular location may not be feasible to meet critical time-sensitive applications. The contractor shall supply a dedicated high speed internet connection. The Coast Guard will establish a suitable means for transferring chart data to the contractor.

5.2.7 Changes: All changes to the region list of charts caused by a hydrographic office adding and deleting charts from their portfolio must be reported to the COR. An updated E-Chart Distribution Spreadsheet and an updated Region Chart List Spread Sheet (Attachment E) shall be submitted monthly.

5.2.8 Disc Region Masters: Produce masters for each region per Attachment E.

5.2.8.1 Updates: Charts will be updated on a monthly basis to include corrections through the majority of the month.

5.2.8.2 Files: Using Attachment E, create BSB and ENC (as appropriate) directories and populate them with NTM-updated charts and associated, required files (Region.txt, Reg.idx, and Catalog.031)

5.2.8.3 Disc File Format: Each CD-ROM or DVD should be prepared for rock ridge extensions or Level 1 ISO 9660 support. Thus, folder and file names are limited 8+3 (name + extension) uppercase characters of the following types: A-Z, 0-9, ".", and "". The maximum directory depth is 8.

5.2.8.4 Disc Label: Label CD or DVD via Silk Screen or Direct Thermal Imaging directly onto disc – no stick on labels shall be used. Layout can be designed by contractor, but must be approved by the COR and a sample must be provided with quotation. The label shall contain the following:

5.2.8.4.1 Text listing the type of content, e.g. “NOAA ENCs & RNCs” in no less than five point (5pt) font size. Region Short Title as indicated in Table 1.

5.2.8.4.2 The text stating the month of distribution using this format: Month Name, Year.

5.2.8.4.3 The text “The Electronic Navigational Charts (ENCs) are in S-57 3.1 format. The Raster

Navigational Charts (RNCs) are in BSB 3.0.7 format.” A graphical representation of the region.

5.2.8.4.4 The text “Corrections are cleared through mm/dd/yy”.

5.2.8.4.5 Text description of the geographical extents of the charts on the disc Region.

5.2.8.4.6 The text “This data is licensed to the US Coast Guard. Sales, sharing or copying this disc is strictly prohibited.”

5.2.8.5 Disc Color Coding: The CD or DVD disc must be color coded as follows:

5.2.8.5.1 U.S. Regions (NOAA and USACE charts): Blue Foreground (Text) and Silver or Gold (the disc itself) Background or a White Background.

5.2.8.5.2 MACR Regions (NGA, and other HO charts): Red Foreground (Text) and Silver or Gold (the disc itself) Background or a White Background.

5.2.8.5.3 Region 170 Private Source (Bahamas, Leeward and Windward Islands): Green Foreground (Text) and Silver or Gold (the disc itself) Background or a White Background.

5.2.8.4 Canada Regions (CHS charts): Black Foreground (Text) and Silver or Gold (the disc itself) Background or a White Background.

5.2.9 Duplication and Shipping: Duplicate all discs in accordance with Cutter E-Chart Distribution Spreadsheet for a total of up to 320 units. Package and ship the discs using 2–3 day service using shipping information for each USCG unit contained in Attachment E. Packages will be shipped no later than seven

(7) calendar days from the last day that updated chart data is available.

5.3 Management / Project Management: This project is under the management of USCG Navigation Center (NAVCEN). NAVCEN will ensure the performance of the contract is properly executed. All concerns, problems and questions relating to this contract should be addressed to the Contracting Officer and the COR. If any special or unique conditions or issues arise during the performance of this contract, they must be reported to the Contracting Officer and COR immediately.

5.4 Intellectual Property: All media produced under this contract are the property of the US Coast Guard.

The discs shipped to cutters shall be free of licensing or encryption restrictions and able to be used on any and all onboard systems that can render RNC and ENCs. The data on the discs is copyrighted, will not be shared with any other party, and is subject to the terms and conditions of the manufacturer and relevant hydrographic offices.

5.5 ACCEPTANCE PLAN

5.5.1 Initial Deliverables: The contractor must produce one (1) full set of discs for the entire chart portfolio that represent a “production ready” version that conforms to all requirements in the SOW (Set of 48 CDs/DVD). The discs will then be provided within two weeks of contract award to the COR for review and approval prior to shipping the first month delivery.

5.5.1.1 Discrepancies: If any discrepancies are identified, they will be reported back to the contractor immediately at the end of testing with recommendations needed to resolve the discrepancy. Once the contractor has made the necessary changes, new discs will be mailed to arrive on the next business day at the contractor’s expense for re-testing. This will be repeated until the discs meet all requirements outlined in this SOW. Discrepancies must be resolved by the last Friday of the month of the delivery order award in order to comply with the shipping timeline outlined in section 5.2.9.

5.5.1.2 Completion of Testing: If no discrepancies are identified, the COR will notify the contractor within 10 business days that the discs have been accepted.

5.5.2 Quality Assurance: During the contract period, the contractor shall test each monthly Chart Region on multiple Coast Guard systems to identify potential chart issues and to ensure compatibility with Coast Guard systems. Quality Assurance shall be conducted at the contractor’s facility prior to delivery. The contractor shall either repair non-compliant chart(s) or notify the COR of charts with issues.

5.6 Support: Support for Coast Guard units who encounter problems with the disc content will be provided at no additional cost to the government. Technical support will be provided, on an as needed basis, to the USCG Command, Control, and Communications Engineering Center (C3CEN) in support of in-house Electronic Chart Display and Information System (ECDIS) development efforts. Any questions or support request pertaining to a navigation system the contractor will defer the requestor to the C3CEN System Management Engineering Facility (SMEF) Desk at 855-243-4948, option 2 or CSD-SMB-ET-WATCH- TEAM@uscg.mil. The COR shall be notified, via email of all support requests.

5.6.1 Portfolio Maintenance: Attachment E (USCG Region Chart List Spreadsheet) contains the actual list of charts per region. This list only contains the charts that respective hydrographic offices/chart agencies mailto:CSD-SMB-ET-WATCH-TEAM@uscg.mil mailto:CSD-SMB-ET-WATCH-TEAM@uscg.mil are maintaining at this time. From time to time, charts are added and removed charts from portfolios. It is possible that each month, new ENCs will be available. The contractor must monitor chart availability and add all new charts to the appropriate region based on the chart number. The contractor must update the region chart list as new charts are added notify the COR what changes are made to a region per section 5.1.3.

6.0 PERIOD OF PERFORMANCE

The contract period will be for 5 (five) years from date of award.

7.0 FOB DESTINATION

7.1 FOB Destination.

8.0 OTHER REQUIREMENTS

8.1 Government Property: All documentation, electronic data and information collected by the Contractor and entered into a system or generated in support of this contract shall be considered Government property, and shall be returned to the Government at the end of the performance period.

8.2 Section 508 Compliance. Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998, requires that when Federal agencies develop, procure, maintain, or use electronic and information technology, they must ensure that it is accessible to people with disabilities, unless it would pose an undue burden to do so. Federal employees and members of the public who have disabilities must have access to and use of information and services that is comparable to the access and use available to non-disabled Federal employees and members of the public. For additional information, please refer to FAR 39.2 or http://www.section508.gov.

8.2.1 Section 508 Applicable Exceptions: DHS Office of Accessible Systems and Technology has reviewed this acquisition request and has determined that a National Security Exception for the purposes of Section 508 applies and is thereby authorized. National Security Exception #USCG-20120606 can be obtained by contacting the servicing Acquisitions Office.

8.3 Protection of Information. N/A.

8.4 Privacy Act Information. N/A

8.5 Unclassified But Security Sensitive Information. Contractor access to proprietary information is required under this contract. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with DHS MD 11042.1, Safeguarding Sensitive but Unclassified (SBU) Information. SBU includes information categorized by DHS or other government agencies as: For Official Use Only (FOUO); Official Use Only (OUO).

9.0 References

9.1 Technical References:

http://www.section508.gov/

• IHO S-61: International Hydrographic Organization Special Publication No. 61: Product

Specification for Raster Navigational Charts (RNCs).

• IHO S-57 Appendix B.1: International Hydrographic Organization Special Publication No. 57: IHO

Transfer Standard for Digital Hydrographic Data Appendix B.1: ENC Product Specification

• Maptech BSB File Format: Test Dataset Instructions for Raster Navigational Chart (RNC).

• International Electro technical Commission (IEC) Publication 61174: Maritime navigation and radio communication equipment and systems - Electronic chart display and information system (ECDIS).

• IMO Resolution A.817(19) – IMO ECDIS Performance Standards.

10. DELIVERABLES

SOW Section Description Required

5.1.2 Kickoff Meeting 8 Business ARO

5.1.3 Monthly Status Meetings End of Month

5.2.1 NOAA ENC’s or RNC’s Monthly

5.2.2 USACE IENC’s and Raster Charts Monthly

5.2.3 Canadian ENC’s and RNC’s Monthly

5.2.4 International Electronic Charts Monthly

5.2.5 Contingency CD’s As Required

5.2.6 Contingency CD Spreadsheet Quarterly

5.2.7 USCG Chart List Spreadsheet Monthly

5.2.7 USCG E-chart Distribution Spread Sheet Monthly

5.5.1 Initial Deliverables Two weeks after award