FINAL Synopsis DHS Nationwide AE III 2 DEC.pdf

A-E SYNOPSIS

DHS Nationwide Architect-Engineer (A/E) Indefinite Delivery/Indefinite Quantity IDIQ Multiple Award Task Order Contract (MATOC)

Solicitation Number: 70Z05023RNATAE1

Agency: United States Coast Guard

Office: FD&CC DETACHMENT SEATTLE, WA

Location: United States and its Territories

General Information

Document Type: Combined Synopsis/Solicitation (Public Announcement per FAR 36.601-1)

Solicitation Number: 70Z05023RNATAE1

Posted Date:

December 2, 2022

Response Date: January 18, 2023

Archiving Policy:

Original Archiving Date:

Manual Archive

N/A

Original Set-Aside:

Set-Aside:

Classification Code:

None.

Partial Small Business

C -- Architect and Engineering Services

NAICS Code: 541-Professional, Scientific, and Technical Services/541330 -- Engineering Services

Synopsis:

This is a follow on procurement to the existing National AE Multiple Award IDIQ. It is being re-procured early due to forecasted early use of aggregate dollar capacity. Existing Contract holders are as follows:

70Z05018DTRANSY01

70Z05018DAMFWHD02

70Z05018DSTVMON03

70Z05018DBERBAM04

70Z05018DCLANEX05

70Z05018DAECOMT06

TransSystems

Wood HDR JV

STV Moffatt Nichol JV

BergerABAM JV

Clark Nexsen

AECOM Technical Services

70Z05018DMARDON07

70Z05018DKZFNPL08

70Z05018DREIDMI09

70Z05018DSCENGS10

Marcy Wong Donn Logan

KZF Design/Burgess & Niple

Reid Middleton

SC Engineers

ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A STANDARD FORM (SF) 330, ARCHITECT-ENGINEER QUALIFICATIONS, IS CONTAINED HEREIN. THERE IS NO SEPARATE

REQUEST FOR PROPOSAL (RFP) PACKAGE TO DOWNLOAD.

1. CONTRACT INFORMATION

Architect-Engineer (A/E) services are required for an Indefinite Delivery/Indefinite Quantity IDIQ Multiple Award Task Order Contract (MATOC) with the Department of Homeland Security (DHS). This DHS enterprise-wide contract is intended to provide prompt responses on an as-needed basis for miscellaneous general A/E services including architecture, mechanical, structural, civil, electrical, geotechnical, and coastal engineering services to meet the majority of DHS's architect-engineering services needs within the 50 United States and its Territories. This announcement is open to all businesses regardless of size.

The resultant contract will contain a partial small business reserve in accordance with FAR 19.502-4(a) as up to approximately four contracts will be reserved for this multiple-award procurement. The appropriate NAICS for this contract is 541330. The small business size standard classification for this contract is $22,500,000. Award is intended to be made to up to approximately six (6) large businesses and up to four (4) small businesses. The determination of which firms are the most highly qualified will be based on a subjective assessment of the evaluation board on the firm’s ability to address the evaluation criteria included in the synopsis. The highest ranked large and small businesses will then be invited to discussions in accordance with FAR 36.6. In the determination of the “most highly qualified” and for discussions in accordance with FAR 36.6, large businesses will compete against large businesses and small businesses will compete against small businesses.

The Contracting Officer will have discretion to limit fair opportunity for task orders for the small business reserve in accordance with FAR 16.505(b)(2)(i)(F) for any action below $250,000. Any small business awarded a contract will be allowed to compete for any task order.

Large businesses will be required to submit a subcontracting plan in accordance with FAR 52.219-9 Small Business Subcontracting Plan if selected at the conclusion of slate-selection process. These goals apply to all sub-contracted dollars and not the total contract value. These goals are subject to change. Subcontracting plans must meet the Small Business Subcontracting Goals at time of solicitation when rates are requested from selected firms.

Representative goals for FY22 were:

SB 42%

8(a) 10%

Non -8(a) SDB 5%

SDB 22.5%

HUBZone 3%

SDVOSB 3%

WOSB 5%

Small businesses will be required to comply with FAR 52.219-14, Limitations on Subcontracting.

Firms must state the words (LARGE BUSINESS) or (SMALL BUSINESS) in parentheses after the name of firm in PART I B Block 5 of form SF 330. If a firm is competing for this contract under a contractor team arrangement as defined in FAR Subpart 9.6, the firm must submit, along with their SF 330, a written agreement identifying the contractor team arrangements and fully disclosing the company relationships. In the event this written documentation is not complete at the time of the SF330 submission, the partnership or joint venture shall submit a notarized letter of intent documenting the intent to form the partnership or joint venture to act as a potential prime contractor for award of this contract and fully disclosing the company relationships. The partnership or joint venture may (but need not) be in the form of a separate legal entity. The partnership or joint venture need not be registered in SAM.gov at time of SF 330 submission, but each partner in the partnership or joint venture must be registered at the time of submission and the partnership or joint venture must be registered in SAM.gov prior to contract award. The documentation verifying the joint venture will not be considered part of the page limit for SF 330 submission.

2. DESCRIPTION OF WORK

Provide professional Architectural/Engineering (A/E) Services for Government Owned/Leased Facilities. Provide professional Architectural/Engineering (A/E) Services for Government Owned/Leased Facilities. Projects will include a variety of assignments involving the U.S. Department of Homeland Security (DHS) and Agencies within DHS. . This DHS enterprise-wide contract is intended to provide prompt responses on an as-needed basis for miscellaneous general A/E services including architecture, mechanical, structural, civil, electrical, geotechnical, and coastal engineering services to meet the majority of DHS's architect-engineering services needs within the 50 United States and its territories (Puerto Rico, Guam etc.). Work will also consist of modifications/renovations to existing facilities and new construction.

Facilities include operations buildings, hangars, boat houses, firing ranges, residential and light commercial buildings and their mechanical and electrical systems, site utilities, waterfront facilities, electronic surveillance/security construction, dredging, structural inspections, navigational ranges, aids to navigation (ATON) structures, and airports/runways. Work may include, but is not limited to, miscellaneous general construction engineering and architectural services including architecture, mechanical, structural, civil, sanitary, geotechnical, telecommunications, arctic engineering and coastal engineering. Services to be obtained may also include assessment of existing conditions, review of project designs, analysis of alternatives, focus on sustainable design recommendations for cost effective alternatives and development of final designs and construction contract documents, and forensic engineering studies. The following is a list (not all inclusive) of work that may be procured:

1. A/E services to prepare bridging documents, concept designs and technical specification for design-build request for proposal procurement utilizing National Multiple Award Construction Contractors (NMACC) and other construction contract vehicles or stand-alone construction contracts. Services may include selected engineering disciplines and drafting to supplement in-house design teams and/or a multi-discipline engineering and design team.

2. Studies and reports, including:

a. Existing building system (architectural, structural, mechanical, electrical, etc.) evaluations.

b. Existing site system (sanitary, drainage, etc.) evaluations.

c. Existing waterfront facilities (above and below water) and load bearing structure evaluations.

d. Environmental (lead, asbestos, sediment, soil, etc.) surveys, sampling and testing.

e. Generating and evaluating alternative architectural, structural, electrical, mechanical, or other systems.

f. Performing site surveys and inspections and preparing drawings, calculations, cost estimates, economic analysis, and other work necessary to complete quality studies and reports, including Facility Inspections and Deficiency Studies.

g. Geotechnical surveys.

h. Forensic engineering studies.

3. Designs in a wide range of renovation, design, and government owned/leased facility projects:

a. Light commercial, including building systems.

b. Residential, including building systems.

c. Site work, including utilities, grading, drainage and paving.

d. Special Construction, including waterfront facilities, dredging, airports/runways, transmitter buildings, surveillance/ security, and other specific construction.

e. Energy conservation, waste reduction and the use of recovered materials

f. Other architect-engineer services consistent with FAR 36.601-4.

3. SELECTION CRITERIA

The following criteria are listed in descending order of importance:

Review of the SF330 will begin with the Professional Qualifications Selection Criteria A SF330 submission that does not meet the Professional Qualifications Selection Criteria will not be reviewed further. Where the SF330 is determined to have at least met the Professional Qualification Selection Criteria, a comprehensive evaluation will be completed for Professional Qualifications to determine extent to which it meets or exceeds. Further, a SF330 Professional Qualifications that is determined to meet or exceed the criteria will continue to be comprehensively reviewed by the Slate Selection Board across the remaining evaluation criteria.

A. Professional Qualifications: The selected firm must have, either in-house or through sub-consultants, the disciplines listed below, with registration required where applicable. Resumes (Block E of the SF 330) must be provided for these disciplines, including sub-consultants. ROLE IN THIS CONTRACT, Block 13 under PART I, Section E must use the same discipline nomenclature as is listed in this announcement. If an individual will serve in more than one discipline, then those disciplines shall be clearly indicated in Block 13, PART I, Section E. For projects showing experience under RELEVANT PROJECTS, Block 19 under PART I, projects shall have the design or project deliverable 100% complete within the past ten (10) years of the posting date of this synopsis. Disciplines required are as follows:

(1) Project/Task Order Manager

(2) Architect*;

(3) Civil Engineer*;

(4) Structural Engineer with Marine/Coastal Experience*;

(5) Mechanical Engineer*;

(6) Electrical Engineer*;

(7) Structural Engineer*;

(8) Fire Protection Engineer (four years experience with all current nationally recognized codes such as National Fire Protection Agency (NFPA), with special emphasis on NFPA 101 Life Safety with at least two years experience in the design of sprinkler fire protection systems)*;

(9) Interior Designer with experience in comprehensive interior design and knowledge of Government furniture acquisition regulations and restrictions*;

(10) Geotechnical Engineer*;

(11) Environmental Engineer specializing in Soil, Sediment, Lead Based Paint (LBP) and Asbestos Containing Material (ACM) Survey and Remediation (please note that a resume for a Certified Industrial Hygienist or an OSHA Certified Technician with five years of experience may be submitted in lieu of a registered Environmental Engineer)*;

(12) Master Planner (American Institute of Certified Planners (AICP), or equivalent is acceptable certification)*;

(13) Cost Estimator.

*Professional engineering license, registration or certification required. Provide registration number and state of registration in résumé or type of certification as applicable.

Evaluation Methodology: Evaluation of each discipline will consider education, registration, relevant experience, and longevity with the firm. Evaluation will be based on a subjective assessment by the board of the firm’s ability to effectively address the professional qualifications as described above. A firm that provides resumes for key personnel with greater levels of education, relevant experience, and longevity with the firm will be considered more highly qualified than one that provides less qualified personnel, with less education, less relevant experience and a shorter duration with the firm.

B. Specialized Experience and Technical Competence: In PART I, Section F, provide example projects that include the items 1-15 below. One project may address multiple items or multiple projects may address a single item. Submit no more than ten (10) projects with the design or project deliverable 100% completed within the last 10 years of the date of this synopsis. Up to three (3) of the ten (10) projects may be from sub-consultants. One of the ten (10) projects must demonstrate experience by the prime firm performing any one of the items 1 - 6. In the instance of JVs, projects may be submitted from each partner. An IDIQ contract is not considered a project. Include supplemental information in narrative form in Section H describing the firm's experience in the following:

(1) Design-build bridging documents for government or commercial facilities;

(2) Design of vertical government or commercial facilities

(3) Design of horizontal government or commercial facilities

(4) 100% construction plans and specifications;

(5) Design of industrial facilities;

(6) Design of waterfront facilities;

(7) Preparation of cost estimates and/or value engineering studies;

(8) Design of high performance and sustainable buildings and/or building features;

(9) Application of Department of Defense Antiterrorism / Force Protection and Security Engineering Construction Standards;

(10) Preparation of permit applications relating to construction projects;

(11) Topographical & Hydrologic (including hydrographic and bathymetric) surveys;

(12) Geotechnical and/or subsurface utility investigations;

(13) Master planning/programming and/or preparation of Government planning/programming documents (DD Form 1391s) and/or substantial contributions to those documents via reports, studies, etc.;

(14) Hazardous materials surveys and/or abatement/remediation planning;

(15) Facility condition assessments.

Evaluation Methodology: Evaluation will be based on a subjective assessment by the board of the firm’s ability to effectively address the specialized experience and technical competencies as described above. A firm that more effectively addresses the required specialized experience and technical competencies will be considered more highly qualified than one that is not able to. A firm that is able to address all 15 items across the ten submitted projects and narrative in Section H, will be considered more highly qualified than one that does not.

C. Quality Management and Capacity: In Section H, describe the firm's quality management plan, including quality assurance process, coordination of the in-house work with sub-consultants including the process for virtual teaming with other offices, and prior experience of the prime firm with any significant sub-consultant(s). Describe the firm’s capacity to accomplish multiple simultaneous task orders across the United States and its territories. Demonstrate how the firm will provide the most highly qualified team for each task order.

Evaluation Methodology: Evaluation will be based on a subjective assessment by the board of the firm’s ability to effectively address the Quality Management and Capacity as described above. A firm that more effectively addresses Quality Management and Capacity will be considered more highly qualified than one that is not able to. A firm that is able to effectively address all the aspects of this criteria will be considered more highly qualified than one that does not. A firm with a longer relationship with key sub-consultants may be considered more highly qualified than one with a shorter relationship with key sub-consultants.

D. Past Performance: A performance record must be submitted for each project included in the SF 330 submission Part I Section F. DO NOT submit past performance for projects not included in Section F (ACASS/CPARS or past performance questionnaires).

Evaluation Methodology: Past performance will be evaluated in terms of 1) Technical/Quality of Product or Service 2) Cost Control 3) Schedule/Timeliness 4) Management or Business Relations 5) Small Business Subcontracting 6) Regulatory Compliance 7) Other. Evaluation will be based on a subjective assessment by the board of the relevance and ratings of the past performance evaluations submitted. Evaluating past performance may also include information provided by the firm, customer inquiries, Government databases, and publicly available sources. An offeror without a record of relevant past performance or for whom information on past performance is not available; the offeror may not be evaluated favorably or unfavorably on past performance. Failure to provide requested data, accessible points of contact, or valid phone numbers may result in a firm being considered less qualified.

E. Knowledge of Locality: In Section H, describe experience conducting multiple different types of projects throughout the contract area (entire U.S), including unique locations such as remote areas, island sites, and U.S. territories.

Demonstrate knowledge and expertise of different regions and states throughout the United States and its territories.

Evaluation Methodology: Evaluation will be based on a subjective assessment by the board of the firm’s ability to effectively address the knowledge of locality as described above. A firm and its key sub-consultants that more effectively addresses knowledge of locality will be considered more highly qualified than one that is not able to. A firm that is able to effectively address all the aspects of this factor will be considered more highly qualified than one that does not.

4. CONTRACT STRUCTURE

The Government intends to award to up to ten A-E firms, on a Firm-Fixed-Price, Indefinite-Delivery Indefinite- Quantity, Multiple Award contract. Up to four of these contracts will be reserved for qualified small businesses and up to six contracts will be awarded to qualified large businesses. The work will be required on an as-needed basis during the life of the contract. Federal Acquisition Regulations (FAR) Part 36.6 ‘Selection of Architects and Engineers’ procedures apply. Firms must have a 3rd party audit of overhead rates prepared prior to submission of rate proposals (Defense Contract Audit Agency or other 3rd party). Firms may submit a recent audit within one year of the date of proposal.

Also, subcontractor rates that are proposed will also need to submit a 3rd party audit for overhead rates. The contract will include a base ordering period, with nine subsequent annual ordering periods for a total duration of 10 years. Labor and overhead rates will be negotiated prior to award of the contract. Escalation rates for the annual ordering periods after the base will be negotiated prior to award of each contract. The performance-period is ten years, comprised of annual ordering periods. The base contract is ten years anticipated from February 2024 to February 2034. The base ordering period will include the negotiated rates. Each subsequent annual ordering period will apply a negotiated escalation rate.

Task orders can exceed IDIQ period of performance by no more than two years.

There will be no total per contract limit or annual contract limit, but when all IDIQ contracts are combined, the total aggregate value will not exceed $1,000,000,000 (One Billion) over the life of the contract. The Government will determine the contract task order amount using the negotiated contract rates for each ordering period and negotiate the effort to perform the particular project. The appropriate NAICS for this contract is 541330. The small business size standard classification for this contract is $22,500,000. Estimated date of contract award is 2024.

Award of Task Orders under this IDIQ contract are anticipated to vary from a minimum of $3,000.00 to a maximum of $10M per task. This maximum order range may be exceeded with approval from the administrative contracting officer for the MATOC. A minimum guarantee of $5,000 for the contract will be funded at award. Should the A-E firm be awarded a task order, the minimum guarantee will be de-obligated. Each task order will have a project specific period of performance. The task orders issued under the awarded contracts will be competed under Fair Opportunity, FAR

16.505 (b), which will be awarded based upon the qualifications of the firm as required to best meet the requirements of the task order with the exception of orders set aside for small businesses as allowed by FAR 16.505(b)(2)(i)(F). When fair opportunity is provided, all firms, including any small business may compete for selection as the most highly qualified firm for that task order.

5. REQUIRED REGISTRATIONS

All A-E firms are advised that registration in the System for Award Management is required prior to contract award. For more information, check the website at SAM.gov | Entity Registrations

6. SUBMISSION REQUIREMENTS

Architect-Engineer Firms which meet the requirements described in this announcement are invited to submit a completed SF 330. Firms are requested to use the GSA SF330 (Revision 07/2021).

The file can be downloaded here:

https://www.gsa.gov/forms-library/architect-engineer-qualifications

Responses shall not exceed 80 pages single sided print or 40 pages double-sided print. Include page numbers on pages that will be counted toward the page limitation. Pages not counted toward the page limitation need not have page numbers, but additional pages that are determined to be not applicable will be removed from the submission by the Contracting Officer and will not be evaluated. As an attachment (Part 1 Section D), provide an organization chart of the proposed team showing the names and roles of all key personnel listed in Section E with the associated firm as listed in Section C. This attachment will be included in the total page count. Each resume under Section E shall be no more than 2 pages. For submittal purposes, a task order on an IDIQ contract is considered a project as is a standalone contract award. Do not list an IDIQ contract as an example of a completed project.

Responses will be presented using standard page size (8.5-in. by 11-in.), standard page margins (not less than included on the SF 330), and standard font size (11 pt. for all content added by the firm. Default font size as included in the SF 330 forms available from GSA is acceptable.) other than headers, footers, tables, spreadsheets, figures, and graphics which can be provided at not less than 8 pt font. Up to three (3) pages of the total page count may be presented on 11-in. by 17-in. page size as long as it is strictly limited to the presentation of tables, spreadsheets, figures, or graphics. All pages submitted will be considered as part of the page count with the exceptions of cover letter (limited to 1 page), Part II – General Qualifications, joint venture paperwork, front cover, back cover and divider pages/tabs (must not contain information related to selection criteria), pages defining acronyms, and past performance submissions. If no ACASS/CPARS past performance is available, submit the attached past performance questionnaire filled out by the client. As an alternative to the prescribed PPQ form, information previously completed by a client may be submitted as long as the information contained is substantially the same information in the attached PPQ form. Past performance submissions shall be submitted under a separate tab labeled “Past Performance”. Supplemental past performance information may be submitted in Section H, but will be included in the page count.

Resumes submitted under Part 1 Section E are limited to those positions listed in the evaluation criteria above. Resumes will be considered as part of the page limitation. Resumes for other positions will not be considered and should not be submitted. Should a firm be selected for contract award, additional positions, labor categories and their associated rates will be subject to negotiation. Substitutions of Key Personnel shall be approved by the Contracting Officer. Any Key Personnel substituted after award of this contract shall be equal to or better than the Key Personnel included in the SF 330 submission.

SF330, Section D: Organization Chart: In addition to the Instructions provided for the SF 330, identify the overall relationship and lines of authority of the proposed team, including key subconsultants. (Note: All individuals listed on the organization chart are not required to have a resume in Section E, such as administrative or lower-level engineering positions.)

Part II – General Qualifications Special Instructions: In Block 9, firms are to use the positions listed above in the evaluation criteria for disciplines and include any other relevant Function Codes included in the SF330. Please include a separate Part II for each branch office and each sub-consultant as applicable to this announcement that the offeror intends to use for this contract.

Federal Acquisition Regulations (FAR) Part 36.6 (“Selection of Architects and Engineers”) selection procedures apply.

Evaluation and selection will be based on the criteria stated herein and selection will be made according to the two-step process described below. The USCG is authorized to use a preselection board as outlined in FAR 36.602-2 and HSAM 3036.602-2. The term “preselection board” is synonymous with the term “slate” in a “Slate Selection Board.” The USCG will use one group of USCG employees comprised of technical experts in the field for the Slate Selection Board. The Contracting Officer will advise the Slate Selection Board.

The “Slate Selection” process is a two-step process where step one (slate) consists of the Slate Selection Board reviewing the SF 330s submitted in response to the synopsis and developing a list of those firms that are considered “most highly qualified” with which to hold discussions in accordance with FAR 36.602-3(c). The number of firms that are considered most highly qualified will be sufficient such that the intended number of awards can be made. Step two (selection) consists of the Slate Selection Board conducting discussions with the most highly qualified firms and then using the information gathered from the discussions and the SF330s to establish a ranking of the most highly qualified firms. The highest ranked firms are then “selected” and sent a solicitation including a request for rate proposals. For the purposes of conducting debriefs, this is considered the “final selection” in FAR 36.607. Negotiations are then conducted with those selected firms until a mutually agreeable contract with negotiated labor rates is established. Should a mutually agreeable contract with negotiated rates not be established, the next highest ranked firm or firms would be contacted.

Firms will be notified in writing after step one has been completed as to whether they are being invited for discussions.

After the “final selection” has occurred, firms will be notified in writing as to which firms were selected for negotiations.

Firms may then request a debrief which will be provided as soon as reasonably possible. In all cases, the USCG will make a best attempt to debrief firms as outlined in FAR 36.607. Note that the A-E debriefing requirements are based on a limited subset of the FAR 15.506 requirements, and it is the USCG’s interpretation that FAR 15.506(d)(2) through (d)(5) do not apply. Firms will be debriefed from the written records of the Slate Selection Board. Debriefs will be provided in writing. Firms will also have the option of requesting an optional follow-up telephone conference to discuss the written debrief materials. The telephone conference option must be elected within two business days of receiving the written debrief materials.

Step One (Slate)

The SF330 will be assigned a rating of Exceeds, Meets, or Does Not Meet for each of the evaluation criteria (provided the firm has at least met the Professional Qualification Selection Criteria). Those SF330s that receive the greatest number of highest ratings for the evaluation criteria, taking into account the relative order of importance of the evaluation criteria, will be considered most highly qualified. A ranking of all offerors that submitted SF330s will not be developed.

Exceeds, Meets and Does Not Meet criteria ratings are defined as follows:

Exceeds Criteria (E) – The SF330 addresses all aspects of the criteria in detail. The SF330 provides clear and compelling evidence to support statements made addressing the criteria. The SF330 demonstrates fulfillment of the required qualifications and it exceeds the qualifications in a manner that offers distinct advantages to the Government.

Meets Criteria (M) – The SF330 addresses all aspects of the criteria. The SF330 provides evidence to support statements made addressing the criteria. The SF330 demonstrates appropriate fulfillment of the required qualifications.

Does Not Meet Criteria (NM) – The SF330 does not address all aspects of the criteria. The SF330 does not provide sufficient evidence to support statements made addressing the criteria. The SF330 does not demonstrate appropriate fulfillment of the required qualifications.

Neutral (N) (Past Performance only) - SF330, Part I Section F projects do not have a performance record identifiable upon which to base a meaningful performance rating. A search was unable to identify any relevant past performance for the offeror. This is neither a negative or positive assessment.

Step Two (Selection)

The highest ranked large and small businesses will then be invited to discussions. It is intended that the number of firms invited for discussions will be sufficient such that up to six large business IDIQ contracts may be awarded and up to four small business IDIQ contracts may be awarded. Large businesses will compete against large businesses for contract awards and small will compete against small businesses for the Small Business Reserve. No firm will not be invited to a discussion if it cannot be determined most highly qualified by the evaluation board.

Upon completion of discussions, the Slate Selection Board will determine a final ranking of the most highly qualified firms.

The Slate Selection Board will first establish a numerical ranking accompanied by a narrative justification for each evaluation criterion. Both the information gathered from the discussions and the SF330s will be used in the ranking process. The highest ranked firm in a criterion will be given a ranking of one. The second highest ranked firm in a criterion will be given a ranking of two and so on for all of those firms that were considered most highly qualified and invited for discussions. In the case of a tie, all firms that the Slate Selection Board has determined tied for a ranking in a certain criterion will be given the same ranking.

Once all firms are ranked for individual criterion, the Slate Selection Board will evaluate these rankings to determine an overall ranking of all firms. The Slate Selection Board will consider the numerical rankings for each criterion, the relative order of importance of the evaluation criteria, and underlying facts that resulted in rankings. Firms cannot tie in the overall ranking.

The rule of two must be met to have a small business reserve on this contract. A $5,000 minimum guarantee will be included in the award of the base contracts as a concurrent task order and later deducted when the first order is obligated that is commensurate with the minimum guarantee.

After selection, the firms will be asked to provide a rate proposal in response to a Request for Proposal (RFP)/Solicitation will begin with the firms recommended for final selection with the goal of establishing rates for the contract that are fair and reasonable. If rates are not successfully negotiated, then the Coast Guard will negotiate with those firms that are next in line for award. As there is no “seed” project for this IDIQ, only rates (direct and indirect) will be negotiated and determined fair and reasonable as opposed to the overall price for a project.

With regards to the rates proposal, the list of discipline labor rates must at least include those positions listed above in the evaluation criteria. The Government has established a 14-day turnaround for the A-E firm’s proposal after receipt of the RFP. Firms are also expected to provide a detailed breakdown of overhead rates and include a DCAA audit or an audit by another 3rd party of the proposed rates and for large businesses the subcontracting plan required by FAR 52.219-9.

Inquiries concerning this requirement should include solicitation number, title, and point of contact and should be sent electronically to melvin.j.tiglao@uscg.mil and mark.w.snell@uscg.mil.

Electronic Submission Requirements

Electronic Submission Requirements will be submitted electronically using the Department of Defense (DoD) Secure Access File Exchange (SAFE) service at https://safe.apps.mil, via the “Drop-off” feature. DoD SAFE is the only electronic commerce method authorized for the submission of SF330s in response to this synopsis. Submissions outside of DoD SAFE will not be considered. Instructions for submission of proposals using the DoD SAFE “Drop-off” feature are provided below.

1. There are no user accounts for DoD SAFE. In order to submit a proposal in response to this solicitation, Offerors shall submit their point of contact (POC) name and email address via email to Melvin Tiglao (to melvin.j.tiglao@uscg.mil) and cc Mark Snell (mark.w.snell@uscg.mil).

Note: The Government does not intend to respond to emails for drop-off request codes submitted less than 10 calendar days before the proposal due date of the SF330.

2. No later than 4 calendar days prior to the proposal due date, the Contract Specialist or Contracting Officer will send a “Request Code” to the Offeror’s specified POC via the email address provided. Only the Offeror’s identified POC will be able to drop off the proposal or proposal revisions in DoD SAFE. Failure to provide accurate POC information will preclude the Offeror from using DoD SAFE.

Offerors are instructed to submit their complete proposal in one (1) single file, formatted in a searchable Portable Document Format (PDF) with a .pdf file extension.

3. To submit the proposal, the Offeror will go to the DoD SAFE website at https://safe.apps.mil, accept the user agreement, click “Drop-off,” and enter the 12-digit “Request Code” that was provided by the Contract Specialist or Contracting Officer. The system will allow for inclusion of a short note to the Government recipient. The Offeror will then click to add their proposal file, or drag and drop the file. Click “Drop-off Files” to send the file to the Government recipient. Confirm that the file does not contain classified information and click “OK.” Once the file is uploaded, an email will be sent to the Government recipient notifying them of the “drop-off.” [Additional details can be viewed in the DoD SAFE User Guide available at https://safe.apps.mil/about.php]. The DoD SAFE system will record the date and time of proposal submission. The date and time of proposal submission recorded in DoD SAFE shall govern the timeliness of any proposal submission. Any proposals received after the exact time specified for receipt are treated as a late submission IAW the Federal Acquisition Regulation (FAR) 52.215-1.

4. It is an Offeror’s responsibility, when transmitting its proposal electronically, to ensure the proposal’s timely delivery by transmitting the proposal sufficiently in advance of the time set for receipt of proposals to allow for timely receipt by the Government no later than 1:00PM PST January 18, 2023. Offerors shall allow adequate time to upload files, which may be slower for non-DoD users, and to avoid other technical difficulties that may be encountered. An Offeror risks the late receipt and rejection of a proposal where it delays transmitting its proposal until the last few minutes before the time set for receipt of proposals. Proposals that are received after 1:00PM PST January 18, 2023 will not be considered. Offerors are responsible for submitting their proposal in the format specified, consistent with requirements stated elsewhere in this solicitation. Offerors are asked to submit only the information/exhibits required. Page limits, if stipulated, must be adhered to. Files that cannot be opened, or are otherwise missing the required content are the responsibility of the Offeror. Firms are encouraged to keep the file size submittals as low as possible. DoD SAFE recommends using Firefox, Chrome, or Edge browsers. Internet Explorer is not recommended. Please note that Internet Explorer limits uploads to 2GB.

Contracting Office Address

United States Coast Guard, Facilities Design and Construction Center Detachment Seattle, 915 2nd Avenue, Room 2664, Seattle, WA 98174

Point of Contact

Melvin Tiglao, Contracting Officer, Phone 206-220-7426 Email: melvin.j.tiglao@uscg.mil

Alternate Point of Contact

Mark Snell, Deputy Chief of Contracting Office, Phone 206-220-7413 Email: mark.w.snell@uscg.mil

Place of Performance United States and its Territories

Contracting Office Address

United States Coast Guard, Facilities Design and Construction Center Detachment Seattle, 915 2nd Avenue, Room 2664, Seattle, WA 98174

Point of Contact

Melvin Tiglao, Contracting Officer, Phone 206-220-7426 Email: melvin.j.tiglao@uscg.mil

Alternate Point of Contact

Mark Snell, Deputy Chief of Contracting Office, Phone 206-220-7413 Email: mark.w.snell@uscg.mil

Place of Performance United States and its Territories