3c PWS Hoods Duct Dryer Exhausts.pdf

PERFORMANCE WORK STATEMENT (PWS)

KITCHEN HOODS AND DRYER EXHAUST SYSTEMS CLEANING SERVICES

U. S. COAST GUARD ACADEMY, NEW LONDON, CT

1.0 GENERAL

1.1 BACKGROUND

The United States Coast Guard (USCG) Academy is an educational institution, which educates, trains and develops leaders of character who are ethically, intellectually, professionally and physically prepared to serve their country and humanity. The Academy provides a four-year

Bachelor of Science program to a corps size of approximately 1,000 cadets. The contractor shall provide all labor, material, equipment, transportation and supervision to ensure that hood and duct cleaning services for the kitchen exhaust and range hoods, and clothes dryer exhaust systems are performed at the U. S. Coast Guard Academy, New London, CT in a satisfactory manner.

1.2 SCOPE

The Contractor shall perform hood and duct cleaning services in the following general areas:

a. Kitchen hoods in the Chase Hall Galley.

b. Kitchen dishwasher exhaust systems in the Chase Hall Galley.

c. Kitchen hoods in the Consolidated Club Galley of Yeaton Hall.

d. Kitchen dishwasher exhaust system in the Consolidated Club Galley of Yeaton

Hall.

e. Kitchen hood in the Dry Dock restaurant of Leamy Hall..

f. Kitchen hood in the Child Development Center.

g. Kitchen hood in Quarters 1.

h. Dryer exhaust systems in Chase Hall.

I Dryer exhaust system in Roland Hall.

j. Dryer exhaust system in Munro Hall.

1.3 OBJECTIVE

The objective is to maintain the various exhaust systems in accordance with NFPA Standard 96 and manufacturers’ maintenance and cleaning instructions.

1.4 APPLICABLE REFERENCE DOCUMENTS

a. Technical Exhibit 01 – Coast Guard Academy Exhaust Systems

b. NFPA Standard 96

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 GENERAL REQUIREMENTS

2.1.1 Annual Work Plan. For all scheduled work under this Performance Work Statement, the contractor shall submit a written annual work plan detailing the planned dates of work, work to be performed, estimated work start time and estimated work file://///CGA-FP-M-002/Public/Facilities%20Engineer/++%20PUBLIC%20WORKS/MEO%20Files/MEO%20Contracts/SCOPE%20PARAGRAPHS.doc completion time. See Technical Exhibit 1 for the months that service is to be performed.

It is essential that work to be performed within operating kitchens be scheduled around peak cooking times (see paragraph 2.3). The contractor’s first annual work plan shall be submitted to the Contracting Officer’s Representative (COR) no later than 14 calendar days after award of contract and no later than 1 October of each year thereafter.

2.2 TASK ONE – Periodic Cleaning, Inspections, Testing, Preventative Maintenance and Reporting of Exhaust Systems.

2.2.1 General. The contractor shall inspect, clean and maintain hoods and ducts systems listed in Technical Exhibit 1 in accordance with NFPA Standard 96 and other local, state, and federal rules and procedures. All work shall be performed in strict accordance with applicable safety standards and codes in order to eliminate the possibility of damage to installed machinery, equipment and building structures.

2.2.2 Inspection. The Contractor shall inspect each hood and duct exhaust system in accordance with NFPA Standard 96 and manufacturers’ instructions.

2.2.3 Operational Tests. The Contractor shall perform operational tests on hoods and duct exhaust systems in accordance with NFPA Standard 96 and manufacturers’ instructions.

2.2.4 Preventative Maintenance. The Contractor shall perform preventative maintenance on hoods and exhaust systems in accordance with NFPA Standard 96 and manufacturers’ instructions.

2.2.5 Inspection Report. The contractor shall submit a report of all hood and duct exhaust system tests, inspections, and maintenance accomplished. Reports shall include a record of conditions, completed tests, inspections results, and preventative maintenance performed on a system. Report shall clearly specify any follow up corrective maintenance needed for each item inspected/tested, and clearly describe any functional problems with mechanical or non-mechanical equipment. Reports shall be submitted electronically to the COR at within 14 calendar days from completion of the work.

2.3 Hours of Work – see Technical Exhibit 1 for System Numbers and Hours of Work

Except for emergency repair work, all work shall be scheduled as stated on TE1.

3.0 CONTRACTOR PERSONNEL

3.1 Qualified Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this

PWS.

3.2 Project Manager.

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this PWS. The Project Manager shall be a single point of contact for the Contracting Officer and the Contracting Officer’s Representative. The Project Manager shall be available to the COR via telephone during normal work hours and shall respond to a request for discussion or resolution of technical problems within 24 hours of notification. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the Contracting Officer.

3.3 Employee Conduct

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, designated smoking areas and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security. Upon request, the COR will provide the Contractor’s on-site supervisor with the four designated smoking areas onboard the Coast Guard Academy.

3.4 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 PERIOD OF PERFORMANCE

The period of performance for this contract is a one-year base period with four one-year option periods as follows:

Base Period September 1, 2025 through August 31, 2026 Option Period One September 1, 2026 through August 31, 2027 Option Period Two September 1, 2027 through August 31, 2028 Option Period Three September 1, 2028 through August 31, 2029 Option Period Four September 1, 2029 through August 31, 2030

4.2 PLACE OF PERFORMANCE

The primary place of performance will be the United States Coast Guard Academy, 15 Mohegan Avenue Parkway, New London, Connecticut 06320.

4.3 HOURS OF OPERATION

See paragraph 2.3

4.4 TRAVEL

Contractor travel shall not be required for this requirement.

4.5 PROGRESS MEETINGS

The Project Manager shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues.

4.6 GENERAL REPORT REQUIREMENTS

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with Coast Guard workstations (Windows and Microsoft Office Applications).

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will furnish utility (electricity and water) resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in

PWS 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the Contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct erable and return it per delivery instructions.

7.2 The COR will have 10 business days to review deliverables and make comments. The Contractor shall have 10 business days to make corrections and redeliver.

8.0 DELIVERABLES

The Contractor shall consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this PWS.

ITEM

PWS

REFERENCE

DELIVERABLE / EVENT DUE BY

DISTRIBUTION

1 2.1.1 Annual Work Plan By 01 October of each year

COR

2 2.2.5 Inspection Reports Within 14 calendar days from completion of work

COR

3 3.2 Project Manager Notification

With Contractor’s propoaal

CO/COR