12f1_Solicitation Requirements..pdf

1. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, Acquisition of Commercial Items, FAR Part 13, Simplified Acquisition Procedures and FAR Subpart 17.2 Options, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; proposals and a written formal quotes will be received via email to Katherine.m.discenza@uscg.mil & will be sent no later than 13-

Aug-2025 @ 9:00am and not a second later.

2. The Solicitation 70Z03925QCGA00009 is issued as a Request for Quotation (RFQ).

Submit written offers only (on SF 1449 or formal quote pdf.), oral offers will not be accepted. This Combined Synopsis/Solicitation requires registration with the System for Award Management (SAM) at the time a quote is submitted, excluding outlined in

FAR 4.1102(a). Registration information can be found at https://www.sam.gov/SAM/.

3. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 / Effective Date

06/11/2025. The complete text of any of the clauses and provisions may be accessed in full text at https://www.acquisition.gov/browse/index/far

4. This procurement is a 100% Total Small Business Set-Aside and the associated

North American Industry Classification System (NAICS) Code is 561790 Other

Services to Buildings and Dwellings with Size Standard is $19,000,000. Product

Service Code: H179 QUALITY CONTROL- CLEANING EQUIPMENT AND SUPPLIES.

5. The United States Coast Guard (USCG) Academy located at:

USCG Academy

15 Mohegan Avenue

New London, CT 06320-8100

6. Performance Work Statement (PWS):

The Contractor shall perform hood and duct cleaning services in the following general areas:

a. Kitchen hoods in the Chase Hall Galley.

b. Kitchen dishwasher exhaust systems in the Chase Hall Galley.

c. Kitchen hoods in the Consolidated Club Galley of Yeaton Hall.

mailto:Katherine.m.discenza@uscg.mil https://www.sam.gov/SAM/ https://www.acquisition.gov/browse/index/far https://www.census.gov/naics/ https://www.sba.gov/document/support--table-size-standards http://support.outreachsystems.com/resources/tables/pscs/ http://support.outreachsystems.com/resources/tables/pscs/

d. Kitchen dishwasher exhaust system in the Consolidated Club Galley of Yeaton

Hall.

e. Kitchen hood in the Dry Dock restaurant of Leamy Hall..

f. Kitchen hood in the Child Development Center.

g. Kitchen hood in Quarters 1.

h. Dryer exhaust systems in Chase Hall.

I Dryer exhaust system in Roland Hall.

j. Dryer exhaust system in Munro Hall.

Please read PWS for further details regarding this requirement.

7. Service Contract Act Wage Determination No. WD 2015-4111 (Rev.-31) was first posted on SAM.gov on 07/28/2025, applies to this acquisition and will be incorporated into the resulting contract. The contractor shall identify the Wage

Category in their offer.

8. Quotes:

All quotes shall include 5 lines that represent each year. Monthly costs shall be broken down.

Example:

Period of Performance is anticipated to be as follows:

Base year: Base: 0001 $ per month x 12 Months = $ per 12-month period

Option Year 1: Base: 0001 $ per month x 12 Months = $ per 12-month period

Option Year 2: Base: 0001 $ per month x 12 Months = $ per 12-month period

Option Year 3: Base: 0001 $ per month x 12 Months = $ per 12-month period

Option Year 4: Base: 0001 $ per month x 12 Months = $ per 12-month period

OR-

Base year: $ per 12-month period

Option Year 1: $ per 12-month period

Option Year 2: $ per 12-month period https://sam.gov/wage-determination/2015-4111/31

Option Year 3: $ per 12-month period

Option Year 4: $ per 12-month period

*POP must be in sync with PWS.

Submission of a quote that does not contain all items requested may result in elimination from consideration of award. Offerors must submit each item of quote in a separate electronic attachment (certs, quote, past performance e.g.) clearly identified as described below. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each quote.

Pricing shall be submitted as requested in the Schedule of Services. Total price will be evaluated by the Government. The proposed price should reflect a clear understanding of the requirements, is consistent with the various elements of the offer.

*Section B Offerors Representations and Certifications: A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically). An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at www.sam.gov. All Offerors shall be registered and current in the System for Award

Management (SAM) database.

- Reference Active UEI in SAM on your Quote and the registration shall be active.

8a. Technical Proposal: Offeror shall submit company's detailed technical approach and methodology for completing all requirements of the Performance Work

Statement (PWS). The Technical Volume shall not exceed thirty (10) pages in length, with 12-point font. Page limitation includes any drawings, charts, pictures, etc., and excludes section dividers, table of contents, figures/tables, glossary of terms and cross-referencing indices and resumes -all of which are not considered content pages.

8b. Key Personnel - Identify all key personnel, experience and qualifications. Provide the Department of Labor Classification for each and identify the labor classification on the include Wage Determination. Provide the Hourly and Overtime Wages for Key

Personnel for each contract period of performance.

http://www.sam.gov/

8c. Past Performance Record: Offerors shall provide contract data for three (3) relevant PRIME contracts and relevant SUBCONTRACTS that the offeror is currently performing or has completed during the last five (5) years. The following information shall be included:

Contractor Name and Contract Number; Customer points of contact (minimum of two; provide name, telephone number, fax number and e-mail addresses); Length of contract to include Period of Performance (dates); Initial Contract Price; Description of product/service provided (include sufficient detail to demonstrate similarities and dissimilarities to the requirements of this solicitation)

8d. BASIS FOR AWARD

The Government will award a firm fixed priced contract to a responsive offeror (who submits all required submissions on time), whose past performance does not pose a risk to the Government, and whose offer is Technically Acceptable. An offer is technically acceptable if its technical capabilities conform to the Government's

Performance Work Statement or listed specs whichever is applicable to the buy.

Lastly, if the site visit is not completed by the offerer in paragraph 11 on the referenced perspective date given, the quote will not be technically acceptable. Site

Visit is required.

Offerors understand that their quote is ranked by price and technical acceptance;

however, pursuant to applicable acquisition regulations and/or departmental guidelines, Buyers may use criteria other than price to evaluate offers. Accordingly, please note that, to the extent required by applicable regulations and/or guidelines, award will be made to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Buyer on the basis of price, technical capability, delivery, and past performance.

*Lowest Price Technically Acceptable (LPTA)

9. All quotes are due at 9:00 am EST 13-August-2025.

10. The Government will award a Firm-Fixed Price contract resulting from this combined synopsis/solicitation to the responsible offeror whose offer conforming to the synopsis/solicitation will be most advantageous to the Government, price and other factors considered.

11. Site visit information:

12. After award is determined and issued, invoices will be completed through the IPP

@ www.ipp.gov for invoice payments.

13. Access to the Facility: Personnel are required to have “real” ID (Driver’s License) with the star.

12. The Government reserves the right to cancel this solicitation at any time.

http://www.ipp.gov/