Attachment 3 - Statement of Work (SOW) - 70Z03826QK0000014.pdf

ATTACHMENT 3 – STATEMENT OF WORK (SOW) –

70Z03826QK0000014

1.0 General

1.1 The United States Coast Guard (USCG), Aviation Logistics Center (ALC) Industrial

Operations Division (IOD) has a requirement to replace the existing Aircraft Electrical Component Test Stand (AECTS). The ALC supports multiple aircraft platforms, Short Range Recovery (SRR) H-65, Medium Range Recovery (MRR) MH-60T, Medium Range Surveillance (MRS) HC-144 and HC-27, and the Long Range Surveillance (LRS) C-130H and C-130J product lines. The purpose of AECTS is to perform complete tests and checkout of all power generation system components, including AC and DC, both air-cooled and oil-cooled systems including constant speed drive-generator packages.

The AETCS being offered must be factory new and possess the capability to support all designated platforms that are supported at ALC. The Contractor shall provide documentation that the AECTS offered meets the requirements outlined in the Technical Criteria (Attachment 2 – Technical Criteria – 70Z03826QK0000014).

2.0 Design Requirements:

The Contractor shall provide the following requirements for the AECTS replacement. Performance under this Purchase Order shall be performed at:

USCG Aviation Logistics Center 1664 Weeksville Road, Building 63 Elizabeth City, NC 27909

The Contractor shall perform all work between the hours of 7:00 a.m. and 3:30 p.m. Eastern Time (ET), Monday through Friday (except Federal holidays). However, there may be occasions when the USCG will require the work to be completed during other than normal business hours including weekends and holidays. In these instances, the USCG Contracting Officer (KO) will work with the Contractor to establish an agreed upon schedule.

2.1 Post Award Kickoff Meeting:

The Contractor shall conduct a site visit to ALC within ten (10) calendar days after Contract Award (DACA). The purpose of the Site Visit/Kickoff Meeting shall be to establish the framework of the Contractor and Government interaction during the performance period of the contract. The Contractor shall place emphasis on the schedule (milestones and deliverables), and each phase of the project. The site visit will be coordinated with the Supervisor, Technical POC (TPOC), and KO to facilitate the Contractor surveying the AETCS workspace.

2.2 Initial Design Review:

The Contractor shall provide an initial drawing package to the Government for review approximately sixty (60) DACA. The initial drawing package shall lay out the major design elements of the project with milestones for completion. Long-lead items shall be identified in this design review. The initial review shall have replacement footprint and location detailed for

Government facilities review. The current system does not require internet access, if internet access is required, this element MUST be outlined in the initial drawing package. If a separate laptop is required, software will require testing to ensure functionality on a non-standard configuration, and the latest Windows operating system is installed. The Government shall have ten (10) business days to review and provide comments. Upon receiving Government comments, the Contractor shall have ten (10) business days to respond and address the Government’s comments. The initial drawing package shall be delivered electronically to the Supervisor, Technical POC, and KO/Specialist.

2.3 Final (100%) Design Review:

The Contractor shall provide the final drawing package to include Government comments from the Initial Design Review approximately ninety (90) DACA. The Government will have ten

(10) business days for acceptance of the Final Design Review. The final design review will incorporate any Government required changes to ensure compliance with location and footprint requirements. The final drawing package shall be completed and submitted to the Government for final approval. The Contractor shall not perform any installations until receiving a written final approval from the Government.

3.0 Government Documents

The Contractor shall adhere to the following documents:

a. Coast Guard Technical Order (CGTO) Maintenance Manual 1H-65D-11-801912, 1H- 65A-242001, Starter Generator Part Number (P/N) 524-420 / 524-230 and AC Generator P/N: 82562-7.

b. Depot Maintenance Work Requirement (DMWR), DMWR1-6115-502, P/N:

28B26253C, DMWR1-6115-504, P/N: 28B302-8-DM, DMWR1-6115-513, P/N:

AGH958-1.

c. CGTO Maintenance Manual 1C-144A-243564, Starter Generator, P/N: G4085-1000.

d. Component Maintenance Manual (CMM) 24-20-71, C-130J Generator, Goodrich, P/N:

31130 Series.

3.1 Applicable Documents

The Contractor must have access to technical documents throughout the period of performance of this contract. Contractors shall be registered in the Defense Logistics Agency’s Joint Certification Program. More information on this certification can be located at http://www.dlis.dla.mil/jcp/. Contractor shall remain registered in the Defense Logistics

Agency’s Joint Certification Program for the duration of this contract to ensure access to the most current documents.

4.0 Removal of the Existing AECTS:

Prior to installing the new AECTS, the contractor shall disconnect and remove the existing AECTS (identified in section 5.2). The Contractor shall provide all labor, rigging equipment, tools, and materials necessary to safely relocate the existing equipment to a location designated by the Government outside Building 63, Shop 242 Aircraft Electrical Shop. The USCG does not own, nor can provide technical documents of the existing AECTS. The Government will be responsible for disposal of the removed

AECTS.

5.0 Installation:

5.1 Rigging:

The Contractor shall provide all necessary rigging equipment and labor to perform off-loading and movement of the identified equipment into the customer’s desired location Building 63, Shop 242 Aircraft Electrical Shop.

5.2 Facility Layout and Existing Dimensions:

The current size of the Test Cell is approximately 17.33’ x 21.66’. The footprint of the test cell is approximately 12’ x 15’ placed in the middle of the room (current test cell has a mandatory 18” buffer space between test cell and walls of room, per the OEM specifications). Currently there is a 36” work bench and parts washer alongside the left side, and a 28” vibe cart, mounting flange/harness storage, generator overflow along the right wall.

The current AECTS dimensions are outlined in the table below:

Module Name Dimensions Inches Square Feet Weight (lbs.)

Drive Motor Base 87 x 45 x 71 H 28.13 7150 Load Bank 63 x 42 x 71 H 18.38 2500 Transformer 33 x 26 x 36 H 5.96 315 Control Console 56 x 35 x 71 H 13.61 1800 Hydraulic Package 34 x 35 x 38 H 8.26 503 DC Power Supply 34 x 28 x 60 H 6.61 2300

5.3 Installation Services:

The Contractor shall provide all necessary parts, materials, consumables, labor, tooling, test instrumentation, and calibration standards required to complete installation of the AETCS. If the replacement system requires LCD monitors or auxiliary monitors beyond the baseline configuration, all necessary display hardware and cabling shall be included in the Contractor’s proposal. All installation activities shall conform to the Original Equipment Manufacturers (OEM) specifications, technical data, drawings, procedures, and industrial safety manuals.

The Contractor is responsible for performing or assuring all installation, testing, and calibrations necessary to substantiate the services conform to the Government’s requirements. The Contractor shall take prompt action to correct conditions that have or could result in services that do not conform to contractual requirements.

The Contractor shall assign at least, one (1) Certified Brand Technician to assemble, level, connect and precision-align the AECTS. The technician shall fabricate all rigid high-pressure tubing, make mechanical and electrical interconnections, perform initial start-up, run operational diagnostics, and calibrate all installed options.

5.4 Calibration and Confidence Testing (Table 1):

Following installation and initial calibration, the Contractor shall execute a confidence verification run on each Ready for Issue (RFI) generator listed in Table 1 IAW the applicable technical orders to prove baseline calibration and diagnostic accuracy.

Table 1: Verification Units Under Test (UUT)

During commissioning, a streamlined Acceptance Test Plan (ATP) shall be utilized to verify operational performance. The streamlined ATP requires testing one (1) each of all generators listed in Table 1, with data records saved and archived. For each UUT, the USCG will furnish the serial number, baseline parameters, and component history.

The Certified Brand Technician will also provide an operational overview of the AECTS controls to designated Government avionics personnel prior to departure.

6.0 Calibrations and Certificates

The Contractor shall calibrate the system IAW OEM specifications and the U.S. National Standard for military Measuring and Test Equipment (M&TE) ANSI/NCSL Z540.3 and ISO/IEC 17025:2017 traceable standards. If specific subsystems do not require calibration or cannot be calibrated in the field, the Contractor shall advise in writing.

The Contractor shall provide a formal Certificate of Calibration for the AECTS containing:

Nomenclature National Stock

Number Part Number Reference

65 STARTER/

GENERATOR

2925-01-HS2-9985 524-240 1H-65D-11-801912

65 STARTER/

GENERATOR

2925-01-HS1-5227 524-230 1H-65D-11-801912

60 APU 6115-01-300-9669 AGH958-1 DMWR 1-6115-513

60 APU 6115-01-252-0367 28B262-35C DMWR 1-6115-502

60 MAIN 6115-01-114-9696

28B302-8-

DM

DMWR 1-6115-504

STARTER/GENERATOR

2925-01-HS3-3357 G4085-1000 1C-144A-11-243564

65 AC GENERATOR 6115-01-HR1-9211 82562-7 1H-65A-11-242001

C130J GENERATOR 2925-01-241-5012 31130 Series CMM 24-20-71

Certificate identification number Name and technician credentials of individual performing calibration Calibration date and environmental conditions Instrument model numbers, serial numbers, and sensor identification Adjustments, standards used, and specific procedures performed Comprehensive before-and after calibration results and tolerances

The Certified Technician shall also provide an operational overview of the AECTS controls to designated Government avionics personnel to depart

6.1 Calibration Decals

A tamper-evident calibration decal shall be affixed to the primary console. The decal shall indicate:

Calibration date Technician name or employee ID Next calibration due date (month/year) Equipment serial number Servicing Contractor name

Decals shall be applied to prevent display obstruction and must be cleanly removable without marring equipment finishes.

7.0 Final Acceptance Testing/Final Documentation for all Replacement Equipment Installations:

Final acceptance requires a fully functional, turn-key AECTS with all components and operating software operational. The Contractor shall deliver the following documents upon final acceptance:

Final “As-Built” mechanical, electrical, and facility connection schematics Commercial-off-the Shelf (COTS) equipment manuals Comprehensive Operator and Calibration Manuals Maintenance and Preventative Maintenance Manuals

8.0 Government Quality Assurance and Acceptance

8.1 Departure Clearance

Prior to final departure from the ALC facility, following installation, the Contractor shall present all diagnostic logs, calibration reports, and signed test results to the ALC TPOC and KO to demonstrate that installation and performance criteria are met.

USCG Points of Contact:

ALC IOD Personnel

Contract Specialist - Adam Finnell Email: Adam.A.Finnell2@uscg.mil

Contracting Officer (KO) – William Morris Email: William.P.Morris@uscg.mil

Avionics Shop 242 Lead & Technical POC – Delilah Montfort (252) 335-6701 Email: Delilah.E.Montfort@uscg.mil

Avionics Shop 242 Supervisor & Alternate POC – Bobby Luton (252) 335-6248 Email: Robert.E.Luton@uscg.mil

8.2 Quality Assurance and Acceptance Authority

All deliverables and services are subject to Government Quality Assurance (QA) inspections during execution and upon completions. Formal acceptance shall be rendered jointly by the TPOC and KO.

Any contract modifications or scope adjustments must be submitted in writing to the KO for formal modification.

8.3 Notification of Completion

Upon Government verification that the AECTS meets all acceptance criteria, the Government will sign the Notification of Services Rendered form and grant formal clearance for final departure.

9.0 System Obsolescence and Lifecycle Review:

At the conclusion of each annual period of performance, the Contractor and Government shall conduct a comprehensive system review to inspect hardware performance, apply software patches, and review obsolescence trends. The Contractor shall proactively notify the Government in writing of any identified hardware or software obsolescence risks or discontinued component support that could impact the AECTS sustainment.

10.0 Warranty Program Plan

The Contractor shall provide standard commercial warranty coverage commencing immediately upon final Government acceptance of the AECTS. The Government requires:

Base Warranty – A minimum of one (1) year full commercial warranty covering all parts, labor, travel, and software support.

Extended Warranty – One (1) additional consecutive year of extended warranty coverage commencing immediately upon expiration of the base warranty.

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11.0 Personnel Training:

11.1 Operator Training

The Contractor shall provide operator training following startup for a minimum of four (4) USCG technicians. Training shall occur during normal working hours between 7:00 a.m. and 3:30 p.m. Eastern Time (ET).

Training may incorporate blended computer-based instruction but must include a minimum of four (4) hours of hands-on, on-site instruction covering system configuration, software operation, generator mounting/coupling, and routine run procedures.

11.2 Maintenance Training.

The Contractor shall provide maintenance technician training for a minimum of four (4) USCG personnel during standard working hours between 7:00 a.m. and 3:30 p.m. ET.

The training shall include at least four (4) hours of hands-on familiarization covering mechanical alignments, fluid maintenance, electrical power distribution, diagnostic fault isolation, component replacement, and calibration checks. The Contractor shall supply a recommended spare parts list and consumable inventory list for ongoing routine maintenance.

12.0 Technical and Maintenance Support Services

Technical support may be provided via telephone, email, or on-site dispatch. The Contractor shall acknowledge and respond to technical support inquiries within two (2) business days.

When on-site support is requested by the Government, the Contractor shall mobilize and arrive on-site withing fourteen (14) calendar days of notification. The Contractor shall provide an annual scheduled maintenance timetable designed to minimize disruption to depot production.

13.0 Over and Above Repairs

Unscheduled repairs outside warranty coverage shall be executed on an as-needed basis. If repair requirements are identified during annual maintenance or through field failure, the Contractor shall evaluate the discrepancy and submit an itemized repair quotation. For unscheduled repairs outside annual visits, the KO will issue a modification authorizing an on-site evaluation visit.

13.1 Report Quotations

Repair Quotations shall remain firm for thirty (30) calendar days and detail:

Machine nomenclature, part number, and serial number Detailed technical narrative of each discrepancy indentified Itemized parts costs Labor breakdown, repair hours, and travel costs Subtotal per discrepancy and total firm-fixed repair price

13.2 Cost Authorization

The KO is the sole official authorized to approve, negotiate, or decline repair quotations. Work shall not commence until the Contractor receives a signed contract modification. Once authorized, the Contractor shall complete repairs within thirty (30) calendar days. The Government will not be liable for unauthorized work performed without KO approval.

13.3 Replacement Parts Standards

Functional parts in serviceable condition shall be cleaned, tested, and reinstalled. Worn, degraded, or defective parts shall be replaced exclusively with new components meeting OEM drawings and tolerances.

13.4 Separately Priced Replacement Items

Replacement parts not established in the contract price schedule shall be negotiated as firm-fixed price items upon initial occurrence. The Government reserves the option to supply replacement parts as Government Furnished Property (GFP). Delivery schedules will be adjusted equitably for authorized administrative delays.

14.0 Quality Control and Performance

The Contractor is responsible for performing and assuring all inspections. tests. and calibrations (as applicable) necessary to substantiate that the goods or services conform to the Government's requirements. The Contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the Contractor's facility and made available or provided for review by the Government upon request. The Government reserves the right to conduct surveillance at Contractor's facility to verify the existence, adequacy, and effectiveness of the quality system. Upon request of the Government, the Contractor shall forward a copy of their current certification and quality control manual for review.

14.1 Mandatory Non-Conformance and Counterfeit Notification

The Contractor shall, immediately upon discovery notify and disclose condition; to the

KO of any event, supply change, material change, supply malfunction, counterfeit / suspect parts or materiel, defect or non-airworthy condition of any product or component found to potentially cause a non-conformity to the original specifications of this contract. The Government reserves the right to inspect any non-conforming product or component. Therefore, the Contractor shall obtain approval from the KO prior to the disposition of any non-conforming product or component.

14.2 Quality Control Manual

The Contractor's quality control manual shall address in detail the Contractors risk management, test, inspection, non-conforming product, and counterfeit/suspect parts processes.

14.3 Configuration and Process Changes

The Contractor shall immediately notify the KO of any changes that potentially have an impact on the product. Changes may include but are not limited to products, processes, materiel, supplier sources, manufacturing facility location and personnel qualifications.

14.4 Government Approval of Changes

Upon notification of the change, the USCG will approve or deny the change. In the event that the change is not approved by the USCG, the contract or contract modification may be cancelled or terminated for convenience IAW Federal Acquisition Regulation (FAR) regulations.

15.0 Contractor Personnel and Base Operations

15.1 Personnel Qualifications

Contractor shall provide OEM certified, but no less than, industry trained technicians and all personnel shall be qualified to perform the maintenance, repair, and calibrations (as applicable) on the listed equipment.

15.2 On-Site Visits

All on-site visits will be coordinated with the KO. If the KO cannot be reached, the Contractor's technical point of contact (POC) will serve as the secondary contact. The KO and TPOC for this SOW shall be provided at the time of Award.

15.3 Contractor Representative

The Contractor shall provide a single POC that shall be responsible for all Contractor work performed under this SOW. The Contractor shall provide the name of the POC and the name(s) of any alternate POCs authorized to act in their absence before the start of performance. The primary POC and all designated alternates shall be able to read, write, speak, and understand English.

15.4 Identification and Foreign Object Debris (FOD) Prevention The Contractor shall ensure all employees present a professional appearance appropriate for the position held. All Contractor personnel shall be identified by a distinctive nameplate, emblem. or patch attached in a prominent place on an outer garment so as not to present a Foreign Object Debris (FOD) hazard and clearly identifying the employee as a representative of the contracted firm.

15.5 Travel Expenses

The Contractor is responsible for all travel costs under this Purchase Order.

16.0 Base Regulations and Security

16.1 Base Access (USCG Base Elizabeth City)

ALC is a tenant command of Base Elizabeth City. The Contractor shall be met at the gate by a Government representative and shall be continually escorted by the representative for the duration of the visit. Base access requires 100% hands on ID checks. Drivers of vehicles must show a REAL ID state driver’s license, valid vehicle registration, and current proof of insurance. All vehicles are subject to random search under Title 18 U.S.C 1382.

16.2 Compliance with Local Regulations, Instructions, Directives Contractor personnel shall comply with all local base regulations, instructions, directives, orders, and special procedures as promulgated by the Commanding Officer, USCG Base Elizabeth City (and all tenant commands), Elizabeth City, NC. All visitors to ALC shall review the ALC Visitor/Contractor Safety & Environmental Health Brochure information which is included in this SOW.

16.3 Removing Employees for Misconduct or Security Reasons

The KO may direct the Contractor to remove any Contractor employee from USCG facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the order. The KO will provide the Contractor with a written explanation to support any request to remove an employee.

16.4 Tobacco Policy

The USCG prohibits the use of smoking tobacco and smokeless tobacco in the workplace to protect the health of all its workers. The workplace includes any area inside or outside of a building or facility under the custody and control of the USCG where work is performed by active duty personnel, civilian employees, or personnel under contract to the USCG. The use of tobacco is prohibited in all USCG Government vehicles (including Cushman type), in all USCG aircraft, floating unit, or any other aircraft contracted for use in the USCG. Tobacco use is permitted only in designated areas defined in USCG ALC Instruction 6280.1 (series). Tobacco spit and residue shall be held in containers with sealing lids to prevent odor and accidental spills.

Employees caught violating the tobacco policy may be subject to immediate removal IAW section 16.3.

17.0 Environmental, Safety, And Occupational Health (ESOH)

The Contractor is solely responsible for compliance with all federal, state, and local laws, including but not limited to the Occupational, Safety and Health Act (OSHA) (Public Law 91- 596) and the resulting standards, OSHA Standard 29 CFR 1910 and any ALC Instructions as applicable, and the protection of their employees. Note: ALC Instructions are annotated because many of the USCG/ALC standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The USCG shall assume no liability or responsibility for the Contractor's compliance or non-compliance with such requirements. In addition, the Contractor is required to flow down the safety requirements/specifications to all subcontracts/subcontractors. Safety requirements listed herein that do not concern Contractor’s operations or services shall be considered self-deleting as mutually agreed by the KO and the Contractor.

17.1 Industrial Hazards and Personal Protective Equipment

The Contractor shall ensure their employees are made aware that their services will occur in industrial depot areas with potential exposure to hazardous materials. The industrial complex at ALC has the potential to expose workers to hazardous materials, which may include, but is not limited to hexavalent chromium, cadmium, beryllium, lead and others. Regulated areas are clearly marked IAW 29 CFR 1910 Occupational Safety and Health Standards, Subpart Z. There may also be contact hazards with these materials during cleanup of dust, metal shavings, etc. The Contractor shall ensure proper protective measures are taken to ensure contracted employees are protected from these hazards, including the use of personal protective equipment. While working in regulated areas where the exposure to hazardous dust is expected, the USCG recommends, at a minimum, the use of Powered Air Purifying Respirators (PAPR) with a protection factor of 1000 when exposure levels may reach the OSHA permissible exposure levels.

17.2 The Contractor shall be subject to safety inspections of its work sites by the Government.

Contractor safety records shall be available upon request by the KO. The Contractor shall be liable for, and shall indemnify and hold harmless the USCG against, all actions or claims pertaining to the “personal” safety requirements of employees. The Contractor shall provide all personal protective equipment (respiratory protection, hearing protection, gloves, steel-toed shoes, safety glasses, protective clothing, etc.). In addition, the Government is not responsible for medical examinations, hearing testing, substance abuse testing, or any other type of testing for Contractor employees.

18.0 Delivery Requirements

18.1 F.O.B. Point

The F.O.B. point for this Purchase Order is F.O.B. Destination.

19.0 Purchase Order Information

19.1 Hours of Operation

The Contractor shall perform all work between the hours of 7:00 a.m. and 3:30 p.m. ET, Monday through Friday (except Federal holidays). However, there may be occasions when the USCG will require the work to be completed during other than normal business hours, including weekends and holidays. In these instances, the USCG will work with the Contractor to establish the schedule.

19.2 Inspection and Acceptance Criteria

All work is subject to Government Quality Assurance (QA) review in process and upon completion for compliance with requirements, instructions, specifications, shop practices and procedures. Any work that is considered unsatisfactory shall be corrected at no additional cost to the USCG. Work will not be accepted by the Government until the QA inspector considers all work complete and acceptable.

20.0 Invoicing

20.1 Invoicing Instructions

Unless otherwise specified in the schedule or on modifications issued under this Purchase Order, the Contractor’s invoice shall be submitted IAW FAR 52.212-4 to the designated billing office for payment as noted below. The Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil.

Chief, Fiscal Branch

USCG ALC

Fiscal Branch, Bldg. 63 1664 Weeksville Road Elizabeth City, NC 27909 Purchase Order Number: To be assigned at time of issuance

20.2 Payment Information

All payments will be made electronically IAW FAR 52.232-33. The Contractor may submit the invoice once services have been completed. The invoice will not be approved until all services have been received and accepted by the technical POC.

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