PDM_Servies_70Z03819RL0000001_Questions.docx

Program Depot Maintenance Support Services 70Z03819RL0000001 Questions

1. Under the “Proposal Submission Instructions” it states, “Proposals shall be no more than 40 pages total.”

Question: Are the 40 pages in reference to the Technical Volume?

CG ANSWER: Yes. The 40 pages will be for technical volume. Pricing, Past Performance documents shall be attached separately and must be no more than 10 pages.

2. Under the “Proposal Submission Instructions” it states, “Proposals shall be submitted on the Excel spreadsheet titled “Attachment 2 – PDM Schedule of Services”. However, Attachment 2 is a PDF.

Question: Will the government be issuing an Excel copy of Attachment 2?

CG ANSWER: Yes. The PDM Schedule of Services excel spreadsheet will be uploaded to FBO.

3. Evaluation Criteria states, “The onsite supervisor is the only position on the contract that will be Firm-Fixed price with a monthly rate.” However, the pricing sheet does not identify the Site Supervisor.

Question: How is the contractor to identify the Site Supervisor?

CG ANSWER: The Aircraft Mechanic III – Senior. See Page 11, paragraph 4.1, the eighth bullet states that the Aircraft Mechanic III shall provide the duties of an On-site supervisor.

4. Evaluation Criteria states, “Offerors shall use Attachment 2 – PDM Schedule of Services as their price proposal.”

Question: Does the government expect a “Basis of Estimate” in the Price Proposal Volume also, or only Attachment 2?

CG ANSWER: Only Attachment II. The excel spreadsheet will be uploaded to include all 5 years. Pricing for all 5 years is requested. The hours for each year will be stated on the spreadsheet.

5. Attachment 2 – PDM Schedule of Services: We notice that the Labor Categories do not match up to those identified in Article 18 of the Collective Bargaining Agreement (CBA)

Question: Can the government provide a Crosswalk of those skills that are covered by the CBA so that everyone prices the requirements accordingly?

CG ANSWER: The labor categories are listed in the CBA dated 6/1/2017-5/31/2020. Any discrepancies please refer to the DOL website for the occupational code and title.

6. Attachment 2 – PDM Schedule of Services: We noticed that the government is only asking for pricing for the base year.

Question: Will contractor be allowed to provide pricing for the Options Years IAW FAR FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)?

CG ANSWER: The contractor must provide pricing for all 5 years of the requirement. See page 1-2 Proposal Submission Instructions. Full 5 year spreadsheet will be uploaded to FBO in excel format.

7. Paragraph 7.8 of the Statement of Work (SOW) addresses Contractor-provided vehicles used in performance of this contract.

Question: Will contractor provided vehicles be required? Woman-Owned Small Business 6 N.E. 6th Street • Oklahoma City, OK •73104• (405) 232-PHRI (7474)

CG ANSWER: No, contractor provided vehicles will not be required.

8. General Question: Since work may be required 4 feet above the ground, will fall protection equipment be provided that meets the OSHA 1910 requirements?

CG ANSWER: Yes, fall protection equipment will be provided by the Government.

9. SOW 1.4 states: “The USCG anticipates issuance of task orders to fund the specified services.”

Question: Does this mean each type of work, i.e. PDM, SR, PDR, Surge, etc.?

CG ANSWER: The base and option periods positions will be funded on individual orders. Meaning the contract itself will not be funded but the task orders will list all the positions and hours the task order will fund.

10. SOW 2.2 Availability of Documents

Question: Are contractors supposed to submit a completed “Sensitive but Unclassified Information Non-Disclosure Agreement: with their proposals?

CG ANSWER: No, this will be accomplished prior to the start of employment by the COR. Depending on the position, the individual(s) will be required to sign a Department of Homeland Security Non-Disclosure Agreement DHS Form 11000-6.

11. SOW 10.5 Environmental Hazards: states “While working in regulated areas where the exposure to hazardous dust is expected, the USCG recommends, at a minimum, the use of Powered Air Purifying Respirators (PAPR) with a protection factor of 1000.

Question: Will the government be providing the PAPR’s?

CG ANSWER: No, it is the responsibility of the contractor to ensure that their employee(s) are properly trained, certified and equipped with the appropriate equipment to accomplish the job assigned.

12. General Question: The solicitation announcement on FBO states, “Proposals shall be Mailed.” However, under the “Proposal Submission Instructions” it states, “The documents above must be submitted via email to Kia.R.Walton@uscg.mil by closing date of the solicitation.”

Question: Are proposals to be mailed or emailed?

CG ANSWER: Solicitation announcement is changed to read: Proposals shall be sent via email to Kia.R.Walton@uscg.mil and Monique.H.Swinson@uscg.mil. *Please indicate 70Z03819RL0000001 in the attention line.* Verbiage in proposal submission instructions remains the same.

13. "ATTACHMENT 2 - PDM Schedule of Services" is provided in PDF format, but the instructions on the attachment state the cells will automatically calculate, will an excel version of this file be provided or are we to fill in on the provided PDF?

CG Answer: See response questions 2.

14. What is the correct CBA/SCA code/title for "Program Specialist"?

CG Answer: Engineering Technician IV under the CBA Article 18

15. Do cover pages and table of contents count towards page counts for all volumes?

CG Answer: Yes, the entire proposal must be no more than 40 pages in total.

16. Will the first order off the IDIQ be for the noted 54 personnel indicated in the provided PWS?

CG Answer: It is anticipated at this time that all 54 positions will be on the first task order.

17. There is indication of ceiling price of 50% in excess of the estimated values, will additional orders be placed off of this or is this ceiling value for surge/additional work within the same scope?

CG Answer: In the event there is an underestimate of hours for in scope work or to cover surge work.

18. Is this a single award IDIQ?

CG Answer: Yes it is a single award IDIQ

19. Has there been any additional bridge or CBA agreements past the provided Attachment 4?

CG Answer: No

20. Aircraft Worker does not seem to be covered by the CBA, will SCA rates in accordance with the provided WD be expected to be utilized?

CG Answer: Yes, according to the Department of Labor occupation code and title.

21. Will the Government provide all needed necessary PPE or will the contractor be expected to provide all PPE?

CG Answer: Any respiratory equipment such as PAPR’s, safety shoes, safety glasses etc. are the responsibility of the contractor.

22. When was the last OSHA recorded incident at this site recorded?

CG Answer: Spring of 2017, an incident involving a paint booth that is now longer used by contractor personnel assigned to the current contract.

23. When was the last environmental survey conducted at this site?

CG Answer: Environmental surveys are conducted yearly by the base.

24. Is this effort currently staffed to the requirements of this solicitation?

CG Answer: Yes

25. Has there been any change in effort in relation to the incumbent contract to the current solicitation?

CG Answer: No

26. Is the incumbent performing in a satisfactory manner?

CG Answer: N/A

27. What is the contract number of the existing contract?

CG Answer: HSCG38-16-F-L04601

28. What is the value of the existing contract?

CG Answer: $12.6M

29. What clearance requirements are needed in relation to facility and personnel on this effort?

CG Answer: No clearance but a Tier 1 background investigation is required.

30. Has there been historical travel at this site required by the contractor/incumbent?

CG Answer: Yes, approximately 2-3 trips in the last 3 ½ years

31. How much travel is expected in relation to this solicitation?

CG Answer: Some travel may be required to support maintenance for operational units and the accomplishment of airframe modifications.

32. How many shifts are being utilized in relation to this effort and how many shifts are expected by the Government on the current solicitation?

CG Answer: Two, a day shift and a night shift.

33. How many personnel does the Government estimate to be on each shift in relation to this solicitation?

CG Answer: The vast majority of personnel will be assigned to the day shift whereas the night shift will require a combination of approximately 6-8 electricians/aircraft workers.

34. Will the Government provide seniority information in relation to the incumbent workforce to ensure industry is able to adequately price fringe benefits per the CBA (Years of Service)?

CG Answer: A Seniority List has not been provided to the Coast Guard.

35. Will the USCG release an excel version of Attachment 2 Schedule of Services that has all tabs for all option years to ensure all bidders are compliant?

CG Answer: See response to question 2.

36. Will the USCG release the excel format of Attachment 2 and include a line item for the Onsite Supervisor's fully burdened monthly rate?

CG Answer: Aircraft Mechanic III – Senior – which will be the Onsite Supervisor.

37. Can the government please confirm that the On-Site Supervisor will not be considered key personnel?

CG Answer: On-Site Supervisor will be considered key personnel.

38. Can the USCG confirm if these positions are the same? If they are not the same, can the government confirm which base rate should be used for "Supply Clerk?"

CG Answer: Yes supply clerk is matched to the supply technician on the CBA.

39. Is it the government's intent for the Aircraft Mechanic III to serve as the On-Site Supervisor or are these two separate positions?

CG Answer: Yes.

40. Can the government please address this discrepancy?

CG Answer: Addressed in question 39

41. Was this intended to read: Onsite Supervisor and Aircraft Mechanic III - Senior? Or just Aircraft Mechanic III - Senior like the SOW states in 5.1.1?

CG Answer: Aircraft Mechanic III – Senior – which will be the Onsite Supervisor.

42. Can the USCG please confirm if this is accurate or if the hours for those 4 positions is supposed to read "7,680?"

CG Answer: It’s 1 position, 1920 HRS.

43. Can the government please confirm the contract start date?

CG Answer: Anticipated Start Date is 11/30/19.

44. Can the government please confirm that the past performance volume does count towards the 40 page limit?

CG Answer: Correct

45. Can the government please confirm that the pricing proposal, submitted in excel format, does not count towards the 40 page limit?

CG Answer: Correct

46. Can the government please confirm which submission method is correct?

CG Answer: See response to Question 12

47. Does the government intend for every position on this contract to be covered/mapped to the CBA and its labor categories?

CG Answer: Yes

48. Does the government intend to map the Supply Clerk to the Supply Technician labor category in the CBA as the Labor Category title seems to be in error?

CG Answer: Yes

49. Does the government intend to map the Material Coordinator as a Material Expeditor in the CBA or shall the SCA Wage Determination be followed for a Material Coordinator?

CG Answer: Yes

50. Was the Material Coordinator position previously covered by the CBA?

CG Answer: Yes

51. The Program Specialist labor category was listed in Article 3 (Page 1) of the CBA; however, the Program Specialist labor category is not listed in Article 18 (Page 11) of the CBA. In addition, the Program Specialist labor category is not covered by a SCA Wage Determination. Can the government provide the CBA Wage Rate for a Program Specialist or does the government see this position as being outside of the CBA and Wage Determination? If neither of these are applicable, can the government provide an equivalent GS scale pay rate expected for the position?

CG Answer: This position is located in the DOL Wage Determination as an Engineering Technician.

52. Will the Aircraft Mechanic III in their role as On-site Supervisor have the administrative capacity to manage the program management aspects of the contract (e.g. on boarding of new employees, security BI support, performance reviews of staff, etc.) or will they be limited in their capacity to what they can do while working on the hangar floor?

CG Answer: Yes

53. Can the government provide the quantity of personnel and their labor categories that should be designated as “Leads” or does the current contract only have one (1) lead, the onsite supervisor (Aircraft Mechanic III)?

CG Answer: The current contract only has one lead, the onsite Supervisor.

54. It appears that some incumbent staff do not currently meet the forklift qualifications. Will the government allow for staff to obtain their forklift certification within 30 days of contract award, if their position requires it under this new contract?

CG Answer: Yes

55. The listed CBA expires on May 31, 2020. If a new CBA in entered into that increases the costs associated with each labor category in the CBA, will the government provide for an equitable price adjustment for the CBA as well as any prevailing wage rate increases in the SCA Wage Determinations?

CG Answer: Yes if requested in a timely manner as per the FAR with the proper documentation.

56. What PPE is required on the contract?

CG Answer: Safety shoes, safety glasses, respirators if required, etc.

57. What are the normal work days and work hours?

CG Answer:

Day Shift Mon thru Fri 0645-1515 Second Shift Mon thru Thursday 1500 -0130

a. Are there different shifts? If so, when does each shift start and stop? Yes. See above.

b. How many employees typically work each shift or is this up to the contractor? 6-10 and the decision is the Government’s decision depending on the priorities at the time.

58. Will this contract entail maintenance on all USCG platforms overhauled at this ALC or can you pinpoint the platforms within the scope of work?

CG Answer: HC144 and C27J

59. Can the government please provide the MS Excel spreadsheet for Attachment 2 with formulas?

CG Answer: See response to questions 2.

60. Please confirm that this work is being performed for the C144 and C27J aircraft.

CG Answer: Yes

61. Attachment 1, Terms and Conditions, Proposal Submission Instructions, page 1 - the instructions indicate that the proposal can be submitted via email. The FBO notification indicates that proposal responses must be mailed. Which is correct?

CG Answer: See Response to question 12.

62. Attachment 1, Terms and Conditions, Proposal Submission Instructions, page 1 - are resumes, cover letter, etc. included in the page count? Is the 40-page page limit inclusive of all three volumes?

CG Answer: See response to question 1.

63. Attachment 2, PDM Schedule of Services - please confirm that the night shift has only Mechanics and Workers, no helpers.

CG Answer: Yes

64. Attachment 2, PDM Schedule of Services - The Aircraft Mechanic Helper reflects 4 positions but only 1,920 hours. Which is correct?

CG Answer: 1 helper at 1920 hours

65. Attachment 3, Statement of Work, page 5 - is there a difference between Aircraft Maintenance Services (AMS) and Program Depot Maintenance (PDM)?

CG Answer: No.

66. Attachment 4, Collective Bargaining Agreement, page 11 - the Aircraft Worker and Material Coordinator positions are not included on the wage rate spreadsheet. Will they be covered under the CBA as well? If so, at what pay rate?

CG Answer: Positions not covered in the CBA will use the Wage Determination rates.

67. Attachment 4, Collective Bargaining Agreement, page 11 – the current Wage Determination rate for Aircraft Painter is $24.09; however, the chart reflects $23.17. Will this rate be updated for pricing purposes?

CG Answer: CBA rates will not be updated until the new CBA is negotiated. All positions listed in the CBA follow the CBA rates vice the Wage Determination rates.

68. Attachment 4, Collective Bargaining Agreement page 11 – does the Tool & Die Maker position on the CBA map to the Machine Tool Operator on the PDM Schedule of Services or is it not covered on the CBA?

CG Answer: Yes

69. Can you provide a seniority list for the employees currently supporting the contract?

CG Answer: See response to question 20.