Statement Of Work Base Seattle Clinic Laundry Service.pdf

STATEMENT OF WORK

U.S. COAST GUARD BASE SEATTLE LAUNDRY SERVICES

August 20, 2025

1. General Information

1.1. Scope of Work: This contract is to provide laundry services for Base Seattle Medical. The Contractor shall provide all personnel, equipment, tools, material, supervision, and other items and services necessary to perform laundry services.

1.1.1 Place of Performance:

USCG Base Seattle 1519 Alaskan Way S.

Seattle, WA 98134

1.1.2 Performance Start Date: Start date of service shall be September 16, 2025, under a one-year base with four option years.

1.1.3 Government Furnished Property:

Scrubs, lab coats, gowns, medical towels, and medical linen are provided and No rentals needed for laundry service

2. Technical Specifications: Laundry services follow CDC infection control guidelines.

G. Laundry and Bedding | Infection Control | CDC

2.1 Contractor Responsibility: The Contractor responsibilities are listed below.

2.1.1. Medical: The Contractor shall pick up two bags of soiled laundry, weighing approximately 30 pounds, from the medical facility on a weekly basis. The total weight of soiled laundry (scrubs, towels, and linens) collected shall not exceed 60 pounds per week. The pickup location is in Building 1, 2nd Floor, specifically from the Physical Therapy and Dental Rooms.

2.1.2. Authorization for Changes to Laundry Services: Any changes, including the quantity of bags, weight limits for soiled laundry, or services not covered under the scope of the contract, must be authorized by the Contracting Officer prior to performance of work.

2.1.3 Drop Off: The Contractor shall drop off clean linen at the specified location at the time of pick up.

2.2 Qualified Personnel: The Contractor shall ensure that all Contractor Personnel possess qualifications specific to their duties and adhere to all safety protocols.

https://www.cdc.gov/infection-control/hcp/environmental-control/laundry-bedding.html

2.3 Key Personnel: The Contractor shall provide the Government with a point of contact for notification purposes. To gain access to Base Seattle, Contractor Personnel shall submit all required information to the Base Security Department for approval.

2.4 Service: The laundry service is expected to be provided during normal business hours (0630- 1445 PST), except on federal holidays.

2.5 Invoicing: (IPP)

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131

Email address: IPPCustomerSupport@fiscal.treasury.gov

Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

3. Quality Control

The Contractor shall develop and maintain an effective quality control plan to ensure that services are performed to an acceptable standard. Any work found to be deficient shall be corrected by the Contractor at no additional cost to the Government.