Questions and Answers for 70Z02926QNEWO5353.docx

Questions and Answers for 70Z02926QNEWO5353

Q: What is the previous contractor’s name and award number?

A: The previous contractor was TLC Services, with award number 70Z02924CNEWO0029. Additional information regarding the prior award is available on FPDS-NG.

Q: Do you have a designated pricing template or form?

A: We do not.

Q: How many employees are assigned to these uniforms?

A: There will be 6 members utilizing these uniforms.

Q: Is there an allowable variance or contract modification mechanism if required quantities increase or decrease?

A: As the vendor, you may request a modification if the quantities increase. You are only required to launder the quantity specified in the Statement of Work (SOW).

Q: Is the Contractor permitted to correct deficiencies same day or at the next scheduled delivery without penalty?

A: The Contractor is permitted to correct deficiencies same day without penalty.

Q: Should invoices be submitted per delivery, monthly, or on another billing cadence?

A: Invoices should be submitted Monthly and after the service has been completed.

Q: Will standard FAR termination for convenience and termination for clauses be incorporated into the final contract?

A: yes Q: Are price adjustments permitted for changes in regulatory, labor, or security requirements during the contract period?

A: No, this is a Firm Fixed Price Contract Q: Who is responsible for replenishing linens that are discarded due to being soiled, damaged, or no longer serviceable?

A: The contractor is responsible for replenishing linens. Whoever discovers that the items are tattered, torn, or soiled, whether it’s the contractor or galley staff, may mark them for discard. If the contractor prefers it for accountability purposes, we can separate the items and return them to the contractor for disposal.

Q: Is the replacement of discarded linens included in the contractor’s scope, or will it be handled by the government?

A: All replacement costs are the responsibility of the contractor and that is the contingency to be included in the bid.

Q: If the contractor is responsible, is the cost of replacement included in the contract price, or will it be billed separately?

A: Included in Contractor price as the contract is a “Firm Fixed Price.”

Q: Could you please confirm whether the laundry will be cleaned off-site as part of this contract?

A: Confirmed, all items will be taken off site to be laundered as we do not have those services on board.

Q: What criteria will be used to determine when a soiled linen must be discarded rather than cleaned?

A: We, the government use the SERV SAFE standards for determining the items’ cleanliness and sanitation. If the items cannot be cleaned to “our” standards, the items will need to be replaced.

Q: How will discarded inventory quantities be tracked and reported to the government?

A: If the contractor prefers, we can separate items we wish to be discarded from the regular cleaning bin and returned to the contractor for accountability purposes.

Q: Is there a required minimum inventory level that must be always maintained?

A: The required minimum inventory level is stated on the Scope of Work. The contractor will need to keep a surplus in the event the minimums on hand fall below the number of items outlined in the Scope of Work.

Q: Will this requirement be tax exempt?

A: yes